June 2014 - Gnso-improvem-impl-sc

SCI's request for clarification
by Ron Andruff June 26, 2014

June 26, 2014

Dear Jonathan, I write to follow up on the SCI update to the GNSO that took place on Saturday, during the GNSO's weekend sessions here in London. I wanted to make sure that the SCI's request for clarification was sufficiently clear so as to enable the Council to provide us with the guidance we seek. The following were the "action items" that the SCI had identified as outstanding tasks for which we are seeking Council clarification: * The SCI may propose that E-Voting is to be permissible only in cases where a motion has already been properly submitted for a regular Council meeting but for various reasons cannot be voted on at that meeting. QUESTION FOR GNSO COUNCIL: IS THIS UNDERSTANDING CORRECT? * The SCI notes that the Council's original request to the SCI mentioned the need for speedy Council action as there is at present no mechanism by which the Council could vote outside a regularly scheduled Council meeting. Although it had initially proceeded on the basis/assumption that the proposed new mechanism of E-Voting was not intended to extend the time or provide an additional voting mechanism for those specific Council actions that, at present, are eligible for Absentee Voting (which takes place 72 hours after a regularly scheduled Council meeting and applies only to certain listed actions such as initiating a PDP), the SCI seeks clarification one way or the other from the Council on this point. - QUESTION FOR COUNCIL: IS THIS UNDERSTANDING CORRECT? Thank you for your kind attention. Kind regards, RA Ron Andruff ONR Consulting, Inc. www.ICANNSherpa.com

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Transcript 21 June 2014 SCI Private
by Terri Agnew June 24, 2014

June 24, 2014

Dear All, Please find attached the transcription of the SCI private call held on the 21 June 2014 in London. Kind regards Terri Agnew For GNSO Secretariat

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Updated language on Waiver of 10-day Motion Deadline
by Mary Wong June 22, 2014

June 22, 2014

Dear SCI members, Please find attached an updated version of the draft language relating to a possible waiver of the 10-day motion deadline for the GNSO Council, revised to reflect the SCI discussion on Saturday. Again, this pertains to the question what happens to a motion which fails to fulfill all the stated requirements for a waiver. Unfortunately, the transcript is not yet available and I have not had a chance to listen to the audio recording to extract Avri¹s suggestion which Cintra had requested to be added as another option as such, Avri, if you are able to either edit the document or send a note to the list with your suggestion, please do! I just wanted to get this to all of you before Monday in case your SG/C plans to discuss this topic during Constituency Day on Tuesday. As Ron indicated and Julie noted after the meeting, the idea is to receive comments on this language within 14 days of the 21 June meeting. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org

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Action items: SCI Meeting 21 June
by Julie Hedlund June 21, 2014

June 21, 2014

Dear All, Please find below the action items from the meeting on 21 June. These also are posted to the wiki at: https://community.icann.org/display/gnsosci/21+June+2014. Best regards, Julie Julie Hedlund, Policy Director SCI Meeting 21 June 1. Waiver of Motions Deadline: Review proposed language (to be sent to the list) for Option C. Send comments in 14 days. 2. Electronic voting: Continue consideration of issues concerning quorum.

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Updated drafts of Motion Deadline Waiver & E-Voting proposals for discussion in London
by Mary Wong June 20, 2014

