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Draft poll - GNSO Nominated Mentor for the ICANN Fellowship Program
by Emily Barabas Dec. 15, 2020

Dec. 15, 2020

Dear SSC members, As discussed on yesterday’s call, staff has prepared a draft poll for SSC members to use to organize their thoughts on candidates for the GNSO Nominated Mentor for the ICANN Fellowship Program position. You can preview the draft poll here: https://www.surveymonkey.com/r/Preview/?sm=q0W8LHQ3244cgfWI7sPta_2BYESjkF6C…. You will note that question four asks respondents to rank the candidates. This question can be removed if only a single application is received by Thursday’s deadline. If you have any concerns about the format of the poll, please respond on the mailing list no later than 17 December. Kind regards, Emily Emily Barabas Policy Manager, GNSO Policy Development Support Internet Corporation for Assigned Names and Numbers (ICANN) Phone: +31 (0)6 84507976 www.icann.org<http://www.icann.org/>

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Notes and Action Items - SSC meeting - 14 December 2020
by Julie Hedlund Dec. 14, 2020

Dec. 14, 2020

Dear SSC members, Please find below notes and action items from today’s call on 14 December 2020 at 14:00 UTC. These also are posted to the wiki at: https://community.icann.org/display/GSSC/2020-12-14+GNSO+Standing+Selection…. Kind regards, Julie Julie Hedlund, Policy Director Action Items: Non-registry GNSO Liaison to the CSC: ACTION ITEM: Staff to send a follow up email asking if there are any objections to putting the candidate forward to the GNSO Council as the non-registry GNSO liaison to the CSC. Request a response in 48 hours. Update on EOI Process – GNSO Nominated Mentor to the ICANN Fellowship Program ACTION ITEM: Take to the email list -- SSC members to consider whether the Ex-Officio Member Representing GNSO Council Leadership to the SSC should raise the issue of burn-out/lack of candidates with Council leadership; also whether SGs and Cs should be apprised of this issue. GNSO member(s) for the IRP Standing Panel selection committee ACTION ITEM: Continue discussion on the list and consider whether to schedule a meeting next week. Notes: 1. SOI Updates: -- Maxim Alzoba will temporarily replace Craig Schwartz on the SSC through December for the RySG. 2. Discussion of Candidate – Non-registry GNSO Liaison to the CSC (general info: https://community.icann.org/x/nQENCQ, candidate materials: https://community.icann.org/x/ziwhB) -- There was only one candidate. -- All 9 members completed the poll. -- The poll results were circulated and also attached. Summary: -- Question 1: Names of respondents. -- Question 2: Have you reviewed the materials – all answered “yes”. -- Question 3: knowledge of the IANA naming function – weighted average 8.78. -- Question 4: analytical skills – weighted average 8.44. -- Question 5: working and communicating in English – weighted average 9.78. -- Question 6: communication skills – weighted average 9.0. -- Question 7: managing or participating in committees – weighted average 8.56. -- Question 8: relationship management – weighted average 7.89. -- Question 9: Interest in being involved in the CSC – weighted average 8.78. -- Question 10: understanding and purpose of CSC – weighted average 9.11. -- Question 11: additional comments – just a few that were all positive. Discussion: -- In future, add a question related to time management skills. -- In the materials the candidate submitted there was information about participation in working groups, and noting that he has cut back on his participation to free up more time for the liaison role. Does give some idea of the breadth of his interests. -- If you have been around ICANN for a long time you would have encountered the candidate; perhaps less clear from his materials for those who are new to ICANN. -- Can’t see anything in his materials that would disqualify the candidate. Not productive to ask the candidate to answer a new question. -- If we had more than one candidate it might have made sense to ask a further question. -- Ask if there are no objections to support the candidate to be the GNSO Liaison to the CSC. None provided. -- Since not all members are participating in the meeting, we’ll ask for responses from members on the list for 48 hours. ACTION ITEM: Staff to send a follow up email asking if there are any objections to putting the candidate forward to the GNSO Council as the non-registry GNSO liaison to the CSC. Request a response in 48 hours. 