November 2013 - Gnso-improvem-impl-sc

Actions/Next Meeting: SCI Meeting 16 November 2013
by Julie Hedlund Jan. 14, 2014

Jan. 14, 2014

Dear SCI members, Please see the actions from today's meeting on 16 November 2013. These actions are due prior to the next meeting, which is scheduled for roughly two weeks 03 December 20:00 UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET). A notice will dial up information will be sent prior to the meeting. Best regards, Julie Julie Hedlund, Policy Director 1. Re-Submission of a Motion: IPC will provide language prior to the next SCI meeting. 2. Email Voting: Avri Doria and Thomas Rickert will work on an approach. 3. Exceptions/Waivers: Mikey O'Conner and Marie-Laure Lemineur will develop language on an approach for guidance to the Chair. 4. Timing of meetings/Next: Consider bimonthly meetings if necessary; schedule the next meeting in two weeks and continue to consider the question of how frequently to hold meetings. 5. Work Management: Assign Subgroups/Staff to Provide Wiki Templates

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Link to Self-Assessment Questionnaire
by Julie Hedlund Nov. 16, 2013

Nov. 16, 2013

All, Here is the link to the Self-Assessment Questionnaire prepared for the Thick WHOIS WG. https://community.icann.org/x/pVZ-Ag Best regards, Julie Julie Hedlund, Policy Director

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REMINDER: Dial in details for remote participation for the SCI meetings ICANN Meeting Buenos Aires
by Julie Hedlund Nov. 16, 2013

