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Re: [gnso-secs] RE: [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC Chat from SCI call 02 June 2016
by Nathalie Peregrine June 7, 2016

June 7, 2016

Dear Anne, Outlook appointments are, and have been for two years now, sent as both. First as direct appointments, and immediately afterwards, as ics attachments, as some members’ calendars did not accept our direct appointments. The direct appointments however, still do need to be accepted by the recipient, before appearing on the recipient’s calendar. We have asked tech-support for work arounds and they have tried many solutions. The mailing server we use, mailman, is the best suited for most calendars, but not all. Here is the reply from tech support: "Nathalie- Sending from the Outlook Policy Calendar is not the issue here. The issue arises from using mailman lists to perform calendaring tasks. Different email systems (think Gmail vs. Yahoo vs. Exchange) handle the attached calendar items sent via mailman differently. This is a particularly a problem with updates to already placed calendar items. Most email systems will manage it just fine, but some important ones don't: specifically gmail.” The way forward here I believe is to always download the ics attachment, which takes seconds, to hyour calendar, to ensure the invitation is o there. As a reminder, the direct appointment and the ics attachment are always sent as a first invitation to the meeting, NOT with the reminder. They are also always sent from the same mailing list; ntfy-gnso-improvement-impl-sc(a)icann.org so a quick inbox search should be quicker. Please let us know if this helps, Kind regards Nathalie From: "owner-gnso-secs(a)icann.org<mailto:owner-gnso-secs@icann.org>" <owner-gnso-secs(a)icann.org<mailto:owner-gnso-secs@icann.org>> on behalf of "Aikman-Scalese, Anne" <AAikman(a)lrrc.com<mailto:AAikman@lrrc.com>> Date: Monday, June 6, 2016 at 11:39 PM To: Amr Elsadr <aelsadr(a)egyptig.org<mailto:aelsadr@egyptig.org>>, Sara Bockey <sbockey(a)godaddy.com<mailto:sbockey@godaddy.com>> Cc: Terri Agnew <terri.agnew(a)icann.org<mailto:terri.agnew@icann.org>>, Lori Schulman <lschulman(a)inta.org<mailto:lschulman@inta.org>>, Michelle DeSmyter <michelle.desmyter(a)icann.org<mailto:michelle.desmyter@icann.org>>, "gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>>, "gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>" <gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>> Subject: [gnso-secs] RE: [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC Chat from SCI call 02 June 2016 TO STAFF – I am still wondering why the Outlook appointments are not sent as direct Outlook appointments rather than attachments. I do not think I have been getting any direct Outlook appointment requests from SCI. I wonder whether this manner of proceeding would take care of the problem that has been reported by many members to have caused them to miss meetings. Anne Anne E. Aikman-Scalese Of Counsel 520.629.4428 office 520.879.4725 fax AAikman(a)lrrc.com<mailto:AAikman@lrrc.com> _____________________________ [cid:image003.png@01D1C001.4449C2C0] Lewis Roca Rothgerber Christie LLP One South Church Avenue, Suite 700 Tucson, Arizona 85701-1611 lrrc.com<http://lrrc.com/> From: owner-gnso-improvem-impl-sc(a)icann.org<mailto:owner-gnso-improvem-impl-sc@icann.org> [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of Amr Elsadr Sent: Sunday, June 05, 2016 6:47 AM To: Sara Bockey Cc: Terri Agnew; Lori Schulman; Michelle DeSmyter; gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>; gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> Subject: Re: [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC Chat from SCI call 02 June 2016 Hi, Same here. Not having a calendar invite, I had checked the GNSO Calendar to confirm that the SCI call was scheduled on June 2nd — just to be sure. I did however, receive an email notification from Terri on June 2nd for the June 16th call. Thanks. Amr On Jun 2, 2016, at 10:53 PM, Sara Bockey <sbockey(a)godaddy.com<mailto:sbockey@godaddy.com>> wrote: I’ve checked all files and I didn’t receive either of the emails. Sara From: Terri Agnew <terri.agnew(a)icann.org<mailto:terri.agnew@icann.org>> Date: Thursday, June 2, 2016 at 1:49 PM To: Sara Bockey <sbockey(a)godaddy.com<mailto:sbockey@godaddy.com>>, Lori Schulman <lschulman(a)inta.org<mailto:lschulman@inta.org>>, Michelle DeSmyter <michelle.desmyter(a)icann.org<mailto:michelle.desmyter@icann.org>>, "gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Cc: "gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>" <gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>> Subject: RE: [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC Chat from SCI call 02 June 2016 I see Michelle sent out both the calendar invite and email invite for the next call taking place on 16 June at 18:00 UTC. Do you see the emails? One would have been from Michelle, the other from the policy calendar. Make sure to check your spam folders. Let me know. Thank you, Terri From: owner-gnso-secs(a)icann.org<mailto:owner-gnso-secs@icann.org> [mailto:owner-gnso-secs@icann.org] On Behalf Of Sara Bockey Sent: Thursday, June 02, 2016 3:41 PM To: Lori Schulman <lschulman(a)inta.org<mailto:lschulman@inta.org>>; Michelle DeSmyter <michelle.desmyter(a)icann.org<mailto:michelle.desmyter@icann.org>>; gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org> Cc: gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>; Sara Bockey <sbockey(a)godaddy.com<mailto:sbockey@godaddy.com>> Subject: [gnso-secs] Re: [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC Chat from SCI call 02 June 2016 I’ve had a similar issue. While I didn’t receive a calendar invite I had entered today’s meeting manually to my calendar during our last meeting 2 wks ago. Yesterday I added the AdobeConnect link (the entry was still there), but this morning it was gone. This is the second time this has happened but it’s only been with SCI for me. So strange! Sara From: <owner-gnso-improvem-impl-sc(a)icann.org<mailto:owner-gnso-improvem-impl-sc@icann.org>> on behalf of Lori Schulman <lschulman(a)inta.org<mailto:lschulman@inta.org>> Date: Thursday, June 2, 2016 at 1:22 PM To: Michelle DeSmyter <michelle.desmyter(a)icann.org<mailto:michelle.desmyter@icann.org>>, "gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Cc: "gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>" <gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>> Subject: [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC Chat from SCI call 02 June 2016 My apologies for today’s meeting. Once again, the call was dropped from my calendar. This seems to be an ongoing issue with ICANN invites not just for SCI but for other groups as well. I will work with my IT department to see if the problem is on our end. Lori S. Schulman Senior Director, Internet Policy International Trademark Association (INTA) +1-202-704-0408, Skype: lsschulman From: owner-gnso-improvem-impl-sc(a)icann.org<mailto:owner-gnso-improvem-impl-sc@icann.org> [mailto:owner-gnso-improvem-impl-sc@icann.org]On Behalf Of Michelle DeSmyter Sent: Thursday, June 02, 2016 3:47 PM To: gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org> Cc: gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> Subject: [gnso-improvem-impl-sc] Mp3, Attendance & AC Chat from SCI call 02 June 2016 Dear All, Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Thursday, 02 June 2016: http://audio.icann.org/gnso/gnso-sci-02jun16-en.mp3 <http://audio.icann.org/gnso/gnso-sci-02jun16-en.mp3> On page:http://gnso.icann.org/en/group-activities/calendar#june<x-msg://1/:http:/gnso.icann.org/en/group-activities/calendar#june> (transcripts and recording are found on the calendar page) Attendees: Anne Aikman-Scalese – IPC – Primary – Vice Chair Rudi Vansnick – NPOC –Primary –Chair Sara Bockey – RrSG – Primary Wolf-Ulrich Knoben – ISPCP – Primary Angie Graves – BC – Primary Renata Aquino-Ribeiro – NCUC - Alternate Apologies: Amr Elsadr – NCUC – Primary Lawrence Olawale-Roberts – BC - Alternate ICANN Staff: Mary Wong Julie Hedlund Glen de Saint Gery Michelle DeSmyter ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Michelle DeSmyter Adobe Chat Transcript 02 June 2016 Michelle DeSmyter:Dear All, Welcome to the Standing Committee on Improvements Implementation call on Thursday, 02 June 2016 at 18:00 UTC. Wolf-Ulrich Knoben:Hi all Sara Bockey:hello Rudi Vansnick:welcome Wolf-Ulrich, Sara Rudi Vansnick:waiting for the other members Rudi Vansnick:we have apologies from Amr Rudi Vansnick:welcome Angie, Anne Angie Graves:Thank you. Dialing in now Angie Graves:My apologies for my delay Wolf-Ulrich Knoben:now I understand the point... Anne Aikman-Scalese:I don't have a strong opinion either way - just would like to know what our draft language actually means in this regard. Anne Aikman-Scalese:We should add after "on an interim basis" the following (i.e. during the 14 days) Sara Bockey:I agree with Anne on #4...I think we should be explicit in what is meant and currently some could view this as a grey area Wolf-Ulrich Knoben:+1 Mary Wong:Shall we just insert "within the allotted time period" in 4, after "interim basis"? ie remove from 2 & 3 as noted, but iinsert in 4 for clarity? Anne Aikman-Scalese:@ Mary - that would certainly also work for me - for clarity Rudi Vansnick:good proposal Mary ... let's get agreement on this ... Anne Aikman-Scalese:FYI that was my original proposal - put in 4 the language you are taking out of the last sentence of 3. Mary Wong:@Anne, so it was! Anne Aikman-Scalese:I think we can still send out for consensus call with changes in language made today. Mary Wong:Two weeks from today will be 16 June, so Amr can provide a written update to the Council at that time, before people start traveling to Helsinki. Anne Aikman-Scalese:@Mary - sounds good! Anne Aikman-Scalese:When does GNSO meet in Helsinki? is there a weekend meeting before or no such meeting? (Not as to SCI - just a question.) Julie Hedlund:@Anne: The GNSO Council meeting is on Thursday, and a short meeting on Monday for preparation, and no weekend session. Anne Aikman-Scalese:Thank you Julie. I have Accountability on Sunday so was just checking. Michelle DeSmyter:Welcome Renata! renata aquino ribeiro:apologies for joining so late. connection issue. Julie Hedlund:Thanks so much everyone! renata aquino ribeiro:Planning for Hyderabad? Julie Hedlund:Drinks sound good :-) Anne Aikman-Scalese:Thanks everyone. Goodbye - hope we can all have a drink together in Helsinki! renata aquino ribeiro:ok thanks Sara Bockey:Thank you all! Mary Wong:Thanks all! Anne Aikman-Scalese:Thank you Rudi. Wolf-Ulrich Knoben:Thanks Rudi, Anne and all. See you in Helsinki ________________________________ This message and any attachments are intended only for the use of the individual or entity to which they are addressed. If the reader of this message or an attachment is not the intended recipient or the employee or agent responsible for delivering the message or attachment to the intended recipient you are hereby notified that any dissemination, distribution or copying of this message or any attachment is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the sender. The information transmitted in this message and any attachments may be privileged, is intended only for the personal and confidential use of the intended recipients, and is covered by the Electronic Communications Privacy Act, 18 U.S.C. §2510-2521.