3. Update on EOI Process – GNSO Nominated Mentor to the ICANN Fellowship Program (https://community.icann.org/x/8oEmCQ) -- Call for EOI closes on 17 December. -- Staff will send a survey template. -- Once the EOI closes staff will send the survey along with the candidate materials. -- There has been one candidate application so far, but there will likely be more. -- The SSC will have through the holidays to do the evaluation. -- Plan to submit the candidate for the January GNSO Council meeting. -- Lack of applicants could suggest burnout in the community. -- Could send concerns to the GNSO Council, noting which positions were filled by only one candidate, such as this one and the GAC Liaison. -- Not sure what the GNSO Council could do. -- We all also need to be mindful that many are juggling more work, not less. -- Think it’s our duty to report. The GNSO Council could take this into account. -- Another point of reporting could be to the SGs and Cs. It goes to our respective groups, to be aware of this situation. -- Perhaps individual SSC members could relay the message to the groups they represent? -- I think all who have been participating in ICANN in the last years are aware of the problem of candidates burn out, now with COVID 19 the problem has grown. Working from home is very requiring on our time. -- I think various constituency Leaders should just make it a point to regularly remind people to volunteer for roles. -- Perhaps utilize the SSC liaison to the GNSO Council? And then the SGs and Cs also could raise it. -- Potentially take this discussion to the list. ACTION ITEM: Take to the email list -- SSC members to consider whether the Ex-Officio Member Representing GNSO Council Leadership to the SSC should raise the issue of burn-out/lack of candidates with Council leadership; also whether SGs and Cs should be apprised of this issue. 4. Review of SSC Timeline for December and January: * 3 Dec: Launch Fellowship Mentor EOI * 7 Dec: New deadline for CSC Liaison EOI * 8 Dec: Launch poll for SSC members complete on CSC Liaison candidates * Week of 14 Dec: SSC meeting to discuss CSC Liaison candidates (members should complete poll at least 24 hours before the meeting) * 17 Dec: Deadline for Fellowship Mentor EOI * 18 Dec: Launch poll for SSC members complete on Fellowship Mentor candidates * Early week of 21 Dec: Additional SSC meeting to discuss CSC Liaison candidates, if necessary * Week of 4 Jan: SSC meeting to discuss Fellowship Mentor candidates (members should complete poll at least 24 hours before the meeting) * 11 Jan: Motion Deadline for January GNSO meeting – placeholder motion possible * Week of 11 Jan: Additional SSC meeting to discuss Fellowship Mentor candidates, if necessary * 19 Jan: Last day to submit name(s) of recommended candidate(s) * 21 Jan: GNSO Council meeting 5. AOB - GNSO member(s) for the IRP Standing Panel selection committee -- This is an additional assignment to the SSC. -- The IRT Standing Panel selection committee is an accountability mechanism in the Bylaws. -- Bylaws has a very specific requirement of a 7-member standing panel should be appointed. -- We are looking at selecting the 7 members of the IRP Standing Panel. -- The Advisory Committees and Supporting Organization have a key role in selecting the panelists. -- ICANN is formulating the process to select the members of the panel. -- What the SSC is being asked to do on behalf of the entire GNSO is to appoint members to the Community Representative Group (CRG), which will look at the applicants for the Standing Panel and will make the selection of the Standing Panelists that will be sent to the Board for consideration. There is no step where the candidates go back to the SO/ACs – the community representative group will have the authority to make the selection directly to the Board. -- There currently is not process in the GNSO where these selections can be made. So the SSC was suggested as a possible mechanism and the SO/AC leadership agreed. -- The CRG has not previously existed. -- The call for EOI to join the CRG has closed. As of the closing date we received applications for endorsements from the GNSO, the ccNSO, the ALAC, and the GAC. ALAC and GAC reverted to staff that they have endorsed their representatives. We have: 2 representatives from the ALAC and 2 from the GAC. What is pending are the representatives from the GNSO and ccNSO. The RSSAC and SSAC have not put forward candidates. -- Only one candidate has applied for GNSO endorsement. The SSC will consider whether that one candidate will be the GNSO’s representative to the CRG. It is the CRG that will choose the candidates for the Standing Panel for consideration by the Board. -- The Terms of Reference does say that each SO/AC should have 1 or maximum of 2 representatives. This was left open because the leaders didn’t want to be tied down to a number. They felt that the skills sets is more important than the actual number. -- The SSC will need to have guidelines on the timing and selection criteria. -- The timeline is fairly tight. The idea is for the CRG to be confirmed by the end of January. But if the SSC believes that is not a realistic timeline the suggestion is to convey that back to the SG and C and Council leadership. -- For the GNSO-specific appointment we are trying to develop at least a short document of what the GNSO should prioritize with respect to skills. The document is due to be finalized this week. ACTION ITEM: Continue discussion on the list and consider whether to schedule a meeting next week.

