January 2014 - Gnso-improvem-impl-sc

Email Voting: Absentee Ballots
by Julie Hedlund Feb. 4, 2014

Feb. 4, 2014

Dear SCI members, Glen de Saint Géry has helpfully provided to me information about how absentee ballots are conducted. She notes that absentee ballots occur very rarely now since there is provision for proxy voting and temporary alternates. The ballots are always sent by email. Glen notes that email ballots have worked well and there have been only two cases ever of people not responding, not voting and in both cases it made no difference to the results. Glen also noted that there was a time when there was an extra step whereby absent councilors were asked to send in a request for a ballot, but this step was removed as cumbersome because of the short time span 72 hours to vote (and even a shorter window if the chair so decided) and different time zones. So the absent Councillors are simply sent the absentee ballot directly after the meeting. Glen added that the last time they used the absentee ballots was during the 31 October 2013 Council meeting for the Adoption of the Thick Whois Policy Development Process. She has sent a sample ballot below. Best regards, Julie Julie Hedlund, Policy Director The absentee ballots look like this: Dear [Name of Councilor], Pursuant to the GNSO Council Operating Procedures section 4.4 Absentee Voting Procedures http://gnso.icann.org/council/gnso-op-procedures-07apr11-en.pdf absentee voting is allowed on the motion re: INSERT TITLE. Your absentee ballot follows. Please indicate your preference with an X and send the lines preceded with *asterisks directly to the GNSO Council Mailing list. * On the motion I vote: * [ ] Yes * [ ] No * [ ] Abstain * Password: Green-5 This process should be completed within 72 hours of the meeting which ended at 13:05 UTC on [Date of Meeting]. (Completed ballots are due NLT 13:05 UTC, [Date])

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Re: [gnso-improvem-impl-sc] Actions from 28 January SCI Meeting
by Mary Wong Jan. 31, 2014

Jan. 31, 2014

Dear SCI members, As requested, staff has prepared a background briefing document on the origin of the GNSO Council request for the SCI to review the existing Consensus Levels in the current WG Guidelines. The attached document lays out the creation, timelines and deliverables of the IGO-INGO PDP WG as well as the community context it was working in and the origin of the SCI request. It also includes the specific language in the WG Final Report relating to the request, links to relevant meeting transcripts and recordings, and a number of options for the SCI to consider. I hope this is helpful to Thomas, Cintra and Amr in their sub-group discussions and more generally to the whole SCI. Cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org * One World. One Internet. * From: Julie Hedlund <julie.hedlund(a)icann.org> Date: Tuesday, January 28, 2014 4:23 PM To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] Actions from 28 January SCI Meeting > Dear SCI members, > > Please see below the actions from the 28 January meeting. These also have > been posted to the wiki page for our next meeting on 11 February at: > https://community.icann.org/display/gnsosci/11+February+2013. > > 1. Review of the GNSO Working Group Guidelines Consensus Levels: The SCI will > continue discussion on this issue. Staff will locate links to transcripts for > the SCI members to review as background. The sub team addressing the issue is > Amr, Cintra, Greg, and Thomas. > > 2. Waivers/Exceptions to GNSO Operating Procedures: The SCI will continue > discussion on this issue. The sub team addressing this issue is Greg and > Marie-Laure. > > 3. Voting by email: The SCI will continue discussion on this issue. Staff > is checking with the GNSO Secretariat as to current method used for absentee > voting (i.e. general email or actual electronic ballot). The sub team working > on this issue is Anne, Avri, and Thomas. > > Best regards, > > Julie > > Julie Hedlund, Policy Director >

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UPDATED: MP3 recording of the SCI meeting - 28 January 2014
by Nathalie Peregrine Jan. 29, 2014

