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Proposed Agenda 17 December 2013
by Julie Hedlund Dec. 12, 2013

Dec. 12, 2013

Dear SCI members, Please see below a proposed agenda for the SCI meeting on 17 December 2013 at 2000 UTC. Please provide any comments or changes. Note in particular the recent email from Mary Wong entitled, "Election/Selection of Chair and Vice Chair for 2014" alerting SCI members to both the process as well as to allow primary SCI members to volunteer or be nominated for either the Chair or Vice Chair position. In her email she noted that Ron Andruff has volunteered to serve another 1-year term as Chair and Avri Doria will not be standing for Vice Chair. Please send all candidate nominations (including self-nominations) to this list before the next meeting on December 17th as this topic is on the agenda for that meeting. Best regards, Julie Julie Hedlund, Policy Director Proposed Agenda: 1. Roll call (1 min) 2. Statements of Interest (2 min) 3. Approval of the agenda (2 min) 4. Chair/Vice Chair Elections (5 mins) 5. Working Group self assessment (5 mins) 6. Re-Submitting a Motion (10 mins) 7. Possible inclusion of a waiver/exception in the GNSO Operating Procedures (10 mins) 8. Voting by email (10 mins) 9. New Item: Review of GNSO Working Group Guidelines Consensus Levels (10 mins) 10. AOB (5 mins)

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RE: Re-submission of a motion
by Ron Andruff Dec. 9, 2013

Dec. 9, 2013

Thank you Greg. It would be very helpful if everyone can send the clean version to their constituencies with a request for any and all input PRIOR TO our December 17th call. Thanks in advance. Kind regards, RA Ron Andruff RNA Partners <http://www.rnapartners.com> www.rnapartners.com From: owner-gnso-improvem-impl-sc(a)icann.org [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of Shatan, Gregory S. Sent: Wednesday, December 4, 2013 19:32 To: 'Julie Hedlund'; gnso-improvem-impl-sc(a)icann.org Subject: [gnso-improvem-impl-sc] RE: Actions/Next Meeting is 17 December All: I have attached clean and “track changes” versions of the revised proposal on Resubmission of a Motion, reflecting yesterday’s discussion (see no. 2 in Julie’s email). I look forward to any comments you all may have and then getting this to the constituencies for their feedback. Best regards, Greg Gregory S. Shatan Partner Reed Smith LLP 599 Lexington Avenue New York, NY 10022 212.549.0275 (Phone) 917.816.6428 (Mobile) 212.521.5450 (Fax) gshatan(a)reedsmith.com <mailto:gshatan@reedsmith.com> www.reedsmith.com <http://www.reedsmith.com> From: owner-gnso-improvem-impl-sc(a)icann.org <mailto:owner-gnso-improvem-impl-sc@icann.org> [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of Julie Hedlund Sent: Tuesday, December 03, 2013 4:09 PM To: gnso-improvem-impl-sc(a)icann.org <mailto:gnso-improvem-impl-sc@icann.org> Subject: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December Importance: High Dear SCI members, Please see the actions from the meeting on 03 December 2013. Our next meeting is scheduled for 17 December 20:00 UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET — a separate notice will be sent with teleconference information). As agreed in Buenos Aires the SCI will revert to a 2-week schedule when it has outstanding items, although to avoid the New Year holiday the meeting following 17 December will be on 07 January. Best regards, Julie Julie Hedlund, Policy Director 1. Working Group Self-Assessment: Mikey O'Conner and Ron Andruff will enage Ken to draft a message for Mikey to send to the WG to retake the survey and set a deadline for 2 weeks (17 December). Julie Hedlund will send the summary of the previous survey to the SCI list (done). 2 Re-Submitting a Motion: Greg Shatan will re-write B Limitations and Exceptions #4 to change "tabled" to "deferred" and make other adjustments as discussed. SCI members will send the revised language to their constituencies to get feedback by a 2-week deadline (17 December). Continue discussion on whether "consent" is needed before "agenda" in item A Rule, #3. 3. Voting by Email: Avri Doria and Thomas Rickert will work on an approach. 4. Waiver/Exception to GNSO Operating Procedures: Continue discussion on the next call and on the list. 5. AOB: Next meeting is 17 December and the SCI will move back to a 2-week schedule when it has outstanding items (excepting meetings that fall on holidays). * * * This E-mail, along with any attachments, is considered confidential and may well be legally privileged. If you have received it in error, you are on notice of its status. Please notify us immediately by reply e-mail and then delete this message from your system. Please do not copy it or use it for any purposes, or disclose its contents to any other person. Thank you for your cooperation. * * * To ensure compliance with Treasury Department regulations, we inform you that, unless otherwise indicated in writing, any U.S. Federal tax advice contained in this communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (1) avoiding penalties under the Internal Revenue Code or applicable state and local provisions or (2) promoting, marketing or recommending to another party any tax-related matters addressed herein. Disclaimer Version RS.US.20.10.00

