October 2015 - Gnso-improvem-impl-sc

SCI Face-to-Face Meeting at ICANN 54 in Dublin 17 October
by Julie Hedlund Oct. 14, 2015

Oct. 14, 2015

Dear SCI members, As noted at our last meeting, the SCI is holding a face-to-face meeting at ICANN 54 in Dublin on Saturday, 17 October from 0800-0900 local time (0700-0800 UTC). For those in Dublin it will be held in the Liffey Meeting Room 2. For remote participation the details will be posted on the ICANN 54 schedule at: https://meetings.icann.org/en/dublin54/schedule/sat-sci. Note: There will be a different Adobe Connect room from our usual room. The link will be posted to the page on the schedule referenced above. Kind regards, Julie Julie Hedlund, Policy Director

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Slides for SCI Update to the GNSO Council 17 October
by Julie Hedlund Oct. 14, 2015

Oct. 14, 2015

Dear SCI members, Please see the attached slides from Anne, Rudi, and Avri for the SCI Activities Update to the GNSO Council from 0915-0930 on Saturday, 17 October. See the GNSO Working Session agenda at: https://community.icann.org/display/gnsocouncilmeetings/GNSO+Working+Session +Dublin+Saturday+2015-10-17. Best regards, Julie Julie Hedlund, Policy Director

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END OF LAST CALL: SCI Letter to GNSO Council Chair Concerning Current Practice in Relation to Motions
by Julie Hedlund Oct. 9, 2015

Oct. 9, 2015

Dear SCI members, As of the end of last call at COB today no objections were received to the attached letter and documentation of the Current Practice in Relation to Motions. Thus, the letter will be sent today to Jonathan Robinson, GNSO Chair, along with the previously agreed-to letter on the 10-day motion waiver and resubmission of motions (also attached for reference). Best regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, October 8, 2015 5:05 PM To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] LAST CALL: SCI Letter to GNSO Council Chair Concerning Current Practice in Relation to Motions > Dear SCI members, > > Please see the attached letter and documents for Last Call. As noted on > today's SCI call, in order for the SCI's proposed documentation of the Current > Practice in Relation to Motions to be considered by the GNSO Council at its > meeting in Dublin at ICANN 54, it must be delivered to the Council no later > than Sunday, 11 October (deadline for documents and motions). Accordingly, > please review the attached letter and accompanying documents. Note that the > proposed documentation of the Current Practice in Relation to Motions is the > same that was sent to the SCI to review on Monday, 05 October after it was > modified to address suggestions from Amr and Wolf-Ulrich Knoben. > > Also, as noted on today's call because the SCI is not recommending changes to > the GNSO Council Operating Procedures relating to this issue at this time, it > was determined that it is not necessary to hold a Consensus Call to deliver > the letter and documentation. Thus, unless there are objections or changes to > the letter and documentation by COB tomorrow, 09 October, the letter will be > transmitted to Jonathan Robinson, Chair of the GNSO Council, along with the > letter on the issue of resubmitted motions previous accepted by the SCI in a > Consensus Call. > > Best regards, > Julie > > Julie Hedlund, Director, SSAC Support

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LAST CALL: SCI Letter to GNSO Council Chair Concerning Current Practice in Relation to Motions
by Julie Hedlund Oct. 8, 2015

Oct. 8, 2015

Dear SCI members, Please see the attached letter and documents for Last Call. As noted on today's SCI call, in order for the SCI's proposed documentation of the Current Practice in Relation to Motions to be considered by the GNSO Council at its meeting in Dublin at ICANN 54, it must be delivered to the Council no later than Sunday, 11 October (deadline for documents and motions). Accordingly, please review the attached letter and accompanying documents. Note that the proposed documentation of the Current Practice in Relation to Motions is the same that was sent to the SCI to review on Monday, 05 October after it was modified to address suggestions from Amr and Wolf-Ulrich Knoben. Also, as noted on today's call because the SCI is not recommending changes to the GNSO Council Operating Procedures relating to this issue at this time, it was determined that it is not necessary to hold a Consensus Call to deliver the letter and documentation. Thus, unless there are objections or changes to the letter and documentation by COB tomorrow, 09 October, the letter will be transmitted to Jonathan Robinson, Chair of the GNSO Council, along with the letter on the issue of resubmitted motions previous accepted by the SCI in a Consensus Call. Best regards, Julie Julie Hedlund, Director, SSAC Support