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Re: [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC Chat from SCI call 02 June 2016
by Karel Douglas June 7, 2016

June 7, 2016

Thanks Anne, Noted. I'll do the needful. regards Karel On Mon, Jun 6, 2016 at 5:39 PM, Aikman-Scalese, Anne <AAikman(a)lrrc.com> wrote: > Karel, > > This language is now out for consensus call, meaning we must be contacting > our respective constituencies to verify that we all recommend proceeding > based on the agreed language for changes to the Operating Procedures. If > you did not receive this consensus call, please let staff know since we > have a deadline of June 16 to verify or object. > > > > Anne > > > > *Anne E. Aikman-Scalese* > > Of Counsel > > 520.629.4428 office > > 520.879.4725 fax > > AAikman(a)lrrc.com > > _____________________________ > > Lewis Roca Rothgerber Christie LLP > > One South Church Avenue, Suite 700 > > Tucson, Arizona 85701-1611 > > lrrc.com > > > > *From:* owner-gnso-improvem-impl-sc(a)icann.org [mailto: > owner-gnso-improvem-impl-sc(a)icann.org] *On Behalf Of *Karel Douglas > *Sent:* Monday, June 06, 2016 7:32 AM > *To:* Amr Elsadr > *Cc:* Sara Bockey; Terri Agnew; Lori Schulman; Michelle DeSmyter; > gnso-improvem-impl-sc(a)icann.org; gnso-secs(a)icann.org > *Subject:* Re: [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC Chat from > SCI call 02 June 2016 > > > > All, > > > > I had a chance to listen to the audio recording and I'm happy that the > issue concerning the constitutionality of the single interim vice-chair > conducting council business was discussed. Thanks Anne. > > > > I had raised this issue as it relates to the whether decisions can be made > by a sole interim Vice chair where the language envisions more then one > interim Vice Chair be appointed. > > > > I do like the suggested language proposed by Rudi , Julie etc and look > forward to seeing the 'hard' text and having further discussion on it at > the next meeting. Thanks. > > > > regards, > > > > Karel > > > > On Mon, Jun 6, 2016 at 7:46 AM, Karel Douglas <douglaskarel(a)gmail.com> > wrote: > > Dear All, > > > > Let me also apologise for not attending on this call. I cant recall > receiving an invite , hopefully I'll be at the next conf call. > > > > regards > > > > Karel > > > > On Sun, Jun 5, 2016 at 9:46 AM, Amr Elsadr <aelsadr(a)egyptig.org> wrote: > > Hi, > > > > Same here. Not having a calendar invite, I had checked the GNSO Calendar > to confirm that the SCI call was scheduled on June 2nd — just to be sure. > > > > I did however, receive an email notification from Terri on June 2nd for > the June 16th call. > > > > Thanks. > > > > Amr > > > > On Jun 2, 2016, at 10:53 PM, Sara Bockey <sbockey(a)godaddy.com> wrote: > > > > I’ve checked all files and I didn’t receive either of the emails. > > > > Sara > > > > *From: *Terri Agnew <terri.agnew(a)icann.org> > *Date: *Thursday, June 2, 2016 at 1:49 PM > *To: *Sara Bockey <sbockey(a)godaddy.com>, Lori Schulman <lschulman(a)inta.org>, > Michelle DeSmyter <michelle.desmyter(a)icann.org>, " > gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> > *Cc: *"gnso-secs(a)icann.org" <gnso-secs(a)icann.org> > *Subject: *RE: [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC Chat from > SCI call 02 June 2016 > > > > I see Michelle sent out both the calendar invite and email invite for the > next call taking place on 16 June at 18:00 UTC. > > > > Do you see the emails? One would have been from Michelle, the other from > the policy calendar. > > > > Make sure to check your spam folders. > > > > Let me know. > > > > Thank you, > > > > Terri > > > > > > *From:* owner-gnso-secs(a)icann.org [mailto:owner-gnso-secs@icann.org > <owner-gnso-secs(a)icann.org>] *On Behalf Of *Sara Bockey > *Sent:* Thursday, June 02, 2016 3:41 PM > *To:* Lori Schulman <lschulman(a)inta.org>; Michelle DeSmyter < > michelle.desmyter(a)icann.org>; gnso-improvem-impl-sc(a)icann.org > *Cc:* gnso-secs(a)icann.org; Sara Bockey <sbockey(a)godaddy.com> > *Subject:* [gnso-secs] Re: [gnso-improvem-impl-sc] RE: Mp3, Attendance & > AC Chat from SCI call 02 June 2016 > > > > I’ve had a similar issue. While I didn’t receive a calendar invite I had > entered today’s meeting manually to my calendar during our last meeting 2 > wks ago. Yesterday I added the AdobeConnect link (the entry was still > there), but this morning it was gone. This is the second time this has > happened but it’s only been with SCI for me. So strange! > > > > Sara > > > > *From: *<owner-gnso-improvem-impl-sc(a)icann.org> on behalf of Lori > Schulman <lschulman(a)inta.org> > *Date: *Thursday, June 2, 2016 at 1:22 PM > *To: *Michelle DeSmyter <michelle.desmyter(a)icann.org>, " > gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> > *Cc: *"gnso-secs(a)icann.org" <gnso-secs(a)icann.org> > *Subject: *[gnso-improvem-impl-sc] RE: Mp3, Attendance & AC Chat from SCI > call 02 June 2016 > > > > My apologies for today’s meeting. Once again, the call was dropped from > my calendar. This seems to be an ongoing issue with ICANN invites not just > for SCI but for other groups as well. I will work with my IT department to > see if the problem is on our end. > > > > Lori S. Schulman > > Senior Director, Internet Policy > > *International Trademark Association (INTA)* > > +1-202-704-0408, Skype: lsschulman > > > > *From:* owner-gnso-improvem-impl-sc(a)icann.org [ > mailto:owner-gnso-improvem-impl-sc@icann.org > <owner-gnso-improvem-impl-sc(a)icann.org>]*On Behalf Of *Michelle DeSmyter > *Sent:* Thursday, June 02, 2016 3:47 PM > *To:* gnso-improvem-impl-sc(a)icann.org > *Cc:* gnso-secs(a)icann.org > *Subject:* [gnso-improvem-impl-sc] Mp3, Attendance & AC Chat from SCI > call 02 June 2016 > > > > Dear All, > > Please find the MP3 recording of the Standing Committee on Improvements > Implementation meeting held on *Thursday, 02 June 2016: * > http://audio.icann.org/gnso/gnso-sci-02jun16-en.mp3 > > <http://audio.icann.org/gnso/gnso-sci-02jun16-en.mp3> > > > > On page:http://gnso.icann.org/en/group-activities/calendar#june > > > > (transcripts and recording are found on the calendar page) > > > > *Attendees:* > > Anne Aikman-Scalese – IPC – Primary – Vice Chair > > Rudi Vansnick – NPOC –Primary –Chair > > Sara Bockey – RrSG – Primary > > Wolf-Ulrich Knoben – ISPCP – Primary > > Angie Graves – BC – Primary > > Renata Aquino-Ribeiro – NCUC - Alternate > > > > *Apologies:* > > Amr Elsadr – NCUC – Primary > > Lawrence Olawale-Roberts – BC - Alternate > > > > *ICANN Staff:* > > Mary Wong > > Julie Hedlund > > Glen de Saint Gery > > Michelle DeSmyter > > > > > > ** Please let me know if your name has been left off the list ** > > Let me know if you have any questions. > > Thank you. > > Kind regards, > > Michelle DeSmyter > > > > *Adobe Chat Transcript 02 June 2016* > > Michelle DeSmyter:Dear All, Welcome to the Standing Committee on > Improvements Implementation call on Thursday, 02 June 2016 at 18:00 UTC. > > Wolf-Ulrich Knoben:Hi all > > Sara Bockey:hello > > Rudi Vansnick:welcome Wolf-Ulrich, Sara > > Rudi Vansnick:waiting for the other members > > Rudi Vansnick:we have apologies from Amr > > Rudi Vansnick:welcome Angie, Anne > > Angie Graves:Thank you. Dialing in now > > Angie Graves:My apologies for my delay > > Wolf-Ulrich Knoben:now I understand the point... > > Anne Aikman-Scalese:I don't have a strong opinion either way - just > would like to know what our draft language actually means in this regard. > > Anne Aikman-Scalese:We should add after "on an interim basis" the > following (i.e. during the 14 days) > > Sara Bockey:I agree with Anne on #4...I think we should be explicit in > what is meant and currently some could view this as a grey area > > Wolf-Ulrich Knoben:+1 > > Mary Wong:Shall we just insert "within the allotted time period" in 4, > after "interim basis"? ie remove from 2 & 3 as noted, but iinsert in 4 for > clarity? > > Anne Aikman-Scalese:@ Mary - that would certainly also work for me - > for clarity > > Rudi Vansnick:good proposal Mary ... let's get agreement on this ... > > Anne Aikman-Scalese:FYI that was my original proposal - put in 4 the > language you are taking out of the last sentence of 3. > > Mary Wong:@Anne, so it was! > > Anne Aikman-Scalese:I think we can still send out for consensus call > with changes in language made today. > > Mary Wong:Two weeks from today will be 16 June, so Amr can provide a > written update to the Council at that time, before people start traveling > to Helsinki. > > Anne Aikman-Scalese:@Mary - sounds good! > > Anne Aikman-Scalese:When does GNSO meet in Helsinki? is there a weekend > meeting before or no such meeting? (Not as to SCI - just a question.) > > Julie Hedlund:@Anne: The GNSO Council meeting is on Thursday, and a > short meeting on Monday for preparation, and no weekend session. > > Anne Aikman-Scalese:Thank you Julie. I have Accountability on Sunday so > was just checking. > > Michelle DeSmyter:Welcome Renata! > > renata aquino ribeiro:apologies for joining so late. connection issue. > > Julie Hedlund:Thanks so much everyone! > > renata aquino ribeiro:Planning for Hyderabad? > > Julie Hedlund:Drinks sound good :-) > > Anne Aikman-Scalese:Thanks everyone. Goodbye - hope we can all have a > drink together in Helsinki! > > renata aquino ribeiro:ok thanks > > Sara Bockey:Thank you all! > > Mary Wong:Thanks all! > > Anne Aikman-Scalese:Thank you Rudi. > > Wolf-Ulrich Knoben:Thanks Rudi, Anne and all. See you in Helsinki > > > > > > > > > > ------------------------------ > > This message and any attachments are intended only for the use of the > individual or entity to which they are addressed. If the reader of this > message or an attachment is not the intended recipient or the employee or > agent responsible for delivering the message or attachment to the intended > recipient you are hereby notified that any dissemination, distribution or > copying of this message or any attachment is strictly prohibited. If you > have received this communication in error, please notify us immediately by > replying to the sender. The information transmitted in this message and any > attachments may be privileged, is intended only for the personal and > confidential use of the intended recipients, and is covered by the > Electronic Communications Privacy Act, 18 U.S.C. §2510-2521. >

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Re: [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC Chat from SCI call 02 June 2016
by Sara Bockey June 6, 2016