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MP3 SCI meeting - Tuesday 03 December 2013 at 2000 UTC
by Julia Charvolen Dec. 4, 2013

Dec. 4, 2013

Dear All, The next Standing Committee on Improvements Implementation meeting will be held on Tuesday 17 December at 2000 UTC. Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Tuesday, 03 December 2013 at 20:00UTC. http://audio.icann.org/gnso/gnso-sci-20131203-en.mp3 On page: http://gnso.icann.org/calendar/#<http://gnso.icann.org/calendar/#oct>dec (transcripts and recording are found on the calendar page) Attendees: Ray Fassett- RySG - Primary Ronald Andruff – Commercial and Business Users Constituency – Primary – Chair Angie Graves - Commercial and Business Users Constituency – Alternate Wolf-Ulrich Knoben – ISPCP – Primary Mikey O’Connor – ISPCP – Alternate Avri Doria – Non Commercial SG – Primary – Vice-Chair Amr Elsadr – NCUC - Alternate Jennifer Wolfe – NCA - primary Greg Shatan – IPC – Alternate Marie Laure Lemineur – NPOC - Primary Apologies: Thomas Rickert - NCA ICANN Staff: Julie Hedlund Mary Wong Julia Charvolen ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Julia Charvolen For GNSO Secretariat Adobe Connect chat transcript 03 December 2013: Mike O'Connor:hi Julia Mike O'Connor:i'm gonna dial in... Julia Charvolen:great Ron A:Hi all! Just getting on the call... Marie-laure Lemineur -NPOC:Hello Amr Elsadr:Hi. Just dialled in. Amr Elsadr:Same here, Ron. Ron A:Agreed, Mikey. We will circulate today for the members' review. Marie-laure Lemineur -NPOC:@Amr, agreed.. Greg Shatan:I am now dialed in. Amr Elsadr:Considering the outcome of the WG in the last few weeks, I even believe some of the answers might change. Positive effect for our purpose. Julia Charvolen:Greg Shatan joined the phone bridge Marie-laure Lemineur -NPOC:I am just reading it. But is there a limit in terms of number of times it could be re-submitted ? Marie-laure Lemineur -NPOC:thanks! Mike O'Connor:astounding! way to go Greg. Mike O'Connor:"tabled" is confusing in an international context Mary Wong:Yes, perhaps this group can consider an alternative word or just leaving it as "withdrawn" for the example) Avri Doria:Apologies, I need to leave now. Ron A:Thanks Avri Mike O'Connor:see ya Avri Avri Doria:Will worth with Thomas on email voting before next mtg. I hope. Mary Wong:Thanks Avri! Avri Doria:Work with ... Wolf Knoben: do we need No. 4 at all? Ron A:So we should postpone the discussion on email voting? Ron A:As I don't see Thomas in meeting room...? Wolf Knoben:we don't use "tabled" in the GNSO rules Amr Elsadr:Great. Thanks again Greg. Julie Hedlund:Thomas sent his apologies just a few minutes ago and will not be able to attend today. Amr Elsadr:@Wolf: +1 Ron A:Thanks Julie. Marie-laure Lemineur -NPOC:I agree it should stay... Marie-laure Lemineur -NPOC: 4) Amr Elsadr:Sounds good. Mike O'Connor:might just remove the word "consent" Amr Elsadr:@Mike: +1 Mike O'Connor:yeah. the consent agenda is at the end Julie Hedlund:@Mikey it is at the beginning of the meeting, prior to the regular agenda. Mike O'Connor:argh. Julie's right -- my bad Julie Hedlund:No worries Mikey ;-0 Mary Wong:A motion can be seconded at any time up to the calling of the vote. Mary Wong:Mikey, that's