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MP3 recording of the SCI meeting - 08 October 2015
by Terri Agnew Oct. 8, 2015

Oct. 8, 2015

Dear All, Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Thursday, 08 October 2015: http://audio.icann.org/gnso/gnso-sci-08oct15-en.mp3<http://mailer.samanage.com/wf/click?upn=NrFWbrBstcrPWP369qgbqlXiSKeL20xnUXz…> On page: http://gnso.icann.org/calendar/#oct (transcripts and recording are found on the calendar page) Attendees: Amr Elsadr - NCUC - Primary Angie Graves - BC - Primary Anne Aikman Scalese - IPC - Primary - Chair Wolf-Ulrich Knoben - ISPCP - Primary Apologies: Lori Schulman - IPC - Alternate Rudi Vansnick - NPOC - Primary - Vice Chair ICANN Staff: Julie Hedlund Mary Wong Terri Agnew ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Terri Agnew Adobe Chat Transcript 08 October 2015 Terri Agnew:Welcome to the Standing Committee on Improvements Implementation meeting teleconference on Thursday, 08 October 2015 Amr Elsadr:Hi all. Apologies for being late. Anne Aikman-Scalese (IPC, Chair):Hi AMr - thanks for joining! Mary Wong:@Julie, that is right, thanks Terri Agnew:Members wiki page: https://community.icann.org/x/MYHg Amr Elsadr:Does the NomCom appoint directly to the SCI, or is it the NomCom appointees to the G-council who participate here? Amr Elsadr:The SCI charter isn't very clear on this. Mary Wong:@Amr, it's the Nom Com Council appointees that can be on the SCI Amr Elsadr:Thanks Mary. The charter is kinda vague. :) Mary Wong:If it helps, looking at it the other way, there is no provision in the NomCom's structure for them to appoint directly to the SCI, which is a GNSO Council-formed group and operates along the WG Guidelines of the GNSO. Amr Elsadr:I guess that does help, although I know very little about how the NomCom works. An enigma to me. :) Amr Elsadr:As part of the SCI update to the G-Council during the weekend sessions, I would expect this to be included. Amr Elsadr:Thanks Mary and Julie. Amr Elsadr:..., for the reminder. :) Julie Hedlund:@Amr: That is the plan -- to include it in the update :-) Julie Hedlund:@Anne: I will produce a letter. Send to you first and then to the list with the documentation for last call. Mary Wong:Staff brings up Liaison issues in the Wrap Up as a standard practice Mary Wong:As in, we routinely go through all the WGs to see what office holders are stepping down and if there are any gaps that need to be filled Julie Hedlund:All -- the meeting on 17 October at 8-9 am is in Liffey Meeting Room 2 Mary Wong:@Anne, we don't know either but that's why we changed the time for your update :) Julie Hedlund:Here's an interactive venue map: Julie Hedlund: http://www.theccd.ie/view-the-venue/interactive-venue-plan Amr Elsadr:Thanks Anne. Looking fwd to seeing you all too. :) Wolf-Ulrich Knoben:thanks all Amr Elsadr:Thanks all. Bye. Mary Wong:Bye all! Julie Hedlund:Thanks everyone and safe travels to Dublin!

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REMINDER re: DOCUMENTING THE CURRENT PROCESS FOR FRIENDLY AMENDMENTS - YOUR INPUT NEEDED PRIOR TO OCTOBER 8 CALL of SCI
by Julie Hedlund Oct. 7, 2015

