August 2014 - Gnso-improvem-impl-sc

Consensus Call: SCI Proposals on Waiver & Voting Outside a Council Meeting
by Mary Wong Sept. 9, 2014

Sept. 9, 2014

Dear SCI members, As agreed on the last SCI call, the following documents are being circulated for a formal Consensus Call: (1) the SCI¹s proposal to add language to the existing Section 3.3 of the GNSO Operating Procedures regarding waiver of the 10-day motion deadline rule; and (2) the SCI¹s proposal for a new Section 4.10 to be added to the GNSO Operating Procedures, to deal with voting outside a GNSO Council meeting. Please note that per the SCI Charter, "Unless otherwise determined by the SCI members, committee decisions will be made by ³full consensus² process as described in the GNSO Working Group Guidelines (see section 3.6).² As such, please review the attached documents with your Stakeholder Group or Constituency (as applicable) if you have not already done so. If the language is approved the next step will be for staff to prepare a redlined version of the GNSO Council Operating Procedures that will be put out for public comment; following which the SCI will review any relevant public comments received. The final step will be submission of the finalized language and proposals to the GNSO Council for its review and adoption. If there are no objections or changes received by Friday 5 September 2014, the language will be presumed to be accepted by full consensus. For the attached documents, please note the following minor changes that were made after the last SCI call on 5 August: * The format and introductory paragraph to the proposal for the Waiver of the 10-day Motion Rule was amended to conform with the format approved by the SCI for Voting Outside a Council Meeting. * The proposed Section number for Voting Outside a Council Meeting was changed to Section 4.10 as there already is a Section 4.5 in the current GNSO Operating Procedures. By numbering this proposal Section 4.10, it will (if adopted) be added to the GNSO Operating Procedures to follow the last current section in the Voting chapter (Section 4.9, regarding a Consent Agenda), without the need to renumber any of the existing Sections in this chapter. Best regards, Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org

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Action items: SCI Meeting 05 August
by Julie Hedlund Aug. 12, 2014

Aug. 12, 2014

Dear All, Please find below the action items from the call on 05 August. These also are posted to the wiki at: https://community.icann.org/display/gnsosci/05+August+2014. Our next meeting is tentatively scheduled for 09 September at the usual time. Please let us know if you have concerns about availability that day. Best regards, Julie Julie Hedlund, Policy Director SCI Meeting Actions 05 August 1. Waiver of 10-Day Motion and Voting Outside of a Council Meeting: 1) Staff will send the final language out for consensus call (consensus must be unanimous); 2) If consensus is achieved combine with other changes to the Operating Procedures for public comment. 2. Board Seat 14 Election: Staff will check to see if there is any activity happening elsewhere. 3. Next Meeting: Tentatively scheduled for 09 September. 4. LA SCI Meeting: Staff will request a slot.

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Re: [gnso-improvem-impl-sc] RE: Action items: SCI Meeting 05 August
by Mary Wong Aug. 12, 2014

Aug. 12, 2014

Hi Greg, thanks for following up. We have not yet done so but plan to send these around this week, with a 2 week response time frame so as to be in good time for the next SCI meeting (currently tentatively scheduled for early September). Cheers Mary From: <Shatan>, "Gregory S." <GShatan(a)reedsmith.com> Date: Tuesday, August 12, 2014 at 10:20 AM To: Julie Hedlund <julie.hedlund(a)icann.org>, "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] RE: Action items: SCI Meeting 05 August > Have the Consensus Call documents for the waiver of the 10-day motion deadline > and voting outside a council meeting been circulated after August 5 call? > > Thanks! > > Greg > > > From: owner-gnso-improvem-impl-sc(a)icann.org > [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of Julie Hedlund > Sent: Tuesday, August 05, 2014 3:45 PM > To: gnso-improvem-impl-sc(a)icann.org > Subject: [gnso-improvem-impl-sc] Action items: SCI Meeting 05 August > > > Dear All, > > > > Please find below the action items from the call on 05 August. These also are > posted to the wiki at: > https://community.icann.org/display/gnsosci/05+August+2014. Our next meeting > is tentatively scheduled for 09 September at the usual time. Please let us > know if you have concerns about availability that day. > > > > Best regards, > > > > Julie > > > > Julie Hedlund, Policy Director > > > > SCI Meeting Actions 05 August > > 1. Waiver of 10-Day Motion and Voting Outside of a Council Meeting: 1) Staff > will send the final language out for consensus call (consensus must be > unanimous); 2) If consensus is achieved combine with other changes to the > Operating Procedures for public comment. > > 2. Board Seat 14 Election: Staff will check to see if there is any activity > happening elsewhere. > > 3. Next Meeting: Tentatively scheduled for 09 September. > > 4. LA SCI Meeting: Staff will request a slot.