right. Julie Hedlund:+1 Mikey I think that was the intent Mary Wong:To clarify - if a vote is required, it can't be on the consent agenda. As Mikey says, the consent agenda notion was a "safeguard" PRIOR to the Council discussion and vote on the actual motion. Marie-laure Lemineur -NPOC:MIckey and myself Marie-laure Lemineur -NPOC:No nooooo Marie-laure Lemineur -NPOC:Go ahead.. Marie-laure Lemineur -NPOC:please Mary Wong:So if this group feels that the safeguard is no longer necessary, then as Mikey says the word "consent" can simply be dropped - so that for second resubmissions (aka third time submission) it would go straight into the main Council agenda provided the two seconds are obtained. Wolf Knoben:@Mary: that's how I recall the intention Ron A:@greg: Is your hand still up? Or do you wish to speak? Greg Shatan:Mary, I think that if the word "consent" is dropped, that makes it more difficult for the motion ot make to the Council's agenda (of any type). As now drafted, a resubmitted motion that gets the two seconds is eligible for the consent agenda; a motion that does not get the two seconds is ineligible for the consent agenda and would go straight to the "main" agenda. If the word "consent" is dropped, then the two seconds are required for the motion to get on the Council's agenda at all. Amr Elsadr:I feel a little lost on this topic. What is the context behind the question?? Mary Wong:@Amr, the question was whether and what process should be used in order to be able to waive a particular GNSO Operating Procedure/rule. Amr Elsadr:@Mary..., yes..., I get that. My question is why are we being asked to address this? What brought the question up? Mary Wong:The GNSO Op Proc does not contain specific wording as to when a particular, specified rule (e.g. 10-day deadline for motions) can be waived and by whom (e.g. Chair's discretion? Need for a vote to allow?) Amr Elsadr:@Mary: Good. A concrete example. Why would the Council want to have a waiver on a late submission of a motion? Mike O'Connor:here's an example -- a motion came in just a few minutes after the deadline... Greg Shatan:@Amr: I believe a motion on a WG final report was submitted in Durban too late for the 10 day rule. Since the motion had broad support, there was a desire to put the motion up anyway. But the 10-day rule has no exceptions. Mary Wong:@Amr, that's one of the questions for the SCI too - are there only certain limited circumstances in which a waiver will be permitted? or, as long as a process is created, any rule can be waived? etc. Amr Elsadr:I'm for digging deeper. Mike O'Connor:i'm fine with digging deeper Greg Shatan:Dig deeper... Marie-laure Lemineur -NPOC:digging deeper Mike O'Connor:deeper is best. best. best. best Amr Elsadr:LOL!! Marie-laure Lemineur -NPOC::) Wolf Knoben:+1 Mike O'Connor:i can't make that time... sorry Amr Elsadr:I'm fine with it. Marie-laure Lemineur -NPOC:agree Mary Wong:Thanks everyone! Marie-laure Lemineur -NPOC:thanks a lot. Amr Elsadr:Thanks everyone. Julie Hedlund:Thanks everyone and have a great morning, day, evening! Mary Wong::) Mike O'Connor:it would be good to schedule these meetings in advance... Marie-laure Lemineur -NPOC:Bye bye Amr Elsadr:Mikey..., have a great X-mas holiday.

