July 2013 - Gnso-improvem-impl-sc

Actions: SCI Meeting 02 July 2013
by Julie Hedlund Oct. 15, 2013

Oct. 15, 2013

Dear SCI members, Please see below the actions from today's SCI meeting. Our next monthly meeting is scheduled for Tuesday 06 August 2013 at 19:00 UTC for 1 hour (12:00 PST, 15:00 EST, 20:00 London, 21:00 CET). A notice will be sent separately to the list with teleconference and Adobe Connect room details. Please let me know if you have any questions. Best regards, Julie Julie Hedlund, Policy Director Actions from 02 July Meeting 1. Re-submitting a motion: 1) drop criteria 2.4. 2) time limit -- resubmit by the second meeting following the submission of the motion. 10 calendar days before the meeting. 3) Staff send revised document for discussion on the list. 2. SCI Charter: Letter to the Council Chair advising them that we are discussing revising our charter; include in update to Council on Saturday in Durban. 3. Working Group Self Assessment: The SCI members should review Draft 2 of the assessment tool and provide comments either on the wiki or on the list.

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FOR REVIEW: Re-Submitting a Motion
by Julie Hedlund Sept. 5, 2013

Sept. 5, 2013

Dear SCI members, Attached for your review is the revised procedure for re-submitting a motion based on the suggestions from the call on 02 July. The changes are included as redlines. It also is posted to the wiki at: https://community.icann.org/display/gnsosci/06+August+2013. Note that two of the questions from Marika were addressed, but the remaining question below and in the attached document needs to be discussed. Please send your comments and questions on the list. Best regards, Julie Julie Hedlund, Policy Director Remaining question from Marika: The PDP Manual foresees that 'In the event that the GNSO Council does not approve the initiation of the PDP, not including the possible suspension of further consideration of the Final Issue Report, any Councillor may appeal the denial, and request that the GNSO Council hold a renewed vote on the initiation of the PDP at the next subsequent GNSO Council meeting'. There are no further requirements attached to this 'renewed vote' - would this be considered an exception or would it need to be brought in line with the new requirements if/when approved?

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Proposed Agenda for July Meeting
by Julie Hedlund Aug. 7, 2013

Aug. 7, 2013

Dear SCI members, Please see below the proposed agenda for the July meeting for your review. Please let us know if you have any changes. The July meeting will be scheduled when the doodle is closed. Best regards, Julie Julie Hedlund, Policy Director Proposed Agenda July 2013 SCI Meeting: 1. Roll call (1 min) 2. Statements of Interest (2 min) 3. Approval of the agenda (2 min) 4. Re-submitting a motion (15 mins) 5. SCI charter revision (25 mins) 6. Working Group self assessment (10 mins) 7. AOB (5 mins)

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Actions from GNSO Council Wrap Up Session
by Julie Hedlund Aug. 5, 2013

Aug. 5, 2013

Dear SCI members, The GNSO Council discussed several issues relating to the SCI at its wrap up session on Thursday, 18 July at the ICANN meeting in Durban. See the transcript at: http://durban47.icann.org/meetings/durban2013/transcript-gnso-wrap-up-18jul1 3-en.pdf. In particular, the GNSO Council discussed the SCI Charter, which resulted in the following actions: 1. The GNSO Council agreed that the SCI for now is to be a 'standing committee' and the charter should be amended accordingly if it is not clear from the current wording. 2. On decision-making (full consensus versus Standard Methodology for Making Decisions), the Council agreed to consider this issue further on the mailing list and Council members were encouraged to share their views in support of one or the other with the mailing list (this will be reflected in the action items). Jeff was also asked to provide in writing his contribution with regard to why the SCI was initially required to operate under full consensus. I have attached for discussion during our call on Tuesday 06 August 2013 at 19:00 UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET) the version of the charter as it stood prior to the changes suggested by Mikey, since I think that version reflects the status of the SCI as a 'standing committee'. However, if this is not clear in the current version, we can discuss how to clarify it. In addition, I will share any discussions concerning the SCI decision-making process that may subsequently appear on the GNSO Council list. In addition, the Council has added two new issues for the SCI to consider: 1. Voting: The option of voting by email. 2. Procedural waiver: Whether a provision / waiver should be included in the GNSO Operating Procedures that in certain circumstances would specifically allow the GNSO Council to bypass its procedures (for example in the case of non-objection). If there were SCI members present during the wrap-up session please feel free to comment on, add to, or amend what I have reported above. Best regards, Julie Julie Hedlund, Policy Director