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MP3 recording of the SCI meeting - 05 August 2014
by Nathalie Peregrine Aug. 5, 2014

Aug. 5, 2014

Dear All, Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Tuesday, 05 August 2014 at 19:00 UTC. http://audio.icann.org/gnso/gnso-sci-20140805-en.mp3 On page: <http://gnso.icann.org/calendar/#oct> http://gnso.icann.org/calendar/#aug (transcripts and recording are found on the calendar page) Attendees: Ronald Andruff - Commercial and Business Users Constituency - Primary - Chair Angie Graves - Commercial and Business Users Constituency - Alternate Greg Shatan - IPC - Alternate Anne Aikman Scalese - IPC - Primary Jennifer Standiford - Registrar Stakeholder Group - Primary Amr Elsadr - NCUC Alternate Avri Doria - NCSG - Primary Wolf-Ulrich Knoben - ISPCP - Primary Apologies: Thomas Rickert: NOMCOM - Alternate ICANN Staff: Julie Hedlund Mary Wong Nathalie Peregrine ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Nathalie Adobe Chat Transcript 05 August 2014 Terri Agnew:Welcome to the SCI Working Group call on the 5th of August 2014 Ron A:Good afternoon all! Greg Shatan:Good afternoon! Ron A:Thanks for getting your comments back to the list in time for this call, Greg. Greg Shatan:My pleasure.... Amr Elsadr:Hi all. Dialling in now. Ron A:Welcome Amr. Amr Elsadr:On the call now too. :) Julie Hedlund:Hello everyone! Amr Elsadr:Hi Julie. jennifer standiford:hello Ron A:Please note all that you can scroll down on this doc yourself Anne:@Mary - are there other provisions in the Operating Procedures that relate to voting outside of meetings - e.g. for PDP approval? Mary Wong:@Anne, the absentee voting provisions can apply for PDP recs and approval Avri Doria:i do not understand that last vote. Anne:Do we need to refer to the fact that there are other sections dealing with votes outside a meeting? Avri Doria:that i understood. Amr Elsadr:Wouldn't "remote voting" also apply to votes conducted during regularly scheduled GNSO Council meetings/calls? Avri Doria:i guess i had crossed understand of which was choice was a check, and with was a cross. Anne:I am on a foreign laptop and cannot get the Adobe to mute. Therefore I had to drop off the call. Greg Shatan:@Anne -- the absentee voting section is referred to in 4.5.3.2 and in 4.5.5. Avri Doria:electronic is my preference jennifer standiford:electronic is preferred Amr Elsadr:+1 to electronic. Angie Graves:Electronic Greg Shatan:Agree on electronic Anne:What was the question form GNSO Council? Anne:Have lost audio. Ron A:@ Anne: the Note at the top of the draft was the GNSO Council request Ron A:Do you have a copy of Greg's draft? Anne:Yes - came in over the phone again. Anne Amr Elsadr:@Anne: the question from the Council was the text between quotation marks: "whether and how the Council could vote outside of a meeting and under what circumstances." Mary Wong:The 10-day Motion Waiver Deadline proposal plus this one will both go out together, in clean copy, to the full SCI for a formal Consensus Call. Nathalie Peregrine:Thomas sends his apology for today's call Avri Doria:i think starting up new work during august is probably difficult Ron A:Agreed Avri. I'm thinking Sept. Julie Hedlund:@Mary: That is correct. Yes, might be something coming from the Council. Avri Doria:Like congress in the US, we should go on summer break Julie Hedlund:Charter says: The GNSO Standing Committee on Improvement Implementation (SCI) is responsible for reviewing and assessing the effective functioning of the GNSO Procedures and Working Group guidelines. Its tasks include making recommendations: On request, for those procedures and guidelines that have been identified as presenting immediate problems On a periodic timescale for all procedures and guidelines in order to identify possible issues and/or improvements (subject to a clear definition by the SCI on which procedures and guidelines should be reviewed)The SCI is also responsible for considering requests concerning issues related to the GNSO Council processes and procedures and to Working Group guidelines that have been identified either by the GNSO Council or a group chartered by the GNSO Council as needing discussion. Mary Wong:Thank you all! Julie Hedlund:Thank you everyone! Enjoy the summer! Amr Elsadr:Thanks all. Bye. Avri Doria:thanks bye Avri Doria:\

