December 2012 - Gnso-improvem-impl-sc

SCI chair election
by KnobenW＠telekom.de Dec. 13, 2012

Dec. 13, 2012

All, today at 23:59 UTC the election period for the new SCI chair is ending. I hope all of you could take part in the election. I suggest to hand over officially at the beginning of the next SCI meeting on 20 December. The same day shall be a council meeting, and I'll inform the council about the change. Best regards Wolf-Ulrich

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AW: Draft motion
by KnobenW＠telekom.de Dec. 13, 2012

Dec. 13, 2012

All, the excerpt of the PDP manual modified to address suspension of a PDP is attached. Best regards Wolf-Ulrich _____________________________________________ Von: Knoben, Wolf-Ulrich Gesendet: Mittwoch, 12. Dezember 2012 23:13 An: council(a)gnso.icann.org Cc: gnso-improvem-impl-sc(a)icann.org Betreff: Draft motion All, I herewith submit the following << Motion to Adopt Revised PDP Manual Incorporating Modifications to Include the Suspension of a PDP Made by: Wolf-Ulrich Knoben Seconded by: WHEREAS: Having encountered the need to suspend a Policy Development Process (PDP) for a limited amount of time, the GNSO Council realized that currently the PDP Manual does not contain a specific provision on how to deal with such a situation; The GNSO Council requested the Standing Committee on Improvements Implementation (SCI) in April 2012 to review whether there should be a modification to the GNSO PDP Manual to address the possible suspension of a PDP following its initiation; The SCI deliberated on provisions for suspension of a PDP and reached consensus on proposed modifications to be incorporated in Section 15 of the GNSO PDP Manual, which also is included as Annex 2 in the GNSO Council Operating Procedures; The revised PDP manual, including the proposed provisions for suspension of a PDP, was put out for a minimum 21-day public comment period on 22 October 2012 and a 21-day reply comment period ending on 03 December (see http://www.icann.org/en/news/public-comment/gnso-pdp-manual-22oct12-en.htm) as required by the ICANN Bylaws; The SCI determined that the result of the public comment period required no further changes , but in order to clarify the definition of a suspension the SCI amended the footnote to include the word "stated" and to delete the words "until further notice" as illustrated in the redlined section at INSERT LINK; NOW THEREFORE, BE IT RESOLVED The GNSO Council adopts the revised PDP Manual including the providing for the suspension of a PDP (see INSERT LINK TO REVISED GNSO COUNCIL OPERATING PROCEDURES). The GNSO Council instructs ICANN staff to post the new version of the PDP Manual and to include it as a revised Annex 2 in the GNSO Operating Procedures, effective immediately upon adoption. >> An excerpt of the PDP manual modified to address suspension of a PDP is attached. The SCI agreed to submit this motion although an issue which came up after the reply comment period is still being discussed but nevertheless expected to be solved in advance to the council meeting. Still under discussion is the footnote 1 in para 15 of the modified PDP manual. In the less likely case of no consensus the motion and agenda item shall be withdrawn. Best regards Wolf-Ulrich

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Draft motion
by KnobenW＠telekom.de Dec. 12, 2012