Nov. 16, 2013

Dear SCI members, Please see the notice as a reminder of today's meeting. Note, however, that due to scheduled maintenance the Adobe Connect room may not be available. Best regards, Julie From: Nathalie Peregrine <nathalie.peregrine(a)icann.org> Date: Tuesday, November 5, 2013 7:19 PM To: "ntfy-gnso-improvem-impl-sc(a)icann.org" <ntfy-gnso-improvem-impl-sc(a)icann.org> Cc: "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: [ntfy-gnso-improvem-impl-sc] Dial in details for remote participation for the SCI meetings ICANN Meeting Buenos Aires Dear All Please find below the dial in details for the Standing Committee on Improvement Implementation Working Group meetings during the ICANN meeting in Buenos Aires. The meetings will be audio streamed, recorded and there will be a transcript available. For audio streaming please click on the link tothe Adobe Connect on the meeting node below. · Saturday 16th November SCI meeting (private) Room: Retiro B 07:30 08:45 Password: SCI Saturday 16th November Update to the GNSO Council http://buenosaires48.icann.org/en/schedule/sat-gnso-working Room: Retiro B16;20 18:05 Password Update 2 Country Toll NumbersFreephone/ Toll Free Number ARGENTINA 0800-777-0519 AUSTRALIA ADELAIDE: 61-8-8121-4842 1-800-657-260 AUSTRALIA BRISBANE: 61-7-3102-0944 1-800-657-260 AUSTRALIA CANBERRA: 61-2-6100-1944 1-800-657-260 AUSTRALIA MELBOURNE: 61-3-9010-7713 1-800-657-260 AUSTRALIA PERTH: 61-8-9467-5223 1-800-657-260 AUSTRALIA SYDNEY: 61-2-8205-8129 1-800-657-260 AUSTRIA 43-1-92-81-113 0800-005-259 BELGIUM 32-2-400-9861 0800-3-8795 BRAZIL 0800-7610651 CHILE 1230-020-2863 CHINA CHINA A: 86-400-810-4789 10800-712-1670 CHINA CHINA B: 86-400-810-4789 10800-120-1670 COLOMBIA 01800-9-156474 CZECH REPUBLIC 420-2-25-98-56-64 800-700-177 DENMARK 45-7014-0284 8088-8324 ESTONIA 800-011-1093 FINLAND Land Line: 106-33-203 0-800-9-14610 FINLAND Mobile: 09-106-33-203 0-800-9-14610 FRANCE LYON: 33-4-26-69-12-85 080-511-1496 FRANCE MARSEILLE: 33-4-86-06-00-85 080-511-1496 FRANCE PARIS: 33-1-70-70-60-72 080-511-1496 GERMANY 49-69-2222-20362 0800-664-4247 GREECE 30-80-1-100-0687 00800-12-7312 HONG KONG 852-3001-3863 800-962-856 HUNGARY 06-800-12755 INDIA INDIA A: 000-800-852-1268 INDIA INDIA B: 000-800-001-6305 INDIA INDIA C: 1800-300-00491 INDONESIA 001-803-011-3982 IRELAND 353-1-246-7646 1800-992-368 ISRAEL 1-80-9216162 ITALY 39-02-3600-6007 800-986-383 JAPAN OSAKA: 81-6-7739-4799 0066-33-132439 JAPAN TOKYO: 81-3-5539-5191 0066-33-132439 LATVIA 8000-3185 LUXEMBOURG 352-27-000-1364 MALAYSIA 1-800-81-3065 MEXICO 001-866-376-9696 NETHERLANDS 31-20-718-8588 0800-023-4378 NEW ZEALAND 64-9-970-4771 0800-447-722 NORWAY 47-21-590-062 800-15157 PANAMA 011-001-800-5072065 PERU 0800-53713 PHILIPPINES 63-2-858-3716 POLAND 00-800-1212572 PORTUGAL 8008-14052 RUSSIA 8-10-8002-0144011 SAUDI ARABIA 800-8-110087 SINGAPORE 65-6883-9230 800-120-4663 SLOVAK REPUBLIC 421-2-322-422-25 SOUTH AFRICA 080-09-80414 SOUTH KOREA 82-2-6744-1083 00798-14800-7352 SPAIN 34-91-414-25-33 800-300-053 SWEDEN 46-8-566-19-348 0200-884-622 SWITZERLAND 41-44-580-6398 0800-120-032 TAIWAN 886-2-2795-7379 00801-137-797 THAILAND 001-800-1206-66056 UNITED KINGDOM BIRMINGHAM: 44-121-210-9025 0808-238-6029 UNITED KINGDOM GLASGOW: 44-141-202-3225 0808-238-6029 UNITED KINGDOM LEEDS: 44-113-301-2125 0808-238-6029 UNITED KINGDOM LONDON: 44-20-7108-6370 0808-238-6029 UNITED KINGDOM MANCHESTER: 44-161-601-1425 0808-238-6029 URUGUAY 000-413-598-3421 USA 1-517-345-9004 866-692-5726 VENEZUELA 0800-1-00-3702 Kind regards Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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NOTE re: Adobe Connect for remote participation for the SCI meetings ICANN Meeting Buenos Aires
by Julie Hedlund Nov. 16, 2013

