February 2013 - Gnso-improvem-impl-sc

Action items from yesterday's meeting
by Marika Konings May 29, 2013

May 29, 2013

Dear All, Thank you for participating in yesterday's SCI meeting. Please note the action items below. With best regards, Marika Notes / Action Items SCI Meeting of 6 February 2013 * NCSG has appointed Stefania Milan as an alternate member to the SCI * Item 4. Council liaison - Ron to send letter to the GNSO Council to suggest two options: 1) SCI Chair or Vice-Chair to participate as an observer in GNSO Council meetings, 2) appoint a GNSO Council liaison * Item 5. Marika to propose edits to latest version of the language on termination and suspension for further consideration by the SCI. To be reviewed / discussed at the next meeting. * Item 6. J. Scott to update language as proposed in the chat (amend pt 2 to say "In the event no one candidate receives a clear majority, the GNSO Secretariat will conduct an election between the two candidates receiving the most votes via email ballot and tally the results afte one week.") (completed, please see http://forum.icann.org/lists/gnso-improvem-impl-sc/msg00635.html) * Item 7. Consider further forming a sub-team to consider possible changes to the charter at the next meeting. Staff to review why full consensus requirement was included in the charter. Move this item up on the next agenda.

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Beijing face-to-face meeting
by Ron Andruff March 4, 2013

March 4, 2013

Dear Committee Members, I apologize for not remembering to bring this up on our call yesterday, but I would like to maintain the practice of having a face-to-face meeting in Beijing. I have asked the GNSO Secretariat for a room for one hour (late in the day) on Sunday, April 7th in an effort to accommodate all that are arriving on that day. As soon as I have further information on this, I will forward it to you. Kind regards, RA Ronald N. Andruff RNA Partners, Inc. <http://www.rnapartners.com>

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Proposed Agenda 06 March SCI Meeting
by Julie Hedlund Feb. 26, 2013

Feb. 26, 2013

Dear SCI members, Please see below the proposed agenda for the 06 March SCI meeting. Please let us know if you have changes. This also is posted to the wiki at:https://community.icann.org/display/gnsosci/06+March+2013. Best regards, Julie Julie Hedlund, Policy Director Proposed Agenda – SCI Meeting – 06 March 2013 1. Roll call (1 min) 2. Statements of Interest (2 min) 3. Approval of the agenda (2 min) 4. Termination and Suspension of a PDP (10 mins) 5. Action on Working Group survey (10 mins) 6. Re-submitting a motion (15 mins) 7. Charter Revision drafting team (15 mins) 8. AOB (5 mins)

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Revised Suspension - Termination of a PDP
by Julie Hedlund Feb. 25, 2013

Feb. 25, 2013

Dear SCI members, Per our discussion on yesterday's call, attached for your review (in Word and PDF) is the revised text of the section on termination and suspension of a PDP with all previous edits accepted. I have included, as the only redline, the one change suggested by Anne in the meeting. The revised document is attached and also posted on the 06 March meeting page under the heading "For Review" at https://community.icann.org/display/gnsosci/06+March+2013. Best regards, Julie Julie Hedlund, Policy Director

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Re-Submitting a Motion: Suggestions from Sub-Group
by Julie Hedlund Feb. 21, 2013

Feb. 21, 2013

Dear SCI members, On behalf of Sub-Group that is considering the issue of re-submitting a motion (Anne Aikman-Scalese, Avri Doria, Thomas Rickert and Mary Wong) here are suggested approaches for your consideration. 1. Clarify that the Conflicts of Interest issue is separate from the issue of re-submitting a motion and the SCI has yet to discuss conflicts of interest 2. Possible Options for Addressing the Re-Submission of a Motion: a. Leave up to discretion of the Chair b. Set one or more high-level criteria (in this order): 1) Change in circumstance that merits the resubmission of a motion. 2) Publish the text of the re-submitted motion as of the deadline for submission of motions (8 days prior to the next Council meeting). 3) Require a seconder of the motion from each house as a prerequisite for placing the re-submission of the motion on the consent agenda. 4) Allow a councilor to ask for the re-submission of the motion to be taken off the consent agenda and to request a Council vote on whether to accept the re-submission. These also will be available in the Adobe Connect room for discussion at our meeting today. Best regards, Julie Julie Hedlund, Policy Director

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MP3 recording of the SCI meeting - 20 February 2013
by Nathalie Peregrine Feb. 21, 2013