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Thick Whois Self-Assessment
by Julie Hedlund Dec. 3, 2013

Dec. 3, 2013

Dear SCI members, Per today's SCI call, attached please find the analysis of the survey responses from the Thick WHOIS WG members as provided by Ken Bour to Ron and Mikey. As also decided on today's SCI, Mikey will ask the WG to retake the survey, but Ron and Mikey asked that this summary be shared with the SCI members. Best regards, Julie Julie Hedlund, Policy Director

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Waivers of GNSO operating procedures
by Mike O'Connor Dec. 3, 2013

Dec. 3, 2013

there's nothing like an upcoming meeting to focus the mind. i too would like to apologize for this last-minute post. Marie-Laure was all over this and i… um… wasn't. sorry about that. anyway, here's a summary of the email thread between Marie-Laure and me. i agree with Marie, it would be helpful to sharpen up the problem-statement a bit before we dive into describing the solution. mikey The request: Waivers and/or Exceptions to the GNSO Council Operating Procedures Which group do you represent? GNSO Council To which rules or processes do you refer? Submitting a motion and possibly other procedures Please outline the problems: The Council does not have a mechanism to waive or invoke an exception to and of its operating procedures. An example is whether the deadline for submitting motions could be waived in certain circumstances. Quote from Jonathan Robinson in the transcript at the Wrap Up Meeting in Durban on 18 July 2013: "And essentially I wasn’t empowered as chair by our rulebook to allow that motion to be put on the table even if technically although we have done it by precedent and prior practice, even if no one objected from the council I didn’t really - there isn’t really device in the rulebook to allow that to take place. So I personally I think that’s an area we should look at is the - when and under what circumstances - formal council procedure can be bypassed in the event that there is no objection from the council?" What specific changes do you propose to address the identified problems? The SCI should consider whether and how the Council could vote outside of a meeting and under what circumstances. Do you have any additional suggestion for making the rules/processes easier to administer? A waiver mechanism could allow the Council to consider a motion or document after the deadline of notice/submission to the Council has passed. A suggestion from Thomas Rickert Preferred path: Ask for the waiver if all councillors are present or represented. If waivers are granted, record them. That is the safest option. Alternate route in case not all councillors are present or represented: Ask whether councillors object - if someone objects - end of story If noone objects, go on record advising absent councillors to object to the Council leadership should they wish to do so. Marie-Laure's comments: Thomas proposal seems reasonable. I would add the following: -In both scenarios, it would be pertinent to specify whether the waiver has to be given orally or in a written form (email); -Scenario 2 (all councillors are not present) specify a deadline (maybe one or two weeks) when councillors who were not present are requested to object. -Scenario 2, specify that silence is interpreted as non-objection in case one of the councillors argue that they wanted to object but missed the emails where they were requested to object. -Key question that remain to be answered to : should this waiver be unlimited in time ? I think it shouldn´t to avoid abuses but it should at the same provide enough flexibility for the chair to address a particular issue with the councilors thus how can we reach a balance? should the waiver be specific as to what t is meant for ie. it should clearly specify what it is for in other word it should not become a permission to bypass any procedures under any circumstances. But I have been reading the background information that Julie sent (copied and pastel below) and I am wondering whether we are working on the right problem. It seems that from the text below, the problem highlighted by Jonathan was that he did not need us to establish rules for how waivers can be used but rather establishing guidelines as to when and how procedural rules can be bypassed when there is a waiver/exception. Which is quite different. Question for the group: Marie-Laure has the nub of it. what is the problem that the SCI is being asked to address? some discussion around this would be really helpful on today's call. thanks, mikey PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com, HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.)

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Link to Self-Assessment Questionnaire
by Julie Hedlund Nov. 16, 2013

Nov. 16, 2013

All, Here is the link to the Self-Assessment Questionnaire prepared for the Thick WHOIS WG. https://community.icann.org/x/pVZ-Ag Best regards, Julie Julie Hedlund, Policy Director

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REMINDER: Dial in details for remote participation for the SCI meetings ICANN Meeting Buenos Aires
by Julie Hedlund Nov. 16, 2013

