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Action items: SCI Meeting 22 July
by Julie Hedlund July 22, 2014

July 22, 2014

Dear All, Please find below the action items from the call on 22 July. These also are posted to the wiki at: https://community.icann.org/display/gnsosci/22+July+2014. Our next meeting is scheduled in two weeks on Tuesday, 05 August at 1900 UTC. A separate meeting notice will be sent to the list and will include details concerning remote access. Best regards, Julie Julie Hedlund, Policy Director SCI Meeting Actions 22 July 1. Waiver of 10-Day Motion Deadline: 1) Put the language out for a formal consensus call (consensus must be unanimous); 2) If consensus is achieved combine with other changes to the Operating Procedures for public comment. 2. Remote/Electronic Voting: 1) Take out "regularly scheduled" in both instances where it appears in paragraph 5; 2) Send the revised language out for consensus call (consensus must be unanimous); 3) If consensus is acheived combine with other changes to the Operating Procedures for public comment.

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Updated Electronic Voting language (for discussion & review)
by Mary Wong July 21, 2014

July 21, 2014

Dear all, Please find attached the latest draft language on Electronic Voting for your review and discussion at the SCI meeting on 22 July. The E-voting sub team had scheduled a call for last week to discuss whether or not the language circulated previously needed to be updated in light of the Council¹s feedback from the London meetings. The attached document contains very few substantive changes from the London version, as the members of the sub team who were on the call agreed there was no need for a substantive rewrite, and considered that the most appropriate course of action was to send it to the full SCI for review. No objection to this proposed course of action was received from sub team members who were not able to attend the sub team call. Cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org

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SCI meeting on Tuesday 22 July
by Mary Wong July 21, 2014

July 21, 2014

Dear all, I¹m recirculating the attached document for your review, as 22 July is also the two-week deadline for comments on the proposed language for waiving of the 10-day GNSO Council motion deadline. In light of the above and the continuing discussion over electronic voting, here is a proposed agenda for the 22 July SCI meeting: 1. Roll Call/Updates to SOI 2. Closing of discussion on Waiver of 10-day Motion Deadline (proposal attached) 3. Continuation of discussion on Electronic Voting (document to be sent separately) 4. Next steps As always, please let either me, Julie or the GNSO Secretariat know if you (or your alternate) cannot make it for the meeting. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org From: Mary Wong <mary.wong(a)icann.org> Date: Tuesday, July 8, 2014 at 7:29 PM To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: Feedback on draft Waiver of 10-day Motion Deadline language > Dear SCI members, > > Following from the SCI¹s meeting in London, attached please find the latest > proposed draft of the waiver rule. As noted in London, the only remaining > issue for resolution is the language regarding what happens if a > late-submitted motion does NOT fulfill the specified criteria that will allow > the Council to consider it at that meeting, ie. whether this proposed motion > need to be resubmitted for the next Council meeting. The attached draft > language represents the current state of deliberations on the issue. > > As agreed in London, please send suggestions and comments to the list within > 14 days of this email. > > On the separate topic of Electronic/Remote Voting, please note that the sub > group leading that drafting effort will be meeting to follow up on the > discussions in London, following which a further SCI call will be scheduled. > > Thanks much! > > Cheers > Mary > > Mary Wong > Senior Policy Director > Internet Corporation for Assigned Names & Numbers (ICANN) > Telephone: +1 603 574 4892 > Email: mary.wong(a)icann.org > > > > > >

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Feedback on draft Waiver of 10-day Motion Deadline language
by Mary Wong July 8, 2014

July 8, 2014

Dear SCI members, Following from the SCI¹s meeting in London, attached please find the latest proposed draft of the waiver rule. As noted in London, the only remaining issue for resolution is the language regarding what happens if a late-submitted motion does NOT fulfill the specified criteria that will allow the Council to consider it at that meeting, ie. whether this proposed motion need to be resubmitted for the next Council meeting. The attached draft language represents the current state of deliberations on the issue. As agreed in London, please send suggestions and comments to the list within 14 days of this email. On the separate topic of Electronic/Remote Voting, please note that the sub group leading that drafting effort will be meeting to follow up on the discussions in London, following which a further SCI call will be scheduled. Thanks much! Cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org

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GNSO Working Group Calendar Invitations
by Nathalie Peregrine July 7, 2014

July 7, 2014

Dear all, The GNSO Secretariat is happy to announce that they are now going to add calendar invitations to the usual Working Group invitation emails. Therefore, from today onwards, along with the regular email invitation, there will be a calendar invitation attached to the email. This invitation should adapt to all formats of email calendar. Should you wish to test this feature, please proceed as below: 1- Open the attachment and accept the invitation. Please do NOT send the reply back to the sender. 2- Please check calendar invite is in correct slot according to your individual calendar time zone 3- Please email gnso-secs(a)icann.org with any worry or concern you may have with this feature. We will be sending out emails in a few weeks' time to get member feedback. Thank you! Nathalie GNSO Secretariat

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SCI's request for clarification
by Ron Andruff June 26, 2014