Oct. 7, 2015

Dear SCI members, This is a reminder to please send in your comments in advance of Thursday's call. I have attached the document previously compiled by Mary Wong with text added as suggested by Amr and Wolf-Ulrich shown in redline. Best regards, Julie Julie Hedlund, Policy Director On 9/30/15 4:32 PM, "WUKnoben" <wolf-ulrich.knoben(a)t-online.de> wrote: >I agree that draft covers all relevant points. >Re step 2 I recall that the possibility exists that more than 1 council >members second the motion. This does not affect the process rather it is >kept in the minutes. > >Best regards > >Wolf-Ulrich > >-----Ursprüngliche Nachricht----- >From: Amr Elsadr >Sent: Tuesday, September 29, 2015 6:42 PM >To: Aikman-Scalese, Anne >Cc: Marika Konings ; Julie Hedlund ; gnso-improvem-impl-sc(a)icann.org >Subject: Re: [gnso-improvem-impl-sc] DOCUMENTING THE CURRENT PROCESS FOR >FRIENDLY AMENDMENTS - YOUR INPUT NEEDED PRIOR TO OCTOBER 8 CALL of SCI > > >Hi, > >The draft circulated by Marika seems to capture the current practice >quite >well. I can¹t think of anything that is missing. I have only one other >comment: > >Step 4 of the current practice suggests that the deadline to second a >motion >is up until a vote takes place during a council meeting. This has always >been true. I¹m just wondering whether or not it may be desirable to >explicitly point this out in the main text. Right now, it¹s more clearly >stated in one of the footnotes to inform the reader about the practice in >regards to publishing the motion without a seconder as part of the >meeting >agenda on the council wiki page. > >Not terribly important, but just a thought. This could be added as a >second >sentence in step 2. > >Thanks. > >Amr > >> On Sep 28, 2015, at 9:55 PM, Aikman-Scalese, Anne <AAikman(a)lrrlaw.com> >> wrote: >> >> Dear SCI MEMBERS >> Your input and discussion on the list are needed with respect to the >> document Marika has just resent prior to the October 8 call of the SCI. >> This is a draft description of the current process in GNSO Council of >>the >> handling of friendly amendments to motion. This summary, once refined >>in >> our October 8 call, will be presented to Council as part of our report >>in >> Dublin. >> >> PLEASE TAKE TIME TO REVIEW AND COMMENT ON THE DRAFT FORWARDED TODAY >>(AND >> PREVIOUSLY ON SEPT 17) by MARIKA. This is sent in a format that can be >> redlined with your suggested changes. Your input is especially crucial >>if >> you are now or have ever been a Council member. >> Thank you, >> Anne >> >> <image001.gif> >> Anne E. Aikman-Scalese, Of Counsel >> Lewis Roca Rothgerber LLP >> One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611 >> (T) 520.629.4428 | (F) 520.879.4725 >> AAikman(a)lrrlaw.com | www.LRRLaw.com >> >> >> From: Marika Konings [mailto:marika.konings@icann.org] >> Sent: Monday, September 28, 2015 11:41 AM >> To: Aikman-Scalese, Anne; Julie Hedlund; gnso-improvem-impl-sc(a)icann.org >> Subject: Re: [gnso-improvem-impl-sc] RE: Consensus Call: Waiver of >>10-Day >> Motion Deadline and Resubmission of Motions >> >> Anne, please find attached the email with an attachment that includes >>an >> outline of the current procedure for friendly amendments that was sent >>to >> the SCI on 17 September. >> >> Best regards, >> >> Marika >> >> From: <owner-gnso-improvem-impl-sc(a)icann.org> on behalf of >> "Aikman-Scalese, Anne" <AAikman(a)lrrlaw.com> >> Date: Monday 28 September 2015 12:29 >> To: Julie Hedlund <julie.hedlund(a)icann.org>, >> "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> >> Subject: [gnso-improvem-impl-sc] RE: Consensus Call: Waiver of 10-Day >> Motion Deadline and Resubmission of Motions >> >> Many thanks Julie. We understand the consensus call is open until COB >> TUESDAY September 29 THAT IS TOMORROW and failure to object is >> considered consensus (as in the past.) We prefer a positive >>confirmation >> of consensus for our records so please - WILL ALL MEMBERS RESPOND BY >> TUESDAY? >> >> Separately, JULIE, we also do need to have posted to the list the >> description of the current procedure for ³friendly amendments² draft >> prepared by Mary so that those on the list can review and add any >> redline comments they have based on their experience on Council. This >>is >> about DOCUMENTING the existing procedure not about discussing or >> recommending changes to it. For those not present on the call, we are >> going to finalize a version of what we think the current procedures are >> and present that to Council for consideration in Dublin as part of our >> report. (many thanks to Marika for reminding us there are two steps to >> this exercise