Nov. 16, 2013

Dear SCI members, Please see the notice as a reminder of today's meeting. Note, however, that due to scheduled maintenance the Adobe Connect room may not be available. Best regards, Julie From: Nathalie Peregrine <nathalie.peregrine(a)icann.org> Date: Tuesday, November 5, 2013 7:19 PM To: "ntfy-gnso-improvem-impl-sc(a)icann.org" <ntfy-gnso-improvem-impl-sc(a)icann.org> Cc: "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: [ntfy-gnso-improvem-impl-sc] Dial in details for remote participation for the SCI meetings ICANN Meeting Buenos Aires Dear All Please find below the dial in details for the Standing Committee on Improvement Implementation Working Group meetings during the ICANN meeting in Buenos Aires. The meetings will be audio streamed, recorded and there will be a transcript available. For audio streaming please click on the link tothe Adobe Connect on the meeting node below. · Saturday 16th November SCI meeting (private) Room: Retiro B 07:30 08:45 Password: SCI Saturday 16th November Update to the GNSO Council http://buenosaires48.icann.org/en/schedule/sat-gnso-working Room: Retiro B16;20 18:05 Password Update 2 Country Toll NumbersFreephone/ Toll Free Number ARGENTINA 0800-777-0519 AUSTRALIA ADELAIDE: 61-8-8121-4842 1-800-657-260 AUSTRALIA BRISBANE: 61-7-3102-0944 1-800-657-260 AUSTRALIA CANBERRA: 61-2-6100-1944 1-800-657-260 AUSTRALIA MELBOURNE: 61-3-9010-7713 1-800-657-260 AUSTRALIA PERTH: 61-8-9467-5223 1-800-657-260 AUSTRALIA SYDNEY: 61-2-8205-8129 1-800-657-260 AUSTRIA 43-1-92-81-113 0800-005-259 BELGIUM 32-2-400-9861 0800-3-8795 BRAZIL 0800-7610651 CHILE 1230-020-2863 CHINA CHINA A: 86-400-810-4789 10800-712-1670 CHINA CHINA B: 86-400-810-4789 10800-120-1670 COLOMBIA 01800-9-156474 CZECH REPUBLIC 420-2-25-98-56-64 800-700-177 DENMARK 45-7014-0284 8088-8324 ESTONIA 800-011-1093 FINLAND Land Line: 106-33-203 0-800-9-14610 FINLAND Mobile: 09-106-33-203 0-800-9-14610 FRANCE LYON: 33-4-26-69-12-85 080-511-1496 FRANCE MARSEILLE: 33-4-86-06-00-85 080-511-1496 FRANCE PARIS: 33-1-70-70-60-72 080-511-1496 GERMANY 49-69-2222-20362 0800-664-4247 GREECE 30-80-1-100-0687 00800-12-7312 HONG KONG 852-3001-3863 800-962-856 HUNGARY 06-800-12755 INDIA INDIA A: 000-800-852-1268 INDIA INDIA B: 000-800-001-6305 INDIA INDIA C: 1800-300-00491 INDONESIA 001-803-011-3982 IRELAND 353-1-246-7646 1800-992-368 ISRAEL 1-80-9216162 ITALY 39-02-3600-6007 800-986-383 JAPAN OSAKA: 81-6-7739-4799 0066-33-132439 JAPAN TOKYO: 81-3-5539-5191 0066-33-132439 LATVIA 8000-3185 LUXEMBOURG 352-27-000-1364 MALAYSIA 1-800-81-3065 MEXICO 001-866-376-9696 NETHERLANDS 31-20-718-8588 0800-023-4378 NEW ZEALAND 64-9-970-4771 0800-447-722 NORWAY 47-21-590-062 800-15157 PANAMA 011-001-800-5072065 PERU 0800-53713 PHILIPPINES 63-2-858-3716 POLAND 00-800-1212572 PORTUGAL 8008-14052 RUSSIA 8-10-8002-0144011 SAUDI ARABIA 800-8-110087 SINGAPORE 65-6883-9230 800-120-4663 SLOVAK REPUBLIC 421-2-322-422-25 SOUTH AFRICA 080-09-80414 SOUTH KOREA 82-2-6744-1083 00798-14800-7352 SPAIN 34-91-414-25-33 800-300-053 SWEDEN 46-8-566-19-348 0200-884-622 SWITZERLAND 41-44-580-6398 0800-120-032 TAIWAN 886-2-2795-7379 00801-137-797 THAILAND 001-800-1206-66056 UNITED KINGDOM BIRMINGHAM: 44-121-210-9025 0808-238-6029 UNITED KINGDOM GLASGOW: 44-141-202-3225 0808-238-6029 UNITED KINGDOM LEEDS: 44-113-301-2125 0808-238-6029 UNITED KINGDOM LONDON: 44-20-7108-6370 0808-238-6029 UNITED KINGDOM MANCHESTER: 44-161-601-1425 0808-238-6029 URUGUAY 000-413-598-3421 USA 1-517-345-9004 866-692-5726 VENEZUELA 0800-1-00-3702 Kind regards Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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NOTE re: Adobe Connect for remote participation for the SCI meetings ICANN Meeting Buenos Aires
by Julie Hedlund Nov. 16, 2013