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Draft WG Self-Assessment Questionnaire Now Online
by Ken Bour July 26, 2013

July 26, 2013

SCI Team Members: As I indicated in my last email message to the SCI list, I have completed programming the Draft v3 WG Self-Assessment questionnaire within QuestionPro <http://www.questionpro.com/> (QP) for which ICANN maintains an active membership account. I created an illustrative Working Group called "SCI Test," which can be accessed at: http://scitestwg.questionpro.com. Unless we elect to make any subsequent changes, this is exactly how the online questionnaire would appear to a prospective WG member providing a self-assessment. I understand that many, if not most of you, are shortly en route to Durban, South Africa for the ICANN meeting; however, if you have an opportunity to take a test drive between now and our next SCI teleconference (6 Aug), please feel free to do so. If you would like to invite any other Durban attendees to test the online questionnaire, such additional feedback would also be welcome. Please be assured that any data entered is considered "test" only and will be discarded once we complete this final design phase. If you have any suggestions or comments about the instrument, language, methodology, online presentation, etc., you can use the questionnaire's free-form text fields to document them or, if you prefer, send them to the SCI email list. I will browse through each response submitted and collect all feedback until we deactivate this informal test. Please note that you will need to click the "Record My Answers!" button on the last page in order to commit a complete questionnaire to the QP database. Once we are satisfied with the final product, perhaps we can find a recently disbanded Working Group that will agree to be our first customer as a way of putting the entire process, including analysis, through an exhaustive test. Regards, Ken Bour

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Meeting Invitation: Standing Committee on Improvements Implementation - Tuesday 6 August 2013 at 19:00 UTC
by Julia Charvolen July 25, 2013