that are ³in scope² for SCI.) >> >> Anne >> >> <image001.gif> >> Anne E. Aikman-Scalese, Of Counsel >> Lewis Roca Rothgerber LLP >> One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611 >> (T) 520.629.4428 | (F) 520.879.4725 >> AAikman(a)lrrlaw.com | www.LRRLaw.com >> >> >> >> From: owner-gnso-improvem-impl-sc(a)icann.org >> [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of Julie >>Hedlund >> Sent: Tuesday, September 22, 2015 7:41 AM >> To: gnso-improvem-impl-sc(a)icann.org >> Subject: [gnso-improvem-impl-sc] Consensus Call: Waiver of 10-Day >>Motion >> Deadline and Resubmission of Motions >> Importance: High >> >> Dear SCI members, >> >> As discussed during the SCI call last week on 17 September, please see >> below the proposed letter from the SCI to the GNSO Council on the issue >>of >> the waiver of the 10-day motion deadline and resubmission of motions. >> >> This is a consensus call. >> >> Please indicate your agreement with, or objection to, the proposed >>letter. >> If there are no objections or changes received by COB Tuesday, 29 >> September 2015, the letter will be presumed to be accepted by full >> consensus. >> >> Kind regards, >> Julie >> >> Julie Hedlund, Policy Director >> >> ------------------------ >> Dear Jonathan, >> >> On 05 March 2015 the Standing Committee on Improvements Implementation >> (SCI) submitted to the GNSO Council a Review Request (see attached) on >>the >> issue of whether the waiver of the 10-day deadline for the submission >>of >> motions can be applied to resubmitted motions. The Review Request was >>one >> of two that the Council approved at its meeting on 16 April 2015. The >>SCI >> is continuing to discuss the other Review Request from the Council for >>the >> SCI to consider codifying the current informal procedure for amendments >>to >> motions and to recommend any changes SCI believes (through full >>consensus) >> are appropriate. >> >> The SCI has determined after a review of the GNSO Operating Procedures >> that by its terms as previously approved by Council, the waiver of the >> 10-day deadline for submission of motions does not apply to resubmitted >> motions. Further, after lengthy discussion of the possible issues, the >>SCI >> is reluctant to make any recommendations to change the current status >>of >> the Operating Procedures given that no instance of a problem arising in >> this regard has occurred. The SCI also notes that although changes to >> the GNSO Operating Procedures are not recommended at this time, the SCI >> could revisit the issue if requested by the Council and, specifically, >>if >> there is a contentious issue that warrants further analysis. >> >> Please let us know whether you or the Council have any questions or >> require further information concerning the SCI's response to this issue >> request. >> >> Best regards, >> Anne and Rudi >> >> Anne Aikman-Scalese, SCI Chair >> Rudi Vansnick, SCI Vice-Chair >> >> >> This message and any attachments are intended only for the use of the >> individual or entity to which they are addressed. If the reader of this >> message or an attachment is not the intended recipient or the employee >>or >> agent responsible for delivering the message or attachment to the >>intended >> recipient you are hereby notified that any dissemination, distribution >>or >> copying of this message or any attachment is strictly prohibited. If >>you >> have received this communication in error, please notify us immediately >>by >> replying to the sender. The information transmitted in this message and >> any attachments may be privileged, is intended only for the personal >>and >> confidential use of the intended recipients, and is covered by the >> Electronic Communications Privacy Act, 18 U.S.C. §2510-2521. >> >> >> This message and any attachments are intended only for the use of the >> individual or entity to which they are addressed. If the reader of this >> message or an attachment is not the intended recipient or the employee >>or >> agent responsible for delivering the message or attachment to the >>intended >> recipient you are hereby notified that any dissemination, distribution >>or >> copying of this message or any attachment is strictly prohibited. If >>you >> have received this communication in error, please notify us immediately >>by >> replying to the sender. The information transmitted in this message and >> any attachments may be privileged, is intended only for the personal >>and >> confidential use of the intended recipients, and is covered by the >> Electronic Communications Privacy Act, 18 U.S.C. §2510-2521. >

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