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Public Comment:Proposed Modification of GNSO Operating Procedures Concerning the Deadline for the Submission of Reports and Motions
by Glen de Saint Géry May 2, 2013

May 2, 2013

FYI http://www.icann.org/en/news/announcements/announcement-02may13-en.htm Proposed Modification of GNSO Operating Procedures Concerning the Deadline for the Submission of Reports and Motions Comment / Reply Periods (*) Comment Open Date: 2 May 2013 Comment Close Date: 23 May 2013 - 23:59 UTC Reply Open Date: 24 May 2013 Reply Close Date: 14 June 2013 - 23:59 UTC Important Information Links Public Comment Announcement<http://www.icann.org/en/news/announcements/announcement-02may13-en.htm> To Submit Your Comments (Forum)<mailto:comments-gnso-op-procedures-02may13@icann.org> View Comments Submitted<http://forum.icann.org/lists/comments-gnso-op-procedures-02may13/> Brief Overview Originating Organization: Generic Names Supporting Organization (GNSO) Categories/Tags: * Policy Processes * Reviews/Improvements Purpose (Brief): The Generic Names Supporting Organization (GNSO) Council is proposing a modification of the GNSO Operating Procedures to make the deadline for the submission of reports and motions more precise and uniform. Current Status: As required by the ICANN Bylaws, a public comment forum is hereby initiated on the proposed changes. Next Steps: Following the closing of the public comment forum, the GNSO Council will review the comments received and revise its recommendations, if deemed appropriate. Staff Contact: Julie Hedlund Email Staff Contact<mailto:policy-staff@icann.org?subject=More%20information%20on%20the%20Proposed%20Modification%20of%20GNSO%20Operating%20Procedures%20Concerning%20the%20Deadline%20for%20the%20Submission%20of%20Reports%20and%20Motions%20public%20comment%20period> Detailed Information Section I: Description, Explanation, and Purpose: The GNSO Council has determined that the language concerning the deadline for the submission of reports and motions in the current GNSO Operating Procedures lacks clarity. The GNSO Council thus proposes a modification of the GNSO Operating Procedures to make the deadline for the submission of reports and motions more precise and uniform. The proposed modification to the existing language in section 3.3 of the Procedures is as follows, with additions in bold and deletions stricken: Reports and motions should be submitted to the GNSO Council for inclusion on the agenda as soon as possible, but no later than 23:59 Coordinated Universal Time (UTC) 10 calendar days before the GNSO Council meeting. As required by the ICANN Bylaws, the GNSO Council is requesting community input on this proposed modification to the GNSO Operating Procedures. Section II: Background: The GNSO, its description, purpose(s), structures (e.g. Council, Stakeholder Groups), and governance mandate are covered in ICANN Bylaws, Article X<http://www.icann.org/en/general/bylaws.htm#X>, Sections 1-6. The Operating Procedures of the GNSO describes those supplementary elements of administration, governance, and other logistics/mechanics that are not already prescribed in the aforementioned ICANN Bylaws. Taken together, the ICANN Bylaws and the GNSO Operating Procedures are intended to provide a complete set of rules, procedures, and practices for governing the operations of the GNSO. The ICANN Bylaws require that any changes to the GNSO Operating Procedures are subject to a minimum 21 day public comment period ('The GNSO Operating Procedures shall be effective upon the expiration of a twenty-one (21) day public comment period, and shall be subject to Board oversight and review' - see article X, section 3, item 4, http://www.icann.org/en/about/governance/bylaws#X) Section III: Document and Resource Links: Current version of the GNSO Operating Procedures - see http://gnso.icann.org/en/council/gnso-operating-procedures-13sep12-en.pdf [PDF, 488 KB] Section IV: Additional Information: Not applicable ________________________________ (*) Comments submitted after the posted Close Date/Time are not guaranteed to be considered in any final summary, analysis, reporting, or decision-making that takes place once this period lapses. Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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Call Canceled 01 May 2013
by Julie Hedlund May 1, 2013

May 1, 2013

Dear SCI members, Due to that fact that we had many people who could not attend today's call, any only a small number of people on the call, the SCI members on the call decided to cancel today's call. Our next call is in two weeks on 15 May 2013 at 2000 UTC. See: https://community.icann.org/display/gnsosci/15+May+2013. I will send a proposed agenda shortly and a reminder of action items. Best regards, Julie Julie Hedlund, Policy Director

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Proposed Agenda for 15 May 2013 Meeting
by Julie Hedlund May 1, 2013