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Re: [gnso-improvem-impl-sc] Action items: SCI Meeting 05 August
by Mary Wong Aug. 5, 2014

Aug. 5, 2014

Hello everyone, Just following up on Action Item #2: the ICANN Bylaws provide for the election of two Board members by the GNSO (one from the Contracted Parties House, and one from the Non-Contracted Parties House). What the GNSO Operating Procedures require in that regard is a set of rules for such an election by each House, to be added as an Annex to the GNSO Operating Procedures. I¹m informed that the Secretariat is already working with the CPH to finalize their rules, and will do the same with the NCPH after they elect a candidate for Board Seat 14 (which they are currently in the process of doing). As such, while there is an item to be developed for the Operating Procedures, it is currently "in process" and so the SCI will not be required to review the existing provisions in the GNSO Operating Procedures at this time. FYI, the pertinent provision in the Operating Procedures states: "Each House is responsible for establishing its own internal procedures for nominations, interviews, voting, and candidate selection; however, those processes must be documented and forwarded to the GNSO Council for inclusion as ANNEXES to the GNSO Operating Procedures.² I hope this is helpful. Cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org From: Julie Hedlund <julie.hedlund(a)icann.org> Date: Tuesday, August 5, 2014 at 3:44 PM To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] Action items: SCI Meeting 05 August > Dear All, > > Please find below the action items from the call on 05 August. These also are > posted to the wiki at: > https://community.icann.org/display/gnsosci/05+August+2014. Our next meeting > is tentatively scheduled for 09 September at the usual time. Please let us > know if you have concerns about availability that day. > > Best regards, > > Julie > > Julie Hedlund, Policy Director > > SCI Meeting Actions 05 August > 1. Waiver of 10-Day Motion and Voting Outside of a Council Meeting: 1) Staff > will send the final language out for consensus call (consensus must be > unanimous); 2) If consensus is achieved combine with other changes to the > Operating Procedures for public comment. > > 2. Board Seat 14 Election: Staff will check to see if there is any activity > happening elsewhere. > > 3. Next Meeting: Tentatively scheduled for 09 September. > > 4. LA SCI Meeting: Staff will request a slot. >

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Updated Electronic Voting language
by Mary Wong Aug. 4, 2014

