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Waiver of 10 Day Requirement for Submission of a Motion
by Shatan, Gregory S. April 9, 2014

April 9, 2014

All: I look forward to meeting with you (and in some cases meeting you) in a few hours. Marika and I have prepared the following proposed language relating to the above issue (a Word version is also attached). The new language is in italics (if you can’t see italics, it begins with ”(the “Submission Deadline”)” and proceeds for the next two paragraphs). 3.3 Notice of Meetings Advance notice of meetings shall be posted on the GNSO website, if reasonably practicable, at least 7 days in advance of the meeting for Administrative issues and 14 days in advance for Policy issues. Advance notice shall also be posted to other GNSO Council work spaces where practical. Reports and motions should be submitted to the GNSO Council for inclusion on the agenda as soon as possible, but no later than 23h59 Coordinated Universal Time (UTC) on the day, 10 calendar days before the GNSO Council meeting (the “Submission Deadline”). If a motion is submitted after the Submission Deadline, the GNSO Council shall consider the motion if the following requirements are met: * The motion is submitted to the GNSO Council at least 24 hours in advance of the GNSO Council meeting; * The motion is accompanied by a request to consider the motion despite submission after the Submission Deadline (a “Request for Consideration”); * A vote on the Request for Consideration shall be called as the first order of business for the agenda item that deals with the motion. The vote on the Request for Consideration must be unanimous (i.e., all Councilors or their proxies must vote and all votes cast must be in favor of considering the motion at such GNSO Council meeting) for the motion to be considered at such GNSO Council meeting. If these requirements are not met, the motion shall be considered at the next GNSO Council meeting, provided that the motion has been submitted prior to the Submission Deadline for such next GNSO Council meeting. If not, the requirements above must be met for consideration at such next GNSO Council meeting. For the avoidance of doubt, if the requirements above are not met, the motion shall not be considered “submitted” for purposes of these Rules. The time of the meetings may vary to accommodate the different geographic regions represented by GNSO Council members. By way of guidance, start times corresponding to local times for the GNSO Council members earlier than 0600 and later than 2300 should be avoided where possible. We look forward to your comments. (Note that this language has not been reviewed by my constituency, the IPC.) Best regards, Greg Gregory S. Shatan Deputy Chair | Tech Transactions Group IP | Technology | Media ReedSmithLLP The business of relationships 599 Lexington Avenue New York, NY 10022 212.549.0275 | Phone 917.816.6428 | Mobile 212.521.5450 | Fax gshatan(a)reedsmith.com www.reedsmith.com * * * This E-mail, along with any attachments, is considered confidential and may well be legally privileged. If you have received it in error, you are on notice of its status. Please notify us immediately by reply e-mail and then delete this message from your system. Please do not copy it or use it for any purposes, or disclose its contents to any other person. Thank you for your cooperation. * * * To ensure compliance with Treasury Department regulations, we inform you that, unless otherwise indicated in writing, any U.S. Federal tax advice contained in this communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (1) avoiding penalties under the Internal Revenue Code or applicable state and local provisions or (2) promoting, marketing or recommending to another party any tax-related matters addressed herein. Disclaimer Version RS.US.20.10.00

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Action items/Next Meeting: SCI Meeting 08 April
by Julie Hedlund April 8, 2014

April 8, 2014

Dear All, Please find below the action items from the call on 08 April. These also are posted to the wiki at: https://community.icann.org/display/gnsosci/08+April+2014. Our next meeting is scheduled in two weeks for **Tuesday, 22 April at 1900 UTC for 1 hour (12:00 PDT , 15:00 EDT, 20:00 London, 21:00 CEST).** An announcement will be sent separately. Best regards, Julie Julie Hedlund, Policy Director SCI Meeting 08 April -- Actions 1. Review of the GNSO Working Group Guidelines Consensus Levels (sub team: Amr, Cintra, Greg, Thomas) -- Propose language to the list for the footnote. 2. Waivers/Exceptions to GNSO Operating Procedures (sub team: Greg, Marie-Laure) -- Greg will provide some revised language based on discussion in the meeting, including a clarification on resubmitted motions. 3. Voting by Email: (sub team: Anne, Avri, Thomas) -- Meet to review the issue of broadening the scope.