June 6, 2016

I’ve had a similar issue. While I didn’t receive a calendar invite I had entered today’s meeting manually to my calendar during our last meeting 2 wks ago. Yesterday I added the AdobeConnect link (the entry was still there), but this morning it was gone. This is the second time this has happened but it’s only been with SCI for me. So strange! Sara From: <owner-gnso-improvem-impl-sc(a)icann.org> on behalf of Lori Schulman <lschulman(a)inta.org> Date: Thursday, June 2, 2016 at 1:22 PM To: Michelle DeSmyter <michelle.desmyter(a)icann.org>, "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Cc: "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC Chat from SCI call 02 June 2016 My apologies for today’s meeting. Once again, the call was dropped from my calendar. This seems to be an ongoing issue with ICANN invites not just for SCI but for other groups as well. I will work with my IT department to see if the problem is on our end. Lori S. Schulman Senior Director, Internet Policy International Trademark Association (INTA) +1-202-704-0408, Skype: lsschulman From: owner-gnso-improvem-impl-sc(a)icann.org [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of Michelle DeSmyter Sent: Thursday, June 02, 2016 3:47 PM To: gnso-improvem-impl-sc(a)icann.org Cc: gnso-secs(a)icann.org Subject: [gnso-improvem-impl-sc] Mp3, Attendance & AC Chat from SCI call 02 June 2016 Dear All, Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Thursday, 02 June 2016: http://audio.icann.org/gnso/gnso-sci-02jun16-en.mp3 <http://audio.icann.org/gnso/gnso-sci-02jun16-en.mp3> On page:http://gnso.icann.org/en/group-activities/calendar#june<:http:/gnso.icann.org/en/group-activities/calendar#june> (transcripts and recording are found on the calendar page) Attendees: Anne Aikman-Scalese – IPC – Primary – Vice Chair Rudi Vansnick – NPOC –Primary –Chair Sara Bockey – RrSG – Primary Wolf-Ulrich Knoben – ISPCP – Primary Angie Graves – BC – Primary Renata Aquino-Ribeiro – NCUC - Alternate Apologies: Amr Elsadr – NCUC – Primary Lawrence Olawale-Roberts – BC - Alternate ICANN Staff: Mary Wong Julie Hedlund Glen de Saint Gery Michelle DeSmyter ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Michelle DeSmyter Adobe Chat Transcript 02 June 2016 Michelle DeSmyter:Dear All, Welcome to the Standing Committee on Improvements Implementation call on Thursday, 02 June 2016 at 18:00 UTC. Wolf-Ulrich Knoben:Hi all Sara Bockey:hello Rudi Vansnick:welcome Wolf-Ulrich, Sara Rudi Vansnick:waiting for the other members Rudi Vansnick:we have apologies from Amr Rudi Vansnick:welcome Angie, Anne Angie Graves:Thank you. Dialing in now Angie Graves:My apologies for my delay Wolf-Ulrich Knoben:now I understand the point... Anne Aikman-Scalese:I don't have a strong opinion either way - just would like to know what our draft language actually means in this regard. Anne Aikman-Scalese:We should add after "on an interim basis" the following (i.e. during the 14 days) Sara Bockey:I agree with Anne on #4...I think we should be explicit in what is meant and currently some could view this as a grey area Wolf-Ulrich Knoben:+1 Mary Wong:Shall we just insert "within the allotted time period" in 4, after "interim basis"? ie remove from 2 & 3 as noted, but iinsert in 4 for clarity? Anne Aikman-Scalese:@ Mary - that would certainly also work for me - for clarity Rudi Vansnick:good proposal Mary ... let's get agreement on this ... Anne Aikman-Scalese:FYI that was my original proposal - put in 4 the language you are taking out of the last sentence of 3. Mary Wong:@Anne, so it was! Anne Aikman-Scalese:I think we can still send out for consensus call with changes in language made today. Mary Wong:Two weeks from today will be 16 June, so Amr can provide a written update to the Council at that time, before people start traveling to Helsinki. Anne Aikman-Scalese:@Mary - sounds good! Anne Aikman-Scalese:When does GNSO meet in Helsinki? is there a weekend meeting before or no such meeting? (Not as to SCI - just a question.) Julie Hedlund:@Anne: The GNSO Council meeting is on Thursday, and a short meeting on Monday for preparation, and no weekend session. Anne Aikman-Scalese:Thank you Julie. I have Accountability on Sunday so was just checking. Michelle DeSmyter:Welcome Renata! renata aquino ribeiro:apologies for joining so late. connection issue. Julie Hedlund:Thanks so much everyone! renata aquino ribeiro:Planning for Hyderabad? Julie Hedlund:Drinks sound good :-) Anne Aikman-Scalese:Thanks everyone. Goodbye - hope we can all have a drink together in Helsinki! renata aquino ribeiro:ok thanks Sara Bockey:Thank you all! Mary Wong:Thanks all! Anne Aikman-Scalese:Thank you Rudi. Wolf-Ulrich Knoben:Thanks Rudi, Anne and all. See you in Helsinki

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Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures
by Karel Douglas June 6, 2016