Jan. 29, 2014

Dear All, The next Standing Committee on Improvements Implementation meeting will be held on Tuesday, 11 February 2014 at 2000 UTC for one hour. Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Tuesday, 28 January 2014 at 20:00 UTC. http://audio.icann.org/gnso/gnso-sci-20140128-en.mp3 On page: http://gnso.icann.org/calendar/#<http://gnso.icann.org/calendar/#oct>jan (transcripts and recording are found on the calendar page) Attendees: Ronald Andruff - Commercial and Business Users Constituency - Primary - Chair Angie Graves - Commercial and Business Users Constituency - Alternate Amr Elsadr - NCUC Alternate Anne Aikman Scalese - Intellectual Property Constituency - Primary Jennifer Wolfe - NCA primary Marie-Laure Lemineur - NPOC Alternative Wolf-Ulrich Knoben - ISPCP Greg Shatan - IPC - Alternate Avri Doria - Non Commercial SG - Primary - Vice-Chair Jennifer Standiford - RrSG Primary - Apologies: Cintra Sooknanan ICANN Staff: Julie Hedlund Mary Wong Nathalie Peregrine ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Nathalie GNSO Secretariat Gnso-secs(a)icann.org<mailto:Gnso-secs@icann.org> Adobe Chat Transcript 28 January 2014

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MP3 recording of the SCI meeting - 28 January 2014
by Nathalie Peregrine Jan. 29, 2014

Jan. 29, 2014

Dear All, The next Standing Committee on Improvements Implementation meeting will be held on Tuesday, 11 February 2014 at 2000 UTC for one hour. Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Tuesday, 28 January 2014 at 20:00 UTC. http://audio.icann.org/gnso/gnso-sci-20140128-en.mp3 On page: http://gnso.icann.org/calendar/#<http://gnso.icann.org/calendar/#oct>jan (transcripts and recording are found on the calendar page) Attendees: Ronald Andruff - Commercial and Business Users Constituency - Primary - Chair Angie Graves - Commercial and Business Users Constituency - Alternate Amr Elsadr - NCUC Alternate Anne Aikman Scalese - Intellectual Property Constituency - Primary Jennifer Wolfe - NCA primary Marie-Laure Lemineur - NPOC Primary Wolf-Ulrich Knoben - ISPCP Greg Shatan - IPC - Alternate Avri Doria - Non Commercial SG - Primary - Vice-Chair Jennifer Standiford - RrSG Primary - Apologies: none ICANN Staff: Julie Hedlund Mary Wong Nathalie Peregrine ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Nathalie GNSO Secretariat Gnso-secs(a)icann.org Adobe Chat Transcript 28 January 2014

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Actions from 28 January SCI Meeting
by Julie Hedlund Jan. 28, 2014

Jan. 28, 2014

Dear SCI members, Please see below the actions from the 28 January meeting. These also have been posted to the wiki page for our next meeting on 11 February at: https://community.icann.org/display/gnsosci/11+February+2013. 1. Review of the GNSO Working Group Guidelines Consensus Levels: The SCI will continue discussion on this issue. Staff will locate links to transcripts for the SCI members to review as background. The sub team addressing the issue is Amr, Cintra, Greg, and Thomas. 2. Waivers/Exceptions to GNSO Operating Procedures: The SCI will continue discussion on this issue. The sub team addressing this issue is Greg and Marie-Laure. 3. Voting by email: The SCI will continue discussion on this issue. Staff is checking with the GNSO Secretariat as to current method used for absentee voting (i.e. general email or actual electronic ballot). The sub team working on this issue is Anne, Avri, and Thomas. Best regards, Julie Julie Hedlund, Policy Director

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Notes & follow up actions from SCI meeting today
by Mary Wong Jan. 28, 2014