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Post Call | Standing Selection Committee meeting | Monday, 14 December 2020 at 14:00 UTC
by Andrea Glandon Dec. 14, 2020

Dec. 14, 2020

Dear all, All recordings for the GNSO Standing Selection Committee held on Monday, 14 December 2020 at 14:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/ZIMmCQ> (attendance included) and the GNSO Master calendar <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group…> . These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom chat archive * Zoom recording (including audio, visual, rough transcript) * Transcript Thank you! Kind Regards, Andrea

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Proposed Agenda - SSC meeting - 14 December at 14:00 UTC
by Emily Barabas Dec. 14, 2020

Dec. 14, 2020

Dear SSC members, Please find below the proposed agenda for the meeting on Monday, 14 December at 14:00 UTC for 60 mins: 1. Welcome/Agenda Review/SOI Updates 2. Discussion of Candidate – GNSO Liaison to the CSC (general info: https://community.icann.org/x/nQENCQ, candidate materials: https://community.icann.org/x/ziwhB) 3. Update on EOI Process – GNSO Nominated Mentor to the ICANN Fellowship Program (https://community.icann.org/x/8oEmCQ) 4. Review of SSC Timeline for December and January (as circulated by Carlton over email, summarized on the attached) 5. AOB - GNSO member(s) for the IRP Standing Panel selection committee If you would like a dial out for this call or need to send an apology, please email gnso-secs(a)icann.org. Kind regards, Emily Emily Barabas Policy Manager, GNSO Policy Development Support Internet Corporation for Assigned Names and Numbers (ICANN) Phone: +31 (0)6 84507976 www.icann.org<http://www.icann.org/>

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Poll Reminder - deadline 13 December - Candidate for GNSO Non-Registry Liaison to the CSC
by Emily Barabas Dec. 11, 2020

Dec. 11, 2020

Dear all, As a reminder, please fill out this poll no later than Sunday 13 December at 23:59 UTC: https://www.surveymonkey.com/r/CWGL8HP. Kind regards, Emily From: Emily Barabas <emily.barabas(a)icann.org> Date: Tuesday, 8 December 2020 at 16:45 To: "gnso-ssc(a)icann.org" <gnso-ssc(a)icann.org> Subject: Poll open - deadline 13 December - Candidate for GNSO Non-Registry Liaison to the CSC Dear all, The Expression of Interest process has now closed for the GNSO Non-Registry Liaison to the CSC. One application was received, submitted by Milton Mueller. As a reminder, you can find additional information about the assignment here: https://community.icann.org/display/GSSC/GNSO+Liaison+to+the+CSC Milton’s application materials are available here (login required): https://community.icann.org/display/GSSCMO/GNSO+Liaison+to+the+CSC+-+Applic… Once you have reviewed the application materials, please complete this poll to help you organize your thoughts on the candidate: https://www.surveymonkey.com/r/CWGL8HP. Please fill out the poll no later than Sunday 13 December at 23:59 UTC. Results of the poll will be used to support discussion during the SSC meeting on Monday 14 December at 14:00 UTC. You will note that the response to one of the questions is left blank in Milton’s EOI: “Please explain your interest in becoming involved as a member of or liaison to the CSC.” Staff has followed up with Milton to ask if he may have accidentally skipped the question and can provide an answer. For the purposes of the poll, please enter “N/A” for poll question 9 in relation to this item in the EOI. If Milton responds with additional information, this will be shared with the SSC and can be discussed on our upcoming call. If you have any questions, please feel free to share them on the mailing list or reach out to the leadership team/staff support. Kind regards, Emily Emily Barabas Policy Manager, GNSO Policy Development Support Internet Corporation for Assigned Names and Numbers (ICANN) Phone: +31 (0)6 84507976 www.icann.org<http://www.icann.org/>

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Poll open - deadline 13 December - Candidate for GNSO Non-Registry Liaison to the CSC
by Emily Barabas Dec. 10, 2020

Dec. 10, 2020

Dear all, The Expression of Interest process has now closed for the GNSO Non-Registry Liaison to the CSC. One application was received, submitted by Milton Mueller. As a reminder, you can find additional information about the assignment here: https://community.icann.org/display/GSSC/GNSO+Liaison+to+the+CSC Milton’s application materials are available here (login required): https://community.icann.org/display/GSSCMO/GNSO+Liaison+to+the+CSC+-+Applic… Once you have reviewed the application materials, please complete this poll to help you organize your thoughts on the candidate: https://www.surveymonkey.com/r/CWGL8HP. Please fill out the poll no later than Sunday 13 December at 23:59 UTC. Results of the poll will be used to support discussion during the SSC meeting on Monday 14 December at 14:00 UTC. You will note that the response to one of the questions is left blank in Milton’s EOI: “Please explain your interest in becoming involved as a member of or liaison to the CSC.” Staff has followed up with Milton to ask if he may have accidentally skipped the question and can provide an answer. For the purposes of the poll, please enter “N/A” for poll question 9 in relation to this item in the EOI. If Milton responds with additional information, this will be shared with the SSC and can be discussed on our upcoming call. If you have any questions, please feel free to share them on the mailing list or reach out to the leadership team/staff support. Kind regards, Emily Emily Barabas Policy Manager, GNSO Policy Development Support Internet Corporation for Assigned Names and Numbers (ICANN) Phone: +31 (0)6 84507976 www.icann.org<http://www.icann.org/>