June 6, 2016

Thanks Anne, I agree with you. Karel On Wed, Jun 1, 2016 at 7:05 PM, Aikman-Scalese, Anne <AAikman(a)lrrc.com> wrote: > Thanks to all for the discussion and to staff as well for helpful > changes. Thanks also to Wolf-Ulrich in relation to timetable edits. > Regarding the question of whether a single Vice Chair can conduct business > of Council and conduct meetings, I question whether that can be done when > we are waiting for one House to appoint its vacant Vice Chair seat while > the other House has already appointed and yet the 14 day deadline has not > yet passed. I don’t think there should be a race to appoint Vice Chairs > by either House, although of course this should be done as soon as possible > but sometimes it takes time to agree, especially in the NCPH I think. > > > > I assume Rudi will be conducting the June 2 call. > > Anne > > > > *Anne E. Aikman-Scalese* > > Of Counsel > > 520.629.4428 office > > 520.879.4725 fax > > AAikman(a)lrrc.com > > _____________________________ > > Lewis Roca Rothgerber Christie LLP > > One South Church Avenue, Suite 700 > > Tucson, Arizona 85701-1611 > > lrrc.com > > > > *From:* owner-gnso-improvem-impl-sc(a)icann.org [mailto: > owner-gnso-improvem-impl-sc(a)icann.org] *On Behalf Of *Karel Douglas > *Sent:* Monday, May 23, 2016 10:48 AM > *To:* Amr Elsadr > *Cc:* Julie Hedlund; gnso-improvem-impl-sc(a)icann.org > *Subject:* Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair > Procedures > > > > Thanks Amr, > > > > Your reply is greatly appreciated. Sorry about the ambiguity. I was > looking at the By-laws, etc and trying to get a better feel of the task > at hand. > > > > I may have over-read the rules and hence my curiosity was peaked . > > > > I was looking for the role / functions of "Vice-Chairman" etc. Some > By-laws specifically state the functions of the Chairman and > Vice-Chairman and then indicate when they can act etc. > > > > My question was a bit academic - Where only one Vice-Chairman (interim or > otherwise) has been appointed does that Vice-Chairman have 'legal > capacity' to conduct council business where the By-law specifically > states that there should be 2 Vice Chairs appointed. Thus there is not > a properly constituted body. This is despite the fact that I understand > that one (1) VC can conduct council business. > > > > Thanks again and sorry about the distraction from your good work on the > above sections. > > > > > > Regards > > > > Karel > > > > On Mon, May 23, 2016 at 8:48 AM, Amr Elsadr <aelsadr(a)egyptig.org> wrote: > > Hi, > > > > This sounds better to me. I had also considered suggesting this change > when I introduced the bracketed text, but didn’t want to confuse anyone, > and figured using consistent language at the time was clearer (since “the > vacant House” was already in the text at the time). > > > > Thanks. > > > > Amr > > > > On May 20, 2016, at 8:33 PM, Julie Hedlund <julie.hedlund(a)icann.org> > wrote: > > > > Dear SCI members, > > > > Mary and I have a minor suggested change for your consideration: For the > sentences in sections 2.2.1(1) and 2.2.1(2) instead of “the vacant House” > we suggest that it might be more clear to say, “the House with the vacant > Vice-Chair position”. > > > > Kind regards, > > Julie > > > > Julie Hedlund, Policy Director > > > > *From: *<owner-gnso-improvem-impl-sc(a)icann.org> on behalf of Julie > Hedlund <julie.hedlund(a)icann.org> > *Date: *Friday, May 20, 2016 at 9:42 AM > *To: *"gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> > *Subject: *[gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair > Procedures > > > > Dear SCI members, > > > > Please see the attached second revision of the Chair/Vice Chair Procedures > for your review based on the discussion during yesterday’s SCI call. Per > the actions items from the call the second revision contains the following > changes: > > > > 1. Revised the following sentence in sections 2.2.1(1) and 2.2.1(2) > to include the bracketed text: “The deadline for the vacant House to > designate its Interim Vice Chair is [no later than 23h59 Coordinate > Universal Time (UTC)] 14 calendar days following the Council meeting at > which no Chair was conclusively elected.” > > 2. Change the title of the table to “Chair Election Timeline” and > include the suggested changes from Wolf-Ulrich in the table as follows: The > date for the NomCom selectees announcement should also apply for the > announcement of new councilors sent by the SGs/Cs. Changed the title of > the third column to “time available”, and changed the time available for > candidates to submit statements to 12 days. > > > > Please send any comments or edits to the list and we will hope to finalize > these procedures by the next SCI call on 02 June. > > > > Kind regards, > > Julie > > > > Julie Hedlund, Policy Director > > > > *From: *<owner-gnso-improvem-impl-sc(a)icann.org> on behalf of Julie > Hedlund <julie.hedlund(a)icann.org> > *Date: *Friday, May 20, 2016 at 9:12 AM > *To: *WUKnoben <wolf-ulrich.knoben(a)t-online.de>, " > gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> > *Subject: *Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair > Procedures > > > > Dear Wolf-Ulrich, > > > > Thank you very much for your helpful edits. I’ll include them in the > revised version of the document that I will send out later today. > > > > Kind regards, > > Julie > > > > Julie Hedlund, Policy Director > > > > *From: *<owner-gnso-improvem-impl-sc(a)icann.org> on behalf of WUKnoben < > wolf-ulrich.knoben(a)t-online.de> > *Reply-To: *WUKnoben <wolf-ulrich.knoben(a)t-online.de> > *Date: *Thursday, May 19, 2016 at 5:27 PM > *To: *Julie Hedlund <julie.hedlund(a)icann.org>, " > gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> > *Subject: *Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair > Procedures > > > > All, > > > > following the SCI call I’ve slightly revised the election table (see > attached). I think the date for the NomCom selectees announcement should > also apply for the announcement of new councillors sent by the SGs/Cs. > > > Best regards > > Wolf-Ulrich > > > > *From:* Julie Hedlund <julie.hedlund(a)icann.org> > > *Sent:* Monday, May 16, 2016 6:47 PM > > *To:* gnso-improvem-impl-sc(a)icann.org > > *Subject:* [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures > > > > Dear SCI members, > > > > Per the action items below from our meeting on 05 May, Mary and I have > drafted the attached revised procedures on Chair/Vice-Chair Elections that > are proposed to be included in Section 2.2 of the GNSO Operating > Procedures. Many thanks to Amr for his suggestion below concerning > additional language, which we have included in brackets. > > > > Please provide any comments on the list, and we can also discuss the > proposed language during the SCI call on Thursday, 19 May, at our usual > time of 1800 UTC. > > > > Kind regards, > > Julie > > > > Julie Hedlund, Policy Director > > > > *From: *<owner-gnso-improvem-impl-sc(a)icann.org> on behalf of Julie > Hedlund <julie.hedlund(a)icann.org> > *Date: *Monday, May 9, 2016 at 10:59 AM > *To: *Amr Elsadr <aelsadr(a)egyptig.org> > *Cc: *"gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> > *Subject: *Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016 > > > > Hi Amr, > > > > Thank you for your helpful comments and the suggested language for > Scenarios 2 and 3. When staff send around the revised Operating Procedures > with the Section 2.2 new language, we’ll include your suggestion in > brackets. > > > > Kind regards, > > Julie > > > > Julie Hedlund, Policy Director > > > > *From: *Amr Elsadr <aelsadr(a)egyptig.org> > *Date: *Sunday, May 8, 2016 at 11:26 AM > *To: *Julie Hedlund <julie.hedlund(a)icann.org> > *Cc: *"gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> > *Subject: *Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016 > > > > Hi, > > > > On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund(a)icann.org> > wrote: > > > > [SNIP] > > > > *ACTION ITEMS:* > > > > *Chair/Vice Chair Elections:* > > 1. Staff will produce a revision of Section 2.2 of the GNSO Operating > Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the > final proposed language below. > 2. SCI members will review the revision on the list and finalize it no > later than at the 19 May meeting. > 3. Staff will submit the final revision for a Consensus Call for two > weeks (19 May to 02 June). > 4. Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison > to the GNSO Council, will send an update to the Council on its list for > possible discussion in Helsinki. > > These all seem good to me, but I have a suggestion for some additional > language that I will explain below. I don’t know if this should be included > in the section 2.2 revision, or not. > > > > > > *Discussion re: Public Comment on Proposed Revisions:* > > > > SCI members should review and discuss on the list whether to initiate a > 40-day public comment period only on the revisions to the GNSO Operating > Procedures relating to motions and amendments, but to wait to submit a > complete set of revisions for GNSO Council approval once a separate 40-day > public comment process on revisions relating to Chair/Vice Chair elections > is completed. Staff notes that until the revised version of the GNSO > Operating Procedures is published, the GNSO Council will follow their > current informal process relating to motions and amendments. The only > change from the current process in the revision to the Operating Procedures > is that discussion and voting on the motion at the Council meeting cannot > proceed without a second (current informal process allows for discussion, > but not voting, on a motion without a second). > > > > I agree with the explanation of where things currently stand here, so see > no urgency in producing an earlier and separate public comment period for > the changes that the SCI is recommending to guidelines on > motions/amendments. If the SCI had recommended changes to the current > informal practice, then there might have been a reason to try to get this > done more quickly. However, since the SCI hasn’t suggested any significant > changes, delaying this in order to package it with the Council elections > topic shouldn’t have any impact on Council business. > > > > > > *Chair/Vice Chair Elections Final Proposed Language:* > > > > *ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) > Councilor? Should new/incoming Councilors be eligible to stand for > election?* > > See Section 2.2(b), which provides that a candidate for GNSO Chair “does > not need to be a member of a house, but must be a member of the GNSO > Council.” With the ICANN Bylaws prescribing that a Council member’s term > begins and ends at the conclusion of an ICANN annual general meeting, > Section 2.2(b) as phrased would seem to limit candidates for the Chair to > only incumbent, continuing Council members. > > Final Proposed Language: "A candidate for GNSO Council Chair does not need > to be a member of a house, but must be a [continuing or incoming] member of > the GNSO Council." (Change to the GNSO Operating Procedures in brackets.) > > > > *ISSUE 2: Scenarios **relating to the** gap to be addressed when the Vice > Chairs' terms end at the same time as that of the Chair, and no Chair is > conclusively elected by that time.* > > > > *SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs > are continuing on the Council.* > > Final Proposed Language: “In the case where no Chair is conclusively > elected, the two Vice Chairs shall jointly oversee the Chair election and > conduct Council business until such time as a new Chair is elected.” > > *SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair > is continuing on the Council, while the other Vice Chair’s term on the > Council is ending. * > > Final Proposed Language: “In the case where one of Vice-Chair's terms on > the Council ends at the same time as the Chair, and no Chair is > conclusively elected, the House with a vacant Vice-Chair position shall > designate an Interim Vice Chair from within this House to join the > continuing Vice Chair to oversee the Chair election and conduct Council > business. The deadline for the vacant House to designate its Interim Vice > Chair is 14 calendar days following the Council meeting at which no Chair > was conclusively elected.” > > > > I’m wondering if this language may seem ambiguous to some readers, or > possibly even lead to a misunderstanding in the future. One could possibly > interpret it to mean that if the house that needs to appoint an interim > vice-chair fails to do so within 14 days, then the process would be > required to proceed to scenario 3…, or more likely scenario 4. I wonder if > it would be helpful to add a sentence at the end like this: *“Should the > vacant House fail to appoint an interim Vice-Chair within the allotted time > period, the continuing Vice-Chair from the other House will serve as an > Interim Vice-Chair alone until a Council Chair is elected.”* > > > > > > *SCENARIO 3: A new GNSO Council Chair is not elected in the first round, > and neither of the two Vice Chairs is continuing on the Council. * > > Final Proposed Language: “In the case where both Vice-Chairs’ terms on the > Council end at the same time as the Chair, and no Chair is conclusively > elected, this procedure would apply: Each House should designate a new or > continuing Councilor from within its respective House, to temporarily fill > the role of Vice Chair on an interim basis, not as an elected Vice Chair. > The deadline for each House to designate its Interim Vice Chair is 14 > calendar days following the Council meeting at which no Chair was > conclusively elected. The Designated Interim Vice Chairs will co-chair the > Chair election and conduct Council business until such time as a Chair is > conclusively elected. Once the election is completed their service in those > roles would end. Candidates for Chair will not be eligible to serve as > Designated Interim Vice Chairs, to avoid potential conflicts of interest. > However, Interim Vice Chairs are not prohibited from being appointed as > continuing Vice Chairs by their respective Houses following a successful > Chair election.” > > > > Again, we may need the language to be specific on that one House > appointing an interim vice-chair is enough not to proceed to scenario 4. > > > > > > *SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two > Vice Chairs is continuing on the Council, and the Houses do not designate > Interim Vice Chairs.* > > Final Proposed Language: “If both Houses should fail to temporarily fill > the role of Vice Chair on an interim basis, the non-voting NCA will be > designated Interim Chair to oversee the election and conduct Council > business until such time as a Chair is conclusively elected. The deadline > for each House to designate its Interim Vice Chair is 14 calendar days > following the Council meeting at which no Chair was conclusively elected." > > > > Lets hope it never comes to this!! :) > > > > Thanks. > > > > Amr > > > > > > > > ------------------------------ > > This message and any attachments are intended only for the use of the > individual or entity to which they are addressed. If the reader of this > message or an attachment is not the intended recipient or the employee or > agent responsible for delivering the message or attachment to the intended > recipient you are hereby notified that any dissemination, distribution or > copying of this message or any attachment is strictly prohibited. If you > have received this communication in error, please notify us immediately by > replying to the sender. The information transmitted in this message and any > attachments may be privileged, is intended only for the personal and > confidential use of the intended recipients, and is covered by the > Electronic Communications Privacy Act, 18 U.S.C. §2510-2521. >