Jan. 28, 2014

Dear all, Here are some notes for further action by various sub-teams and staff, following the SCI call today: WG Survey & Resubmitting a Motion - SCI has approved these; staff will go ahead and prepare documents/materials for public comment and submission to the GNSO Council. Waiver/Exception - Greg has volunteered to work with Marie-Laure to further develop a proposal on this issue. Email Voting - still under discussion. Anne has volunteered to work with Avri and Thomas to further develop and refine the ideas currently under review. Staff will check with GNSO Secretariat as to current method used for absentee voting (i.e. general email or actual electronic ballot). WG Guidelines/Consensus Levels - to be discussed as first agenda item at the next meeting. Thomas will provide an overview, and will be joined on this sub-team by Amr, Cintra and Greg. Next meeting - Tuesday 28 January, 2000 UTC. Last but definitely not least - congratulations to Cintra on being appointed the Vice-Chair to the SCI for this year! Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org * One World. One Internet. * -----Original Message----- From: Thomas Rickert <rickert(a)anwaelte.de> Date: Tuesday, January 14, 2014 1:05 PM To: Julie Hedlund <julie.hedlund(a)icann.org> Cc: Avri Doria <avri(a)acm.org>, "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: Re: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December >Thanks, Julie! > >I had a discussion with Avri in the meantime and we have developed >further thoughts on this, which we will share with the group during the >meeting later today. > >Best, >Thomas > > >Am 14.01.2014 um 15:07 schrieb Julie Hedlund <julie.hedlund(a)icann.org>: > >> Dear Avri and Thomas, >> >> Thank you very much for your comments on this issue. I have captured >>them >> and will have them ready in the Adobe Connect room for today's meeting. >> >> Best regards, >> >> Julie >> >> Julie Hedlund, Policy Director >> >> On 12/17/13 2:45 PM, "Avri Doria" <avri(a)acm.org> wrote: >> >>> >>> Hi, >>> >>> Thanks for sending this. I unfortunately found out that I have an ATRT2 >>> meeting in conflict today, so will miss this meeting. I will come back >>> and listen to the recording. >>> >>> Which makes me think that some of the criteria below might be obviated >>> by listening to a call or participating in discussion on the list (or >>> elsewhere if we ever modernize our working methods). Anyway will be >>> interested to hear what comes out of the discussion. >>> >>> avri >>> >>> On 17-Dec-13 13:48, Thomas Rickert wrote: >>>> All, >>>> thanks to Avri for sending her ideas on the subject we have been >>>>tasked >>>> with (item no. 3.) >>>> >>>> Please find below my 5 cent on the e-mail voting topic based on her >>>> thoughts: >>>> >>>> 1. Generally, those Councillors that are present in physical or remote >>>> meetings should vote. Where a Councillor cannot participate in a >>>> meeting, a proxy or an alternate should be appointed. >>>> >>>> 2. Submitting votes by e-mail voting should be the exception. >>>> >>>> 3. E-Mail voting can be allowed at the GNSO Council Chair's discretion >>>> both for individuals as well as for the whole Council. >>>> >>>> 4. The GNSO Council Chair shall only grant the possibility to vote by >>>> e-mail >>>> >>>> a) to individual Councillors if the Councillor has attended the >>>> discussion on the motion and was unable to participate in the vote. >>>> >>>> b) to the Council as a whole subject to the following conditions, >>>>which >>>> must be present cumulatively: >>>> >>>> - the motion to be voted on has been sufficiently discussed by the >>>> Council and no further discussion was asked for by one or more >>>> Councillors >>>> - conducting the vote at the next scheduled meeting of the Council >>>>would >>>> prevent that progress is made which is regarded important by the >>>>Council >>>> >>>> 5. The GNSO Council Chair will send the motion and the time frame for >>>> submitting votes to the GNSO Council mailing list with at least 48 >>>>hours >>>> notice on week days. >>>> >>>> 6. E-mails containing votes shall be sent to the GNSO Secretariat >>>>with a >>>> subject specifying the motion as previously announced by the GNSO >>>> Secretariat to the GNSO Council mailing list. E-mails containing votes >>>> must not be sent to the GNSO Council mailing list to prevent strategic >>>> voting. >>>> >>>> 7. The GNSO Secretariat shall ensure that e-mail votes received are >>>> authentic either by confirming the vote with the respective Councillor >>>> through a communication channel other than e-mail or via means of >>>> digital signature of the e-mail containing the vote. >>>> >>>> 8. The GNSO Secretariat will publish the results of the vote as soon >>>>as >>>> practically possible after expiry of the voting deadline or the >>>> completion of the vote, whichever is earlier. >>>> >>>> Thanks, >>>> Thomas >>>> >>>> >>>> Am 03.12.2013 um 22:08 schrieb Julie Hedlund <julie.hedlund(a)icann.org >>>> <mailto:julie.hedlund@icann.org>>: >>>> >>>>> Dear SCI members, >>>>> >>>>> Please see the actions from the meeting on 03 December 2013. Our next >>>>> meeting is scheduled for 17 December 20:00 UTC for 1 hour (12:00 PST >>>>>, >>>>> 15:00 EST, 20:00 London, 21:00 CET ‹ a separate notice will be sent >>>>> with teleconference information). As agreed in Buenos Aires the SCI >>>>> will revert to a 2-week schedule when it has outstanding items, >>>>> although to avoid the New Year holiday the meeting following 17 >>>>> December will be on 07 January. >>>>> >>>>> Best regards, >>>>> Julie >>>>> >>>>> Julie Hedlund, Policy Director >>>>> >>>>> 1. Working Group Self-Assessment: Mikey O'Conner and Ron Andruff >>>>> will enage Ken to draft a message for Mikey to send to the WG to >>>>> retake the survey and set a deadline for 2 weeks (17 December). >>>>>Julie >>>>> Hedlund will send the summary of the previous survey to the SCI list >>>>> (done). >>>>> >>>>> 2 Re-Submitting a Motion: Greg Shatan will re-write B Limitations >>>>>and >>>>> Exceptions #4 to change "tabled" to "deferred" and make other >>>>> adjustments as discussed. SCI members will send the revised language >>>>> to their constituencies to get feedback by a 2-week deadline (17 >>>>> December). Continue discussion on whether "consent" is needed before >>>>> "agenda" in item A Rule, #3. >>>>> >>>>> 3. Voting by Email: Avri Doria and Thomas Rickert will work on an >>>>> approach. >>>>> >>>>> 4. Waiver/Exception to GNSO Operating Procedures: Continue >>>>> discussion on the next call and on the list. >>>>> >>>>> 5. AOB: Next meeting is 17 December and the SCI will move back to a >>>>> 2-week schedule when it has outstanding items (excepting meetings >>>>>that >>>>> fall on holidays). >>>> >

