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MP3 recording GAC / GNSO Consultation Group teleconference Monday 3 October 2016 at 1900 UTC
by Nathalie Peregrine Oct. 4, 2016

Oct. 4, 2016

Dear All, Please find the MP3 recording of the GAC / GNSO Consultation Group teleconference held on Monday 3 October 2016 at 1900 UTC at: <https://urldefense.proofpoint.com/v2/url?u=http-3A__mailer.samanage.com_wf_…> http://audio.icann.org/gnso/gnso-gac-03oct16-en.mp3 On page: <http://gnso.icann.org/en/group-activities/calendar#dec>http://gnso.icann.org/en/group-activities/calendar#<http://gnso.icann.org/en/group-activities/calendar#jan>oct The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/calendar/ Attendees: Government Advisory Committee Manal Ismail, Egypt, Co-Chair of Consultation Group Mark Carvell, UK Jorge Cancio, Switzerland GNSO Council Philip Corwin, Councillor Carlos Raul Gutierrez, Councillor GNSO Liaison to the GAC: Mason Cole Apology: Phil Corwin, Councilor Paul McGrady, Councillor Ana Neves, Portugal ICANN Staff: Olof Nordling Marika Konings Glen de St Gery Fabien Betremieux Julia Charvolen Nathalie Peregrine ** Please let me know if your name has been left off the list ** Public archives of the mailing list can be found at: http://mm.icann.org/pipermail/gac-gnso-cg/ Thank you. Kind regards, Nathalie Adobe Chat transcript The chat history has been cleared Nathalie Peregrine: Welcome to the GAC-GNSO Consultation Group Call taking place on Monday, 3 October 2016 at 19:00 UTC Carlos Raul Gutierrez: testing Carlos Raul Gutierrez: hi Nathalie Carlos Raul Gutierrez: long time no see Nathalie Peregrine: Welcome Carlos! Mason Cole: Hello all Nathalie Peregrine: Hello Mason Carlos Raul Gutierrez: in the summertime Carlos Raul Gutierrez: 2 from LA and 1 from NY in the winter Carlos Raul Gutierrez: such is life in the tropics jorge cancio (GAC Switzerland): hello all Olof Nordling: Hello all, finally made it to the AC room! Jonathan Robinson: Hello All. Apologies, I have been a little distracted by my CWG co-chairing responsibilites Mark Carvell UK GAC representative: Manh congrats to you Jonathan and Lise on "no more US ontract"!: jorge cancio (GAC Switzerland): my connection is quite poor (just in case I do not react...) jorge cancio (GAC Switzerland): I found Marikas & Manals last draft very helpful Mark Carvell UK GAC representative: I was away on leave for much of the recent period of consultation so my apologies for not contirbuting recently to finalisation. It is an excellent document and many thanks to Jorge for valuable comments and proposals. Marika Konings: FYI, the version that is referenced by Manal is up on the screen in Adobe Connect Carlos Raul Gutierrez: Oct 13 Marika Konings: document deadline for 13 October meeting is today.... Carlos Raul Gutierrez: we re just in time.... Marika Konings: although it could still be submitted and discussed, but no decision could be taken Carlos Raul Gutierrez: I would support the suggestion to send it out as read to have it in the AGenda of the Council Marika Konings: 23 October is the document deadine for the GNSO Council meeting in Hyderabad - so maybe final version could be shared prior to 13 October meeting for discussion, with a view to adoption in Hyderabad? Carlos Raul Gutierrez: 10 days between the call on the 13th and the deadline of 23rd Oct Marika Konings: so how about a deadline for comments for this Friday? Mark Carvell UK GAC representative: I was going to suggest 20 October for GAC: is that too late? Marika Konings: so we can distribute final version on Monday 10 October Olof Nordling: For the GAC there is some flexibility to the date mentioned, so the GNSO deadline of 23 I think would still be acceptable Carlos Raul Gutierrez: txs marika! Mark Carvell UK GAC representative: Agree with Olof; earlier the better this week and allow sufficient time - 2 weeks - for reps to digest and be reminded of critical importance. jorge cancio (GAC Switzerland): we should only send one final "consultation group" version, I think Mark Carvell UK GAC representative: The changes are mainly about mechanics of interaction between the GNSO and the GAC - so not major substantive issues? Olof Nordling: have checked the latest version and, aside from Manal's comments, I only have a couple of mere nits - like a "g" missing on p4 and a "d" missing on p 6 Olof Nordling: or rather on p5...... Carlos Raul Gutierrez: @Mark we have the mechanisms already set: Early warning and Liason, Leadership meetings etc.. Just a matter of emphasis people might want to add. Or clarifications. In my opinion. Marika Konings: @Olof - can you drop me an email to indicate where exactly these letters are missing so I can update accordingly? Tnx. Mark Carvell UK GAC representative: The primary issues for the GAC are capacity building to connect with PDPs and GAC leadership oversight. Olof Nordling: @Marika, of course, will put those in Manal's redline version Mark Carvell UK GAC representative: Yes to the strong communication message! Carlos Raul Gutierrez: + cover letter Mark Carvell UK GAC representative: Great action plan. Carlos Raul Gutierrez: Thanks to all Mark Carvell UK GAC representative: Thanks - bye all! jorge cancio (GAC Switzerland): thanks to all and bye