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Pre-ICANN56 Policy Update Webinar Announcement
by Nathalie Peregrine June 2, 2016

June 2, 2016

PRE-ICANN56 POLICY UPDATE WEBINAR <https://www.icann.org/news/announcement-2016-06-02-en#><https://www.icann.org/news/announcement-2016-06-02-en#><https://www.icann.org/news/announcement-2016-06-02-en#><https://www.icann.org/news/announcement-2016-06-02-en#><https://www.icann.org/news/announcement-2016-06-02-en#><https://www.icann.org/news/announcement-2016-06-02-en#> Please RSVP via this form<http://goo.gl/forms/NEFg46A88QnWK8Z33> by 10 June 2016. Remote participation details will be sent the week of 13 June 2016. The ICANN Policy Development Support Team will provide a Policy Update Webinar on Thursday, 16 June 2016 at 10:00 UTC and 19:00 UTC, in preparation for the upcoming ICANN Policy Forum in Helsinki. The purpose of the webinar is to summarize policy activities across the ICANN policy development community and briefing the community on the Cross-Community sessions taking place in Helsinki. Cross-Community Sessions Briefings: * ICANN Accountability & Cross-Community Working Group (CCWG) Update * Charter for the Cross-Community Working Group (CCWG) on the use of new generic Top Level Domain (gTLD) Auction Proceeds * Draft Framework of Principles for Future Cross-Community Working Groups * New gTLD Subsequent Procedures Policy Development Process (PDP) * Next Generation generic Top Level Domain (gTLD) Registration Directory Service (WHOIS) Policy Development Process (PDP) * Review of All Rights Protection Mechanisms in all generic Top Level Domains (gTLDs) Policy Development Process (PDP) Supporting Organizations & Advisory Committee Updates: * Address Supporting Organization (ASO) and Regional Internet Registries (RIR) Policy Development * Country Code Names Supporting Organization (ccNSO) * ICANN Operational Plan & Budget * Country & Other Geographic Names Forum * Generic Names Supporting Organization (GNSO) * GNSO Review * Possible Modification of the WHOIS Conflicts with Local Law Procedure * At-Large Advisory Committee (ALAC) and At-Large Community * Policy Advice Development * Next Steps on the At-Large Review * Activities at ICANN56, including Outreach and Engagement and Regional At-Large Organizations (RALO) Sessions * Government Advisory Committee (GAC) * 2-Character Labels and Country Names as Second Level Domains in New generic Top Level Domains (gTLDs) * Advice Effectiveness * Privacy and Proxy Services Accreditation * International Governmental Organization (IGO) Acronyms Protections in New generic Top Level Domains (gTLDs) * Root Server System Advisory Committee (RSSAC) Advisory * Security and Stability Advisory Committee (SSAC) * Publications * DNSSEC Workshop The two sessions are duplicates, scheduled to accommodate different time zones. Each session runs for 90 minutes and will be conducted in English. The webinar will be conducted in Adobe Connect along with a dial-in conference bridge for audio. Participants will have the opportunity to ask questions at the end of each session. During the course of the webinar, questions may be submitted using the chat function in Adobe Connect. Recordings of the webinars will be made available here<https://www.icann.org/resources/pages/presentations-2012-08-27-en>. The Policy Development Support Team is always available to answer any questions via email at policyinfo(a)icann.org<mailto:policyinfo@icann.org>. Please RSVP via this form<http://goo.gl/forms/NEFg46A88QnWK8Z33> by 10 June 2016. Remote participation details will be sent the week of 13 June 2016.

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Actions: SCI Meeting 02 June 2016
by Julie Hedlund June 2, 2016

June 2, 2016

Dear SCI members, Please see below the actions captured from the SCI meeting held on 02 June. Please let us know if you have any questions or comments. The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 16 June at the usual time of 1800 UTC. Please note that there will be no meeting of the SCI during the ICANN 56 meeting in Helsinki. Kind regards, Julie Julie Hedlund, Policy Director ACTION ITEMS: Chair/Vice Chair Elections: In Section 2.2 (2) delete the phrase "within the allotted time period" in the sentence “Should the House with the vacant Vice-Chair position fail to appoint an interim Vice-Chair within the allotted time period, the continuing Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a new Chair is conclusively elected.” Show the deletion in strikeout. In Section 2.2 (3) delete the phrase "within the allotted time period" in the sentence “Should the House with the vacant Vice-Chair position fail to designate an interim Vice-Chair within the allotted time period, the Designated Interim Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a new Chair is conclusively elected.” Show the deletion in strikeout. In Section 2.2 (4) insert the phrase “within the allotted time period” after “on an interim basis” in the sentence “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated the Interim Chair to oversee the Chair election and conduct Council business until such time as a Chair is conclusively elected.” Show the addition in brackets. Staff will submit the final revision for a Consensus Call for two weeks (02-16 June). Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the GNSO Council list.

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Mp3, Attendance & AC Chat from SCI call 02 June 2016
by Michelle DeSmyter June 2, 2016