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SSC Workstream for Your Attention and Action
by Carlton Samuels Dec. 3, 2020

Dec. 3, 2020

Dear SSC members, We are writing to update you on the schedule regarding the CSC Liaison selection process and inform you about a new task assigned the SSC for action. First, regarding the CSC Liaison EOI – as discussed on the mailing list, *the EOI deadline has been extended to 7 December*. One application has been received so far (you can review it on the private wiki here <https://community.icann.org/display/GSSCMO/GNSO+Liaison+to+the+CSC+-+Applic…>), and at least one more is expected to be received by the deadline. Please fill out the doodle poll <https://doodle.com/poll/fvwfzgmkn7mw7gif?utm_source=poll&utm_medium=link%20…> to help us schedule a meeting the week on 14 December to discuss the EOIs received. As a reminder, everyone will individually fill out a survey before the call to help organize their thoughts on the candidates. Second, regarding the new task -- the GNSO Council has requested the SSC to evaluate EOIs and recommend an individual to serve as the GNSO nominated Mentor to the ICANN Fellowship Program (you can find background about the Fellowship Program and mentors for the program here: https://www.icann.org/news/announcement-2020-11-16-en) The attached EOI will be launched tomorrow with an *application submission deadline of 17 December*. *The deadline for the GNSO Council to nominate a Mentor is 31 January, 2021. * We are seeking to complete both selection processes in time for Council to consider the SSC’s recommendations during its 21 January Council meeting. Below is a proposed work plan to complete these selections: - 3 Dec: Launch Fellowship Mentor EOI - 7 Dec: New deadline for CSC Liaison EOI - 8 Dec: Launch poll for SSC members complete on CSC Liaison candidates - Week of 14 Dec: SSC meeting to discuss CSC Liaison candidates (members should complete poll at least 24 hours before the meeting) - 17 Dec: Deadline for Fellowship Mentor EOI - 18 Dec: Launch poll for SSC members complete on Fellowship Mentor candidates - Early week of 21 Dec: Additional SSC meeting to discuss CSC Liaison candidates, if necessary - Week of 4 Jan: SSC meeting to discuss Fellowship Mentor candidates (members should complete poll at least 24 hours before the meeting) - 11 Jan: Motion Deadline for January GNSO meeting – placeholder motion possible - Week of 11 Jan: Additional SSC meeting to discuss Fellowship Mentor candidates, if necessary - 19 Jan: Last day to submit name(s) of recommended candidate(s) - 21 Jan: GNSO Council meeting If you have questions or concerns, please do not hesitate to get in touch. Kind regards, Carlton and Sophie ============================== *Carlton A Samuels* *Mobile: 876-818-1799Strategy, Process, Governance, Assessment & Turnaround* =============================

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Update and Request re: GNSO Non-Registry Liaison to the Customer Standing Committee (CSC)
by Julie Hedlund Nov. 25, 2020

Nov. 25, 2020

Dear SSC members, Staff is providing you with an update on the status of the evaluation of candidates for the GNSO Non-Registry Liaison to the Customer Standing Committee (CSC), as well as a request from the Chair and Vice-Chair for your consideration. First, the status update: As of the deadline yesterday, no Expressions of Interest (EOIs) have been received for candidates for the GNSO Non-Registry Liaison to the Customer Standing Committee (CSC). There was one person who requested additional time to submit an application. Second, given the lack of candidates, Carlton and Sophie suggest that the SSC should request from the GNSO Council leadership a two-week extension for the call for EOIs. If there are no objections to an extension, on behalf of the SSC staff will ask the GNSO Council leadership for an extension. Please let us know as soon as possible whether you have any objection to seeking a two-week extension to the call for EOIs. Kind regards, Julie

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Follow up items - SSC meeting - 18 November 2020
by Emily Barabas Nov. 21, 2020