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Re: [gnso-improvem-impl-sc] Update re: Volunteers/Nominations for SCI Vice Chair
by Mary Wong Jan. 15, 2014

Jan. 15, 2014

Hello everyone, This email is to confirm for the record that the SCI has agreed to appoint Cintra as its Vice-Chair for 2014. Cintra was the only Vice-Chair candidate, and Marie-Laure Lemineur (NPOC Chair) had previously confirmed that Cintra would be the primary representative from NPOC to the SCI, with Marie-Laure moving to the alternate slot. As a result, Cintra was eligible to stand for the Vice-Chair position in accordance with the SCI Charter, and was confirmed in that appointment by the SCI at its meeting yesterday. Congratulations, Cintra! Cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org * One World. One Internet. * From: Julie Hedlund <julie.hedlund(a)icann.org> Date: Monday, January 13, 2014 9:11 AM To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] Update re: Volunteers/Nominations for SCI Vice Chair > Ron and SCI members, > > As of this moment the only volunteer for Vice-Chair is Cintra, who is > currently an alternate for the NPOC. However, Marie-Laure has offered to > switch to alternate if need be. I've put this discussion on the agenda for > tomorrow's call. > > Best regards, > > Julie > > Julie Hedlund, Policy Director > > From: Julie Hedlund <julie.hedlund(a)icann.org> > Date: Tuesday, January 7, 2014 7:26 AM > To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> > Subject: Re: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice > Chair > > Ron and SCI members, > > Happy New Year! I hope you all had a restful and enjoyable holiday! > > The SCI member list is updated. Marie-Laure and Cintra are in their original > positions as primary and alternate, respectively, until we hear otherwise. > > Best regards, > > Julie > > From: Ron Andruff <randruff(a)rnapartners.com> > Date: Wednesday, December 18, 2013 4:01 PM > To: 'marie-laure Lemineur' <mllemineur(a)gmail.com> > Cc: Julie Hedlund <julie.hedlund(a)icann.org>, > "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> > Subject: RE: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice > Chair > > Thank you for this offer, Marie-laure. Let¹s see how this unfolds. > > Kind regards, > > RA > > Ron Andruff > RNA Partners > www.rnapartners.com <http://www.rnapartners.com> > > From: marie-laure Lemineur [mailto:mllemineur@gmail.com] > Sent: Wednesday, December 18, 2013 14:18 > To: Ron Andruff > Cc: Julie Hedlund; Ntfy-gnso-improvem-impl-sc(a)icann.org > Subject: Re: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice Chair > > > Dear Ron and al. > > > > I would be willing to switch with Cintra and become NPOC alternate if there is > no other primary representative volunteering for the position before the > deadline expires. > > > > best, > > > > Marie-laure > > > > On Tue, Dec 17, 2013 at 5:24 PM, Ron Andruff <randruff(a)rnapartners.com> wrote: >> >> Dear Cintra, >> Dear all, >> >> It occurs to me that one way to resolve the issue of Cintra being an >> alternate is for her constituency to determine if it might make sense to make >> her the primary representative rather than the alternate. I apologize for >> not knowing off the top of my head who the primary is (and unfortunately our >> Wiki page is not up to date regarding our current Committee members Julie >> can you please organize the updates?). >> >> I thought that that might be a consideration to avoid having to get a waiver >> to our brand new Charter >> >> That said, I do not want this message to discourage other primary >> representatives that may wish to throw their hats into the Vice Chair ring. >> >> Thank you, >> >> RA >> >> >> Ron Andruff >> RNA Partners >> www.rnapartners.com <http://www.rnapartners.com> >> >> >> From:owner-gnso-improvem-impl-sc@icann.org >> [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of Julie Hedlund >> Sent: Tuesday, December 17, 2013 16:50 >> To: gnso-improvem-impl-sc(a)icann.org >> Subject: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice Chair >> Importance: High >> >> >> >> Dear SCI members, >> >> >> >> As noted previously, Ron Andruff volunteered to serve a second term as Chair. >> As there were no other volunteers Ron was affirmed as 2014 SCI Chair during >> the meeting on 17 December 2013. >> >> >> >> During that meeting the also SCI agreed that it was important to have a >> Vice-Chair. Cintra Sooknanan, Alternate NPOC Representative, volunteered for >> the position. >> >> >> >> Please let me know if anyone else wishes to volunteer or nominate someone to >> the position of Vice-Chair by Friday, 20 December COB. >> >> >> >> If there are no other volunteers for the position of Vice-Chair the SCI will >> ask for Cintra to be affirmed by its members and will request from the GNSO >> Council a exception to the SCI Charter allowing an Alternate Member to be a >> Vice-Chair. >> >> >> >> Best regards, >> >> >> >> Julie >> >> >> >> Julie Hedlund, Policy Director >> >> >> >> >

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MP3 recording of the SCI meeting - 14 January 2014
by Nathalie Peregrine Jan. 14, 2014

