October 2013 - Gnso-improvem-impl-sc

08 October Meeting Actions Status
by Julie Hedlund Oct. 7, 2013

Oct. 7, 2013

Dear Ron and SCI members, Below is the status of action items from the meeting on 09 September. I may be a little late joining the meeting tomorrow if an appointment runs late. However, the GNSO Secretariat will be available to start the meeting and run the roll call, and my colleague from ICANN Staff, Lars Hoffmann, also will be on the call. Nonetheless, please see the status report below and I have also posted this into the wiki at: https://community.icann.org/display/gnsosci/08+October+2013 and entered it into the Adobe Connect room. In addition, I would like to suggest an item for discussion on the agenda. In particular, perhaps the SCI could consider whether to set deadlines to complete its various work products and to assist in completing items perhaps an SCI member could volunteer to lead the work on each item along with a sub-team of a couple of interested members. This was the approach adopted in the past, most notably with SCI charter changes. In addition, staff could assist by providing background material and updating the status of each work product. In addition, the SCI may consider whether it would be helpful to revert to a bi-weekly schedule. Best regards, Julie Julie Hedlund, Policy Director Actions from 09 September Meeting: 1. Resubmitting a motion: Anne Aikman-Scalese volunteered to consider suggesting language. Anne provided the update that the draft changes were submitted to IPC Leadership yesterday for review no later than Monday, October 7. She noted that although she cannot attend the call on 08 October Greg Shatan will be carrying the ball as alternate for that meeting. Greg was copied on the draft changes and will be getting feedback from IPC Leadership prior to the October 8 call. 2 SCI Charter: Consider the changes to the charter and submit a final version to the GNSO Council; the GNSO Council is considering whether to change the decision-making methodology. 3. Working Group Self Assessment: Mickey sent an invite to the WG. He provided an update that the WG currently does not have time to focus on providing comments at this time, but could do so after it completes its current work. 4. Voting my email and possible inclusion of a waiver/exception: Staff will develop a list of how many votes are taken throughout the year and when votes have been held outside of a regularly scheduled GNSO Council meeting.

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Re: Reminder re: Action: Re-Submitting a Motion
by Julie Hedlund Oct. 3, 2013

Oct. 3, 2013

Hi Anne, Thank you very much for the helpful update. We'll look forward to Greg's report during the call on the 8th. Best regards, Julie From: <Aikman-Scalese>, Anne <AAikman(a)lrrlaw.com> Date: Thursday, October 3, 2013 3:23 PM To: Julie Hedlund <julie.hedlund(a)icann.org> Cc: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: RE: Reminder re: Action: Re-Submitting a Motion Hi Julie, The draft changes were submitted to IPC Leadership yesterday for review no later than Monday, October 7. So you know, I cannot do the call on Tuesday as I will be travelling and Greg Shatan will be carrying the ball as alternate for this meeting. Greg was copied on the draft changes and will be getting feedback from IPC Leadership prior to the October 8 call. Thank you, Anne Anne E. Aikman-Scalese, Of Counsel Lewis Roca Rothgerber LLP | Suite 700 One South Church Avenue | Tucson, Arizona 85701-1611 (T) 520.629.4428 | (F) 520.879.4725 AAikman(a)LRRLaw.com | www.LRRLaw.com <http://www.lrrlaw.com/> Lewis and Roca LLP is now Lewis Roca Rothgerber LLP. From: Julie Hedlund [mailto:julie.hedlund@icann.org] Sent: Monday, September 30, 2013 2:39 PM To: Aikman-Scalese, Anne Cc: gnso-improvem-impl-sc(a)icann.org Subject: Reminder re: Action: Re-Submitting a Motion Dear Anne, Thank you very much for your suggestions for changes to the procedure for re-submitting a motion. It would be very helpful if you could consider putting your suggestions in writing, perhaps by providing changes to the existing language. I have included that language below for your reference. Please let me know if I can assist you in any way. Best regards, Julie Julie Hedlund, Policy Director Possible Options for Addressing the Re-Submission of a Motion: Set one or more high-level criteria (in this order): 1) Provide a reasoning to justify the resubmission of a motion. Complete no later than the deadline for submitting a motion: for inclusion on the agenda as soon as possible, but no later than 23h59 Coordinated Universal Time (UTC) on the day, 10 calendar daysbefore the second GNSO Council meeting following the meeting when the motion first was submitted. 2) Publish the text of the re-submitted motion. Complete no later than the deadline for submitting a motion: for inclusion on the agenda as soon as possible, but no later than 23h59 Coordinated Universal Time (UTC) on the day, 10 calendar days before the second GNSO Council meeting following the meeting when the motion first was submitted. 3) Require a seconder of the motion from each house as a prerequisite for placing the re-submission of the motion on the consent agenda. This message and any attachments are intended only for the use of the individual or entity to which they are addressed. If the reader of this message or an attachment is not the intended recipient or the employee or agent responsible for delivering the message or attachment to the intended recipient you are hereby notified that any dissemination, distribution or copying of this message or any attachment is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the sender. The information transmitted in this message and any attachments may be privileged, is intended only for the personal and confidential use of the intended recipients, and is covered by the Electronic Communications Privacy Act, 18 U.S.C. §2510-2521. In accordance with Internal Revenue Service Circular 230, we advise you that if this message or any attachments contains any tax advice, such tax advice was not intended or written to be used, and it cannot be used, by any taxpayer for the purpose of avoiding penalties that may be imposed on the taxpayer.

