- NA-Discuss - lists.icann.org

FW: [ALAC-Internal] Fwd: Per Diem for San Juan - IMPORTANT ANNOUNCEMENT
by Victoria Tricamo June 21, 2007

June 21, 2007

Hello, Since we¹ve received some questions regarding per diem today, I¹m re-circulating Nick¹s previous email. **Please be advised that Nick will be handing out Per Diem to each of you ³at the beginning of the meetings on Sunday, 24th June.² **The Per Diem will be in US cash currencysince this the same currency that is used in Puerto Rico. **According to Diane Schroeder, the ³cost of the taxi is approximately $18, although this will vary with the number of passengers, pieces of luggage and time of day.² Please bring enough US currency to cover taxis, etc. until you receive your per diem on Sunday. **If you have questions, please contact Nick Ashton-Hart immediately. Nick will be arriving in San Juan early morning on 23-Jun. Thank you, Victoria Tricamo Executive Assistant to VP of Policy Development ICANN 4676 Admiralty Way, Suite 330 Marina del Rey, California 90292 Direct +1 310.301.3863 Mobile +1 310.437.9145 Fax +1 310.823.8649 victoria.tricamo(a)icann.org www.icann.org <http://www.icann.org/> ------ Forwarded Message From: ICANN At Large Staff <staff(a)alac.icann.org> Date: Fri, 15 Jun 2007 10:18:01 +0100 To: <alac-internal(a)atlarge-lists.icann.org> Subject: [ALAC-Internal] Fwd: Per Diem for San Juan - IMPORTANT ANNOUNCEMENT Begin forwarded message: > > From: At-Large Travel Staff <travel-staff(a)atlarge-lists.icann.org> > Date: 15 June 2007 08:27:30 BDT > To: NA Discuss <na-discuss(a)atlarge-lists.icann.org>, LAC Discuss > <lac-discuss(a)atlarge-lists.icann.org> > Cc: alac-internal(a)atlarge-lists.icann.org, Henrietta Bertelsman > <henrietta.bertelsman(a)icann.org> > Subject: Per Diem for San Juan - IMPORTANT ANNOUNCEMENT > > > I'm happy to report that due to popular request, we will be able to change > from paying per-diems after the meeting to paying them out, in cash, onsite in > San Juan! > > Here's how it will work: > > 1) We have compiled a list using the itineraries provided to us by American > Express, and for those few of you who were approved to buy your tickets > individually. > > 2) The per-diem rules in the travel policy will be used to calculate the > number of days' per-diem you will receive. Except for those who already are > approved for meeting requirements before the Sunday, or who are in specific > situations with long-haul travel involving stopovers, per-diems will be paid > out on a MAXIMUM number of 7 days - calculated based upon the period of 23 - > 29 June INCLUSIVE. Of course if you depart later than the 23rd, or return home > earlier than the 30th, these dates and days of PD will be different. > > 3) At the beginning of the meetings on Sunday, 24th June, we will be handing > out envelopes to each of you and asking you to sign receipts. This will take > place at the LAC meeting room for LAC, and the NA meeting room for NA. (ALAC > members who are in San Juan on Sunday morning can pickup your PDs at the same > time; if you aren't there yet, we'll do it at the first breakfast meeting on > Monday) > > Q&A: > > Question: I've sent in my per diem form already - what will happen to those? > Answer: We will check these but you will actually receive your funds as > outlined above > > Question: Do I need to send in a per diem form if I haven't already? > Answer: No. > > Question: What if I have a question? > Answer: Send it to: travel-staff(a)atlarge-lists.icann.org - NOT to any > individual on staff. We'll be able to answer you much more quickly that way. > > -- > Regards, > > ICANN At-Large Travel Staff > travel-staff(a)atlarge-lists.icann.org > > > > > _______________________________________________ > Travel-Staff mailing list > Travel-Staff(a)atlarge-lists.icann.org > http://atlarge-lists.icann.org/mailman/listinfo/travel-staff_atlarge-lists.… > nn.org > _______________________________________________ ALAC-Internal mailing list ALAC-Internal(a)atlarge-lists.icann.org http://atlarge-lists.icann.org/mailman/listinfo/alac-internal_atlarge-lists. icann.org ALAC Wiki: http://st.icann.org/alac ALAC Official: http://alac.icann.org ALAC Independent: http://www.icannalac.org ------ End of Forwarded Message