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For your review - draft final status update and recommendations
by Marika Konings Oct. 3, 2016

Oct. 3, 2016

Dear All, Following the last CG update to the GNSO and GAC at ICANN57, staff has worked with the CG leadership team and developed the attached ‘draft final status update and recommendations’ document for your review. This document provides an overview of the achievements to date as well as reviews the outstanding items in conjunction with proposed recommendations to close these items out taking into account the input received in response to the survey. The objective is to deliver this final status update to the GNSO and GAC ahead of ICANN57 to allow for review and discussion and possibly adoption of the recommendations and closure of the CG during ICANN57. As such you are encouraged to review this document and share any comments / edits you may have on the mailing list. In parallel we’ll go ahead and circulate a doodle poll with the aim to schedule a CG meeting in the week of 26 September to review and discussion any input received. Thanks, Marika Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages.

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Re: [Gac-gnso-cg] For your review - draft final status update and recommendations
by Marika Konings Sept. 22, 2016

Sept. 22, 2016

Thank you Jorge for your feedback. I have taken the liberty to respond to one of your points below. As a general point, it might be helpful if you and others can separate out which items may require formal processes and which ones are more of an informal nature. The PDP allows for a lot of flexibility and as such it does not prevent or prohibit additional dialogue and/or discussions with the GAC. As such, it may be worth including an additional recommendation that would remind both the GNSO and the GAC of the flexible nature of the GNSO PDP and encourage both groups to take advantage of this characteristic to allow for additional discussion / engagement if/when needed? If any of these or other suggestions are expected to result in formal processes, these would need to be framed as such. Best regards, Marika Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages. From: "Jorge.Cancio(a)bakom.admin.ch" <Jorge.Cancio(a)bakom.admin.ch> Date: Monday 19 September 2016 at 03:41 To: Marika Konings <marika.konings(a)icann.org>, "gac-gnso-cg(a)icann.org" <gac-gnso-cg(a)icann.org> Subject: AW: [Gac-gnso-cg] For your review - draft final status update and recommendations Dear all After a read-through of the draft final report and its recommendations some issues come to my mind which I would like to share with you: As to the day-to-day cooperation, I feel that the contacts between the leadership groups of the GNSO and the GAC could be further strengthened, providing for periodic conference calls and meetings where pressing issues could be debated, inviting if needed the corresponding “topic leads” in both constituencies, and also a regular revision and follow-up of the collaboration could be discussed. E.g., probably it would be sensible to recommend to have periodic calls to discuss pressing issues where a certain coordination would help both constituencies – for instance every month as a basis. Regarding recommendation 4 I tend to disagree a bit with the seemingly implied idea that current levels of engagement from the GAC are such that no further mechanisms would be needed. If we look at the three big PDPs which are ongoing (PDP on subsequent procedures; PDP on review of protection mechanisms; PDP on registry directory services) we see that participation from the GAC in the first two ones is largely on an individual basis and in the third one participation is led by our PSWG. Therefore, I feel that further thought might be warranted on how to better structure the interaction between the GAC and the GNSO beyond the initial phases covered by the “quick look mechanism”. This may be an issue for the GAC itself to tackle, but perhaps a clearer feedback from the GNSO to GAC inputs into the PDP process could help to keep up the dialogue in a structured way. In this regard, my feeling is that after submitting GAC responses to the GNSO it is a bit hard to know how and to what degree they are taken into account in the GNSO PDP processes. For instance, we could recommend a feedback mechanism regarding GAC inputs to GNSO processes (this could for instance take a similar form to the “GNSO review of the GAC Commmunique”). [MK: any formal input received by PDP WGs will be reviewed and is documented in the form of a public comment review tool. In that tool, the WG will document the perspectives of the WG on the input provided as well as what changes/updates, if any, were made in response. See