Feb. 21, 2013

Dear All, The next meeting of the Standing Committee on Improvements Implementation meeting will be held on Wednesday, 06 Mars 2013 at 21:00 UTC. Please note Wednesday at 21:00 UTC is the new time for regular meetings every two weeks! Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Wednesday, 20 February 2013 at 21:00UTC. http://audio.icann.org/gnso/gnso-sci-20130220-en.mp3 On page: http://gnso.icann.org/calendar/#<http://gnso.icann.org/calendar/#oct>feb (transcripts and recording are found on the calendar page) At the bottom of the attendance list, you will find the list of members currently subscribed to the mailing list. Attendees: Ronald Andruff - Commercial and Business Users Constituency - Primary - chair Anne Aikman-Scalese - IPC Primary J. Scott Evans - IPC - Alternate Avri Doria - Non Commercial SG - Primary - vice chair Jennifer Wolfe - NCA primary Thomas Rickert - NCA - Alternate Amr Elsadr - NCUC - Alternate Angie Graves - Commercial and Business Users Constituency - Alternate Mary Wong - NCUC - Primary Apologies : Wolf-Ulrich Knoben - ISPCP - Primary James Bladel - RrSG - Primary Marika Konings ICANN Staff: Julie Hedlund Nathalie Peregrine ** Please let me know if your name has been left off the list ** Members subscribed to the mailing list Ron Andruff - Commercial and Business Users Constituency - Primary Angie Graves - Commercial and Business Users Constituency - Alternate J Scott Evans - IPC - Alternate Anne Aikman Scalese - IPC - Primary Tony Holmes - ISPCP - Alternate Wolf-Ulrich Knoben -- ISPCP - Primary Avri Doria - Non Commercial SG - Primary - vice chair Mary Wong - Non Commercial SG - Alternate Alain Berranger - NPOC primary Jennifer Wolfe - NCA primary Thomas Rickert -NCA alternate James Bladel - Registrar Stakeholder Group - Alternate Jennifer Standiford - Registrar SG Primary Ray Fassett - RySG - Primary Jeff Neuman - RySG - Alternate Jonathan Robinson - GNSO Chair - Observer Mason Cole - GNSO Vice Chair - Observer Let me know if you have any questions. Thank you. Kind regards, Nathalie Adobe Connect chat transcript 20 February 2013: Julie Hedlund:Good morning, good afternoon, good evening everyone Ron A:Good afternoon, all Nathalie Peregrine:Hello! Julie Hedlund:Hello Ron! Amr Elsadr:Hi Avri. J. Scott:I am on hold trying to get an operator. J. Scott:I am here now! Nathalie Peregrine:Jennifer Wolfe will be dialling in shortly Jennifer Wolfe:My apologies for being late to the call. Julie Hedlund:I defer to Avri Avri Doria:Where is PDP TEAM defined? Avri Doria:i dont remeber it as a defined term, that is why i asked. J. Scott:So we have Working Group Guidelines, do they applcy to PDP Teams? J. Scott:This is exactly the type of change that can cause a great deal of confusion. Avri Doria:i cant seem to download the latest versio of the bylaws. http://gnso.icann.org/en/council/gnso-operating-procedures-13sep12-en.pdf without requiring a new adobe something or other. Avri Doria:PDP Team defined in Annex 9. form a working group, task force, committeeof the whole or drafting team (the "PDP Team") Avri Doria:s/9/9 section 2/ Avri Doria:i mean s 9/2 section 9/ Julie Hedlund:Any Council member can request a public comment Julie Hedlund:"a public comment period will be initiated on the request of any Council member" ? J. Scott:I disagree. Avri Doria:i think any council emnet can request a vote of the counci for a comment period. Avri Doria:... council member ... Nathalie Peregrine:Angie Graves has joined the audio bridge Angie Graves:Very late. Apologies. Thank you. Julie Hedlund:"if ny Council member proposes termination or suspension" Nathalie Peregrine:Mary Wong has joined the audio bridge Amr Elsadr:Thanks Ron. :) Mary Wong:Hi, sorry - got called into a last minute meeting at work. Actually have to jump off shortly too but hopefully can stay on for this sub-team discussion for a bit. Anne Aikman-Scalese:Cannot take credit because I had to miss the call. Sorry but good work was done by Mary and Thomas! Avri Doria:i dont think i actually did anyting Avri Doria:i have certainly never been in favor of 2a. Anne Aikman-Scalese:Avri, I think Mary and THomas were just reflecting J. Scott's view in 2 a Avri Doria:thanks. it certainly is an option. Thomas Rickert:Mary, I have nothing to add! J. Scott:What is a "change in circumstances"? Julie Hedlund:All: I've jabbered Marika: re: "PDP Team" she provides this: of the whole or drafting team (the "PDP Team"), to perform the PDP activities. The preferred model forthe PDP Team is the Working Group model due to the availability of specific Working Group rules andprocedures that are included in the GNSO Operating Rules and Procedures. The GNSO Council shouldnot select another model for conducting PDPs unless the GNSO Council first identifies the specific rulesand procedures to guide the PDP Team's deliberations which should at a minimum include those set forthin the ICANN Bylaws and PDP Manual. Thomas Rickert:I am happy with the language suggested by J Scott Anne Aikman-Scalese:@Julie, you and Marika should determine where to use PDP Team and where to use WG - to b consistent with the rest of this section in the reivsed manual J. Scott:My thought was that the reasoning would be submitted at the same time the Motion is resubmitted (8-days prior) Avri Doria:this is way complicated for today's council members. can you imagine this g-council understanding this? Mary Wong:@Avri, the first challenge will be to write it up and get it before the Council as a draft proposal to amend the GNSO Procedures :) Thomas Rickert:Since I am a member of the current G-council I am optimistic :-) Avri Doria:Thomas, I respect you for that, but just remember the degree of understand of the Operating Principles that go us into even having to consider this proposal. Thomas Rickert:The reason for me being optimistic is that in the light of the recent happenings I am quite sure that Councillors have either familiarized themselfes with the procesures now or are at least willing to do so. Mary Wong:Sorry, all, have to ring off for *another* call - thanks for the great discussion and I'll catch up on what I missed via MP3 etc. Take care! Avri Doria:from the previous item, Julie sent out the survey Comment on 31 January 2013 10:00:42 EST, fro a quick review there are no comments about the survey itself. Anne Aikman-Scalese:Thanks Mary - bye for now.. Anne Amr Elsadr:It looks like all the documents relevant to the agenda items are not on the SCI confluence page. Any chance they could be posted there? Julie Hedlund:They should be there, but I will make sure they are Julie Hedlund:They should be on the page for the relevant meeting -- in this case the 20 Feb meeting Amr Elsadr:Thanks Julie. That would be helpful in bringing me up to speed. Julie Hedlund:You are welcome Amr Amr Elsadr:OK..., now I see it. Thanks again, Julie. Thomas Rickert:Thanks, Ron! Avri Doria:yay, the end of 7 hours of ICANN mtgs today. Avri Doria:thanks all Amr Elsadr:Thanks everyone. Julie Hedlund:Thanks everyone! Anne Aikman-Scalese:Thanks everyone Anne Anne Aikman-Scalese:Congrats Avri J. Scott:good bye Nathalie Peregrine GNSO Secretariat