Aug. 4, 2014

Dear all, Please find attached an updated draft of the proposed Electronic Voting procedure for the GNSO Council, based on the SCI meeting on 22 July. Please note also that, after consulting with Ron as the Chair, the finalized language for this procedure will be sent out together with the previously-approved language for the 10-day Motion Waiver procedure for a formal Consensus Call. Following the conclusion of the Consensus Call and assuming the two procedures are approved, staff will then prepare to send them out - together with the previously-adopted language regarding WG Consensus Levels - for public comment and GNSO Council review. We will, as per usual practice, also notify and consult with ICANN Legal on all these adopted procedures, to ensure that they are in general conformity with other rules and processes in the ICANN community. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org From: Julie Hedlund <julie.hedlund(a)icann.org> Date: Tuesday, July 22, 2014 at 4:09 PM To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] Action items: SCI Meeting 22 July > Dear All, > > Please find below the action items from the call on 22 July. These also are > posted to the wiki at: > https://community.icann.org/display/gnsosci/22+July+2014. Our next meeting is > scheduled in two weeks on Tuesday, 05 August at 1900 UTC. A separate meeting > notice will be sent to the list and will include details concerning remote > access. > > Best regards, > > Julie > > Julie Hedlund, Policy Director > > SCI Meeting Actions 22 July > 1. Waiver of 10-Day Motion Deadline: 1) Put the language out for a formal > consensus call (consensus must be unanimous); 2) If consensus is achieved > combine with other changes to the Operating Procedures for public comment. > > 2. Remote/Electronic Voting: 1) Take out "regularly scheduled" in both > instances where it appears in paragraph 5; 2) Send the revised language out > for consensus call (consensus must be unanimous); 3) If consensus is acheived > combine with other changes to the Operating Procedures for public comment. >

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Agenda for SCI call on 5 August
by Mary Wong Aug. 4, 2014