for example the comment review tool concerning outreach message #1 of the RDS PDP WG to which the GAC responded: https://community.icann.org/download/attachments/59645746/Outreach%20%231%2…) In addition, we could include in the recommendations some wording inviting GAC to strengthen its participation in later stages of PDPs and we could also suggest that this issue is reviewed from time to time by the leaderships of both constituencies. Regarding recommendation 5 I’m not sure whether we should not still give some further thinking to possible ways to conciliate between GAC and GNSO if differences of opinion arise in the concluding stages of a PDP. This could take place before a final decision is taken by the GNSO. For instance, it seems to me that a joint teleconference before the GNSO took its final decision on the PPSAI could have helped to understand each other’s’ concerns better. As to recommendation 6 I’m a bit unclear to what “preliminary recommendations” it refers. Perhaps it would be good to quote/transcribe or link to them in a footnote, for ease of reference. And finally, regarding recommendation 7, I feel that, as said above, we could stress a bit more that a closer interaction between GAC and GNSO leadership teams would help and serve as an appropriate follow-up mechanism. Hope this is helpful J Thanks and regards Jorge Von: gac-gnso-cg-bounces(a)icann.org [mailto:gac-gnso-cg-bounces@icann.org] Im Auftrag von Marika Konings Gesendet: Mittwoch, 14. September 2016 23:38 An: gac-gnso-cg(a)icann.org Betreff: [Gac-gnso-cg] For your review - draft final status update and recommendations Dear All, Following the last CG update to the GNSO and GAC at ICANN57, staff has worked with the CG leadership team and developed the attached ‘draft final status update and recommendations’ document for your review. This document provides an overview of the achievements to date as well as reviews the outstanding items in conjunction with proposed recommendations to close these items out taking into account the input received in response to the survey. The objective is to deliver this final status update to the GNSO and GAC ahead of ICANN57 to allow for review and discussion and possibly adoption of the recommendations and closure of the CG during ICANN57. As such you are encouraged to review this document and share any comments / edits you may have on the mailing list. In parallel we’ll go ahead and circulate a doodle poll with the aim to schedule a CG meeting in the week of 26 September to review and discussion any input received. Thanks, Marika Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages.

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Survey results & next steps
by Marika Konings June 24, 2016

June 24, 2016

Dear All, You can review the survey results at https://www.surveymonkey.com/results/SM-6ZLVM39T/. 30 responses have been received (13 GAC & 17 GNSO) but many questions were skipped by the majority of respondents. The CG leadership team will share the results of the survey with the GAC & GNSO during the joint session in Helsinki and aims to reconvene the CG shortly after the Helsinki meeting to discuss next steps with the objective to finalise the CG’s work by ICANN57. Best regards, Marika Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages. From: <gac-gnso-cg-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Monday 23 May 2016 at 18:06 To: "gac-gnso-cg(a)icann.org" <gac-gnso-cg(a)icann.org> Subject: [Gac-gnso-cg] Survey now live! Dear all, Please note that the GAC-GNSO Consultation Group Survey on GAC Early Engagement in the GNSO PDP is now live at https://s.zoomerang.com/r/GACGNSOCGSurvey. We will work with the secretariat teams of the GAC and the GNSO to get this distributed, but of course, any assistance you can provide in promoting the survey and encouraging people to participate will be appreciated. The deadline for responses is Monday 6 June. Best regards, Marika Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages.

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Survey now live!
by Marika Konings May 26, 2016

May 26, 2016

Dear all, Please note that the GAC-GNSO Consultation Group Survey on GAC Early Engagement in the GNSO PDP is now live at https://s.zoomerang.com/r/GACGNSOCGSurvey. We will work with the secretariat teams of the GAC and the GNSO to get this distributed, but of course, any assistance you can provide in promoting the survey and encouraging people to participate will be appreciated. The deadline for responses is Monday 6 June. Best regards, Marika Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses <http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages <http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy- efforts.htm#newcomers> .