1 0

Updates to Travel Information for San Juan
by Nick Ashton-Hart June 21, 2007

June 21, 2007

Dear NA San Juan Attendees: Please be advised of the updates to https://st.icann.org/naralo/ index.cgi?travel_information, reproduced below: Travel Information This page will provide up-to-date information about things travel related for the San Juan meeting. North American At-Large Hotel Information The Courtyard Miramar is the hotel for the North American and LAC Regional Attendees. ICANN will pay the room and tax only. You will be asked for a credit card when you check in for incidentals, and to cover any meals you may order. Breakfast is not included in the room charge. Note that hotel room and tax for ALS participants cover the nights of 23 - 29 June only unless you have made arrangements to the contrary with ICANN staff in advance. You are welcome to stay before and after, but the costs of doing so will be paid by you when you check out of the hotel. Access to internet from your room is not included in your room costs under ICANN's arrangement with the hotel and is not reimburseable after the event as the network at the meeting is free and available 24 hours per day. TRANSPORTATION INFORMATION There are no airport transfers being offered. Participants can expect that a taxi ride will cost approximately US$20. A free shuttle service between the Courtyard Miramar and the Caribe Hilton will be available in the morning and evening. REGISTRATION FOR THE MEETING Note that all ALS representatives attending the San Juan meeting have been pre-registered. You can pick up your badge from the registration desk upon arrival. TIMEZONE INFORMATION San Juan, Puerto Rico is UTC -4 hours. -- Regards, Nick Ashton-Hart Director, At-Large ICANN PO Box 32160 London N4 2XY United Kingdom Main Tel: +44 (20) 8800-1011] USA Tel: +1 (202) 657-5460 Fax: +44 (20) 7681-3135 mobile: +44 (7774) 932798 email: nick.ashton-hart(a)icann.org Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

7 12

Remote Participation in San Juan ICANN At-Large Events
by Nick Ashton-Hart June 20, 2007

June 20, 2007

Dear All: I'm happy to announce that the remote participation options, as well as the agendas of At-Large Related events at the San Juan ICANN Meeting, have been finalised. You are requested to review: For LAC Attendees: https://st.icann.org/lacralo/index.cgi? san_juan_icann_meeting For NA Attendees: https://st.icann.org/naralo/index.cgi? puerto_rico_icann_meeting For the ALAC: https://st.icann.org/ALAC/index.cgi?san_juan_meeting Those who live in countries where no free telephone access number exists may request that the conference service calls them - please send such requests to staff(a)alac.icann.org, with your name and your first and second preference telephone numbers to be called on. Due to logistical concerns we do need 48 hours notice in advance of the meeting you wish to be called out for in order to arrange this for you. If you participate remotely, please review the following tips on how to make the remote participation service work most effectively for you: https://st.icann.org/ALAC/index.cgi?remote_participation For those unable to attend a session, recordings will be available after the meeting ends (allow 24 hours delay) for review. Documents of concern to the community in translated editions are available from: https://st.icann.org/ALAC/index.cgi?san_juan_documents with more being made available every day. -- Regards, Nick Ashton-Hart Director, At-Large ICANN PO Box 32160 London N4 2XY United Kingdom Main Tel: +44 (20) 8800-1011] USA Tel: +1 (202) 657-5460 Fax: +44 (20) 7681-3135 mobile: +44 (7774) 932798 email: nick.ashton-hart(a)icann.org Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

