Gnso-improvem-impl-sc

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February 2014

9 participants
12 discussions

Email Voting: Absentee Ballots
by Julie Hedlund Feb. 4, 2014

Feb. 4, 2014

Dear SCI members, Glen de Saint Géry has helpfully provided to me information about how absentee ballots are conducted. She notes that absentee ballots occur very rarely now since there is provision for proxy voting and temporary alternates. The ballots are always sent by email. Glen notes that email ballots have worked well and there have been only two cases ever of people not responding, not voting and in both cases it made no difference to the results. Glen also noted that there was a time when there was an extra step whereby absent councilors were asked to send in a request for a ballot, but this step was removed as cumbersome because of the short time span 72 hours to vote (and even a shorter window if the chair so decided) and different time zones. So the absent Councillors are simply sent the absentee ballot directly after the meeting. Glen added that the last time they used the absentee ballots was during the 31 October 2013 Council meeting for the Adoption of the Thick Whois Policy Development Process. She has sent a sample ballot below. Best regards, Julie Julie Hedlund, Policy Director The absentee ballots look like this: Dear [Name of Councilor], Pursuant to the GNSO Council Operating Procedures section 4.4 Absentee Voting Procedures http://gnso.icann.org/council/gnso-op-procedures-07apr11-en.pdf absentee voting is allowed on the motion re: INSERT TITLE. Your absentee ballot follows. Please indicate your preference with an X and send the lines preceded with *asterisks directly to the GNSO Council Mailing list. * On the motion I vote: * [ ] Yes * [ ] No * [ ] Abstain * Password: Green-5 This process should be completed within 72 hours of the meeting which ended at 13:05 UTC on [Date of Meeting]. (Completed ballots are due NLT 13:05 UTC, [Date])

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RE: Origin of the GNSO Council request to review the existing Consensus Levels
by Ron Andruff Feb. 4, 2014

Feb. 4, 2014

+1 Mary. Very helpful. Thank you, RA Ron Andruff RNA Partners <http://www.rnapartners.com> www.rnapartners.com From: owner-gnso-improvem-impl-sc(a)icann.org [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of Cintra Sooknanan Sent: Friday, January 31, 2014 15:12 To: Mary Wong Cc: gnso-improvem-impl-sc(a)icann.org Subject: Re: [gnso-improvem-impl-sc] Actions from 28 January SCI Meeting Thank you Mary The content and structure of this document is quite useful. Regards Cintra On Fri, Jan 31, 2014 at 3:04 PM, Mary Wong <mary.wong(a)icann.org <mailto:mary.wong@icann.org> > wrote: Dear SCI members, As requested, staff has prepared a background briefing document on the origin of the GNSO Council request for the SCI to review the existing Consensus Levels in the current WG Guidelines. The attached document lays out the creation, timelines and deliverables of the IGO-INGO PDP WG as well as the community context it was working in and the origin of the SCI request. It also includes the specific language in the WG Final Report relating to the request, links to relevant meeting transcripts and recordings, and a number of options for the SCI to consider. I hope this is helpful to Thomas, Cintra and Amr in their sub-group discussions and more generally to the whole SCI. Cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 <tel:%2B1%20603%20574%204892> Email: mary.wong(a)icann.org <mailto:mary.wong@icann.org> * One World. One Internet. * From: Julie Hedlund <julie.hedlund(a)icann.org <mailto:julie.hedlund@icann.org> > Date: Tuesday, January 28, 2014 4:23 PM To: "gnso-improvem-impl-sc(a)icann.org <mailto:gnso-improvem-impl-sc@icann.org> " <gnso-improvem-impl-sc(a)icann.org <mailto:gnso-improvem-impl-sc@icann.org> > Subject: [gnso-improvem-impl-sc] Actions from 28 January SCI Meeting Dear SCI members, Please see below the actions from the 28 January meeting. These also have been posted to the wiki page for our next meeting on 11 February at: https://community.icann.org/display/gnsosci/11+February+2013. 1. Review of the GNSO Working Group Guidelines Consensus Levels: The SCI will continue discussion on this issue. Staff will locate links to transcripts for the SCI members to review as background. The sub team addressing the issue is Amr, Cintra, Greg, and Thomas. 2. Waivers/Exceptions to GNSO Operating Procedures: The SCI will continue discussion on this issue. The sub team addressing this issue is Greg and Marie-Laure. 3. Voting by email: The SCI will continue discussion on this issue. Staff is checking with the GNSO Secretariat as to current method used for absentee voting (i.e. general email or actual electronic ballot). The sub team working on this issue is Anne, Avri, and Thomas. Best regards, Julie Julie Hedlund, Policy Director

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