June 2, 2016

Dear All, Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Thursday, 02 June 2016: http://audio.icann.org/gnso/gnso-sci-02jun16-en.mp3 <http://audio.icann.org/gnso/gnso-sci-02jun16-en.mp3> On page:http://gnso.icann.org/en/group-activities/calendar#june (transcripts and recording are found on the calendar page) Attendees: Anne Aikman-Scalese - IPC - Primary - Vice Chair Rudi Vansnick - NPOC -Primary -Chair Sara Bockey - RrSG - Primary Wolf-Ulrich Knoben - ISPCP - Primary Angie Graves - BC - Primary Renata Aquino-Ribeiro - NCUC - Alternate Apologies: Amr Elsadr - NCUC - Primary Lawrence Olawale-Roberts - BC - Alternate ICANN Staff: Mary Wong Julie Hedlund Glen de Saint Gery Michelle DeSmyter ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Michelle DeSmyter Adobe Chat Transcript 02 June 2016 Michelle DeSmyter:Dear All, Welcome to the Standing Committee on Improvements Implementation call on Thursday, 02 June 2016 at 18:00 UTC. Wolf-Ulrich Knoben:Hi all Sara Bockey:hello Rudi Vansnick:welcome Wolf-Ulrich, Sara Rudi Vansnick:waiting for the other members Rudi Vansnick:we have apologies from Amr Rudi Vansnick:welcome Angie, Anne Angie Graves:Thank you. Dialing in now Angie Graves:My apologies for my delay Wolf-Ulrich Knoben:now I understand the point... Anne Aikman-Scalese:I don't have a strong opinion either way - just would like to know what our draft language actually means in this regard. Anne Aikman-Scalese:We should add after "on an interim basis" the following (i.e. during the 14 days) Sara Bockey:I agree with Anne on #4...I think we should be explicit in what is meant and currently some could view this as a grey area Wolf-Ulrich Knoben:+1 Mary Wong:Shall we just insert "within the allotted time period" in 4, after "interim basis"? ie remove from 2 & 3 as noted, but iinsert in 4 for clarity? Anne Aikman-Scalese:@ Mary - that would certainly also work for me - for clarity Rudi Vansnick:good proposal Mary ... let's get agreement on this ... Anne Aikman-Scalese:FYI that was my original proposal - put in 4 the language you are taking out of the last sentence of 3. Mary Wong:@Anne, so it was! Anne Aikman-Scalese:I think we can still send out for consensus call with changes in language made today. Mary Wong:Two weeks from today will be 16 June, so Amr can provide a written update to the Council at that time, before people start traveling to Helsinki. Anne Aikman-Scalese:@Mary - sounds good! Anne Aikman-Scalese:When does GNSO meet in Helsinki? is there a weekend meeting before or no such meeting? (Not as to SCI - just a question.) Julie Hedlund:@Anne: The GNSO Council meeting is on Thursday, and a short meeting on Monday for preparation, and no weekend session. Anne Aikman-Scalese:Thank you Julie. I have Accountability on Sunday so was just checking. Michelle DeSmyter:Welcome Renata! renata aquino ribeiro:apologies for joining so late. connection issue. Julie Hedlund:Thanks so much everyone! renata aquino ribeiro:Planning for Hyderabad? Julie Hedlund:Drinks sound good :-) Anne Aikman-Scalese:Thanks everyone. Goodbye - hope we can all have a drink together in Helsinki! renata aquino ribeiro:ok thanks Sara Bockey:Thank you all! Mary Wong:Thanks all! Anne Aikman-Scalese:Thank you Rudi. Wolf-Ulrich Knoben:Thanks Rudi, Anne and all. See you in Helsinki

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REMINDER FOR REVIEW(2): Chair/Vice-Chair Procedures
by Julie Hedlund June 2, 2016

June 2, 2016

Dear SCI members, Just a reminder to review the proposed language. We have attached it as version 2 with the changes suggested by staff. The suggested changes in sections 2.2.1(1) and 2.2.1(2) are included in brackets and the words “vacant House” are shown as stricken. Our next meeting is next week Thursday, 02 June, at the usual time of 1800 UTC. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Monday, May 23, 2016 at 1:36 PM To: Lawrence Olawale-Roberts <icann(a)microboss.org>, Amr Elsadr <aelsadr(a)egyptig.org> Cc: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures Hi Lawrence, Thank you very much for your support of the revised language. Kind regards, Julie From: Lawrence Olawale-Roberts <icann(a)microboss.org> Date: Monday, May 23, 2016 at 1:28 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, Amr Elsadr <aelsadr(a)egyptig.org> Cc: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: RE: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures Hi All, I am in support of the suggested edit by Julie and Mary as it helps to provide further clarity for sections 2.2.1(1) and 2.2.1(2) on the issue of the house with the vacant Vice-Chair position. I would love that we adopt it. Warm regards, Lawrence From: Julie Hedlund Sent: ‎5/‎23/‎2016 3:08 PM To: Amr Elsadr Cc: gnso-improvem-impl-sc(a)icann.org Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures Hi Amr, Thank you very much for your helpful comments. We are glad that you agree the language is an improvement. Kind regards, Julie From: Amr Elsadr <aelsadr(a)egyptig.org> Date: Monday, May 23, 2016 at 8:48 AM To: Julie Hedlund <julie.hedlund(a)icann.org> Cc: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures Hi, This sounds better to me. I had also considered suggesting this change when I introduced the bracketed text, but didn’t want to confuse anyone, and figured using consistent language at the time was clearer (since “the vacant House” was already in the text at the time). Thanks. Amr On May 20, 2016, at 8:33 PM, Julie Hedlund <julie.hedlund(a)icann.org> wrote: Dear SCI members, Mary and I have a minor suggested change for your consideration: For the sentences in sections 2.2.1(1) and 2.2.1(2) instead of “the vacant House” we suggest that it might be more clear to say, “the House with the vacant Vice-Chair position”. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, May 20, 2016 at 9:42 AM To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures Dear SCI members, Please see the attached second revision of the Chair/Vice Chair Procedures for your review based on the discussion during yesterday’s SCI call. Per the actions items from the call the second revision contains the following changes: 1. Revised the following sentence in sections 2.2.1(1) and 2.2.1(2) to include the bracketed text: “The deadline for the vacant House to designate its Interim Vice Chair is [no later than 23h59 Coordinate Universal Time (UTC)] 14 calendar days following the Council meeting at which no Chair was conclusively elected.” 2. Change the title of the table to “Chair Election Timeline” and include the suggested changes from Wolf-Ulrich in the table as follows: The date for the NomCom selectees announcement should also apply for the announcement of new councilors sent by the SGs/Cs. Changed the title of the third column to “time available”, and changed the time available for candidates to submit statements to 12 days. Please send any comments or edits to the list and we will hope to finalize these procedures by the next SCI call on 02 June. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, May 20, 2016 at 9:12 AM To: WUKnoben <wolf-ulrich.knoben(a)t-online.de>, "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures Dear Wolf-Ulrich, Thank you very much for your helpful edits. I’ll include them in the revised version of the document that I will send out later today. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org> on behalf of WUKnoben <wolf-ulrich.knoben(a)t-online.de> Reply-To: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Date: Thursday, May 19, 2016 at 5:27 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures All, following the SCI call I’ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs. Best regards Wolf-Ulrich From: Julie Hedlund Sent: Monday, May 16, 2016 6:47 PM To: gnso-improvem-impl-sc(a)icann.org Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures Dear SCI members, Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures. Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets. Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Monday, May 9, 2016 at 10:59 AM To: Amr Elsadr <aelsadr(a)egyptig.org> Cc: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016 Hi Amr, Thank you for your helpful comments and the suggested language for Scenarios 2 and 3. When staff send around the revised Operating Procedures with the Section 2.2 new language, we’ll include your suggestion in brackets. Kind regards, Julie Julie Hedlund, Policy Director From: Amr Elsadr <aelsadr(a)egyptig.org> Date: Sunday, May 8, 2016 at 11:26 AM To: Julie Hedlund <julie.hedlund(a)icann.org> Cc: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016 Hi, On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund(a)icann.org> wrote: [SNIP] [The entire original message is not included.]