May 1, 2013

Dear SCI members, Please see below the proposed agenda for the next SCI call on 15 May 2013. Please let us know if you have any questions, comments, or changes. Best regards, Julie Julie Hedlund, Policy Director Proposed Agenda SCI Call 15 May 2013: 1. Roll call (1 min) 2. Statements of Interest (2 min) 3. Approval of the agenda (2 min) 4. Charter Revision drafting team (30 mins) 5. Re-submitting a motion (15 mins) 6. Termination and Suspension of a PDP (15 mins) -- Discussion of comments in the Public Forum 7. Working Group Guidelines survey (20 mins) -- Responses from IRTP-C 8. AOB (5 mins)

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Draft Motion on Termination or Suspension of PDP prior to Final Report
by WUKnoben April 24, 2013

April 24, 2013

Dear council colleagues, attached please find a draft motion for consideration at the next council meeting. The motion is to adopt the changes to the GNSO Council Operating Procedures/PDP Manual to reflect the SCI's proposed changes in Section 15 Termination or Suspension of PDP Prior to Final Report. The respective excerpt of the operating procedures is attached (redline). Best regards, Wolf-Ulrich

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FOR REVIEW: Draft Motion on Termination or Suspension of PDP prior to Final Report
by Julie Hedlund April 23, 2013

April 23, 2013

Dear SCI members, Per our action items from last week's meeting, attached please find for your review a draft motion that the SCI could consider submitting to the GNSO Council for consideration at its meeting on 16 May. The motion is for the GNSO Council to adopt the changes to the GNSO Council Operating Procedures/PDP Manual to reflect the SCI's proposed changes in Section 15 Termination or Suspension of PDP Prior to Final Report. Attached also is the redline of the revised PDP Manual as it appears in the GNSO Council Operating Procedures (page 61). These documents also are posted as for review on the page for the 01 May meeting of the SCI at: https://community.icann.org/display/gnsosci/01+May+2013. Please let me know if you have any comments, questions, or changes. Best regards, Julie Julie Hedlund, Policy Director

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No SCI Call Today
by Julie Hedlund April 17, 2013

April 17, 2013

All, As there have been a few questions from SCI members, I want to confirm that our next SCI call as agreed at the meeting on 07 April is scheduled for 01 May. There is no call today. For a list of upcoming meetings please see the wiki at: https://community.icann.org/display/gnsosci/1.+Meetings. Best regards, Julie Julie Hedlund, Policy Director

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Proposed Draft Agenda for 01 May SCI Meeting
by Julie Hedlund April 16, 2013

April 16, 2013

Dear SCI members, Please see below the proposed draft agenda for the SCI meeting on 01 May 2013 at 2000 UTC. A meeting notice will be sent separately. Please let me know if you have comments, questions, or changes. This also is posted to the wiki at: https://community.icann.org/display/gnsosci/01+May+2013. Best regards, Julie Julie Hedlund, Policy Director Proposed Agenda SCI Meeting 01 May 2013: 1. Roll call (1 min) 2. Statements of Interest (2 min) 3. Approval of the agenda (2 min) 4. Charter Revision drafting team (30 mins) 5. Re-submitting a motion (15 mins) 6. Termination and Suspension of a PDP (15 mins) -- Discussion of motion 7. Working Group Guidelines survey (20 mins) -- Survey revision status 8. AOB (5 mins)

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RE: [gnso-improvem-impl-sc] Actions: SCI Meeting 07 April 2013
by Ron Andruff April 9, 2013