Nov. 16, 2013

Dear SCI members, ICANN has been informed that Adobe is performing scheduled maintenance on Adobe Connect the morning of 16 November that may affect SCI member's ability to access the Adobe Connect room during the time of the meeting from 7:30 to 8:45 am. We apologize for any inconvenience. The teleconference bridge will be operating as usual. Best regards, Julie Julie Hedlund, Policy Director From: Nathalie Peregrine <nathalie.peregrine(a)icann.org> Date: Tuesday, November 5, 2013 5:19 PM To: "ntfy-gnso-improvem-impl-sc(a)icann.org" <ntfy-gnso-improvem-impl-sc(a)icann.org> Cc: "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: [ntfy-gnso-improvem-impl-sc] Dial in details for remote participation for the SCI meetings ICANN Meeting Buenos Aires Dear All Please find below the dial in details for the Standing Committee on Improvement Implementation Working Group meetings during the ICANN meeting in Buenos Aires. The meetings will be audio streamed, recorded and there will be a transcript available. For audio streaming please click on the link tothe Adobe Connect on the meeting node below. · Saturday 16th November SCI meeting (private) Room: Retiro B 07:30 08:45 Password: SCI Saturday 16th November Update to the GNSO Council http://buenosaires48.icann.org/en/schedule/sat-gnso-working Room: Retiro B16;20 18:05 Password Update 2 Country Toll NumbersFreephone/ Toll Free Number ARGENTINA 0800-777-0519 AUSTRALIA ADELAIDE: 61-8-8121-4842 1-800-657-260 AUSTRALIA BRISBANE: 61-7-3102-0944 1-800-657-260 AUSTRALIA CANBERRA: 61-2-6100-1944 1-800-657-260 AUSTRALIA MELBOURNE: 61-3-9010-7713 1-800-657-260 AUSTRALIA PERTH: 61-8-9467-5223 1-800-657-260 AUSTRALIA SYDNEY: 61-2-8205-8129 1-800-657-260 AUSTRIA 43-1-92-81-113 0800-005-259 BELGIUM 32-2-400-9861 0800-3-8795 BRAZIL 0800-7610651 CHILE 1230-020-2863 CHINA CHINA A: 86-400-810-4789 10800-712-1670 CHINA CHINA B: 86-400-810-4789 10800-120-1670 COLOMBIA 01800-9-156474 CZECH REPUBLIC 420-2-25-98-56-64 800-700-177 DENMARK 45-7014-0284 8088-8324 ESTONIA 800-011-1093 FINLAND Land Line: 106-33-203 0-800-9-14610 FINLAND Mobile: 09-106-33-203 0-800-9-14610 FRANCE LYON: 33-4-26-69-12-85 080-511-1496 FRANCE MARSEILLE: 33-4-86-06-00-85 080-511-1496 FRANCE PARIS: 33-1-70-70-60-72 080-511-1496 GERMANY 49-69-2222-20362 0800-664-4247 GREECE 30-80-1-100-0687 00800-12-7312 HONG KONG 852-3001-3863 800-962-856 HUNGARY 06-800-12755 INDIA INDIA A: 000-800-852-1268 INDIA INDIA B: 000-800-001-6305 INDIA INDIA C: 1800-300-00491 INDONESIA 001-803-011-3982 IRELAND 353-1-246-7646 1800-992-368 ISRAEL 1-80-9216162 ITALY 39-02-3600-6007 800-986-383 JAPAN OSAKA: 81-6-7739-4799 0066-33-132439 JAPAN TOKYO: 81-3-5539-5191 0066-33-132439 LATVIA 8000-3185 LUXEMBOURG 352-27-000-1364 MALAYSIA 1-800-81-3065 MEXICO 001-866-376-9696 NETHERLANDS 31-20-718-8588 0800-023-4378 NEW ZEALAND 64-9-970-4771 0800-447-722 NORWAY 47-21-590-062 800-15157 PANAMA 011-001-800-5072065 PERU 0800-53713 PHILIPPINES 63-2-858-3716 POLAND 00-800-1212572 PORTUGAL 8008-14052 RUSSIA 8-10-8002-0144011 SAUDI ARABIA 800-8-110087 SINGAPORE 65-6883-9230 800-120-4663 SLOVAK REPUBLIC 421-2-322-422-25 SOUTH AFRICA 080-09-80414 SOUTH KOREA 82-2-6744-1083 00798-14800-7352 SPAIN 34-91-414-25-33 800-300-053 SWEDEN 46-8-566-19-348 0200-884-622 SWITZERLAND 41-44-580-6398 0800-120-032 TAIWAN 886-2-2795-7379 00801-137-797 THAILAND 001-800-1206-66056 UNITED KINGDOM BIRMINGHAM: 44-121-210-9025 0808-238-6029 UNITED KINGDOM GLASGOW: 44-141-202-3225 0808-238-6029 UNITED KINGDOM LEEDS: 44-113-301-2125 0808-238-6029 UNITED KINGDOM LONDON: 44-20-7108-6370 0808-238-6029 UNITED KINGDOM MANCHESTER: 44-161-601-1425 0808-238-6029 URUGUAY 000-413-598-3421 USA 1-517-345-9004 866-692-5726 VENEZUELA 0800-1-00-3702 Kind regards Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Background on New Issues: Email Voting and Procedural Waivers
by Julie Hedlund Nov. 12, 2013