Nov. 16, 2013

Dear SCI members, ICANN has been informed that Adobe is performing scheduled maintenance on Adobe Connect the morning of 16 November that may affect SCI member's ability to access the Adobe Connect room during the time of the meeting from 7:30 to 8:45 am. We apologize for any inconvenience. The teleconference bridge will be operating as usual. Best regards, Julie Julie Hedlund, Policy Director From: Nathalie Peregrine <nathalie.peregrine(a)icann.org> Date: Tuesday, November 5, 2013 5:19 PM To: "ntfy-gnso-improvem-impl-sc(a)icann.org" <ntfy-gnso-improvem-impl-sc(a)icann.org> Cc: "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: [ntfy-gnso-improvem-impl-sc] Dial in details for remote participation for the SCI meetings ICANN Meeting Buenos Aires Dear All Please find below the dial in details for the Standing Committee on Improvement Implementation Working Group meetings during the ICANN meeting in Buenos Aires. The meetings will be audio streamed, recorded and there will be a transcript available. For audio streaming please click on the link tothe Adobe Connect on the meeting node below. · Saturday 16th November SCI meeting (private) Room: Retiro B 07:30 08:45 Password: SCI Saturday 16th November Update to the GNSO Council http://buenosaires48.icann.org/en/schedule/sat-gnso-working Room: Retiro B16;20 18:05 Password Update 2 Country Toll NumbersFreephone/ Toll Free Number ARGENTINA 0800-777-0519 AUSTRALIA ADELAIDE: 61-8-8121-4842 1-800-657-260 AUSTRALIA BRISBANE: 61-7-3102-0944 1-800-657-260 AUSTRALIA CANBERRA: 61-2-6100-1944 1-800-657-260 AUSTRALIA MELBOURNE: 61-3-9010-7713 1-800-657-260 AUSTRALIA PERTH: 61-8-9467-5223 1-800-657-260 AUSTRALIA SYDNEY: 61-2-8205-8129 1-800-657-260 AUSTRIA 43-1-92-81-113 0800-005-259 BELGIUM 32-2-400-9861 0800-3-8795 BRAZIL 0800-7610651 CHILE 1230-020-2863 CHINA CHINA A: 86-400-810-4789 10800-712-1670 CHINA CHINA B: 86-400-810-4789 10800-120-1670 COLOMBIA 01800-9-156474 CZECH REPUBLIC 420-2-25-98-56-64 800-700-177 DENMARK 45-7014-0284 8088-8324 ESTONIA 800-011-1093 FINLAND Land Line: 106-33-203 0-800-9-14610 FINLAND Mobile: 09-106-33-203 0-800-9-14610 FRANCE LYON: 33-4-26-69-12-85 080-511-1496 FRANCE MARSEILLE: 33-4-86-06-00-85 080-511-1496 FRANCE PARIS: 33-1-70-70-60-72 080-511-1496 GERMANY 49-69-2222-20362 0800-664-4247 GREECE 30-80-1-100-0687 00800-12-7312 HONG KONG 852-3001-3863 800-962-856 HUNGARY 06-800-12755 INDIA INDIA A: 000-800-852-1268 INDIA INDIA B: 000-800-001-6305 INDIA INDIA C: 1800-300-00491 INDONESIA 001-803-011-3982 IRELAND 353-1-246-7646 1800-992-368 ISRAEL 1-80-9216162 ITALY 39-02-3600-6007 800-986-383 JAPAN OSAKA: 81-6-7739-4799 0066-33-132439 JAPAN TOKYO: 81-3-5539-5191 0066-33-132439 LATVIA 8000-3185 LUXEMBOURG 352-27-000-1364 MALAYSIA 1-800-81-3065 MEXICO 001-866-376-9696 NETHERLANDS 31-20-718-8588 0800-023-4378 NEW ZEALAND 64-9-970-4771 0800-447-722 NORWAY 47-21-590-062 800-15157 PANAMA 011-001-800-5072065 PERU 0800-53713 PHILIPPINES 63-2-858-3716 POLAND 00-800-1212572 PORTUGAL 8008-14052 RUSSIA 8-10-8002-0144011 SAUDI ARABIA 800-8-110087 SINGAPORE 65-6883-9230 800-120-4663 SLOVAK REPUBLIC 421-2-322-422-25 SOUTH AFRICA 080-09-80414 SOUTH KOREA 82-2-6744-1083 00798-14800-7352 SPAIN 34-91-414-25-33 800-300-053 SWEDEN 46-8-566-19-348 0200-884-622 SWITZERLAND 41-44-580-6398 0800-120-032 TAIWAN 886-2-2795-7379 00801-137-797 THAILAND 001-800-1206-66056 UNITED KINGDOM BIRMINGHAM: 44-121-210-9025 0808-238-6029 UNITED KINGDOM GLASGOW: 44-141-202-3225 0808-238-6029 UNITED KINGDOM LEEDS: 44-113-301-2125 0808-238-6029 UNITED KINGDOM LONDON: 44-20-7108-6370 0808-238-6029 UNITED KINGDOM MANCHESTER: 44-161-601-1425 0808-238-6029 URUGUAY 000-413-598-3421 USA 1-517-345-9004 866-692-5726 VENEZUELA 0800-1-00-3702 Kind regards Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Background on New Issues: Email Voting and Procedural Waivers
by Julie Hedlund Nov. 12, 2013