Nov. 21, 2020

Dear SSC members, Thank you all for joining today’s call. Following up on the action items below – * Thank you Carlton for volunteering to serve as Chair. If anyone has feedback on Carlton serving that they were unable to share during the call, please respond on list no later than Friday 20 November. * We are seeking a volunteer to serve as SSC Vice Chair. Please respond on list if you are interested in volunteering. * Here is a draft poll for the evaluation of CSC Liaison candidates, based on the questions included in the EOI: https://www.surveymonkey.com/r/Preview/?sm=1g_2Bta8jaUYkeOOTB4NHrE8TF5Y0u0J… . This poll is currently in “preview” mode, so your answers will not be recorded if you want to test it out. If you have any feedback about the format or content of the poll, please respond on list no later than Friday 20 November. Kind regards, Emily From: Gnso-ssc <gnso-ssc-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, 18 November 2020 at 20:13 To: "gnso-ssc(a)icann.org" <gnso-ssc(a)icann.org> Subject: [Gnso-ssc] Notes and Action Items - SSC meeting - 18 November 2020 Dear SSC members, Please find below notes and action items from today’s call on 18 November 2020 at 18:00 UTC. These also are posted to the wiki at: https://community.icann.org/display/GSSC/2020-11-18+GNSO+Standing+Selection…. Kind regards, Julie Julie Hedlund, Policy Director Action Items: SSC leadership selection for the 2020-2021 term: ACTION ITEM: Staff will put Carlton’s name on the list for consideration as Chair (with support from Jothan Frakes, Marie Pattullo, and Raymond Mamattah); also Committee members should consider volunteering for Vice-Chair. GNSO Non-Registry Liaison to the Customer Standing Committee (CSC): ACTION ITEM: Staff will circulate the draft poll for SSC members to preview. ACTION ITEM: Staff will update the SSC on Tuesday, 24 November as to the status of the EOI process and number of candidates, and ask if the SSC would like to raise with Council leadership the possibility of extending the timeline, if many EOIs are received, or none are received by the 23 November deadline. Administration/Housekeeping: ACTION ITEM: SSC members should confirm that they can log into the additional private wiki workspace<https://community.icann.org/display/GSSCMO/GNSO+Liaison+to+the+CSC+-+Applic…> where application materials will be stored. If they are having trouble with access, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> Notes: 1. Welcome/Agenda Review/SOI Updates: No SOI updates provided. 2. Brief review of SSC working methods: -- Review the charter and standard working process: SSC Charter<https://community.icann.org/display/GSSC/2.+Charter>, SSC Standard Process<https://community.icann.org/download/attachments/64077672/DRAFT%20GNSO%20St…>. -- Transparency of deliberations – by default the deliberations are recorded, published, notes taken and shared on wiki. Records are accessible to anyone who is interested. -- In some cases you will want to keep materials private – using a private wiki. In this selection process it was generally agreed that CVs and application materials would be on a private wiki. -- If you are applying to be considered as a candidate in a selection process, you will need to identify a replacement from your group. -- The current slots on the SSC are mostly filled except for a representative from the NCSG. -- This SSC operates from Full Consensus – so the objective is to reach Full Consensus on any decisions. 3. SSC leadership selection for the 2020-2021 term: -- Each year the SSC selects a leadership team: Chair and Vice-Chair for the coming year. Previous Chair termed out, so the Chair seat is open. -- The SSC should select a Chair and a Vice-Chair for the 2020-2021 term. -- The Chair and Vice-Chair is not a heavy lift and will be supported by the Support Staff. -- For the record: Carlton is volunteering to Chair. Seconded by Jothan Frakes. Thirded by Marie Pattullo. Also supported by Raymond Mamattah. ACTION ITEM: Staff will put Carlton’s name on the list for consideration as Chair (with support from Jothan Frakes, Marie Pattullo, and Raymond Mamattah); also Committee members should consider volunteering for Vice-Chair. 4. Introduction to assignment: GNSO Non-Registry Liaison to the Customer Standing Committee (CSC): James Gannon, who served as the Liaison until ICANN69, will join us to talk about his experience in the role Reference Materials: Expression of Interest [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/announcements/announce…>, Wiki workspace for this assignment<https://community.icann.org/display/GSSC/GNSO+Liaison+to+the+CSC> -- James is a PTI Director and is speaking here on behalf of himself. -- CSC has the oversight of IANA operations and PTI. -- CSC meets monthly to review SLAs from PTI – overseeing the operational expertise of the PTI. -- CSC members and Liaisons are on equal footing. -- Role of the GNSO Liaison is to represent the