Dec. 12, 2012

All, I herewith submit the following << Motion to Adopt Revised PDP Manual Incorporating Modifications to Include the Suspension of a PDP Made by: Wolf-Ulrich Knoben Seconded by: WHEREAS: Having encountered the need to suspend a Policy Development Process (PDP) for a limited amount of time, the GNSO Council realized that currently the PDP Manual does not contain a specific provision on how to deal with such a situation; The GNSO Council requested the Standing Committee on Improvements Implementation (SCI) in April 2012 to review whether there should be a modification to the GNSO PDP Manual to address the possible suspension of a PDP following its initiation; The SCI deliberated on provisions for suspension of a PDP and reached consensus on proposed modifications to be incorporated in Section 15 of the GNSO PDP Manual, which also is included as Annex 2 in the GNSO Council Operating Procedures; The revised PDP manual, including the proposed provisions for suspension of a PDP, was put out for a minimum 21-day public comment period on 22 October 2012 and a 21-day reply comment period ending on 03 December (see http://www.icann.org/en/news/public-comment/gnso-pdp-manual-22oct12-en.htm) as required by the ICANN Bylaws; The SCI determined that the result of the public comment period required no further changes , but in order to clarify the definition of a suspension the SCI amended the footnote to include the word "stated" and to delete the words "until further notice" as illustrated in the redlined section at INSERT LINK; NOW THEREFORE, BE IT RESOLVED The GNSO Council adopts the revised PDP Manual including the providing for the suspension of a PDP (see INSERT LINK TO REVISED GNSO COUNCIL OPERATING PROCEDURES). The GNSO Council instructs ICANN staff to post the new version of the PDP Manual and to include it as a revised Annex 2 in the GNSO Operating Procedures, effective immediately upon adoption. >> An excerpt of the PDP manual modified to address suspension of a PDP is attached. The SCI agreed to submit this motion although an issue which came up after the reply comment period is still being discussed but nevertheless expected to be solved in advance to the council meeting. Still under discussion is the footnote 1 in para 15 of the modified PDP manual. In the less likely case of no consensus the motion and agenda item shall be withdrawn. Best regards Wolf-Ulrich

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Report on SCI achievements
by KnobenW＠telekom.de Dec. 12, 2012

Dec. 12, 2012

All, on behalf of the Standing Committee of Improvements Implementation (SCI) I herewith like to provide the GNSO council with the following achievements. It is at the discretion of the council to deal with it accordingly. Deferral of Motions: The SCI was asked by the council to consider the current GNSO Council informal practice whereby a party may request the deferral of a motion to a later date in those situations where a formal process for a deferral is not specifically provided (for example, certain deferrals are foreseen as part of the GNSO PDP, see http://gnso.icann.org/council/annex-2-pdp-manual-16dec11-en.pdf) The SCI discussed this practice and whether there was a need to create a procedure to formalize this informal practice. After much debate, the SCI concluded that the current practice of allowing for the deferral of motions was done as a matter of courtesy at the discretion of the Chair of the GNSO Council. For this reason, the SCI concluded that there was no need to create a formal procedure at this time. However, the SCI felt that it was necessary to explicitly state that there is no rule that the Chair must always exercise his or her discretion in the affirmative or the negative. Given that the current informal practice is at the discretion of the Chair, the Chair can exercise that same discretion in considering whether to grant or deny any request and can also exercise his or her discretion when determining how to handle any specific situation that may occur with regard to this informal practice. Raising an Issue: The SCI was asked to consider who can raise an issue for SCI consideration. After deliberating on this matter, the SCI agreed to maintain the status quo according to the Charter of the SCI. This means only the GNSO Council or a group chartered by the GNSO Council can request an item to be reviewed by the SCI. However, the GNSO Council could possibly consider communicating to other SO/ACs / individuals, that if there are issues they would like to see reviewed by the SCI they will need to channel these via the GNSO Council and/or a group chartered by the GNSO Council. Best regards Wolf-Ulrich Knoben SCI Chair

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SCI membership
by KnobenW＠telekom.de Dec. 9, 2012

Dec. 9, 2012

All, you recall that all three Nominating Committee Appointees to the GNSO council (NCA) have expressed interest in following Carlos Aguirre as SCI member. They have decided that Jennifer Wolfe shall be the primary and Thomas Rickert the alternate member. I herewith welcome both to the Committee. Glen, please add Jen and Thomas to the mailing list and provide them with a ballot for the ongoing chair election. Best regards Wolf-Ulrich

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Actions re: Deferral of Motions & Raising an Issue
by Julie Hedlund Dec. 7, 2012