Jan. 14, 2014

Dear All, The next Standing Committee on Improvements Implementation meeting will be held on Tuesday, 28 January 2014 at 2000 UTC for one hour. Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Tuesday, 14 January 2014 at 20:00 UTC. http://audio.icann.org/gnso/gnso-sci-20140114-en.mp3 On page: http://gnso.icann.org/calendar/#<http://gnso.icann.org/calendar/#oct>jan (transcripts and recording are found on the calendar page) Attendees: Ronald Andruff - Commercial and Business Users Constituency - Primary - Chair Angie Graves - Commercial and Business Users Constituency - Alternate Ken Bour - guest speaker Amr Elsadr - NCUC Alternate Greg Shatan - IPC - Alternate Cintra Sooknanan - NPOC Alternate Thomas Rickert - NCA Alternate Avri Doria - Non Commercial SG - Primary - Vice-Chair Anne Aikman Scalese - Intellectual Property Constituency - Primary Jennifer Wolfe - NCA primary Marie-Laure Lemineur - NPOC Primary Wolf-Ulrich Knoben - ISPCP Apologies: Julie Hedlund ICANN Staff: Marika Konings Mary Wong Nathalie Peregrine ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/> Adobe Chat Transcript Nathalie Peregrine:Dear all, welcome to the SCI meeting on Tuesday 14th January 2014 Ron A:Hello Nathalie, Cintra! Nathalie Peregrine:Hello Ron! Cintra Sooknanan:Hi Ron and Nathalie, kindof late but happy new year to you Nathalie Peregrine:Best iwishes to you Cintra! Cintra Sooknanan:Thank you for the dial out Nathalie Peregrine:pleasure! Cintra Sooknanan:magical? I thought 4 is badluck Marika Konings:Happy New Year to you too! Cintra Sooknanan:2 things are in process Amr Elsadr:Hi all. Dialling in now. Amr Elsadr:Just joined the call. Cintra Sooknanan:Hello Amr Amr Elsadr:Hey Cintra!! ;) Amr Elsadr:Thanks to Julie for all the reminders. Is she not joining us today? Thomas Rickert:Hi all, just dialing in. Ron A:Julie is in ICANN training today, but we have support from Mary and Marika, so we are in good shape. Amr Elsadr:OK. Thanks Ron. Mary Wong:Ron, I believe Greg Shatan indicated he would be late for this call. Amr Elsadr:That sounds great Ron!! :) Hope everyone had happy holidays. Avri Doria:the idea of shutting off frm the net for any perido fills me with dread and angst. Nathalie Peregrine:Anne Aikman Scalese has joined the AC room Anne Aikman-Scalese:Sorry to be late. Hi all! Nathalie Peregrine:Greg Shatan has joined the call Cintra Sooknanan:Hello Anne Angie Graves:Hi Anne Ron A:Welcome Anne! Avri Doria:i think tha tif the previous primary says it is a new person, then it has been said. Avri Doria:MLL is now alternate, she doesn't have to do the calls. Greg Shatan:Apologies for being late... Thomas Rickert:Congrats, Cintra! Amr Elsadr:Thanks for agreeing to serve Cintra. Cintra Sooknanan:my pleasure Amr Elsadr:Yup. :) Amr Elsadr:Thanks Ken. Amr Elsadr:An executive summary sounds good, perhaps replacing the notes from the WG chair. We could probably also trim the screenshots. Amr Elsadr:@Mary. Makes perfect sense. Amr Elsadr:I think it's well written. Thanks Greg. :) Greg Shatan:You're welcome (blushing red). Avri Doria:we are too late by a day for this time. Avri Doria:ah, no motion requried? Amr Elsadr:Marie-Laure. Mary Wong:@Avri - only when the public comments are done and the final document sent to Council for approval and review. Amr Elsadr:@Anne: +1 here!! :) Avri Doria:ok, on the motion, when it is time, i am fine as liaison doing the motions. Mary Wong:Great, thanks Avri. Mary Wong:Ron, I'm happy to