Nov. 12, 2013

Dear SCI members, In our last meeting on 08 October Ron Andruff suggested it would be helpful to frame the two new issues the GNSO Council has asked the SCI to study email voting and procedural waivers -- in the format of the questions listed in the charter. In addition, for future requests as Mikey O'Conner suggested staff will create an online form that requesters can complete when they have issues to bring to the SCI. The format in the charter is: 1. Which group do you represent? (E.g. Council, WG.) 2. To which rules or processes do you refer? 3. Please outline the problems 4. What specific changes do you propose to address the identified problems? 5. Do you have any additional suggestion for making the rules/processes easier to administer? In particular, the GNSO Council requested that the SCI should take up these two new issues in its Wrap Up meeting in Durban on 17 July. Accordingly, I've reviewed the transcript from that meeting and pulled out the relevant information from the brief discussion of these topics. I've put that information into the form of the questions from the charter. Please see the information below and also on the wiki at: https://community.icann.org/display/gnsosci/16+November+2013. These issues are on the agenda for the SCI's next meeting, which will be held face-to-face in Buenos Aires on Saturday, 16 November from 0700-0845 local time. The GNSO Secretariat will send out a notice and reminders for the meeting. Best Regards, Julie Julie Hedlund, Policy Director Email voting: 1. Which group do you represent? GNSO Council 2. To which rules or processes do you refer? Voting 3. Please outline the problems: The Council does not have a mechanism to conduct votes outside of a meeting. 4. What specific changes do you propose to address the identified problems? The SCI should consider whether and how the Council could vote outside of a meeting and under what circumstances. Quote from Jonathan Robinson in the Council transcript at the Wrap Up Meeting in Durban on 18 July 2013: "So I wanted - an issue I wanted us to consider maybe giving to the SCI and then to the group or to a committee to look at is I¹d like to rethink about whether potentially voting by email or something like that is a possibility? I know we¹ve looked at it on and off over the years.And if that would help speed things along it would be great to just look at that issue in just maybe we can¹t do it first time around obviously but for future..." He raised this issue because the Council was in the process of scheduling a special meeting in August to conduct a vote. 5. Do you have any additional suggestion for making the rules/processes easier to administer? Voting by email could in some circumstances enable the Council to avoid having to schedule a special meeting for a vote that has to occur quickly. Waivers and/or Exceptions to the GNSO Council Operating Procedures 1. Which group do you represent? GNSO Council 2. To which rules or processes do you refer? Submitting a motion and possibly other procedures 3. Please outline the problems: The Council does not have a mechanism to waive or invoke an exception to and of its operating procedures. An example is whether the deadline for submitting motions could be waived in certain circumstances. Quote from Jonathan Robinson in the transcript at the Wrap Up Meeting in Durban on 18 July 2013: "And essentially I wasn¹t empowered as chair by our rulebook to allow that motion to be put on the table even if technically although we have done it by precedent and prior practice, even if no one objected from the council I didn¹t really - there isn¹t really device in the rulebook to allow that to take place. So I personally I think that¹s an area we should look at is the - when and under what circumstances - formal council procedure can be bypassed in the event that there is no objection from the council?" 4. What specific changes do you propose to address the identified problems? The SCI should consider whether and how the Council could vote outside of a meeting and under what circumstances. 5. Do you have any additional suggestion for making the rules/processes easier to administer? A waiver mechanism could allow the Council to consider a motion or document after the deadline of notice/submission to the Council has passed.

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GNSO Council 31 October 2013 - Resolutions adopted
by Glen de Saint Géry Nov. 4, 2013