June 20, 2014

Dear SCI members, In light of the London meeting approaching rapidly and the SCI¹s meeting scheduled for this Saturday 21 June (0730 a.m. London time), I am sending you for your review the latest drafts of the proposed language for Waiver of the 10-Day Motion rule and for Remote/Electronic Voting. Essentially, the following changes were made to the version that was discussed on the last SCI call: 1. In relation to Waiver of the 10-day Motion Deadline, a majority of the sub-group has made a new recommendation that it believes addresses the concerns raised by the so-called ³Option A² and ³Option B² language discussed in the last SCI call the new recommendation basically considers a failed late motion as not submitted and therefore requires it be submitted again per the usual 10-day rule for the next meeting. Please see the attached redline for the proposed change. 2. In relation to E-Voting, the sub-group is recommending at least one substantive addition to the proposed language, and requesting that a further question be brought back to the GNSO Council by Avri as the Council liaison for clarification: * On the addition the sub-group proposes making it clear that E-Voting is to be permissible only in cases where a motion has already been properly submitted for a regular Council meeting but for various reasons cannot be voted on at that meeting (please see attached redline for the new language in Section 5.) * On the requested clarification the sub-group notes that the Council¹s original request to the SCI mentioned the need for speedy Council action as there is at present no mechanism by which the Council could vote outside a regularly scheduled Council meeting. Although it had initially proceeded on the basis/assumption that the proposed new mechanism of E-Voting was not intended to extend the time or provide an additional voting mechanism for those specific Council actions that, at present, are eligible for Absentee Voting (which takes place 72 hours after a regularly scheduled Council meeting and applies only to certain listed actions such as initiating a PDP), the sub-group believes it will be useful to obtain clarification one way or the other from the Council on this point. For discussion purposes, I should note that Avri has indicated she does not support the proposed change to the 10-day Motion Deadline Waiver language, and the proposal will be further discussed by the full SCI at its London meeting. A question had also been raised regarding the origin of the four stated grounds for Absentee Voting in the GNSO Operating Procedures. At the sub-group¹s request staff has checked with our colleagues who supported the original work team that developed the current version of the Procedures. Their notes indicate that (1) those specific grounds were expressly carried over from the old GNSO procedures and unchanged in the current version; and (2) the reason for their inclusion is to encourage full participation and attendance at GNSO Council meetings (i.e. It should not be easy for a Councilor to not attend a meeting or participate in discussions therein and yet be permitted to cast a vote). I hope this note and the attached documents are helpful. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org

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Action items: SCI Meeting 03 June
by Julie Hedlund June 11, 2014

June 11, 2014

Dear All, Please find below the action items from the call on 03 June. These also are posted to the wiki at: https://community.icann.org/display/gnsosci/03+June+2014. Our next meeting is scheduled as a face-to-face meeting at the ICANN-50 meeting in London, England on Saturday, 21 June at 0730 local time. A separate meeting notice will be sent to the list and will include details concerning remote access. Best regards, Julie Julie Hedlund, Policy Director SCI Meeting Actions 03 June 1. Consensus Levels: The final language is approved. Action: Staff will run the language by ICANN Legal staff. The goal is to combine all changes to the Operating Procedures in one Public Comment Forum. 2. Waivers/Exceptions: amend final sentence. Options were discussed during the meeting as follows: Option A: "If these requirements are not met, the motion shall be considered timely submitted for the next GNSO Counci meeting, and shall be dealt with in accordance with the rules for motions in these Operating Procedures." Option B: "If these requirements are not met, the motion shall be considered timely submitted for the next GNSO Council meeting." Action: The Sub Group will come back with some revised language. 4. Remote/Electronic Voting: Continue discussion on proposed language. Action: Further discussion in London

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MP3 recording of the SCI meeting - 03 June 2014
by Terri Agnew June 4, 2014