assist Marie-Laure and Greg. Anne Aikman-Scalese:YOu are right Avri! I am likely to volunteer on e-mail voting. Greg Shatan:Go, team! Ron A:Thank you Mary! Avri Doria:but now i am a newbie council member Mary Wong:From the request form sent to the SCI: "The SCI should consider whether and how the Council could vote outside of a meeting and under what circumstances. Quote from Jonathan Robinson in the Council transcript at the Wrap Up Meeting in Durban on 18 July 2013: "So I wanted - an issue I wanted us to consider maybe giving to the SCI and then to the group or to a committee to look at is I'd like to rethink about whether potentially voting by email or something like that is a possibility? I know we've looked at it on and off over the years....And if that would help speed things along it would be great to just look at that issue in just maybe we can't do it first time around obviously but for future..." He raised this issue because the Council was in the process of scheduling a special meeting in August to conduct a vote.." Ron A:Thanks for this context Mary. Avri Doria:except ofn PDP motions Avri Doria:they already allow for mail ballots Avri Doria:i think Mary Wong:Avri, you're referring to absentee ballots, right? Mary Wong:Yes, the GNSO procedures allow for absentee voting in some instances. Avri Doria:yep, it was the exception to what you were saying, i thought Amr Elsadr:Can email ballots be set up quickly, or is it something that requires time? My impression was that ballots wouldn't be used, but rather an email to the secretariat indicating the vote. Mary Wong:@Amr, for absentee votes, those are administered by the Secretariat who contacts the absent Council member directly and compiles the result. Mary Wong:And there is a 72 hour limit for absentee voting. Mary Wong:Which only apply to: a. Initiate a Policy Development Process (PDP);b. Approve a PDP recommendation;c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;d. Fill a Council position open for election. Amr Elsadr:Thanks Mary. So ballots are not used, nor are they being recommended at this point? Mary Wong:Amr I can check with the Secretariat to confirm the actual method they are using right now. Basically, I would assume that the mechanics for both absentee and email voting would be the same. Amr Elsadr:I assume the same. Thanks again Mary. :) Mary Wong:No worries! :) Avri Doria:Mary, i think they would be differtn ifonly in the respect that everyone is voting instead of just one person. Mary Wong:AVri, yes - I was referring to the actual technology/format. Avri Doria:even then Anne Aikman-Scalese:I will volunteer to work on this group if needed before we come back to SCI Angie Graves:I have a hard stop now, unfortunately, and must drop. Amr Elsadr:Bye Angie. See ya. Mary Wong:Link to the request and current WG Consensus Levels: https://community.icann.org/download/attachments/43985563/Background%20on%2… Amr Elsadr:I'm willing to work on this sub-team. Amr Elsadr:@Avri: I brought it up, because you mentioned email ballots, but it was not indicated at any point in the proposed text. Don't ballots typically mean less transparency, because votes are private? Can they be revealed retroactively? Avri Doria:propose changes if they are needed/ Avri Doria:it is a process fine tuning group Nathalie Peregrine:that is correct Thomas Rickert:Thanks, Ron - well done and bye to all! Amr Elsadr:Thanks everyone. Talk to you soon. Cintra Sooknanan:take care bye