Nov. 4, 2013

FYI Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/> From: owner-council(a)gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Glen de Saint Géry Sent: lundi 4 novembre 2013 18:07 To: council(a)gnso.icann.org Subject: [council] GNSO Council 31 October 2013 - Resolutions adopted Dear Councillors, Ahead of the official minutes, the following resolutions were adopted at the GNSO Council meeting on 31 October 2013. 1. Thick Whois Policy Development Process Final Report and Recommendations<http://gnso.icann.org/en/issues/whois/thick-final-21oct13-en.pdf> WHEREAS 1. On 14 March 2012, the GNSO Council launched a Policy Development Process (PDP) on Thick Whois to make recommendations to the GNSO Council regarding the use of thick Whois by all gTLD registries, both existing and future. 2. This PDP has followed the prescribed PDP steps as stated in the Bylaws, resulting in a Final Report delivered on 21 October 2013; 3. The Thick Whois PDP WG has reached full consensus on the recommendations contained in the report in relation to Thick Whois; 4. The GNSO Council has reviewed and discussed these recommendations. Now therefore be it resolved, 1. The GNSO Council recommends to the ICANN Board of Directors the adoption of Thick Whois recommendations as detailed in section 7.1 of the Final Report http://gnso.icann.org/en/issues/whois/thick-final-21oct13-en.pdf 2. The GNSO Council shall convene a Thick Whois Implementation Review Team to assist ICANN Staff in developing the implementation details for the new policy should it be approved by the ICANN Board. The Implementation Review Team will be tasked with evaluating the proposed implementation of the policy recommendations as approved by the Board and is expected to work with ICANN Staff to ensure that the resultant implementation fulfills the intentions of the approved policy recommendations. If the Implementation Review Team identifies any potential modifications to the policy recommendations or need for new policy recommendations, the Implementation Review Team shall refer these to the GNSO Council for its consideration and follow-up, as appropriate. Following adoption by the ICANN Board of the recommendations, the GNSO Secretariat is authorized to issue a call for volunteers for a Thick Whois Implementation Review Team to the members of the Thick Whois Working Group. 2. Revised Charter for the Standing Committee on GNSO Improvements Implementation WHEREAS 1. On 28 April 2011 the GNSO Council approved the charter for the Standing Committee on GNSO Improvements Implementation (SCI); 2. In 2013 the SCI determined that the Charter as originally approved no longer reflected the current role of the SCI as a standing committee, and furthermore did not contain procedures for selecting the Chair and Vice-Chair of the SCI; 3. The SCI requested guidance from the GNSO Council as to how to proceed with revisions to the Charter that would address its concerns; 4. At its meeting on 05 September 2013 the GNSO Council endorsed the SCI as a standing committee and further requested that the SCI proceed to revise the Charter as it may deem necessary, with the exception of the section on Decision Making; 5. The SCI has since revised the Charter to reflect its role as a standing committee and to include procedures to select the Chair and Vice Chair; and The GNSO Council has reviewed the revised Charter submitted by the SCI. RESOLVED, 1. The GNSO Council thanks the SCI for its work to date; and 2. The GSNO Council approves the revised SCI Charter at [INSERT LINK] which will replace the previous charter effective immediately upon adoption of this motion 3. The GNSO Council appoints [confirm name] as the GNSO Council Liaison to the Standing Committee on GNSO Improvements Implementation. 3. Charter for a Policy Development Process (PDP) Working Group for the 2013 Registrar Accreditation Agreement Privacy & Proxy Services Accreditation Issues PDP WHEREAS 1. When initiating negotiations for the RAA in October 2011 the ICANN Board requested an Issue Report to undertake a GNSO policy development process (PDP) to address remaining items suited for a PDP; 2. In June 2013 the ICANN Board of Directors approved the new 2013 Registrar Accreditation Agreement (RAA); 3. In September 2013 ICANN staff published a paper confirming the Board's approval of the RAA and identifying the remaining high and medium priority issues for the GNSO PDP in light of the RAA negotiations and prior GNSO and other related community efforts as those issues concerning the accreditation of privacy and proxy services; 4. The GNSO Council has reviewed the issues raised in the ICANN staff paper as well as a draft Working Group Charter incorporating those issues and others identified by the GNSO community as suitable for further consideration by the PDP Working Group http://gnso.icann.org/en/drafts/raa-pp-charter-22oct13-en.pdf RESOLVED, 1. The GNSO Council approves the Charter and appoints Maria Farrell as the GNSO Council liaison to the RAA Privacy & Proxy Services Accreditation Issues PDP Working Group (WG); 2. The GNSO Council directs ICANN staff to issue a call for volunteers for the PDP WG no later than seven days after the approval of this motion; and 3.Until such time as the WG selects a chair for the WG and that chair is confirmed by the GNSO Council, the GNSO Council liaison to the WG shall serve as the interim chair. Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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