non-Registry members of the community. -- This person needs to be able to talk to all of the non-Registry groups. Needs someone who understands the minutia of the role. This is a very senior important role. -- This is a process-experienced person who can apply those skills to the CSC. -- Question: Does the role require technical skills? Answer: Some but not very much. The person has to have a basic understanding of how the root zone operates, but it’s more of a policy position. Need to be able to read SLAs and understand them at a high level. -- Question: Are there some attributes we should be looking for in candidates? What specifically were helpful traits of your colleagues on the CSC? Answer: 1) The members of the CSC who are the most effective were either present during the IANA transition or understood what happened during the transition; 2) really good understanding of PTI and of the IANA. -- Question: What if he had a management role in their current capacity, would that help? Answer: If they come from a management background and have the knowledge of PTI and IANA they should be able to pick up the technical aspects. The key is the basic high-level technical understanding is useful, but having the IANA transition and knowledge of PTI/IANA that is key. -- Question: Are there qualifications in the margins? Should we be reviewing the candidates in light of other responsibilities in this role? Would the community be better served if the person was doing this as a sole role, or who would have light duties? Answer: 1) Once you are settled into the CSC the workload is not very high. The onboarding is pretty heavy at the start – but after that it’s a 2-4 hours-per-month commitment; 2) The candidate criteria are directly from the Bylaws so they should be taken quite seriously. -- Suggest that the SSC should take its time to get the right candidate, even if that means an extension. -- This person would be serving out the remainder of James’ term – through to 2021. Person could be eligible for renewal to 2 2-year terms. The charter does not state whether a partial term counts as a 2-year slot. It would be a maximum of 5 years. -- Question: How is the EOI conducted? Answer: The primary way that the EOI was distributed was through the Stakeholder Groups and Constituencies since the candidate has to be a member of an SG/C; although there was also a general announcement. -- If we don’t get any candidates then there is likely to be a consultation with the Council leadership and the SSC to determine next steps. Tatiana Tropina is the Ex-Officio member of the SSC from the Council leadership. -- Question: Since James is stepping down, is there any preference to be given to his stakeholder group during the selection process. Answer: No. This isn’t a Stakeholder Group related/representative appointment. The position represents all non-registry groups, per the Bylaws. -- If the role isn’t filled it doesn’t block the CSC from doing its work. Timeline: -- 23 November: Deadline to submit Expressions of Interest -- 24 November: Poll opens for SSC members to individually complete to organize thoughts on candidates (poll closes 24 hours before the following SSC meeting) -- Week of 30 November: SSC meeting to review individual responses and discuss candidates -- 7 December 2020: Motion deadline for December GNSO Council meeting (placeholder motion possible) -- Week of 7 December: Additional SSC meeting, if necessary -- 15 December 2020: Last day for the SSC to submit recommended candidate by full consensus -- 17 December 2020: GNSO Council Meeting - Council votes on SSC selection Discussion: -- Given that the SSC has undergone a rotation and other groups are asking for extensions – what is the consequence if this changed to a subsequent GNSO Council meeting (such as January)? -- If the SSC agrees that this is not possible staff can propose an alternate schedule that would be for the January GNSO Council meeting. -- Suggest we see whether there are suitable candidates and how many. -- Could shift the timeline by 30 days if there are no candidates. -- This is not a formal timeline that has to be approved or set by the Council, it is just to set expectations and can be adjusted accordingly. No need for a motion. ACTION ITEM: Staff will circulate the draft poll for SSC members to preview. ACTION ITEM: Staff will update the SSC on Tuesday, 24 November as to the status of the EOI process and number of candidates, and ask if the SSC would like to raise with Council leadership the possibility of extending the timeline, if many EOIs are received, or none are received by the 23 November deadline. 5. AOB: ACTION ITEM: SSC members should confirm that they can log into the additional private wiki workspace<https://community.icann.org/display/GSSCMO/GNSO+Liaison+to+the+CSC+-+Applic…> where application materials will be stored. If they are having trouble with access, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>