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MP3 recording of the SCI meeting - 08 April 2014
by Nathalie Peregrine April 8, 2014

April 8, 2014

Dear All, Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Tuesday, 08 April 2014 at 19:00 UTC. http://audio.icann.org/gnso/gnso-sci-20140408-en.mp3 On page: <http://gnso.icann.org/calendar/#oct> http://gnso.icann.org/calendar/#apr (transcripts and recording are found on the calendar page) Attendees: Ronald Andruff - Commercial and Business Users Constituency - Primary - Chair Angie Graves - Commercial and Business Users Constituency - Alternate Greg Shatan - IPC - Alternate Cintra Sooknanan: NPOC Primary - SCI Vice Chair Amr Elsadr - NCUC Alternate Avri Doria - NCSG - Primary Apologies: Marie-Laure Lemineur - NPOC Alternative Anne Aikman Scalese - IPC - Primary Jennifer Standiford - Registrar Stakeholder Group - Primary Thomas Rickert - Nominating Committee Appointee - Alternate ICANN Staff: Marika Konings Julie Hedlund Mary Wong Nathalie Peregrine ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Nathalie Adobe Chat Transcript 08 April 2014

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Action items/Next Meeting: SCI Meeting 22 March
by Julie Hedlund April 7, 2014

April 7, 2014

Dear All, Please find below the action items from the call on 22 March. These also are posted to the wiki at: https://community.icann.org/display/gnsosci/22+March+2014. NOTE: We did not discuss the timing of the next meeting. I would like to suggest that we return to our usual bi-weekly schedule. I assume that we would skip the week after the Singapore meeting (01 April) and hold the next meeting on **Tuesday, 08 April at 20:00 UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET).** If there are no objections or other suggestions we'll arrange for the Secretariat to schedule the call and send an announcement. Best regards, Julie Julie Hedlund, Policy Director SCI Meeting 22 March -- Actions 1. Review of the GNSO Working Group Guidelines Consensus Levels (sub team: Amr, Cintra, Greg, Thomas) The sub team will consider revisions to the language. 2. Waivers/Exceptions to GNSO Operating Procedures re: Late Motion Submissions (sub team: Greg, Marie-Laure) The sub team will consider the interplay between a late submission and a re-submssion, the consent agenda, and in consideration of email voting. 3. Voting by Email: (sub team: Anne, Avri, Thomas) The sub team will continue to consider language and the interplay with motions.

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UTC TIME CORRECTION re: Action items/Next Meeting: SCI Meeting 22 March
by Julie Hedlund March 23, 2014

March 23, 2014

Dear All, Please note the correct time will be **Tuesday, 08 April at 19:00 UTC** due to locations moving to daylight savings time (DST). Best regards, Julie From: Julie Hedlund <julie.hedlund(a)icann.org> Date: Saturday, March 22, 2014 1:57 PM To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] Action items/Next Meeting: SCI Meeting 22 March Dear All, Please find below the action items from the call on 22 March. These also are posted to the wiki at: https://community.icann.org/display/gnsosci/22+March+2014. NOTE: We did not discuss the timing of the next meeting. I would like to suggest that we return to our usual bi-weekly schedule. I assume that we would skip the week after the Singapore meeting (01 April) and hold the next meeting on **Tuesday, 08 April at 20:00 UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET).** If there are no objections or other suggestions we'll arrange for the Secretariat to schedule the call and send an announcement. Best regards, Julie Julie Hedlund, Policy Director SCI Meeting 22 March -- Actions 1. Review of the GNSO Working Group Guidelines Consensus Levels (sub team: Amr, Cintra, Greg, Thomas) The sub team will consider revisions to the language. 2. Waivers/Exceptions to GNSO Operating Procedures re: Late Motion Submissions (sub team: Greg, Marie-Laure) The sub team will consider the interplay between a late submission and a re-submssion, the consent agenda, and in consideration of email voting. 3. Voting by Email: (sub team: Anne, Avri, Thomas) The sub team will continue to consider language and the interplay with motions.

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AC Room
by Amr Elsadr March 22, 2014

March 22, 2014

Hi, Could someone please send the link to the AC room? I can’t seem to find it. Thanks. Amr

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Re: [gnso-improvem-impl-sc] Waiver of 10 Day Requirement for Submission of a Motion
by Julie Hedlund March 21, 2014