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Actions/Next Meeting: SCI Meeting 16 November 2013
by Julie Hedlund Jan. 14, 2014

Jan. 14, 2014

Dear SCI members, Please see the actions from today's meeting on 16 November 2013. These actions are due prior to the next meeting, which is scheduled for roughly two weeks 03 December 20:00 UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET). A notice will dial up information will be sent prior to the meeting. Best regards, Julie Julie Hedlund, Policy Director 1. Re-Submission of a Motion: IPC will provide language prior to the next SCI meeting. 2. Email Voting: Avri Doria and Thomas Rickert will work on an approach. 3. Exceptions/Waivers: Mikey O'Conner and Marie-Laure Lemineur will develop language on an approach for guidance to the Chair. 4. Timing of meetings/Next: Consider bimonthly meetings if necessary; schedule the next meeting in two weeks and continue to consider the question of how frequently to hold meetings. 5. Work Management: Assign Subgroups/Staff to Provide Wiki Templates

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New SCI Task
by Julie Hedlund Jan. 13, 2014

Jan. 13, 2014

Dear SCI members, I should have mentioned at yesterday's meeting that the GNSO Council assigned a new task to the SCI at its meeting in Buenos Aires. It was passed as part of the consent agenda at the Council meeting on 20 November. Here is the text: "'The GNSO Council requests the GNSO Standing Committee on Improvements Implementation (SCI) to review the current consensus levels defined and described in the GNSO Working Group Guidelines, and specifically requests the SCI to review and, if deemed appropriate, recommend revised or additional language to apply to situations where working groups may reach sufficient consensus against a particular proposal such that the appropriate consensus level cannot accurately be described as No Consensus/Divergence')" You can see it on the consent agenda at: http://buenosaires48.icann.org/en/schedule/wed-gnso-council/agenda-gnso-coun cil-20nov13-en. The transcript is available at: http://buenosaires48.icann.org/en/schedule/wed-gnso-council/agenda-gnso-coun cil-20nov13-en and the discussion is on page 4. I've also extracted it below. Staff will provide a background paper on this issue following the format in the SCI Charter, as we did with the two recently added SCI tasks (email voting and waivers). Best regards, Julie Julie Hedlund, Policy Director Excerpt from the Transcript: Jonathan Robinson: "Item 3, we move on this to the consent agenda. And here we have an item that came out of -- has been removed and came out of the second motion on our agenda today. And this derives from the work of the working group on IGO, INGO names where there was some discussion about the adequacy of the consensus levels within the working group and a requirement to refer these -- or a request to refer these to the standing committee -- the GNSO Council standing committee on improvements implementation. We have discussed this both during the course of our weekend sessions and in the interim. And it seemed that there was no opposition to this referral. And, therefore, it has ended up on the consent agenda. So can I just check that there are no objections to this item being on the consent agenda? Any comment? Any input? Seeing none, we will move on. And that is -- and we will proceed, then, to act according to that recommendation and refer this item to the standing committee on improvements implementation."