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Re: [Gnso-ssc] [Ext] RE: Follow up items - SSC meeting - 18 November 2020
by Emily Barabas Nov. 19, 2020

Nov. 19, 2020

Hi Sophie, Thanks very much for this. SSC members, if you have any feedback on Sophie serving as Vice Chair, please respond on list no later than Friday 20 November. Kind regards, Emily From: Sophie Hey <sophie.hey(a)comlaude.com> Date: Wednesday, 18 November 2020 at 22:01 To: Emily Barabas <emily.barabas(a)icann.org>, "gnso-ssc(a)icann.org" <gnso-ssc(a)icann.org> Subject: [Ext] RE: Follow up items - SSC meeting - 18 November 2020 Hi all, I would be happy to volunteer for the role of Vice Chair. Sophie Sophie Hey Policy Advisor Com Laude | Valideus D: +44 7535530404 E: sophie.hey(a)comlaude.com<mailto:sophie.hey@comlaude.com> From: Gnso-ssc <gnso-ssc-bounces(a)icann.org> On Behalf Of Emily Barabas Sent: 18 November 2020 20:46 To: gnso-ssc(a)icann.org Subject: [Gnso-ssc] Follow up items - SSC meeting - 18 November 2020 Dear SSC members, Thank you all for joining today’s call. Following up on the action items below – * Thank you Carlton for volunteering to serve as Chair. If anyone has feedback on Carlton serving that they were unable to share during the call, please respond on list no later than Friday 20 November. * We are seeking a volunteer to serve as SSC Vice Chair. Please respond on list if you are interested in volunteering. * Here is a draft poll for the evaluation of CSC Liaison candidates, based on the questions included in the EOI: https://www.surveymonkey.com/r/Preview/?sm=1g_2Bta8jaUYkeOOTB4NHrE8TF5Y0u0J… [surveymonkey.com]<https://urldefense.com/v3/__https:/www.surveymonkey.com/r/Preview/?sm=1g_2B…> . This poll is currently in “preview” mode, so your answers will not be recorded if you want to test it out. If you have any feedback about the format or content of the poll, please respond on list no later than Friday 20 November. Kind regards, Emily From: Gnso-ssc <gnso-ssc-bounces(a)icann.org<mailto:gnso-ssc-bounces@icann.org>> on behalf of Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>> Date: Wednesday, 18 November 2020 at 20:13 To: "gnso-ssc(a)icann.org<mailto:gnso-ssc@icann.org>" <gnso-ssc(a)icann.org<mailto:gnso-ssc@icann.org>> Subject: [Gnso-ssc] Notes and Action Items - SSC meeting - 18 November 2020 Dear SSC members, Please find below notes and action items from today’s call on 18 November 2020 at 18:00 UTC. These also are posted to the wiki at: https://community.icann.org/display/GSSC/2020-11-18+GNSO+Standing+Selection…. Kind regards, Julie Julie Hedlund, Policy Director Action Items: SSC leadership selection for the 2020-2021 term: ACTION ITEM: Staff will put Carlton’s name on the list for consideration as Chair (with support from Jothan Frakes, Marie Pattullo, and Raymond Mamattah); also Committee members should consider volunteering for Vice-Chair. GNSO Non-Registry Liaison to the Customer Standing Committee (CSC): ACTION ITEM: Staff will circulate the draft poll for SSC members to preview. ACTION ITEM: Staff will update the SSC on Tuesday, 24 November as to the status of the EOI process and number of candidates, and ask if the SSC would like to raise with Council leadership the possibility of extending the timeline, if many EOIs are received, or none are received by the 23 November deadline. Administration/Housekeeping: ACTION ITEM: SSC members should confirm that they can log into the additional private wiki workspace<https://community.icann.org/display/GSSCMO/GNSO+Liaison+to+the+CSC+-+Applic…> where application materials will be stored. If they are having trouble with access, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> Notes: 1. Welcome/Agenda Review/SOI Updates: No SOI updates provided. 2. Brief review of SSC working methods: -- Review the charter and standard working process: SSC Charter<https://community.icann.org/display/GSSC/2.+Charter>, SSC Standard Process<https://community.icann.org/download/attachments/64077672/DRAFT%20GNSO%20St…>. -- Transparency of deliberations – by default the deliberations are recorded, published, notes taken and shared on wiki. Records are accessible to anyone who is interested. -- In some cases you will want to keep materials private – using a private wiki. In this selection process it was generally agreed that CVs and application materials would be on a private wiki. -- If you are applying to be considered as a candidate in a selection process, you will need to identify a replacement from your group. -- The current slots on the SSC are mostly filled except for a representative from the NCSG. -- This SSC operates from Full Consensus – so the objective is to reach Full Consensus on any decisions. 3. SSC leadership selection for the 2020-2021 term: -- Each year the SSC selects a leadership team: Chair and Vice-Chair for the coming year. Previous Chair termed out, so the Chair seat is open. -- The SSC should select a Chair and a Vice-Chair for the 2020-2021 term. -- The Chair and Vice-Chair is not a heavy lift and will be supported by the Support Staff. -- For the record: Carlton is volunteering to Chair. Seconded by Jothan Frakes. Thirded by Marie Pattullo. Also supported by Raymond Mamattah. ACTION ITEM: Staff will put Carlton’s name on the list for consideration as Chair (with support from Jothan Frakes, Marie Pattullo, and Raymond Mamattah); also Committee members should consider volunteering for Vice-Chair. 