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RE: PLEASE READ AND RESPOND ACCORDINGLY - Planning for Buenos Aires SCI Meeting
by Ron Andruff Oct. 1, 2013

Oct. 1, 2013

Thank you for your input, Wolf-Ulrich. This would suggest that a SCI meeting would be best held 15:00-16:30. If no one is opposed to this, I would ask Julie to please put this in the BA calendar and mark it as an 'open' meeting for any interested party that is on-site who would like to attend. Julie: If we have not heard any disagreement within the coming 48 hours, please go ahead as instructed. Kind regards, RA Ron Andruff RNA Partners www.rnapartners.com -----Original Message----- From: owner-gnso-improvem-impl-sc(a)icann.org [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of WUKnoben Sent: Tuesday, October 1, 2013 14:55 To: Avri Doria; gnso-improvem-impl-sc(a)icann.org Subject: Re: [gnso-improvem-impl-sc] Planning for Buenos Aires SCI Meeting GNSO meetings on Sunday are planned so far until 16:30 - but 1. closed SG meetings are scheduled from 16:30 2. usually there is a board/GAC meeting scheduled later in the afternoon Everyone has to follow her/his preferences. Best regards Wolf-Ulrich -----Ursprüngliche Nachricht----- From: Avri Doria Sent: Thursday, September 26, 2013 1:14 AM To: gnso-improvem-impl-sc(a)icann.org Subject: Re: [gnso-improvem-impl-sc] Planning for Buenos Aires SCI Meeting Hi, Meeting Sunday afternoon should be fine as long as it is fit into the GNSO Council schedule for that day. Sundays are often rather busy. I think a 90 minute meeting might make sense if we can somehow schedule it as a way to get this committee back on track. I feel we have lost our way over the last few months and need a reset. It would also be useful to have an open meeting, which I assume this would be, so that others who might be interested in the topics could get involved. avri On 25 Sep 2013, at 19:06, Ron Andruff wrote: > Dear Julie and Committee Members, > > With all of the new faces on the SCI, and with Charter work to do along > with the rest of the outstanding issues, I am going to suggest that we > meet later in the afternoon on Sunday (prior to the Monday morning BA > meeting kick-off) to allow as many members to join the meeting as > possible. > > I also agree that a 90-minute meeting would provide us the time to get > some significant work completed. > > How do the members feel about this approach? Please advise. > > Thank you. > > Kind regards, > > RA > > Ron Andruff > RNA Partners > www.rnapartners.com > > From: owner-gnso-improvem-impl-sc(a)icann.org > [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf OfJulie Hedlund > Sent: Monday, September 16, 2013 15:10 > To: Ron Andruff; Avri Doria > Cc: gnso-improvem-impl-sc(a)icann.org > Subject: [gnso-improvem-impl-sc] Planning for Buenos Aires SCI Meeting > > Dear Ron and Avri, > > Staff are beginning to plan working group meetings for the ICANN meeting > in Buenos Aires. If I recall correctly on our call last week SCI members > expressed interest in having a face-to-face meeting in Buenos Aires. We > have typically held SCI meetings at ICANN meetings in the morning or > afternoon on the Sunday of the meeting. In this case that would be > Sunday, 17 November. > > Do you have a preference for a morning or afternoon meeting? Do you have > meetings times you might prefer? I think we should consider scheduling 90 > minutes for a meeting. > > Thank you very much for your assistance. > > Best regards, > > Julie > > Julie Hedlund, Policy Director

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Planning for Buenos Aires SCI Meeting
by Julie Hedlund Oct. 1, 2013

Oct. 1, 2013

Dear Ron and Avri, Staff are beginning to plan working group meetings for the ICANN meeting in Buenos Aires. If I recall correctly on our call last week SCI members expressed interest in having a face-to-face meeting in Buenos Aires. We have typically held SCI meetings at ICANN meetings in the morning or afternoon on the Sunday of the meeting. In this case that would be Sunday, 17 November. Do you have a preference for a morning or afternoon meeting? Do you have meetings times you might prefer? I think we should consider scheduling 90 minutes for a meeting. Thank you very much for your assistance. Best regards, Julie Julie Hedlund, Policy Director

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