Dec. 7, 2012

Dear Wolf-Ulrich, As noted today, you have the action to notify the GNSO Council of the results of the discussions by the SCI on Deferral of Motions and Raising an Issue. To assist you with this action, I've included below the language that was agreed to by the SCI for responses to the Council. With best regards, Julie Julie Hedlund, Policy Director Deferral of Motions: (Response language that was accepted by the SCI, including J. Scott's proposed changes.) The SCI was asked to consider the current GNSO Council informal practice whereby a party may request the deferral of a motion to a later date in those situations where a formal process for a deferral is not specifically provided (for example, certain deferrals are foreseen as part of the GNSO PDP, see http://gnso.icann.org/council/annex-2-pdp-manual-16dec11-en.pdf) The SCI discussed this practice and whether there was a need to create a procedure to formalize this informal practice. After much debate, the SCI concluded that the current practice of allowing for the deferral of motions was done as a matter of courtesy at the discretion of the Chair of the GNSO Council. For this reason, the SCI concluded that there was no need to create a formal procedure at this time. However, the SCI felt that it was necessary to explicitly state that there is no rule that the Chair must always exercise his or her discretion in the affirmative or the negative. Given that the current informal practice is at the discretion of the Chair, the Chair can exercise that same discretion in considering whether to grant or deny any request and can also exercise his or her discretion when determining how to handle any specific situation that may occur with regard to this informal practice. Raising an Issue: (Incorporates response language from the SCI.) The SCI was asked to consider who can raise an issue for SCI consideration. After deliberating on this matter, the SCI agreed to maintain the status quo according to the Charter of the SCI. This means only the GNSO Council or a group chartered by the GNSO Council can request an item to be reviewed by the SCI. However, the GNSO Council could possibly consider communicating to other SO/ACs / individuals, that if there are issues they would like to see reviewed by the SCI they will need to channel these via the GNSO Council and/or a group chartered by the GNSO Council.

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MP3 recording SCI meeting - Thursday 6 December 2012
by Julia Charvolen Dec. 7, 2012

Dec. 7, 2012

Dear All, The next call for the Standing Committee on Improvements Implementation meeting is scheduled on Thursday 20 December 2012 at 20:00 UTC Please find the MP3 rerecording and transcript of the Standing Committee on Improvements Implementation meeting held on Thursday 6 December 2012 at 20:00UTC. http://audio.icann.org/gnso/gnso-sci-20121206-en.mp3 On page: http://gnso.icann.org/calendar/#<http://gnso.icann.org/calendar/#oct>dec (transcripts and recording are found on the calendar page) Attendees: Ray Fassett – RySG Ronald Andruff – Commercial and Business Users Constituency - Primary Wolf-Ulrich Knoben – ISPCP – Primary J. Scott Evans – IPC Primary Avri Doria – Non Commercial SG – Primary Anne Aikman-Scalese – IPC Alternate Apologies : Angie Graves – Commercial and Business Users Constituency – Alternate Mary Wong -NCUC James Bladel – Registrar Stakeholder Group - Alternate Jennifer Standiford ICANN Staff: Marika Konings Julia Charvolen ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Julia Charvolen For GNSO Secretariat Adobe Connect chat transcript: Julie Hedlund:Welcome Avri Julie Hedlund:Hi Anne Ron A:Just fell off the call, but was not suggesting you would loss ;o) avri:Ron, it is quite alreaight. It is midnight here and it sounded that way to me, but it amused me. no worries. you have to realie i have been doing ITU and diplomatic double talk to 2.5 weeks now. avri:... for 2.5 weeks now avri:Really good question Ron A:@ Avri - I feel your pain... Ron A:@ Anne: That is my issue avri:Yes, it could be easy to just add a line that says a suspeiton must be for a fixed length of time. avri:but who give notice. and what is the vote thershold of that motion. Ron A:For those who have served on the Council, this may not be an issue, but from the outside looking in, it looks like an open loop. Ron A:Or better said: loophole Marika Konings:No new vote would be required - the motion would contain the 'timeinterval' for suspension as noted in the footnote at which point the PDP would resume J. Scott:I think Marika has made a very valid point Marika Konings:with the previous instance ('thick' Whois) the PDP was restarted (without a vote) before the actual end date of the original suspension Marika Konings:as there was Council agreement J. Scott:Yes, Wolf-Ulrich. I was saying "simple majority" Ron A:IF the time suspension is included in the motion, THEN I am okay with this. J. Scott:What if we insert the term "stated" before the wording "time interval" avri:i need to drop off now. Marika Konings:I think that would be a useful clarification avri:will stay on adobe Ron A:I support J Scott's proposal Ray Fassett:agree with J Scott. Appears to me the issue is making clear that a time interval to resume is inherent with the suspension Marika Konings:Exactly - no other vote required if timeframe is included in the motion Marika Konings:it would automatically restart, unless the Council would take another vote Ray Fassett:I think the time interval should be case by case vs. hard scripting Marika Konings:http://gnso.icann.org/council/annex-1-gnso-wg-guidelines-08apr11-en… Marika Konings:There is also a summary: http://gnso.icann.org/council/summary-gnso-wg-guidelines-06apr11-en.pdf Ron A:Thank you, Marika. Wolf Knoben:Thanks to all