June 26, 2014

Dear Jonathan, I write to follow up on the SCI update to the GNSO that took place on Saturday, during the GNSO's weekend sessions here in London. I wanted to make sure that the SCI's request for clarification was sufficiently clear so as to enable the Council to provide us with the guidance we seek. The following were the "action items" that the SCI had identified as outstanding tasks for which we are seeking Council clarification: * The SCI may propose that E-Voting is to be permissible only in cases where a motion has already been properly submitted for a regular Council meeting but for various reasons cannot be voted on at that meeting. QUESTION FOR GNSO COUNCIL: IS THIS UNDERSTANDING CORRECT? * The SCI notes that the Council's original request to the SCI mentioned the need for speedy Council action as there is at present no mechanism by which the Council could vote outside a regularly scheduled Council meeting. Although it had initially proceeded on the basis/assumption that the proposed new mechanism of E-Voting was not intended to extend the time or provide an additional voting mechanism for those specific Council actions that, at present, are eligible for Absentee Voting (which takes place 72 hours after a regularly scheduled Council meeting and applies only to certain listed actions such as initiating a PDP), the SCI seeks clarification one way or the other from the Council on this point. - QUESTION FOR COUNCIL: IS THIS UNDERSTANDING CORRECT? Thank you for your kind attention. Kind regards, RA Ron Andruff ONR Consulting, Inc. www.ICANNSherpa.com

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Transcript 21 June 2014 SCI Private
by Terri Agnew June 24, 2014

June 24, 2014

Dear All, Please find attached the transcription of the SCI private call held on the 21 June 2014 in London. Kind regards Terri Agnew For GNSO Secretariat

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Updated language on Waiver of 10-day Motion Deadline
by Mary Wong June 22, 2014

June 22, 2014

Dear SCI members, Please find attached an updated version of the draft language relating to a possible waiver of the 10-day motion deadline for the GNSO Council, revised to reflect the SCI discussion on Saturday. Again, this pertains to the question what happens to a motion which fails to fulfill all the stated requirements for a waiver. Unfortunately, the transcript is not yet available and I have not had a chance to listen to the audio recording to extract Avri¹s suggestion which Cintra had requested to be added as another option as such, Avri, if you are able to either edit the document or send a note to the list with your suggestion, please do! I just wanted to get this to all of you before Monday in case your SG/C plans to discuss this topic during Constituency Day on Tuesday. As Ron indicated and Julie noted after the meeting, the idea is to receive comments on this language within 14 days of the 21 June meeting. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org

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Action items: SCI Meeting 21 June
by Julie Hedlund June 21, 2014

June 21, 2014

Dear All, Please find below the action items from the meeting on 21 June. These also are posted to the wiki at: https://community.icann.org/display/gnsosci/21+June+2014. Best regards, Julie Julie Hedlund, Policy Director SCI Meeting 21 June 1. Waiver of Motions Deadline: Review proposed language (to be sent to the list) for Option C. Send comments in 14 days. 2. Electronic voting: Continue consideration of issues concerning quorum.

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Updated drafts of Motion Deadline Waiver & E-Voting proposals for discussion in London
by Mary Wong June 20, 2014

June 20, 2014

Dear SCI members, In light of the London meeting approaching rapidly and the SCI¹s meeting scheduled for this Saturday 21 June (0730 a.m. London time), I am sending you for your review the latest drafts of the proposed language for Waiver of the 10-Day Motion rule and for Remote/Electronic Voting. Essentially, the following changes were made to the version that was discussed on the last SCI call: 1. In relation to Waiver of the 10-day Motion Deadline, a majority of the sub-group has made a new recommendation that it believes addresses the concerns raised by the so-called ³Option A² and ³Option B² language discussed in the last SCI call the new recommendation basically considers a failed late motion as not submitted and therefore requires it be submitted again per the usual 10-day rule for the next meeting. Please see the attached redline for the proposed change. 2. In relation to E-Voting, the sub-group is recommending at least one substantive addition to the proposed language, and requesting that a further question be brought back to the GNSO Council by Avri as the Council liaison for clarification: * On the addition the sub-group proposes making it clear that E-Voting is to be permissible only in cases where a motion has already been properly submitted for a regular Council meeting but for various reasons cannot be voted on at that meeting (please see attached redline for the new language in Section 5.) * On the requested clarification the sub-group notes that the Council¹s original request to the SCI mentioned the need for speedy Council action as there is at present no mechanism by which the Council could vote outside a regularly scheduled Council meeting. Although it had initially proceeded on the basis/assumption that the proposed new mechanism of E-Voting was not intended to extend the time or provide an additional voting mechanism for those specific Council actions that, at present, are eligible for Absentee Voting (which takes place 72 hours after a regularly scheduled Council meeting and applies only to certain listed actions such as initiating a PDP), the sub-group believes it will be useful to obtain clarification one way or the other from the Council on this point. For discussion purposes, I should note that Avri has indicated she does not support the proposed change to the 10-day Motion Deadline Waiver language, and the proposal will be further discussed by the full SCI at its London meeting. A question had also been raised regarding the origin of the four stated grounds for Absentee Voting in the GNSO Operating Procedures. At the sub-group¹s request staff has checked with our colleagues who supported the original work team that developed the current version of the Procedures. Their notes indicate that (1) those specific grounds were expressly carried over from the old GNSO procedures and unchanged in the current version; and (2) the reason for their inclusion is to encourage full participation and attendance at GNSO Council meetings (i.e. It should not be easy for a Councilor to not attend a meeting or participate in discussions therein and yet be permitted to cast a vote). I hope this note and the attached documents are helpful. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org

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