4. Introduction to assignment: GNSO Non-Registry Liaison to the Customer Standing Committee (CSC): James Gannon, who served as the Liaison until ICANN69, will join us to talk about his experience in the role Reference Materials: Expression of Interest [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/announcements/announce…>, Wiki workspace for this assignment<https://community.icann.org/display/GSSC/GNSO+Liaison+to+the+CSC> -- James is a PTI Director and is speaking here on behalf of himself. -- CSC has the oversight of IANA operations and PTI. -- CSC meets monthly to review SLAs from PTI – overseeing the operational expertise of the PTI. -- CSC members and Liaisons are on equal footing. -- Role of the GNSO Liaison is to represent the non-Registry members of the community. -- This person needs to be able to talk to all of the non-Registry groups. Needs someone who understands the minutia of the role. This is a very senior important role. -- This is a process-experienced person who can apply those skills to the CSC. -- Question: Does the role require technical skills? Answer: Some but not very much. The person has to have a basic understanding of how the root zone operates, but it’s more of a policy position. Need to be able to read SLAs and understand them at a high level. -- Question: Are there some attributes we should be looking for in candidates? What specifically were helpful traits of your colleagues on the CSC? Answer: 1) The members of the CSC who are the most effective were either present during the IANA transition or understood what happened during the transition; 2) really good understanding of PTI and of the IANA. -- Question: What if he had a management role in their current capacity, would that help? Answer: If they come from a management background and have the knowledge of PTI and IANA they should be able to pick up the technical aspects. The key is the basic high-level technical understanding is useful, but having the IANA transition and knowledge of PTI/IANA that is key. -- Question: Are there qualifications in the margins? Should we be reviewing the candidates in light of other responsibilities in this role? Would the community be better served if the person was doing this as a sole role, or who would have light duties? Answer: 1) Once you are settled into the CSC the workload is not very high. The onboarding is pretty heavy at the start – but after that it’s a 2-4 hours-per-month commitment; 2) The candidate criteria are directly from the Bylaws so they should be taken quite seriously. -- Suggest that the SSC should take its time to get the right candidate, even if that means an extension. -- This person would be serving out the remainder of James’ term – through to 2021. Person could be eligible for renewal to 2 2-year terms. The charter does not state whether a partial term counts as a 2-year slot. It would be a maximum of 5 years. -- Question: How is the EOI conducted? Answer: The primary way that the EOI was distributed was through the Stakeholder Groups and Constituencies since the candidate has to be a member of an SG/C; although there was also a general announcement. -- If we don’t get any candidates then there is likely to be a consultation with the Council leadership and the SSC to determine next steps. Tatiana Tropina is the Ex-Officio member of the SSC from the Council leadership. -- Question: Since James is stepping down, is there any preference to be given to his stakeholder group during the selection process. Answer: No. This isn’t a Stakeholder Group related/representative appointment. The position represents all non-registry groups, per the Bylaws. -- If the role isn’t filled it doesn’t block the CSC from doing its work. Timeline: -- 23 November: Deadline to submit Expressions of Interest -- 24 November: Poll opens for SSC members to individually complete to organize thoughts on candidates (poll closes 24 hours before the following SSC meeting) -- Week of 30 November: SSC meeting to review individual responses and discuss candidates -- 7 December 2020: Motion deadline for December GNSO Council meeting (placeholder motion possible) -- Week of 7 December: Additional SSC meeting, if necessary -- 15 December 2020: Last day for the SSC to submit recommended candidate by full consensus -- 17 December 2020: GNSO Council Meeting - Council votes on SSC selection Discussion: -- Given that the SSC has undergone a rotation and other groups are asking for extensions – what is the consequence if this changed to a subsequent GNSO Council meeting (such as January)? -- If the SSC agrees that this is not possible staff can propose an alternate schedule that would be for the January GNSO Council meeting. -- Suggest we see whether there are suitable candidates and how many. -- Could shift the timeline by 30 days if there are no candidates. -- This is not a formal timeline that has to be approved or set by the Council, it is just to set expectations and can be adjusted accordingly. No need for a motion. ACTION ITEM: Staff will circulate the draft poll for SSC members to preview. ACTION ITEM: Staff will update the SSC on Tuesday, 24 November as to the status of the EOI process and number of candidates, and ask if the SSC would like to raise with Council leadership the possibility of extending the timeline, if many EOIs are received, or none are received by the 23 November deadline. 5. AOB: ACTION ITEM: SSC members should confirm that they can log into the additional private wiki workspace<https://community.icann.org/display/GSSCMO/GNSO+Liaison+to+the+CSC+-+Applic…> where application materials will be stored. If they are having trouble with access, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> ________________________________ The contents of this email and any attachments are confidential to the intended recipient. They may not be disclosed, used by or copied in any way by anyone other than the intended recipient. 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