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Survey on additional engagement mechanisms and experience with QLM ..
by Manal Ismail May 6, 2016

May 6, 2016

Dear All .. We had a quick meeting in Marrakech, Jonathan, Mason, Marika, Olof and myself to discuss how we can move things forward and drive our discussions to conclusion(s) .. We agreed to have a survey to solicit further input from the GNSO and the GAC on possible additional engagement mechanisms as well as the experiences to date with the QLM .. Marika has led staff efforts to prepare this survey<http://www.surveymonkey.com/r/KKK7SDQ?sm=XP5GDzKVq36cwizrleP9Te1XgJcj3%2fGL…> .. We would like to hear your views before sharing with the GNSO and the GAC .. Kind Regards --Manal Manal Ismail Executive Director, International Technical Coordination National Telecom Regulatory Authority of Egypt (NTRA) Tel: +202 3534 1115 Fax: +202 3534 4155 Email: manal(a)tra.gov.eg<mailto:manal@tra.gov.eg>

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Reminder: FW: Notes and actions from today's GAC-GNSO Consultation Group meeting
by Marika Konings Feb. 4, 2016

Feb. 4, 2016

Please note that the deadline for input on the PDP engagement opportunities is Monday 8 February. No comments have been received on the other items. Best regards, Marika From: <gac-gnso-cg-bounces(a)icann.org<mailto:gac-gnso-cg-bounces@icann.org>> on behalf of Marika Konings <marika.konings(a)icann.org<mailto:marika.konings@icann.org>> Date: Wednesday 20 January 2016 at 09:22 To: "gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org>" <gac-gnso-cg(a)icann.org<mailto:gac-gnso-cg@icann.org>> Subject: [Gac-gnso-cg] Notes and actions from today's GAC-GNSO Consultation Group meeting Dear All, Please find below the notes from today's GAC-GNSO Consultation Group meeting. You are requested to take specific note of the following deadlines: * Deadline for review of the GNSO Liaison to the GAC document: Monday 25 January, following which proposed recommendations are shared with the GNSO and GAC for review. * Deadline for feedback on QLM proposed modifications and questions (see below): Monday 1 February * Deadline for feedback on PDP engagement opportunities: Monday 8 February The next meeting will be scheduled for Tuesday 16 February at 14.00 UTC. Best regards, Marika Notes 20/1 Meeting Apologies received: Jonathan Robinson, Paul McGrady, Amr Elsadr, Jorge Cancio, Olof Nordling Attendees: Manal Ismail, Mason Cole, Philip Corwin, Mark Carvell * Documents were circulated prior to the meeting for review. Developed by staff in consultation with the CG leadership. * Consider setting a deadline for input on the three documents that were circulated. GNSO Liaison to the GAC: * Proposed CG response / recommendation is based on the previous discussion and input provided. * Consider shortening the first recommendation to bring it more in line with the other recommendations in the document. Also consider enumerating the recommendations. Consider adding 'regular' to timely updates to ensure that GNSO policy activities stay at the forefront. * Consider reorganising the structure before it is submitted to the GNSO and GAC so that the individual views are removed and focus is on the actual recommendations. For the background on the recommendations, the GNSO and GAC can be referred to earlier versions of the document and/or CG meetings. * Update 2nd recommendation to include 'and' instead of but. * Change outgoing to former (third skill description) * Update - Liaison to be reviewed on an annual basis (in the form of a conversation between the liaison and the Council) / confirmed on a yearly basis. * Clarify last recommendation that not being considered a non-voting member does not mean the liaison is considered a voting member. Check how other liaisons are referred to. Liaison should be able to participate and attend GNSO Council meetings, but not necessarily considered as a member of the Council. QLM: * CG to review proposed simplification / modifications proposed * CG to consider whether additional PDPs are needed to 'test' the proposed simplified process before it is recommended that it is included in the PDP manual and how that aligns with the work plan of the CG. Note that at this stage no new PDPs are imminent (as far as staff is aware). GNSO PDP * Table provides overview of all stages of the PDP, including recommendations already implemented, recommendations being considered and some new ideas for CG review and discussion. Next steps: * Deadline for review of the GNSO Liaison to the GAC document: Monday 25 January, following which proposed recommendations are shared with the GNSO and GAC for review. * Deadline for feedback on QLM proposed modifications and questions (see above): 1 February * Deadline for feedback on PDP engagement opportunities: 8 February * Next meeting to be scheduled for Tuesday 16 February at 14.00 UTC.