1 0

Fwd: Language
by Nick Ashton-Hart June 20, 2007

June 20, 2007

Begin forwarded message: > From: na-discuss-bounces(a)atlarge-lists.icann.org > Date: 6 June 2007 03:57:20 BDT > To: na-discuss-owner(a)atlarge-lists.icann.org > Subject: Auto-discard notification > > The attached message has been automatically discarded. > From: " Eduardo Diaz, PE" <ediaz(a)dconsultinggroup.com> > Date: 6 June 2007 03:57:23 BDT > To: <jam(a)jacquelinemorris.com>, "'Evan Leibovitch'" <evan(a)telly.org> > Cc: "'NA Discuss'" <na-discuss(a)atlarge-lists.icann.org> > Subject: RE: [NA-Discuss] Language > Reply-To: <ediaz(a)dconsultinggroup.com> > > > ISOC Puerto Rico was invited to Sao Paulo last year to participate > and help > during the creation of the LACRALO, which we did. However, at the > time of > the final vote to accept the OPs and MOU we were told that ISOC PR > had been > approved as an ALS but under NARALO (?). Because of this we could > not vote > or officially participate in the final ceremony. We were told that the > decision was made based on the political relationship with the US. Who > knows!? > > Nevertheless, we can work with either RALO. The important thing is > that we > participate. > > In Puerto Rico we have two official languages - Spanish and > English. Since > the motion is to go with official languages in the ALS, then > Spanish should > be included. If this is too much of a slippery slope to handle then > send us > to the LACRALO and there will be no language issues. > > Eduardo Diaz > President > ISOC Puerto Rico > > -----Original Message----- > From: na-discuss-bounces(a)atlarge-lists.icann.org > [mailto:na-discuss-bounces@atlarge-lists.icann.org] On Behalf Of > Jacqueline > A. Morris > Sent: Tuesday, June 05, 2007 8:19 PM > To: 'Evan Leibovitch' > Cc: ediaz(a)dconsultinggroup.com; 'NA Discuss' > Subject: Re: [NA-Discuss] Language > > Actually, they did ask if they could be LACRALO members - LACRALO > determined > it had no issue accepting them if they wanted to be - but that was > last year > before there was movement on forming the NARALO. > But with regard to languages - if the agreement was for the official > languages of the members of the regions, then, as PR is a member of > the > region, Spanish should be included. No matter how many or how few > people > speak it. > ICANN did have a consultation going on the regional classification > a while > ago -I can check back to see what came of it - I don't recall seeing a > report or anything yet. > Jacqueline > > -----Original Message----- > From: Evan Leibovitch [mailto:evan@telly.org] > Sent: Tuesday, June 05, 2007 5:50 PM > To: jam(a)jacquelinemorris.com > Cc: 'Robert Guerra'; ediaz(a)dconsultinggroup.com; 'NA Discuss' > Subject: Re: [NA-Discuss] Language > > Jacqueline A. Morris wrote: > >> Well - from what I remember - feel free to correct - Puerto Rico is > officially bilingual, isn't it? And it is part of NARALO. I leave > it up to > the Puerto Rican NARALO member to decide whether to take this > forward or > not. I believe that after the meeting in SJ, there will be more ALS > applicants from PR, so maybe then they can call for Spanish if they > want to. >> > > Well, then you open the issue of why there should be a RALO with only > three participating jurisdictions. > > Funny, elswehere in the world the RALO boundaries are drawn on > continental boundaries. Newcomers can only wonder about the politics > behind the decision to keep the Caribbean and Mexico out of North > America on ICANN's globe. > > Of course, one other option is to ask the Puerto Rican ALSs if they'd > prefer to be part of the LAC-RALO > > - Evan > > No virus found in this incoming message. > Checked by AVG Free Edition. > Version: 7.5.472 / Virus Database: 269.8.9/832 - Release Date: > 6/4/2007 6:43 > PM > > > No virus found in this outgoing message. > Checked by AVG Free Edition. > Version: 7.5.472 / Virus Database: 269.8.9/832 - Release Date: > 6/4/2007 6:43 > PM > > > > _______________________________________________ > NA-Discuss mailing list > NA-Discuss(a)atlarge-lists.icann.org > http://atlarge-lists.icann.org/mailman/listinfo/na-discuss_atlarge- > lists.ica > nn.org > --- > Draft MoU with ICANN: > http://www.icannwiki.org/NA_RALO_MOU > > Draft Operating Principles: > http://www.icannwiki.org/NA_RALO_OP > > Draft Code of Conduct: > http://www.icannwiki.org/NARALO_Code_of_Conduct > > > > >

8 22

Issues Report on Dispute Handling for IGO Names and Abbreviations
by Danny Younger June 19, 2007