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06 Dec SCI Meeting: Actions/Notes
by Julie Hedlund Dec. 6, 2012

Dec. 6, 2012

Dear SCI members, Here are the actions and notes from today's meeting. Please let me know if you have any questions or comments. Our next meeting will be held in two weeks on Thursday, 20 December at 2000 UTC. A meeting notice will be sent out separately. With best regards, Julie Julie Hedlund, Policy Director Actions: 1. Chair and Vice Chair Election: Glen will send the ballot to the SCI members and alternates. The poll will be open for one week. 2. Deferral of Motions: Wolf-Ulrich will provide the results of the discussion to the GNSO Council. The SCI agreed to J.Scott's proposed language. There is no need for a motion. 3. Raising an Issue: Wolf-Ulrich will provide the results of the discussion to the GNSO Council. SCI members agreed to maintain the status quo. 4. Suspension of a PDP: SCI members will review the proposed revised footnote language (sent via separate email) by COB Monday. The results will determine whether a motion will be submitted to the Council on 12 December. 5. Working Group Survey: SCI members will review the Working Group Guidelines and take the Survey (sent via a separate email) by COB Wednesday, 19 December. Julie will compile the survey results and any comments and provide an update at the meeting on 20 December. Notes: 1. Chair and Vice Chair election: -- Start after today's meeting --Set a deadline of one week -- 13 December --1-year with option to extend 1 year Action: Glen will initiate the ballot. The poll will be open for 1 week. 2. Deferral of Motions: --Agreed to J. Scott's language Action: Wolf-Ulrich will provide the result of the discussion; no need for a motion 3. Motion re: PDP Manual Revision re: Suspension of a PDP: --How can a PDP be resumed? Addressed in the Footnote and include a specific timeline in the motion. --Needs to be specific language so that the language isn't open ended. Or put in a timeline for the motion to include, or a time for resumption, or resumption by majority vote. --Put in "stated" in front ot "time interval" in the footnote as a clarification and not put it out for public comment. Action: Julie will send the revised footnote to the list. Comment requested by Monday the 10th. 4. Raising an issue — Support for option nr 1 — maintain status quo Action: Wolf-Ulrich will put this forward to the Council 5. Status update on Working Group survey" --Is this coming from the latest guidelines -- February 2010? Why not send the Guidelines to every Working Group? Marike: It is the latest version. We do send the guidelines to new Working Groups. There also is a 4-page summary.. Action: SCI members: Review the guildelines and complete the survey. Deadline by 19 December. 6. AOB: Next Meeting; 20 December at the same time.2000 UTC

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SCI Agenda for 06 December
by KnobenW＠telekom.de Dec. 5, 2012

Dec. 5, 2012

All, here is a draft agenda for Thursday's meeting: 1. Roll call 2. Statement of Interests 3. Approval of the agenda 4. Chair and Vice Chair election: Avri Doria and Ron Andruff are nominated. There was support for a one-year term with a one-year extension from: Angie, Alain, Avri, James, and J. Scott. 5. Deferral of Motions: Updated response circulated by J. Scott after Toronto meeting 6. Update on Public Comments on Changes to the PDP Manual for Suspension of a PDP: Reply Comment period closed on 03 December. There was support from the Registries Stakeholder Group for the changes. 7. Raising an issue: Seems to be support for option nr 1 - maintain status quo 8. Status update on Working Group survey: Julie Hedlund will send a link to review the survey prior to the SCI meeting on 06 December 9. AOB Proposal for a (simple) election process to be discussed: 1. all members (primes + alternates) shall have 1 vote; staff not included; makes 13 votes. 2. Chair election - simple majority vote 3. The candidate with a simple majority of the votes is elected chair. The other candidate is elected vice-chair. 4. Draft ballot see attached Glen will serve as the election "manager". Best regards Wolf-Ulrich

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