Aug. 4, 2014

Dear SCI members, Although this is pretty obvious, proper process requires that an agenda be sent around prior to a meeting :) As such, here is the proposed agenda for the next SCI call scheduled for Tuesday 5 August: 1. Roll Call/Updates to SOI 2. Discuss and finalize Electronic Voting language (last circulated on 31 July, pending further edits by Greg and any other SCI member) 3. Next steps/next meeting As a reminder, we have not yet circulated the SCI-finalized language on Waiver of the 10-day Motion Deadline, on the understanding that a formal consensus call will be conducted for both that and the finalized E-Voting language at the same time. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org From: <Shatan>, "Gregory S." <GShatan(a)reedsmith.com> Date: Thursday, July 31, 2014 at 7:37 PM To: Mary Wong <mary.wong(a)icann.org>, "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: RE: Updated Electronic Voting language > I think Section 2 onwards is basically where it needs to be in order to be > proposed as a rule. Section 1.2 and especially Section 1.1 need a little more > help. I will go through this draft and make a few suggestions. > > Greg > > > From: owner-gnso-improvem-impl-sc(a)icann.org > [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of Mary Wong > Sent: Thursday, July 31, 2014 11:49 AM > To: gnso-improvem-impl-sc(a)icann.org > Subject: [gnso-improvem-impl-sc] Re: Updated Electronic Voting language > > > Hi and thanks for the note, Greg. With the exception of the introductory > sentence at the beginning, I believe the sub group intended that the actual > language be that to be incorporated into or rather, added to the GNSO > Operating Procedures. As such, would the attached updated version help? I¹ve > basically just numbered (or re-numbered) the sections to correspond to the > numbering used in the current GNSO Operating Procedures, with ³xx² to signify > the actual Section number to be allotted to the final version. > > > > Thanks and cheers > > Mary > > > > Mary Wong > > Senior Policy Director > > Internet Corporation for Assigned Names & Numbers (ICANN) > > Telephone: +1 603 574 4892 > > Email: mary.wong(a)icann.org > > > > > From: <Shatan>, "Gregory S." <GShatan(a)reedsmith.com> > Date: Wednesday, July 30, 2014 at 9:08 PM > To: Mary Wong <mary.wong(a)icann.org>, "gnso-improvem-impl-sc(a)icann.org" > <gnso-improvem-impl-sc(a)icann.org> > Subject: RE: Updated Electronic Voting language > > >> >> All: >> >> I am raising a process question with regard to the Electronic Voting language >> as it currently stands. Unlike the 10-day Waiver rule proposal and the >> resubmission proposal (among others), the Electronic Voting language is not >> currently drafted in the form of a rule that can be ³dropped into² the >> Operating Procedures. Instead, it is more of a statement of principles >> (although it has tightened up quite a bit through various drafts). >> >> If we send it out for public comment and review in this form, wouldn¹t we >> then need to revise it to put it in the form of a draft rule, which would >> then go out for a second round of Consensus Call/public comment/GNSO Council >> review, and then (unless there are no issues raised with the drafting of the >> rule), wouldn¹t we need to revise it again to put it in the form of a final >> rule for a third round of Consensus Call/public comment/GNSO Council review >> before it can be adopted? >> >> Would it make sense to revise the Electronic Voting language so that it is >> the form of a rule, which could eliminate a round of review and get the rule >> ³on the books² faster? (Given the evolution of the document, I think we are >> already halfway there.) Or is the issue sufficiently complex that it should >> be reviewed by the community ³in principle² first, before we turn it into a >> rule? Or am I missing something relating to process and procedures? >> >> Best regards, >> >> Greg >> >> >> >> >> From:owner-gnso-improvem-impl-sc@icann.org >> [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of Mary Wong >> Sent: Wednesday, July 30, 2014 6:19 PM >> To: gnso-improvem-impl-sc(a)icann.org >> Subject: [gnso-improvem-impl-sc] Updated Electronic Voting language >> >> >> Dear all, >> >> >> >> Please find attached an updated draft of the proposed Electronic Voting >> procedure for the GNSO Council, based on the SCI meeting on 22 July. Please >> note also that, after consulting with Ron as the Chair, the finalized >> language for this procedure will be sent out together with the >> previously-approved language for the 10-day Motion Waiver procedure for a >> formal Consensus Call. Following the conclusion of the Consensus Call and >> assuming the two procedures are approved, staff will then prepare to send >> them out - together with the previously-adopted language regarding WG >> Consensus Levels - for public comment and GNSO Council review. >> >> >> >> We will, as per usual practice, also notify and consult with ICANN Legal on >> all these adopted procedures, to ensure that they are in general conformity >> with other rules and processes in the ICANN community. >> >> >> >> Thanks and cheers >> >> Mary >> >> >> >> Mary Wong >> >> Senior Policy Director >> >> Internet Corporation for Assigned Names & Numbers (ICANN) >> >> Telephone: +1 603 574 4892 >> >> Email: mary.wong(a)icann.org >> >> >> >> >> >> From: Julie Hedlund <julie.hedlund(a)icann.org> >> Date: Tuesday, July 22, 2014 at 4:09 PM >> To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> >> Subject: [gnso-improvem-impl-sc] Action items: SCI Meeting 22 July >> >> >>> >>> Dear All, >>> >>> >>> >>> Please find below the action items from the call on 22 July. These also are >>> posted to the wiki at: >>> https://community.icann.org/display/gnsosci/22+July+2014. Our next meeting >>> is scheduled in two weeks on Tuesday, 05 August at 1900 UTC. A separate >>> meeting notice will be sent to the list and will include details concerning >>> remote access. >>> >>> >>> >>> Best regards, >>> >>> >>> >>> Julie >>> >>> >>> >>> Julie Hedlund, Policy Director >>> >>> >>> >>> SCI Meeting Actions 22 July >>> >>> 1. Waiver of 10-Day Motion Deadline: 1) Put the language out for a formal >>> consensus call (consensus must be unanimous); 2) If consensus is achieved >>> combine with other changes to the Operating Procedures for public comment. >>> >>> 2. Remote/Electronic Voting: 1) Take out "regularly scheduled" in both >>> instances where it appears in paragraph 5; 2) Send the revised language out >>> for consensus call (consensus must be unanimous); 3) If consensus is >>> acheived combine with other changes to the Operating Procedures for public >>> comment. >> >> >> >> * * * >> >> This E-mail, along with any attachments, is considered confidential and may >> well be legally privileged. If you have received it in error, you are on >> notice of its status. Please notify us immediately by reply e-mail and then >> delete this message from your system. Please do not copy it or use it for any >> purposes, or disclose its contents to any other person. Thank you for your >> cooperation. >> >> Disclaimer Version RS.US.201.407.01

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