June 19, 2007

ICANN Staff has released an Issues Report pertaining to dispute handling for IGO names and abbreviations --http://gnso.icann.org/mailing-lists/archives/council/msg03586.html The ALAC has warranted that it would "submit a more detailed analysis of the recommendations if and when WIPO's recommendations are subject to policy-development processes" -- see http://www.icann.org/correspondence/bertola-to-touton-12may03.htm We are on the verge of PDP commencement (it requires only a majority vote in the GNSO Council of members present). As a great many North American commercial and non-commercial institutions may be implicated in the upcoming policy process (for example, the web address for FAO Schwarz, the 140-year old toy retailer -- fao.com -- may be found to be "confusing" to those looking for the Food and Agriculture Organization IGO), I would ask NARALO members to weigh in on the topic in a diligent manner to protect the North American interests that may be placed at risk. ____________________________________________________________________________________ Don't get soaked. Take a quick peak at the forecast with the Yahoo! Search weather shortcut. http://tools.search.yahoo.com/shortcuts/#loc_weather

6 11

MOU Draft Changes
by Thompson, Darlene June 18, 2007

June 18, 2007

Hi all, I have gone through the MOU again and have made the changes as per Sylvia Caras's suggestions and Nick Ashton-Hart's replies to her and the Staff suggestions. These changes mainly pertain to wording changes in Clauses 4.7 and 4.8 and as well to the deletion of Clause 6.5. These should probably be reviewed at your earliest convenience so that you can let Brett know if these are OK with your group or not. These can be found at: Draft MoU with ICANN: http://www.icannwiki.org/NA_RALO_MOU D Darlene A. Thompson Community Access Program Administrator Nunavut Department of Education/N-CAP c/o P.O. Box 1000, Station 910 Iqaluit, NU X0A 0H0 Phone: (867) 975-6531 Fax: (867) 979-8870 dthompson(a)gov.nu.ca

3 3

A few comments from the staff re: current text of the MoU
by Nick Ashton-Hart June 17, 2007

June 17, 2007

I thought I'd offer a few comments as I get the feeling that the text is basically the subject of general agreement at this point, and the earlier it can be sent to ICANN legal the earlier they can get back to you... Be advised that just because I believe legal will be OK with something doesn't mean they absolutely will. But I won't suggest that they will below unless I really have very high faith in what I'm suggesting - FWIW 4.7 - in brackets: I think this would be agreed to IF something like the phrase: 'subject to budgeting constraints and organisational priorities as developed in concert with all ICANN stakeholders' I think the bracketed final 4.8 will probably be OK if you were to insert something like 'to the same extent that the board communicates on the same issues and concerns to other ICANN stakeholders' at the end of the phrase. This gives you equivalence with everyone else; I doubt they would wish to formally give one group of stakeholders better treatment than they give to all the others. 6.5 placeholder: I doubt this would be accepted, as it could perhaps be viewed as making the entire agreement enforceable by every member of the public. I won't repeat the previous comments on this subject as they are pretty well-known I expect. -- Regards, Nick Ashton-Hart Director, At-Large ICANN PO Box 32160 London N4 2XY United Kingdom Main Tel: +44 (20) 8800-1011] USA Tel: +1 (202) 657-5460 Fax: +44 (20) 7681-3135 mobile: +44 (7774) 932798 email: nick.ashton-hart(a)icann.org Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

1 0

MOU in San Juan (Action Items)
by Bret Fausett June 17, 2007

June 17, 2007

Dear ALAC Colleagues, As the San Juan meeting approaches, we should turn our attention to finalizing the MOU with ICANN. Current Draft: http://www.icannwiki.org/NA_RALO_MOU (newest revisions, for discussion, in bold typeface) By its terms, the MOU is between ICANN and the North American At Large Structures that choose to sign it (Section 1). I point this out so you know that it is possible to participate in the ICANN process as an ICANN At Large Structure, participate in the NARALO, but choose not to sign the MOU. Nevertheless, we should strive for a MOU that a substantial majority of currently accredited ALSs would be willing to sign and which we believe would be generally acceptable to future At Large Structures from North America. *If* we can find agreement on the language of the draft MOU, then we will have an official signing ceremony in San Juan and move forward with our contemplated election of ALAC representatives from North America. As we've discussed on the list previously, this is an aspirational goal, not a hard deadline, but I am certain that with work over the next week on the list we will be able to find consensus around common language for the MOU. Here is what I would ask everyone to do in preparation for San Juan: (a) if you don't already have it, seek authority from your organization to sign the MOU on its behalf, if we can agree to terms, in San Juan. Even if you are not going to San Juan, we can still arrange to have your organization sign the MOU by mail and facsimile (my understanding is that repersentatives from all organizations will be present with the exception of CAUCE, CAUCE Canada, Alberta Community Network Association (ACNA), and People Who). Unlike our ratification vote, in which each organization had two votes, we only need one signature from each ALS. (b) review the current draft and consider whether you would be willing to sign on the current terms. Is that language in the draft that would prevent you from signing? Is there language that must be in the draft in order for you to sign? If so, please let us know as soon as possible so we can carry this back to our own organizations and have a discussion around it. (c) let me know by email bfausett **at** internet.law.pro, or on list, whether you think the current draft is something your organization will agree to approve in San Juan. This is just a straw poll, but I'd like to get a read as soon as possible about how close we are to having an acceptable draft. Questions and discussion welcome. Bret