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MP3 recording GAC / GNSO Consultation Group teleconference Wednesday 20 January 2016 at 1400 UTC
by Nathalie Peregrine Jan. 20, 2016

Jan. 20, 2016

Dear All, Please find the MP3 recording of the GAC / GNSO Consultation Group teleconference held on Wednesday 20 January 2016 at 1400 UTC at: <http://mailer.samanage.com/wf/click?upn=NrFWbrBstcrPWP369qgbqlXiSKeL20xnUXz…> http://audio.icann.org/gnso/gnso-gac-20jan16-en.mp3 On page: <http://gnso.icann.org/en/group-activities/calendar#dec>http://gnso.icann.org/en/group-activities/calendar#j<http://gnso.icann.org/en/group-activities/calendar#jan>an<http://gnso.icann.org/en/group-activities/calendar#jan> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/calendar/ Attendees: Government Advisory Committee Manal Ismail, Egypt, Co-Chair of Consultation Group Mark Carvell, UK Pedro Matos, representing Ana Neves, Portugal GNSO Council Philip Corwin, Councillor GNSO Liaison to the GAC: Mason Cole Apology: Jonathan Robinson, Co-Chair of Consultation Group Paul McGrady, Councillor Amr Elsadr, Councillor Jorge Cancio, Switzerland Suzanne Radell, USA Olof Nordling ICANN Staff: Marika Konings Glen de St Gery Julia Charvolen Nathalie Peregrine ** Please let me know if your name has been left off the list ** Public archives of the mailing list can be found at: http://mm.icann.org/pipermail/gac-gnso-cg/ Thank you. Kind regards, Nathalie Adobe Chat transcript Marika Konings:Welcome to the GAC-GNSO CG meeting of 20 January 2016 Nathalie Peregrine:Welcome Manal! Manal Ismail:Hi Marika & Nathalie :) !! Nathalie Peregrine:Would you like to test your audio while it is still quiet? :) Julia Charvolen:Hello Manal, Marika and Nathalie Manal Ismail:Hi Julia :) !! Manal Ismail:Just received an apology from Jorge .. can we please note this .. Nathalie Peregrine:Noted, Manal! Manal Ismail:Great .. Thanks !! Mason Cole:Good morniing, all Nathalie Peregrine:Welcome Mason! Manal Ismail:Hi Mason .. Mason Cole:You're garbled, Marika Mark Carvell GAC - UK Govt:Yes - Hi and sorry to be a tad late. Manal Ismail:Hi Mark & Philip .. Thanks for joining .. Philip Corwin:Good day Mark Carvell GAC - UK Govt:Confess only now catching up with the papers - was on holiday first half of Jan! Mason Cole:I agree with Mark's comment Philip Corwin:Seems fine to me Mark Carvell GAC - UK Govt:"and" is better.... Mason Cole:agree with you Manal Mark Carvell GAC - UK Govt:Yes - ok confirmation. Philip Corwin:Looks good Mark Carvell GAC - UK Govt:"outgoing" has tow meanings(!) - - how about "former" Mark Carvell GAC - UK Govt:two Mark Carvell GAC - UK Govt: Third skill description - Mark Carvell GAC - UK Govt:Selection process - looks fine. Philip Corwin:OK with no term limit, but prefer annual reconfirmation Mason Cole:I agree with Phil on that point Mark Carvell GAC - UK Govt:Could you remind me of how to handle the liaison being incapacitated fir whatever reason (not temping fate, Mason!) Nathalie Peregrine:Pedro Matos, representing Ana Neves, has joined the audio bridge Mason Cole:My experience is that it's very important that the liaison be fluent with GNSO work and therefore be a non-voting member of the council Glen de Saint Gery: GOP Observers heGNSOCouncilmayagreewith theCouncilof anyotherICANNSupportingOrganizationorAdvisoryCommittee to exchange observers.Such observersshallnot bemembersof,orentitledto voteor make motions on, the GNSOCouncil,but otherwiseshallbeentitledto participateon equalfootingwith membersof theGNSOCouncil.TheappointingCouncilshall designate its observer(or revoke orchangethe designationofitsobserver)on theGNSOCouncilbyprovidingwrittennotice to theChairofthe GNSOCouncilandto theICANNSecretary Glen de Saint Gery:http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf Section 2.3 Marika Konings:I think that part needs to be updated as the current count is 3 - as the review of RPMs Final Issue Report has now been published as well. Mark Carvell GAC - UK Govt:Basically I conlcude that the QLM mechanism is working - and on GAC side we are now familiar with issue reports. Interesting that the two issues are intersecting with new GAC modalities - i) formation of a GAC sub-group - PSWG and ii) a cross GAC coordination group on new gTLD issues. Thus issue handling is becoming more structured across the GNSO and GAC. Mark Carvell GAC - UK Govt:Too early to identify improvemetns I think - need more experience. Mark Carvell GAC - UK Govt:I will report where we are on this to the EU meetign chaired by Megan in Brussels on 28th Mason Cole:Thanks Manal. Good day all. Philip Corwin:Bye all Pedro Matos PT (on behalf of Ana Neves):thank you for putting forward this meeting.bye Mark Carvell GAC - UK Govt:Many thanks Manal - and colleagues!