Nov. 12, 2013

Dear SCI members, In our last meeting on 08 October Ron Andruff suggested it would be helpful to frame the two new issues the GNSO Council has asked the SCI to study email voting and procedural waivers -- in the format of the questions listed in the charter. In addition, for future requests as Mikey O'Conner suggested staff will create an online form that requesters can complete when they have issues to bring to the SCI. The format in the charter is: 1. Which group do you represent? (E.g. Council, WG.) 2. To which rules or processes do you refer? 3. Please outline the problems 4. What specific changes do you propose to address the identified problems? 5. Do you have any additional suggestion for making the rules/processes easier to administer? In particular, the GNSO Council requested that the SCI should take up these two new issues in its Wrap Up meeting in Durban on 17 July. Accordingly, I've reviewed the transcript from that meeting and pulled out the relevant information from the brief discussion of these topics. I've put that information into the form of the questions from the charter. Please see the information below and also on the wiki at: https://community.icann.org/display/gnsosci/16+November+2013. These issues are on the agenda for the SCI's next meeting, which will be held face-to-face in Buenos Aires on Saturday, 16 November from 0700-0845 local time. The GNSO Secretariat will send out a notice and reminders for the meeting. Best Regards, Julie Julie Hedlund, Policy Director Email voting: 1. Which group do you represent? GNSO Council 2. To which rules or processes do you refer? Voting 3. Please outline the problems: The Council does not have a mechanism to conduct votes outside of a meeting. 4. What specific changes do you propose to address the identified problems? The SCI should consider whether and how the Council could vote outside of a meeting and under what circumstances. Quote from Jonathan Robinson in the Council transcript at the Wrap Up Meeting in Durban on 18 July 2013: "So I wanted - an issue I wanted us to consider maybe giving to the SCI and then to the group or to a committee to look at is I¹d like to rethink about whether potentially voting by email or something like that is a possibility? I know we¹ve looked at it on and off over the years.And if that would help speed things along it would be great to just look at that issue in just maybe we can¹t do it first time around obviously but for future..." He raised this issue because the Council was in the process of scheduling a special meeting in August to conduct a vote. 5. Do you have any additional suggestion for making the rules/processes easier to administer? Voting by email could in some circumstances enable the Council to avoid having to schedule a special meeting for a vote that has to occur quickly. Waivers and/or Exceptions to the GNSO Council Operating Procedures 1. Which group do you represent? GNSO Council 2. To which rules or processes do you refer? Submitting a motion and possibly other procedures 3. Please outline the problems: The Council does not have a mechanism to waive or invoke an exception to and of its operating procedures. An example is whether the deadline for submitting motions could be waived in certain circumstances. Quote from Jonathan Robinson in the transcript at the Wrap Up Meeting in Durban on 18 July 2013: "And essentially I wasn¹t empowered as chair by our rulebook to allow that motion to be put on the table even if technically although we have done it by precedent and prior practice, even if no one objected from the council I didn¹t really - there isn¹t really device in the rulebook to allow that to take place. So I personally I think that¹s an area we should look at is the - when and under what circumstances - formal council procedure can be bypassed in the event that there is no objection from the council?" 4. What specific changes do you propose to address the identified problems? The SCI should consider whether and how the Council could vote outside of a meeting and under what circumstances. 5. Do you have any additional suggestion for making the rules/processes easier to administer? A waiver mechanism could allow the Council to consider a motion or document after the deadline of notice/submission to the Council has passed.