July 25, 2013

Dear All, The Standing Committee on Improvements Implementation meeting teleconference is scheduled on Tuesday 6 August 2013 at 19:00 UTC for 1 hour. 12:00 PDT , 15:00 EDT, 20:00 London, 21:00 CET For other times: http://tinyurl.com/pnvzfs4 Adobe Connect: http://icann.adobeconnect.com/standcommdraft/ Dial-in details are below. If you require a dial-out, please email us (gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>) your preferred contact number. ____________________________________________________________________________ Participant passcode: SCI For security reasons, the passcode will be required to join the call. ____________________________________________________________________________ Dial in numbers: Country Toll Numbers Freephone/Toll Free Number ARGENTINA 0800-777-0519 AUSTRALIA ADELAIDE: 61-8-8121-4842 1-800-657-260 AUSTRALIA BRISBANE: 61-7-3102-0944 1-800-657-260 AUSTRALIA CANBERRA: 61-2-6100-1944 1-800-657-260 AUSTRALIA MELBOURNE: 61-3-9010-7713 1-800-657-260 AUSTRALIA PERTH: 61-8-9467-5223 1-800-657-260 AUSTRALIA SYDNEY: 61-2-8205-8129 1-800-657-260 AUSTRIA 43-1-92-81-113 0800-005-259 BELGIUM 32-2-400-9861 0800-3-8795 BRAZIL 0800-7610651 CHILE 1230-020-2863 CHINA* 86-400-810-4789 10800-712-1670 10800-120-1670 COLOMBIA 01800-9-156474 CZECH REPUBLIC 420-2-25-98-56-64 800-700-177 DENMARK 45-7014-0284 8088-8324 ESTONIA 800-011-1093 FINLAND Land Line: 106-33-203 0-800-9-14610 FINLAND Mobile: 09-106-33-203 0-800-9-14610 FRANCE LYON: 33-4-26-69-12-85 080-511-1496 FRANCE MARSEILLE: 33-4-86-06-00-85 080-511-1496 FRANCE PARIS: 33-1-70-70-60-72 080-511-1496 GERMANY 49-69-2222-20362 0800-664-4247 GREECE 30-80-1-100-0687 00800-12-7312 HONG KONG 852-3001-3863 800-962-856 HUNGARY 06-800-12755 INDIA 000-800-852-1268 INDONESIA 001-803-011-3982 IRELAND 353-1-246-7646 1800-992-368 ISRAEL 1-80-9216162 ITALY 39-02-3600-6007 800-986-383 JAPAN OSAKA: 81-6-7739-4799 0066-33-132439 JAPAN TOKYO: 81-3-5539-5191 0066-33-132439 LATVIA 8000-3185 LUXEMBOURG 352-27-000-1364 MALAYSIA 1-800-81-3065 MEXICO 001-866-376-9696 NETHERLANDS 31-20-718-8588 0800-023-4378 NEW ZEALAND 64-9-970-4771 0800-447-722 NORWAY 47-21-590-062 800-15157 PANAMA 011-001-800-5072065 PERU 0800-53713 PHILIPPINES 63-2-858-3716 POLAND 00-800-1212572 PORTUGAL 8008-14052 RUSSIA 8-10-8002-0144011 SINGAPORE 65-6883-9230 800-120-4663 SLOVAK REPUBLIC 421-2-322-422-25 SOUTH AFRICA 080-09-80414 SOUTH KOREA 82-2-6744-1083 00798-14800-7352 SPAIN 34-91-414-25-33 800-300-053 SWEDEN 46-8-566-19-348 0200-884-622 SWITZERLAND 41-44-580-6398 0800-120-032 TAIWAN 886-2-2795-7379 00801-137-797 THAILAND 001-800-1206-66056 UNITED KINGDOM BIRMINGHAM: 44-121-210-9025 0808-238-6029 UNITED KINGDOM GLASGOW: 44-141-202-3225 0808-238-6029 UNITED KINGDOM LEEDS: 44-113-301-2125 0808-238-6029 UNITED KINGDOM LONDON: 44-20-7108-6370 0808-238-6029 UNITED KINGDOM MANCHESTER: 44-161-601-1425 0808-238-6029 URUGUAY 000-413-598-3421 USA 1-517-345-9004 866-692-5726 VENEZUELA 0800-1-00-3702 *Access to your conference call will be either of the numbers listed, dependent on the participants' local telecom provider. Restrictions may exist when accessing freephone/toll free numbers using a mobile telephone. ---------------------------- Thank you Kind regards, Julia Charvolen For GNSO Secretariat

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FW: SCI transcript - Saturday 13 July 2013 - Durban
by Ron Andruff July 22, 2013

July 22, 2013

Dear Committee Members, We will discuss this on our next call, however as previously noted please find the transcript attached. Thanks to Julie and Julia for your prompt response on this matter. Kind regards, RA Ron Andruff RNA Partners www.rnapartners.com <http://www.rnapartners.com> From: Julia Charvolen [mailto:julia.charvolen@icann.org] Sent: Tuesday, July 16, 2013 05:32 To: Ron Andruff Cc: Julie Hedlund; gnso-secs(a)icann.org Subject: SCI transcript - Saturday 13 July 2013 - Durban Dear Ron, Please find the transcript for the SCI meeting held on Saturday 13 July 2013 at 17:30 local time. Thank you, Best regards, Julia Charvolen For GNSO Secretariat

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Recommended Amendments to WG Guidelines and Summary
by Ken Bour July 18, 2013