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Notes and actions from today's GAC-GNSO Consultation Group meeting
by Marika Konings Jan. 20, 2016

Jan. 20, 2016

Dear All, Please find below the notes from today's GAC-GNSO Consultation Group meeting. You are requested to take specific note of the following deadlines: * Deadline for review of the GNSO Liaison to the GAC document: Monday 25 January, following which proposed recommendations are shared with the GNSO and GAC for review. * Deadline for feedback on QLM proposed modifications and questions (see below): Monday 1 February * Deadline for feedback on PDP engagement opportunities: Monday 8 February The next meeting will be scheduled for Tuesday 16 February at 14.00 UTC. Best regards, Marika Notes 20/1 Meeting Apologies received: Jonathan Robinson, Paul McGrady, Amr Elsadr, Jorge Cancio, Olof Nordling Attendees: Manal Ismail, Mason Cole, Philip Corwin, Mark Carvell * Documents were circulated prior to the meeting for review. Developed by staff in consultation with the CG leadership. * Consider setting a deadline for input on the three documents that were circulated. GNSO Liaison to the GAC: * Proposed CG response / recommendation is based on the previous discussion and input provided. * Consider shortening the first recommendation to bring it more in line with the other recommendations in the document. Also consider enumerating the recommendations. Consider adding 'regular' to timely updates to ensure that GNSO policy activities stay at the forefront. * Consider reorganising the structure before it is submitted to the GNSO and GAC so that the individual views are removed and focus is on the actual recommendations. For the background on the recommendations, the GNSO and GAC can be referred to earlier versions of the document and/or CG meetings. * Update 2nd recommendation to include 'and' instead of but. * Change outgoing to former (third skill description) * Update - Liaison to be reviewed on an annual basis (in the form of a conversation between the liaison and the Council) / confirmed on a yearly basis. * Clarify last recommendation that not being considered a non-voting member does not mean the liaison is considered a voting member. Check how other liaisons are referred to. Liaison should be able to participate and attend GNSO Council meetings, but not necessarily considered as a member of the Council. QLM: * CG to review proposed simplification / modifications proposed * CG to consider whether additional PDPs are needed to 'test' the proposed simplified process before it is recommended that it is included in the PDP manual and how that aligns with the work plan of the CG. Note that at this stage no new PDPs are imminent (as far as staff is aware). GNSO PDP * Table provides overview of all stages of the PDP, including recommendations already implemented, recommendations being considered and some new ideas for CG review and discussion. Next steps: * Deadline for review of the GNSO Liaison to the GAC document: Monday 25 January, following which proposed recommendations are shared with the GNSO and GAC for review. * Deadline for feedback on QLM proposed modifications and questions (see above): 1 February * Deadline for feedback on PDP engagement opportunities: 8 February * Next meeting to be scheduled for Tuesday 16 February at 14.00 UTC.

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For your review - draft recommendations
by Marika Konings Jan. 15, 2016

Jan. 15, 2016

Dear All, As discussed during our last call, please find attached the updated Review of the GNSO Liaison to the GAC and review of the QLM documents which have been revised by staff in collaboration with the CG leadership to include draft recommendations for the CG's review. In addition, you find a new document outlining the different phases of the PDP and possible improvements to be considered. Please review these documents and share any comments, edits and/or suggestions you may have with the mailing list ahead of our upcoming meeting on 20 January at 14.00 UTC. Best regards, Marika

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