June 4, 2014

Dear All, Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Tuesday, 03 June 2014 at 19:00 UTC. <http://audio.icann.org/gnso/gnso-sci-20140603-en.mp3> http://audio.icann.org/gnso/gnso-sci-20140603-en.mp3 On page: <http://gnso.icann.org/calendar/#oct> http://gnso.icann.org/calendar/#june (transcripts and recording are found on the calendar page) Attendees: Ronald Andruff - Commercial and Business Users Constituency - Primary - Chair Greg Shatan - IPC - Alternate Thomas Rickert - Nominating Committee Appointee - Alternate Wolf-Ulrich Knoben - ISPs and connectivity providers Constituency (ISPCP) - Primary Member Avri Doria - Non-Commercial Stakeholder Group (NCSG) - Primary Member Cintra Sooknanan (Vice-Chair) - Not-for-Profit Organizations Constituency - NPOC Constituency - Primary Member Anne Aikman Scalese - IPC - Primary Angie Graves - Business Constituency (BC) - Alternate Lori Schulman - SOI Apologies: Amr Elsadr - Non-Commercial Users Constituency (NCUC) - Primary Member ICANN Staff: Mary Wong Julie Hedlund Terri Agnew ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Terri Agnew Adobe Chat Transcript 03 June 2014 Terri Agnew:Welcome to the SCI call on the 3rd of June 2014 Ron A:Good day all! Ron A:just waiting in the queue to come in on the call... Thomas Rickert 3:Hi all! Mary Wong:@Lori, do you have a Statement of Interest or an update to one? lori schulman:Hi Mary, I don't believe so. lori schulman:I am ramping up on everything. Mary Wong:OK - I'll send you the link/form. We need it, and your SG/C affiliation, per the GNSO WG Guidelines :) lori schulman:No problem. I will do all that is required. Mary Wong:Thanks so much! Ron A:@ Anne: Is there a reason you would like to see this go to Legal coincidentally with Pub Com? Ron A:As opposed to serially? Mary Wong:@Avri, that is what happens Anne Aikman-Scalese:just want to know whether we are seeking Legal input on all recommendations from scI as a matter of course Greg Shatan:It sounds more like a "red flag" process than an "input" process to me.... Mary Wong:On things like rules, procedures, published reports and policy recommendations etc.., that's the practice (not just SCI or GNSO). Mary Wong:@GReg, that's exactly right. Anne Aikman-Scalese:okay, thanks. dont think Legal should delay recommendations going to gnso Mary Wong:No, absolutely. Mary Wong:If necessary, we staff can be very pesky with our colleagues on behalf of the community :) Mary Wong:I thought Julie had abandoned us!!! :) :) Anne Aikman-Scalese:no need to be pesky If Legal has comments, they should send to GNSO directly and to us at the same time Ron A:@ Anne: I think we agree with the principle you are bringing up, however I see it as a quick 'sanity' check rather than a an ask for approval. Mary Wong:@Ron, as indeed it is! Greg Shatan:How about this revision to the end of the new language: "...shall be considered timely submitted for the next GNSO Council meeting.." Thomas Rickert 2:What about "as soon as practically possible"? Anne Aikman-Scalese:It would be better to say directly whether or not such a motion can be dealt with via e-mail voting. Greg Shatan:I disagree. The question of whether this or any other motion can be dealt with via e-mail voting. Greg Shatan:is irrelevan to this rule. Thomas Rickert 2:.shall be considered timely submitted for the next GNSO Council meeting and dealt with according to the rules applying to GNSO Council meeting Anne Aikman-Scalese:It could still be deferred when considered. Greg Shatan:@Avri -- how about my language above? Anne Aikman-Scalese:Re "parking", I thought we said all of these items are going out for public comment at the same time. Anne Aikman-Scalese:Language in minutes lookjs good. Cintra Sooknanan:I agree with Greg's analysis .... Avri Doria:i am afraid it will be used to block. Cintra Sooknanan:Avri would you prefer to change the shall to may? Avri Doria:pabncake? what does that have to do with nything? Greg Shatan:Exactly. It has nothing dto dowht anything.... Avri Doria:i accept Thomases langauge. I do not think it is redundnat. and ass i say as written it will be used to block an intermediate vote sooner or later. anyone who has done council knows that. Anne Aikman-Scalese:Greg, are you saying amend to say "shall be considered timely submitted for the next meeting" Greg Shatan:Yes. Avri Doria:i have been convinced that it is essential to change it. Greg Shatan:Thumbs up for Option B. Cintra Sooknanan:change it in what way? shall to may? Avri Doria:Cintra, that iis not enough. and that might even block what Greg wants. Cintra Sooknanan:ok Cintra Sooknanan:are you suggesting an option c? Greg Shatan:I don't think we should preclude e-voting for these motions. I just think it is not relevant here. Anne Aikman-Scalese:If it is not precluded, that should be more clear as in Option A draft language. Cintra Sooknanan:I think it is relevant, but I think it has been catered for Cintra Sooknanan:evoting... can only take place with the disucssion taking place on the mailing list etc Cintra Sooknanan:may= can be at the next meeting or otherwise lori schulman:I agree with Avri -- "may" appears to make the vote optional. Greg Shatan:I don't think Option B in any way precludes a request for evoting or a special meeting. Anne Aikman-Scalese:Greg is more of a purist than I am. He is legally quite correct but I think it wont be clear to non-lawyers. Greg Shatan:Meh. Ron A:Thank you on behalf of the non-lawyers Anne! ;o) Greg Shatan:@Avri -- it's treyfe! That's why it could not pass your lips. Cintra Sooknanan:sorry have connection problems Avri Doria:Greg: (: Ron A:Cintra:Can you add your thoughts via the chat? Anne Aikman-Scalese:Mary, is it always a motion? Anne Aikman-Scalese:Thanks Avri. Mary Wong:For COuncil voting? Yes I believe so - tho I will check re Greg's question about the Chair. Cintra Sooknanan:my issue is with the quorum Cintra Sooknanan:was there any mention on quorum on an email vote Cintra Sooknanan:is there automatic quorum? Cintra Sooknanan:I am scanning the text but maybe I am missing it Anne Aikman-Scalese:Check bylaws requirement for quorum per Cintra's comment! Mary Wong:There is a quorum requirement - think we tried to capture that in Section 5 Cintra Sooknanan:is it that as long as the email credentials are sent out the vote is assumed to be quorate Cintra Sooknanan:? Mary Wong:SEction 4.1 of the GNSO Op Proc, to be precise. Cintra Sooknanan:sorry for not speaking earlier very noisy here at the moment Ron A:All good Cintra. Cintra Sooknanan:my reason for declining approval was beacuse i think we need to beef up the quorum section here Cintra Sooknanan:thanks everyone... and to the subteam for their work on this... :) Anne Aikman-Scalese:Thanks everyone! Cintra Sooknanan:bye everyone, thanks Ron Thomas Rickert 2:bye all - cu in London! thanks Ron! Greg Shatan:2:30 am for remote lori schulman:thank you for my first meeting