4 3

MOU - Lets get things started
by Thompson, Darlene June 16, 2007

June 16, 2007

Hi all, I've taken the liberty to go through the transcript of our last telephone conference as well as the ICANN review of the MOU and have done my best to provide a "red lined" overview of the MOU. Since, on the Wiki, I can neither figure out how to create the colour red nor the appropriate strike-out, I have used the following conventions: * Things cut are surrounded by brackets and are in bold. * Things added are just in bold I have pretty much used ICANN's suggestions verbatim, not because I necessarily agree with them but just so that we can all have a starting point for discussion. Some things that some may wish to discuss are: 1. Clause 4.4 - During the conference call, Danny suggested wording such as "ICANN shall provide administrative and operational support necessary for the NARALO to carry out its responsibilities"; whereas what ICANN suggested was "Providing the necessary resources to support NARALO activities and the NARALO Secretariat." This seems to state about the same thing but I'm not sure. Maybe Danny would like to comment further. 2. Clause 4.6 - I went with ICANN's wording but also added Spanish and the wording on "official languages". 3. Section 5 - ICANN suggested wording to give us a much broader role in the certification of ALSes. One thing I noticed, though, is it remains silent on decertification. 4. Clauses 6.4 and 6.5 have already been amended, I believe, in order to remove the unlimited liability problems. Clause 6.5 still needs work. So, this list is by no means comprehensive. I was just hoping to get the ball rolling and discussion happening. Darlene Darlene A. Thompson Community Access Program Administrator Nunavut Department of Education/N-CAP c/o P.O. Box 1000, Station 910 Iqaluit, NU X0A 0H0 Phone: (867) 975-6531 Fax: (867) 979-8870 dthompson(a)gov.nu.ca

9 12

Some of the thinking behind per-diem rates - and a survey on travel at the end of the meeting
by Nick Ashton-Hart June 15, 2007

June 15, 2007

Dear North American and LAC travellers: Since a number of people have asked questions about the per-diem system, how the amount was chosen, and the like, I thought I would put out a brief note. The amount chosen is actually based upon the US Government's OCONUS system amount for San Juan. We looked at two systems: the US system and the UN DSAR system. In the end, we settled on the US system - which is slightly lower - since there are frequently food and drink options at evening events - in San Juan, there are evening events every night which will have drinks, and are expected to have food - certainly the gala dinner will have a sumptuous meal as per usual, and the opening night reception traditionally has food as well. We removed the lodging portion of the US per diem amount since lodging is of course included. In the case of At-Large, both the LAC and NA regional meetings will have a catered lunch, and the ALAC will have two meetings with breakfast included. Obviously, this is the first time a number of these measures have been impemented. We want to know how it works for everyone. Robert Guerra came up with the superb idea of having the polling system conduct a poll on the various elements of the travel handling for San Juan, which all of you will be invited to take part in, so we can use the feedback to make things better for everyone. One final note: I explained the per-diems rather badly in my previous email I find. Here's the text from the travel policy which is much clearer: You will receive the per-diem for each full night you are away from home. For example, if the per-diem amount set for the meeting in this example was US$80, and you leave on the 13th to attend the meeting, arrive at the meeting location on the 15th (meaning you travelled a long way on flights, or overnighted somewhere along the way), and left for home on the 20th, and arrived on the 21st, you would receive the per-diem for 8 nights. -- Regards, Nick Ashton-Hart Director, At-Large ICANN PO Box 32160 London N4 2XY United Kingdom Main Tel: +44 (20) 8800-1011] USA Tel: +1 (202) 657-5460 Fax: +44 (20) 7681-3135 mobile: +44 (7774) 932798 email: nick.ashton-hart(a)icann.org Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

1 0