July 18, 2013

SCI Team Members: I understand that most of you have not had the time or opportunity to review the online WG Self-Assessment DRAFT that I forwarded just prior to the Durban meeting. For your convenience, that link, again, is: http://scitestwg.questionpro.com. Feel free to complete the questionnaire and provide any feedback via the embedded comment sections or this email list. As of today, two committee members have tested the instrument (Angie & Mikey) and I thank them for their reviews. In the meantime, while we continue evaluating the proposed design and online questionnaire presentation, I took the liberty of recommending specific modifications to the WG Guidelines <http://gnso.icann.org/council/annex-1-gnso-wg-guidelines-08apr11-en.pdf> document (and its Summary <http://gnso.icann.org/council/summary-gnso-wg-guidelines-06apr11-en.pdf> version) consistent with having a formal self-assessment questionnaire available for Chartering Organizations to utilize. For brevity’s sake, I only included the sections of those documents which, in my judgment, would need to be modified. My suggested changes are presented below in maroon text. Procedurally, given the way online survey forms work, I think it would be best to copy the master questionnaire and create a new link (URL) for each WG. For example, if the GNSO Council wishes to request self-assessment feedback from the IRTP Part D WG, we might create a link such as http://irtp-part-d.questionpro.com (sample only). The downside is that the QuestionPro link would change for each WG; however, the upside is that (a) there should be no confusion or misdirection about which questionnaire is applicable to which WG, (b) it would be straightforward to store and subsequently archive the results under that specific identification, and (c) the link could be made active/inactive based upon when that WG’s members are invited to complete the form. What I propose is that, when a WG Charter is written, the CO could merely specify that it wants participants to complete a formal Self-Assessment. During the WG’s actual closure process, the Chair (via Staff reminder) would provide the exact questionnaire link to WG members along with the timeframe (open and close dates). A Staff Administrator, such as myself, would have the names of WG members and could monitor QuestionPro to see who has and has not completed the questionnaire. Reminders could then be sent out periodically to those who had not yet registered their feedback. At the conclusion of the survey period, the Staff Administrator would compile the results and produce a report for the CO and, upon approval, publish it on the Wiki and/or other locations as deemed appropriate. I welcome your feedback. Ken Bour Working Group Guidelines (ANNEX 1 <http://gnso.icann.org/council/annex-1-gnso-wg-guidelines-08apr11-en.pdf> - GNSO Operating Procedures) 2.1.4.3: Items for Review At the first meeting of the WG or as soon thereafter as practicable, the following documents should be reviewed in order to ensure all members have a common understanding of the WG’s mission, goals, objectives, deliverables, decision-making process and timeframes: Charter, Working Group Guidelines and any other documents relevant for the WGs discussion (e.g., Policy Development Process Guidebook, Issues Paper). These documents are normally transmitted to the WG prior to the first meeting. It is required that WGs develop a work plan that outlines the necessary steps and expected timing in order to achieve the milestones set out in the WG Charter. If a WG does not develop a work plan, it will need to provide a justification to the Chartering Organization. If the Chartering Organization has specified that it would like the WG to complete a formal Self-Assessment, it may be helpful to participants to review the questionnaire (see Section 7.0) in advance so that, as plans unfold and deliberations proceed, members have an understanding of the information that will be asked at the conclusion of the team’s work. The WG Chair may use the following checklist for assistance: (see Addendum) for further details. Addendum: Chair Checklist [Note: given its small size, I suggest eliminating the separate Addendum and inserting the table here in Section 2.1.4.3] Checklist Yes/No Have all WG members submitted Statements of Interest? Introduction of WG members Inform members that WG will operate under the principles of transparency and openness (i.e., mailing lists are publicly archived, meetings are recorded / transcribed) Review of WG’s mission, goals, objectives, deliverables, decision-making process, timeframes and any other documents relevant for the WG‟s discussion Review WG Self-Assessment Questionnaire (see Section 7.0) Development of a work plan Schedule for future meetings of the WG Section 5.0: Products and Outputs The products and outputs of a Working Group may be prescribed by the Charter such as a report, recommendations, guidelines, self-assessment or defined by the process under which the WG operates (e.g., Policy Development Process). In addition, the Working Group might decide that additional products or outputs are required in order to carry out its Charter in an efficient and productive manner such as a statement of work or a project plan. Working Groups should be encouraged to review products and outputs from other WGs and/or consult with ICANN Staff to decide what additional products or outputs would be advisable to develop. Links to some examples of products and outputs produced by other GNSO Working Groups can be found hereunder: · [Skipping other bullets for brevity] · WG Self-Assessment (see Section 7.0) 6.2.4.4: Closure and Working Group Self-Assessment This section of the Charter should describe any instructions for WG final closure including any feedback and/or self-assessment that is requested by the Chartering Organization. This section might also indicate if there is any specific format, template, or prescribed manner in which the feedback is to be provided; for example, a recommended questionnaire (illustrative) is included in Section 7.0 and can be made available online for WG members to complete at the appropriate time. [NEW] Section 7.0: Working Group Self-Assessment A WG Self-Assessment instrument has been developed as a means for Chartering Organizations to formally request feedback from a WG as part of its closure process. WG members are asked a series of questions about the team’s inputs, processes (e.g., norms, decision-making, logistics), and outputs as well as other relevant dimensions and participant experiences. Screenshots of the questionnaire have been assembled into a PDF (see link below) so that WG participants can review, in advance, how it is designed and what specific information will be solicited. During the WG’s closure process, coordinating with the Chair, Staff will provide a unique link (URL) to the online questionnaire along with open and close dates and any specific instructions. Staff will then perform the following actions: · Monitor the online process providing status updates to the WG Chair; · Provide technical assistance to WG members if requested; · Notify the Chair when all team members have completed the questionnaire; and, following the close date, · Summarize the feedback in a written report to the Chartering Organization. Link to WG Self-Assessment (illustrative PDF): [Note: the PDF link (TBD) would be maintained on the GNSO website <http://gnso.icann.org/en/council/procedures> together with ANNEX 1. For now, I have attached an example of the PDF based on the current draft questionnaire]. Working Group Guidelines Summary 2. First meeting of the Working Group The first meeting of the Working Group should address the following issues: · Introductions - members of the Working Group should be provided with the opportunity, at the start of the first meeting, to share information regarding interests, background, skills, experience, especially as related to any requirements in the Charter. · Members of the Working Group should be informed that all Working Groups are normally expected to operate under the principles of transparency and openness, which means, inter alia, that mailing lists are publicly archived, meetings are normally recorded and/or transcribed, and Statements of Interest (SOIs) are required from Working Group participants which will be publicly posted. · Election of the WG Leaders – Normally a Chair will be selected at the first meeting of the WG. A working Group may elect to have co-chairs, vice-chairs. Once selected, a working Group Chair will need to be confirmed by the Chartering Organization (CO). · Items for review - At the first meeting of the WG or as soon thereafter as practicable, the following documents should be reviewed in order to ensure all members have a common understanding of the WG’s mission, goals, objectives, deliverables, decision-making process and timeframes: Charter, Working Group Guidelines and any other documents relevant for the WGs discussion (e.g., Policy Development Process Guidebook, Issues Paper). It is required that WGs develop a work plan that outlines the necessary steps and expected timing in order to achieve the milestones set out in the WG Charter. If the Chartering Organization has specified that it would like the WG to complete a formal Self-Assessment, it may be helpful to participants to review the questionnaire (see Section 7.0) in advance so that, as plans unfold and deliberations proceed, members have an understanding of the information that will be asked at the conclusion of the team’s work.

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RE: [gnso-improvem-impl-sc] Ron's report to the GNSO Council
by Ron Andruff July 16, 2013

July 16, 2013

Avri and all, Your comments are unfounded. Following your forceful intervention in response to my report, I made clear my coments. I encourage you to review the transcript as and when it comes available and work through your constituency to achieve the outcome you so desire. RA Ron Andruff www.lifedotsport.com -------- Original message -------- From: Avri Doria <avri(a)acm.org> Date: 07/13/2013 17:33 (GMT+02:00) To: Gnso-improvem-impl-sc(a)icann.org Subject: [gnso-improvem-impl-sc] Ron's report to the GNSO Council I want to lodger a strong objection to the report given on the SCI, as the issue of full consensus decision was brought to the council as if it was the position of the SCI. This was totally unacceptable especially since in our last conversations the SCi dropped this proposal from the new charter work. I see this as an abuse of his position. avri

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Ron's report to the GNSO Council
by Avri Doria July 13, 2013

July 13, 2013

I want to lodger a strong objection to the report given on the SCI, as the issue of full consensus decision was brought to the council as if it was the position of the SCI. This was totally unacceptable especially since in our last conversations the SCi dropped this proposal from the new charter work. I see this as an abuse of his position. avri

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