April 9, 2013

Very helpful, Mary. Thank you. RA Ron Andruff www.lifedotsport.com -------- Original message -------- From: Mary.Wong(a)law.unh.edu Date: To: gnso-improvem-impl-sc(a)icann.org Subject: RE: [gnso-improvem-impl-sc] Actions: SCI Meeting 07 April 2013 Hi Anne, I don't know if this will help but I got a few "clarifying questions" (heheh) from members about how it would work, so I created the following explanation. Feel free to use/circulate! Alternative #1: Leave the decision whether to accept the re-submission and place it on the Council's agenda up to the Chair of the GNSO Council OR Alternative #2. Comply with ALL the following criteria, in the following order: 1. Re-submitting Councilor must provide the reasoning to justify the resubmission of a motion, no later than the usual deadline for submitting an original motion -- 8 days prior to the next GNSO Council meeting. 2. The text of the re-submitted motion must be published, no later than the usual deadline for submitting an original motion -- 8 days prior to the next GNSO Council meeting. 3. The re-submitted motion must have a seconder from each house as a prerequisite for placing the procedural question of accepting the re-submission on the consent agenda at the next GNSO Council meeting. 4. Any Councilor can ask for the acceptance of re-submission to be taken off the consent agenda -- in which case the question whether or not the re-submission should even go through goes automatically to a Council vote on whether to accept it. NOTE: All this is just to decide if the act of re-submission itself is accepted -- the actual substance of the motion does not get discussed, or put to a vote, until the re-submission is accepted. CONTEXT: At a recent Council meeting, a motion was voted on and defeated because two Councilors abstained without realizing that an abstention under the GNSO Council rules is automatically deemed to be a No vote. The question then became whether the motion could be re-submitted and re-voted on, at which point it became clear that the GNSO Council rules and procedures do NOT currently have a process in place to deal with the question. The SCI was therefore asked to look at the issue and recommend such a process. Mary W S Wong Professor of Law Faculty Chair, Global IP Partnerships Chair, Graduate IP Programs UNIVERSITY OF NEW HAMPSHIRE SCHOOL OF LAW Two White Street Concord, NH 03301 USA Email: mary.wong(a)law.unh.edu Phone: 1-603-513-5143 Webpage: http://www.law.unh.edu/marywong/index.php >>> From: "Aikman-Scalese, Anne" <AAikman(a)lrlaw.com> To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org>, "julie.hedlund(a)icann.org" <julie.hedlund(a)icann.org> Date: 4/9/2013 2:13 AM Subject: RE: [gnso-improvem-impl-sc] Actions: SCI Meeting 07 April 2013 Thanks Julie. Is there any way I could get about 40 hard copies of the draft on resubmitting a motion to hand out at the IPC meeting Tuesday afternoon? Thank you. Anne Sent from my Android phone using TouchDown (www.nitrodesk.com) -----Original Message----- From: Julie Hedlund [julie.hedlund(a)icann.org] Received: Monday, 08 Apr 2013, 4:44am To: gnso-improvem-impl-sc(a)icann.org [gnso-improvem-impl-sc(a)icann.org] Subject: [gnso-improvem-impl-sc] Actions: SCI Meeting 07 April 2013 Dear SCI members, Please see below the actions from the SCI meeting on 07 April 2013 and provide any comments or questions to the list. Our next meeting is scheduled for 01 May 2013. A notice will be sent out separately. Best regards, Julie Julie Hedlund, Policy Director Notes / Actions: 1. Working Group Survey: Julie will check with ICANN staff who are working with the consultants who are developing the ICANN GNSO training modules; Julie and J.Scott will work up a proposal to have the consultants draft a new survey based on the feedback received from Mikey. 2. Termination/Suspension of a PDP: Julie will prepare a redlined version of the PDP Manual and a motion for the SCI to consider to be submitted to the Council by Wolf-Ulrich Knoben once it is approved by the SCI. 3. Resubmitting a Motion: Under review this week by the ISP and NCUC Constituencies. 4. SCI Charter Revisions: Continue discussions at the next meeting; Julie and Marika provided transcript and background on the development of the original charter. For more information about Lewis and Roca LLP, please go to www.lewisandroca.com. Phoenix (602)262-5311 Reno (775)823-2900 Tucson (520)622-2090 Albuquerque (505)764-5400 Las Vegas (702)949-8200 Silicon Valley (650)391-1380 This message is intended only for the use of the individual or entity to which it is addressed. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this message is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the sender of this E-Mail by return E-Mail or by telephone. In accordance with Internal Revenue Service Circular 230, we advise you that if this email contains any tax advice, such tax advice was not intended or written to be used, and it cannot be used, by any taxpayer for the purpose of avoiding penalties that may be imposed on the taxpayer.

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Re: [gnso-improvem-impl-sc] SCI Charter: Transcript
by Ron Andruff April 8, 2013

April 8, 2013

Thank you for this additional information, Marika. Kind regards, RA Marika Konings <marika.konings(a)icann.org> wrote: >Apologies for having missed yesterday's meeting. With regard to the history of the decision-making methodology in the SCI charter, having been involved in the drafting of the original charter, this provision was copied/pasted from the OSC and PPSC charters which were also operating using full consensus and if I recall well (which also seems to be confirmed by the transcript), there was not much discussion in relation to this specific item at the time. > >Best regards, > >Marika > >From: Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>> >Date: Monday 8 April 2013 10:24 >To: "gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>> >Subject: [gnso-improvem-impl-sc] SCI Charter: Transcript > >Dear SCI members, > >Per the request from Ron Andruff during yesterday's meeting to see the transcript on the development of the SCI charter, the attached document covers the development of all of the sections. On full consensus, the working group guidelines are discussed, and the decision is confirmed on page 37 to explicitly call out full consensus. However, the full document may be of interest because of the reference it provides on the development of the charter. > >Best regards, > >Julie > >Julie Hedlund, Director, SSAC Support

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SCI Charter: Transcript
by Julie Hedlund April 8, 2013

April 8, 2013

Dear SCI members, Per the request from Ron Andruff during yesterday's meeting to see the transcript on the development of the SCI charter, the attached document covers the development of all of the sections. On full consensus, the working group guidelines are discussed, and the decision is confirmed on page 37 to explicitly call out full consensus. However, the full document may be of interest because of the reference it provides on the development of the charter. Best regards, Julie Julie Hedlund, Director, SSAC Support

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