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GNSO Council 31 October 2013 - Resolutions adopted
by Glen de Saint Géry Nov. 4, 2013

Nov. 4, 2013

FYI Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/> From: owner-council(a)gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Glen de Saint Géry Sent: lundi 4 novembre 2013 18:07 To: council(a)gnso.icann.org Subject: [council] GNSO Council 31 October 2013 - Resolutions adopted Dear Councillors, Ahead of the official minutes, the following resolutions were adopted at the GNSO Council meeting on 31 October 2013. 1. Thick Whois Policy Development Process Final Report and Recommendations<http://gnso.icann.org/en/issues/whois/thick-final-21oct13-en.pdf> WHEREAS 1. On 14 March 2012, the GNSO Council launched a Policy Development Process (PDP) on Thick Whois to make recommendations to the GNSO Council regarding the use of thick Whois by all gTLD registries, both existing and future. 2. This PDP has followed the prescribed PDP steps as stated in the Bylaws, resulting in a Final Report delivered on 21 October 2013; 3. The Thick Whois PDP WG has reached full consensus on the recommendations contained in the report in relation to Thick Whois; 4. The GNSO Council has reviewed and discussed these recommendations. Now therefore be it resolved, 1. The GNSO Council recommends to the ICANN Board of Directors the adoption of Thick Whois recommendations as detailed in section 7.1 of the Final Report http://gnso.icann.org/en/issues/whois/thick-final-21oct13-en.pdf 2. The GNSO Council shall convene a Thick Whois Implementation Review Team to assist ICANN Staff in developing the implementation details for the new policy should it be approved by the ICANN Board. The Implementation Review Team will be tasked with evaluating the proposed implementation of the policy recommendations as approved by the Board and is expected to work with ICANN Staff to ensure that the resultant implementation fulfills the intentions of the approved policy recommendations. If the Implementation Review Team identifies any potential modifications to the policy recommendations or need for new policy recommendations, the Implementation Review Team shall refer these to the GNSO Council for its consideration and follow-up, as appropriate. Following adoption by the ICANN Board of the recommendations, the GNSO Secretariat is authorized to issue a call for volunteers for a Thick Whois Implementation Review Team to the members of the Thick Whois Working Group. 2. Revised Charter for the Standing Committee on GNSO Improvements Implementation WHEREAS 1. On 28 April 2011 the GNSO Council approved the charter for the Standing Committee on GNSO Improvements Implementation (SCI); 2. In 2013 the SCI determined that the Charter as originally approved no longer reflected the current role of the SCI as a standing committee, and furthermore did not contain procedures for selecting the Chair and Vice-Chair of the SCI; 3. The SCI requested guidance from the GNSO Council as to how to proceed with revisions to the Charter that would address its concerns; 4. At its meeting on 05 September 2013 the GNSO Council endorsed the SCI as a standing committee and further requested that the SCI proceed to revise the Charter as it may deem necessary, with the exception of the section on Decision Making; 5. The SCI has since revised the Charter to reflect its role as a standing committee and to include procedures to select the Chair and Vice Chair; and The GNSO Council has reviewed the revised Charter submitted by the SCI. RESOLVED, 1. The GNSO Council thanks the SCI for its work to date; and 2. The GSNO Council approves the revised SCI Charter at [INSERT LINK] which will replace the previous charter effective immediately upon adoption of this motion 3. The GNSO Council appoints [confirm name] as the GNSO Council Liaison to the Standing Committee on GNSO Improvements Implementation. 3. Charter for a Policy Development Process (PDP) Working Group for the 2013 Registrar Accreditation Agreement Privacy & Proxy Services Accreditation Issues PDP WHEREAS 1. When initiating negotiations for the RAA in October 2011 the ICANN Board requested an Issue Report to undertake a GNSO policy development process (PDP) to address remaining items suited for a PDP; 2. In June 2013 the ICANN Board of Directors approved the new 2013 Registrar Accreditation Agreement (RAA); 3. In September 2013 ICANN staff published a paper confirming the Board's approval of the RAA and identifying the remaining high and medium priority issues for the GNSO PDP in light of the RAA negotiations and prior GNSO and other related community efforts as those issues concerning the accreditation of privacy and proxy services; 4. The GNSO Council has reviewed the issues raised in the ICANN staff paper as well as a draft Working Group Charter incorporating those issues and others identified by the GNSO community as suitable for further consideration by the PDP Working Group http://gnso.icann.org/en/drafts/raa-pp-charter-22oct13-en.pdf RESOLVED, 1. The GNSO Council approves the Charter and appoints Maria Farrell as the GNSO Council liaison to the RAA Privacy & Proxy Services Accreditation Issues PDP Working Group (WG); 2. The GNSO Council directs ICANN staff to issue a call for volunteers for the PDP WG no later than seven days after the approval of this motion; and 3.Until such time as the WG selects a chair for the WG and that chair is confirmed by the GNSO Council, the GNSO Council liaison to the WG shall serve as the interim chair. Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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