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Agenda and documents for meeting on Tuesday 3 June
by Mary Wong June 3, 2014

June 3, 2014

Dear all, Please find below the proposed agenda for the next SCI meeting, which is scheduled for Tuesday 3 June: 1. Roll Call/Updates to SOI (3 minutes) 2. Confirm closing of consensus call for WG consensus levels (3 minutes) 3. Finalization of proposed language on Waivers/Exceptions, in preparation for formal consensus call (14 minutes) 4. Discussion of proposed language on Remote/Electronic Voting (35 minutes) 5. Next steps/next meeting (5 minutes) Attached are : (1) the final proposed language for Item #2 (WG consensus levels), which as you¹ll recall was sent out in a formal Consensus Call that began on 30 April; (2) two documents pertaining to Item #3, the language for which dates from 13 May and involves, first, waiver of the 10-day rule for Council motions and, secondly, further tweaking the approved Resubmission of a Motion language; and (3) for Item #4, a document containing draft language for Electronic Voting from the sub-group tasked with developing a proposal for this. We will update the SCI wiki page and have the documents available in the Adobe Connect room for the meeting. Thanks and cheers Mary

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Re: [gnso-improvem-impl-sc] Agenda and documents for meeting on Tuesday 3 June
by Julie Hedlund June 2, 2014

June 2, 2014

Dear Mary and SCI members, The agenda and documents are posted to the wiki at: https://community.icann.org/display/gnsosci/03+June+2014. They also are posted in the Adobe Connect room at: https://icann.adobeconnect.com/standcommdraft/ Best regards, Julie Julie Hedlund, Policy Director From: Mary Wong <mary.wong(a)icann.org> Date: Monday, June 2, 2014 12:45 PM To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] Agenda and documents for meeting on Tuesday 3 June > Dear all, > > Please find below the proposed agenda for the next SCI meeting, which is > scheduled for Tuesday 3 June: > > 1. Roll Call/Updates to SOI (3 minutes) > 2. Confirm closing of consensus call for WG consensus levels (3 minutes) > 3. Finalization of proposed language on Waivers/Exceptions, in preparation for > formal consensus call (14 minutes) > 4. Discussion of proposed language on Remote/Electronic Voting (35 minutes) > 5. Next steps/next meeting (5 minutes) > Attached are : > (1) the final proposed language for Item #2 (WG consensus levels), which as > you¹ll recall was sent out in a formal Consensus Call that began on 30 April; > (2) two documents pertaining to Item #3, the language for which dates from 13 > May and involves, first, waiver of the 10-day rule for Council motions and, > secondly, further tweaking the approved Resubmission of a Motion language; and > (3) for Item #4, a document containing draft language for Electronic Voting > from the sub-group tasked with developing a proposal for this. > > We will update the SCI wiki page and have the documents available in the Adobe > Connect room for the meeting. > > Thanks and cheers > Mary >

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Updated language for Remote/Electronic Voting
by Mary Wong June 2, 2014

June 2, 2014

Dear all, Please find attached the proposed language from the sub-group that was tasked to develop a proposal in relation to electronic/remote voting (Avri, Anne and Thomas), for discussion at the meeting on Tuesday 3 June. Please note also that Thomas has not had a chance to review the final proposed language due to the fact that the last discussion for the sub group took place at a time when he was not available; nonetheless the sub-group as a whole felt it would be more efficient to send the proposed language to the full SCI at this time for further discussion. Thanks and cheers Mary

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