March 21, 2014

Greg and Marika, Thank you very much for this text pertaining to your action item. I have loaded it into the Adobe Connect room for discussion at our meeting today at 7:30 am Singapore time. Best regards, Julie Julie Hedlund, Policy Director From: <Shatan>, "Gregory S." <GShatan(a)reedsmith.com> Date: Saturday, March 22, 2014 12:54 AM To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] Waiver of 10 Day Requirement for Submission of a Motion All: I look forward to meeting with you (and in some cases meeting you) in a few hours. Marika and I have prepared the following proposed language relating to the above issue (a Word version is also attached). The new language is in italics (if you can¹t see italics, it begins with ²(the ³Submission Deadline²)² and proceeds for the next two paragraphs). 3.3 Notice of Meetings Advance notice of meetings shall be posted on the GNSO website, if reasonably practicable, at least 7 days in advance of the meeting for Administrative issues and 14 days in advance for Policy issues. Advance notice shall also be posted to other GNSO Council work spaces where practical. Reports and motions should be submitted to the GNSO Council for inclusion on the agenda as soon as possible, but no later than 23h59 Coordinated Universal Time (UTC) on the day, 10 calendar days before the GNSO Council meeting (the ³Submission Deadline²). If a motion is submitted after the Submission Deadline, the GNSO Council shall consider the motion if the following requirements are met: * The motion is submitted to the GNSO Council at least 24 hours in advance of the GNSO Council meeting; * The motion is accompanied by a request to consider the motion despite submission after the Submission Deadline (a ³Request for Consideration²); * A vote on the Request for Consideration shall be called as the first order of business for the agenda item that deals with the motion. The vote on the Request for Consideration must be unanimous (i.e., all Councilors or their proxies must vote and all votes cast must be in favor of considering the motion at such GNSO Council meeting) for the motion to be considered at such GNSO Council meeting. If these requirements are not met, the motion shall be considered at the next GNSO Council meeting, provided that the motion has been submitted prior to the Submission Deadline for such next GNSO Council meeting. If not, the requirements above must be met for consideration at such next GNSO Council meeting. For the avoidance of doubt, if the requirements above are not met, the motion shall not be considered ³submitted² for purposes of these Rules. The time of the meetings may vary to accommodate the different geographic regions represented by GNSO Council members. By way of guidance, start times corresponding to local times for the GNSO Council members earlier than 0600 and later than 2300 should be avoided where possible. We look forward to your comments. (Note that this language has not been reviewed by my constituency, the IPC.) Best regards, Greg Gregory S. Shatan Deputy Chair | Tech Transactions Group IP | Technology | Media ReedSmithLLP The business of relationships 599 Lexington Avenue New York, NY 10022 212.549.0275 | Phone 917.816.6428 | Mobile 212.521.5450 | Fax gshatan(a)reedsmith.com www.reedsmith.com * * * This E-mail, along with any attachments, is considered confidential and may well be legally privileged. If you have received it in error, you are on notice of its status. Please notify us immediately by reply e-mail and then delete this message from your system. Please do not copy it or use it for any purposes, or disclose its contents to any other person. Thank you for your cooperation. * * * To ensure compliance with Treasury Department regulations, we inform you that, unless otherwise indicated in writing, any U.S. Federal tax advice contained in this communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (1) avoiding penalties under the Internal Revenue Code or applicable state and local provisions or (2) promoting, marketing or recommending to another party any tax-related matters addressed herein. Disclaimer Version RS.US.20.10.00

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RE: SCI
by Ron Andruff March 18, 2014

March 18, 2014

Thank you for alerting the Committee to this piece, Wolf-Ulrich. Kind regards, RA Ron Andruff www.lifedotsport.com -------- Original message -------- From: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Date: 03/18/2014 02:38 (GMT-05:00) To: Andruff Ron <randruff(a)rnapartners.com> Cc: gnso-improvem-impl-sc(a)icann.org Subject: SCI Dear Ron, look the GNSO Chair’s recent message at http://gnso.icann.org/en/ where he’s pointing specifically to the SCI’s work. Good message – and good luck in Singapore Wolf-Ulrich

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SCI
by WUKnoben March 18, 2014

March 18, 2014

Dear Ron, look the GNSO Chair’s recent message at http://gnso.icann.org/en/ where he’s pointing specifically to the SCI’s work. Good message – and good luck in Singapore Wolf-Ulrich

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REMINDER re: Action items from SCI Meeting 25 February
by Julie Hedlund March 18, 2014

March 18, 2014

Dear All, Please find below the action items from the call on 25 February. These also are posted to the wiki at: https://community.icann.org/display/gnsosci/25+February+2014. The next meeting is scheduled as a face-to-face meeting (with remote access) in Singapore on Saturday, 22 March at 7:30 to 8:45 am local time. A separate notice has been sent with the times and teleconference information. Best regards, Julie Julie Hedlund, Policy Director SCI Meeting 25 February 2014 -- Actions 1. Review of the GNSO Working Group Guidelines Consensus Levels (sub team: Amr, Cintra, Greg, Thomas) -- Continue to edit the document. 2. Waivers/Exceptions to GNSO Operating Procedures (sub team: Greg, Marie-Laure) -- Marika and Greg: Provide text of a new waiver rule to apply to motions. 3. Voting by Email: (sub team: Anne, Avri, Thomas) -- Continue work on this item in the sub team. 4. Next Meeting: Singapore, 7:30 to 8:45 am, 22 March; Room location is Sofia.

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