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Change to Registrar Delegation - SCI
by James M. Bladel Jan. 13, 2014

Jan. 13, 2014

Colleagues: Effective Jan 1, I will step aside from the Standing Committee. The current Alternate representative, Jennifer Standiford of Web.com, will become the Registrar's Primary representative to this Committee. Registrars are still seeking a member to become the new Alternate representative, and hope to name this person in the coming weeks. I appreciate the opportunity to serving with each of you, and look forward to working together again in the future. Thanks! J.

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Request for Volunteers: Waivers/Exceptions to GNSO Council Operating Procedures
by Julie Hedlund Jan. 13, 2014

Jan. 13, 2014

Dear SCI members, Marie-Laure Lemineur has agreed to work on the issue of waivers/exceptions to GNSO Council Operating Procedures, which the SCI is addressing at the request of the GNSO Council. Mikey O'Conner had volunteered to work with Marie-Laure, but he has now left the SCI. We are seeking volunteers to join Marie-Laure to work on this issue. Please respond to this message and to the list if you would like to volunteer by 08 January 2014. Please see the background information below in the format required in the SCI Charter. Please let us know if you need more information. If other SCI members have context to add to this issue that would be much appreciated. Best regards, Julie Julie Hedlund, Policy Director Waivers and/or Exceptions to the GNSO Council Operating Procedures 1. Which group do you represent? GNSO Council 2. To which rules or processes do you refer? Submitting a motion 3. 4. Please outline the problems: The Council does not have a mechanism to waive or invoke an exception to its operating procedures. The example raised by the GNSO Council is whether the deadline for submitting motions could be waived in certain circumstances. Quote from Jonathan Robinson in the transcript at the Wrap Up Meeting in Durban on 18 July 2013: "And essentially I wasn¹t empowered as chair by our rulebook to allow that motion to be put on the table even if technically although we have done it by precedent and prior practice, even if no one objected from the council I didn¹t really - there isn¹t really device in the rulebook to allow that to take place. So I personally I think that¹s an area we should look at is the - when and under what circumstances - formal council procedure can be bypassed in the event that there is no objection from the council?" 5. What specific changes do you propose to address the identified problems? The SCI should consider whether language should be included in the GNSO Council Operating Procedures that provides a procedure for waiving the deadline for submitting a motion. 6. 7. Do you have any additional suggestion for making the rules/processes easier to administer? A waiver mechanism could allow the Council to consider a motion or document after the deadline of notice/submission to the Council has passed.

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Volunteers/Nominations for SCI Vice Chair
by Julie Hedlund Jan. 13, 2014

Jan. 13, 2014

Dear SCI members, As noted previously, Ron Andruff volunteered to serve a second term as Chair. As there were no other volunteers Ron was affirmed as 2014 SCI Chair during the meeting on 17 December 2013. During that meeting the also SCI agreed that it was important to have a Vice-Chair. Cintra Sooknanan, Alternate NPOC Representative, volunteered for the position. Please let me know if anyone else wishes to volunteer or nominate someone to the position of Vice-Chair by Friday, 20 December COB. If there are no other volunteers for the position of Vice-Chair the SCI will ask for Cintra to be affirmed by its members and will request from the GNSO Council a exception to the SCI Charter allowing an Alternate Member to be a Vice-Chair. Best regards, Julie Julie Hedlund, Policy Director

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