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Working Group Survey Results and Comments
by Julie Hedlund Feb. 20, 2013

Feb. 20, 2013

Dear SCI members, Attached is the summary of the survey results. The summary does not include specific comments, so I have provided them as a separate attached document. Please note that the survey results do not capture the names of respondents as these were not requested in the survey questions. Best regards, Julie Julie Hedlund, Policy Director

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Proposed Agenda for 20 February SCI Meeting
by Julie Hedlund Feb. 20, 2013

Feb. 20, 2013

Dear SCI members, On behalf of Ron Andruff and Avri Doria, below for your consideration is a proposed agenda for the SCI meeting on 20 February 2013. Please let us know if you have any changes. Best regards, Julie Julie Hedlund, Policy Director Proposed Agenda for 20 February SCI Meeting 1. Roll call (1 min) 2. Statements of Interest (1 min) 3. Approval of the agenda (1 min) 4. Termination and Suspension of a PDP (10 mins) 5. Re-submitting a motion (15 mins) 6. Charter Revision drafting team (10 mins) 7. Action on Working Group survey (10 mins) 8. Chair/Vice Chair elections and terms (SCI Charter change) (5 mins) 9. GNSO Council Liaison to the SCI (5 mins) – Response from the Council to Chair's Request 10. AOB (2 mins)

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Revised language regarding suspension / termination of a PDP
by Marika Konings Feb. 20, 2013

Feb. 20, 2013

Dear All, As discussed yesterday, please find attached for your review the suggested modifications to the last version of the language concerning the termination or suspension of a PDP. With best regards, Marika

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SCI Liaison
by Ron Andruff Feb. 18, 2013

Feb. 18, 2013

Dear Jonathan, Following the recent change of leadership of the Standing Committee on Improvements Implementation (SCI), with the former Chair being a member of the GNSO Council, the SCI is now in a situation where neither the Chair or the Vice-Chair are members of the GNSO Council. At the same time, the SCI is responsible for reviewing and assessing the effective functioning of recommendations that came out of the last GNSO review. The SCI considers it important to have a direct line of communication with the GNSO Council as most of the issues under consideration are a result of GNSO Council requests and SCI recommendations are likely to impact the GNSO Council operations. As a result, the SCI would like to propose that the GNSO Council consider appointing a liaison to the SCI. From the SCI's perspective, such a liaison could be appointed in two different ways: (1) a 'traditional' liaison is appointed by the GNSO Council, i.e. a member of the GNSO Council is appointed to serve as the liaison to the SCI as described in the GNSO Working Groups; or (2) the Chair and/or Vice-Chair of the SCI serve as liaisons to the GNSO Council and are able to participate as observers in GNSO Council meetings either upon invitation (when issues of relevance are discussed) or as standing observers. Obviously it is the GNSO Council's prerogative to decide on the solution that is deemed most appropriate and effective. We look forward to receiving your feedback in due course. Kind regards, RA Ronald N. Andruff Chair SCI

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