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Re: [gnso-improvem-impl-sc] REMINDER FOR REVIEW(2): Chair/Vice-Chair Procedures
by Sara Bockey May 27, 2016

May 27, 2016

Looks good to me. Best, Sara From: <owner-gnso-improvem-impl-sc(a)icann.org<mailto:owner-gnso-improvem-impl-sc@icann.org>> on behalf of Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>> Date: Thursday, May 26, 2016 at 1:31 PM To: Lawrence Olawale-Roberts <icann(a)microboss.org<mailto:icann@microboss.org>>, Amr Elsadr <aelsadr(a)egyptig.org<mailto:aelsadr@egyptig.org>> Cc: "gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Subject: [gnso-improvem-impl-sc] REMINDER FOR REVIEW(2): Chair/Vice-Chair Procedures Dear SCI members, Just a reminder to review the proposed language. We have attached it as version 2 with the changes suggested by staff. The suggested changes in sections 2.2.1(1) and 2.2.1(2) are included in brackets and the words “vacant House” are shown as stricken. Our next meeting is next week Thursday, 02 June, at the usual time of 1800 UTC. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org<mailto:owner-gnso-improvem-impl-sc@icann.org>> on behalf of Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>> Date: Monday, May 23, 2016 at 1:36 PM To: Lawrence Olawale-Roberts <icann(a)microboss.org<mailto:icann@microboss.org>>, Amr Elsadr <aelsadr(a)egyptig.org<mailto:aelsadr@egyptig.org>> Cc: "gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures Hi Lawrence, Thank you very much for your support of the revised language. Kind regards, Julie From: Lawrence Olawale-Roberts <icann(a)microboss.org<mailto:icann@microboss.org>> Date: Monday, May 23, 2016 at 1:28 PM To: Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>>, Amr Elsadr <aelsadr(a)egyptig.org<mailto:aelsadr@egyptig.org>> Cc: "gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Subject: RE: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures Hi All, I am in support of the suggested edit by Julie and Mary as it helps to provide further clarity for sections 2.2.1(1) and 2.2.1(2) on the issue of the house with the vacant Vice-Chair position. I would love that we adopt it. Warm regards, Lawrence ________________________________ From: Julie Hedlund<mailto:julie.hedlund@icann.org> Sent: ‎5/‎23/‎2016 3:08 PM To: Amr Elsadr<mailto:aelsadr@egyptig.org> Cc: gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org> Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures Hi Amr, Thank you very much for your helpful comments. We are glad that you agree the language is an improvement. Kind regards, Julie From: Amr Elsadr <aelsadr(a)egyptig.org<mailto:aelsadr@egyptig.org>> Date: Monday, May 23, 2016 at 8:48 AM To: Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>> Cc: "gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures Hi, This sounds better to me. I had also considered suggesting this change when I introduced the bracketed text, but didn’t want to confuse anyone, and figured using consistent language at the time was clearer (since “the vacant House” was already in the text at the time). Thanks. Amr On May 20, 2016, at 8:33 PM, Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>> wrote: Dear SCI members, Mary and I have a minor suggested change for your consideration: For the sentences in sections 2.2.1(1) and 2.2.1(2) instead of “the vacant House” we suggest that it might be more clear to say, “the House with the vacant Vice-Chair position”. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org<mailto:owner-gnso-improvem-impl-sc@icann.org>> on behalf of Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>> Date: Friday, May 20, 2016 at 9:42 AM To: "gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures Dear SCI members, Please see the attached second revision of the Chair/Vice Chair Procedures for your review based on the discussion during yesterday’s SCI call. Per the actions items from the call the second revision contains the following changes: 1. Revised the following sentence in sections 2.2.1(1) and 2.2.1(2) to include the bracketed text: “The deadline for the vacant House to designate its Interim Vice Chair is [no later than 23h59 Coordinate Universal Time (UTC)] 14 calendar days following the Council meeting at which no Chair was conclusively elected.” 2. Change the title of the table to “Chair Election Timeline” and include the suggested changes from Wolf-Ulrich in the table as follows: The date for the NomCom selectees announcement should also apply for the announcement of new councilors sent by the SGs/Cs. Changed the title of the third column to “time available”, and changed the time available for candidates to submit statements to 12 days. Please send any comments or edits to the list and we will hope to finalize these procedures by the next SCI call on 02 June. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org<mailto:owner-gnso-improvem-impl-sc@icann.org>> on behalf of Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>> Date: Friday, May 20, 2016 at 9:12 AM To: WUKnoben <wolf-ulrich.knoben(a)t-online.de<mailto:wolf-ulrich.knoben@t-online.de>>, "gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures Dear Wolf-Ulrich, Thank you very much for your helpful edits. I’ll include them in the revised version of the document that I will send out later today. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org<mailto:owner-gnso-improvem-impl-sc@icann.org>> on behalf of WUKnoben <wolf-ulrich.knoben(a)t-online.de<mailto:wolf-ulrich.knoben@t-online.de>> Reply-To: WUKnoben <wolf-ulrich.knoben(a)t-online.de<mailto:wolf-ulrich.knoben@t-online.de>> Date: Thursday, May 19, 2016 at 5:27 PM To: Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>>, "gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures All, following the SCI call I’ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs. Best regards Wolf-Ulrich From: Julie Hedlund Sent: Monday, May 16, 2016 6:47 PM To: gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org> Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures Dear SCI members, Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures. Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets. Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org<mailto:owner-gnso-improvem-impl-sc@icann.org>> on behalf of Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>> Date: Monday, May 9, 2016 at 10:59 AM To: Amr Elsadr <aelsadr(a)egyptig.org<mailto:aelsadr@egyptig.org>> Cc: "gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016 Hi Amr, Thank you for your helpful comments and the suggested language for Scenarios 2 and 3. When staff send around the revised Operating Procedures with the Section 2.2 new language, we’ll include your suggestion in brackets. Kind regards, Julie Julie Hedlund, Policy Director From: Amr Elsadr <aelsadr(a)egyptig.org<mailto:aelsadr@egyptig.org>> Date: Sunday, May 8, 2016 at 11:26 AM To: Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>> Cc: "gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016 Hi, On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>> wrote: [SNIP] [The entire original message is not included.]

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Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures
by Julie Hedlund May 23, 2016

May 23, 2016

Dear SCI members, Mary and I have a minor suggested change for your consideration: For the sentences in sections 2.2.1(1) and 2.2.1(2) instead of “the vacant House” we suggest that it might be more clear to say, “the House with the vacant Vice-Chair position”. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, May 20, 2016 at 9:42 AM To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures Dear SCI members, Please see the attached second revision of the Chair/Vice Chair Procedures for your review based on the discussion during yesterday’s SCI call. Per the actions items from the call the second revision contains the following changes: 1. Revised the following sentence in sections 2.2.1(1) and 2.2.1(2) to include the bracketed text: “The deadline for the vacant House to designate its Interim Vice Chair is [no later than 23h59 Coordinate Universal Time (UTC)] 14 calendar days following the Council meeting at which no Chair was conclusively elected.” 2. Change the title of the table to “Chair Election Timeline” and include the suggested changes from Wolf-Ulrich in the table as follows: The date for the NomCom selectees announcement should also apply for the announcement of new councilors sent by the SGs/Cs. Changed the title of the third column to “time available”, and changed the time available for candidates to submit statements to 12 days. Please send any comments or edits to the list and we will hope to finalize these procedures by the next SCI call on 02 June. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, May 20, 2016 at 9:12 AM To: WUKnoben <wolf-ulrich.knoben(a)t-online.de>, "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures Dear Wolf-Ulrich, Thank you very much for your helpful edits. I’ll include them in the revised version of the document that I will send out later today. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org> on behalf of WUKnoben <wolf-ulrich.knoben(a)t-online.de> Reply-To: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Date: Thursday, May 19, 2016 at 5:27 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures All, following the SCI call I’ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs. Best regards Wolf-Ulrich From: Julie Hedlund Sent: Monday, May 16, 2016 6:47 PM To: gnso-improvem-impl-sc(a)icann.org Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures Dear SCI members, Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures. Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets. Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Monday, May 9, 2016 at 10:59 AM To: Amr Elsadr <aelsadr(a)egyptig.org> Cc: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016 Hi Amr, Thank you for your helpful comments and the suggested language for Scenarios 2 and 3. When staff send around the revised Operating Procedures with the Section 2.2 new language, we’ll include your suggestion in brackets. Kind regards, Julie Julie Hedlund, Policy Director From: Amr Elsadr <aelsadr(a)egyptig.org> Date: Sunday, May 8, 2016 at 11:26 AM To: Julie Hedlund <julie.hedlund(a)icann.org> Cc: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016 Hi, On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund(a)icann.org> wrote: [SNIP] ACTION ITEMS: Chair/Vice Chair Elections: Staff will produce a revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final proposed language below. SCI members will review the revision on the list and finalize it no later than at the 19 May meeting. Staff will submit the final revision for a Consensus Call for two weeks (19 May to 02 June). Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki. These all seem good to me, but I have a suggestion for some additional language that I will explain below. I don’t know if this should be included in the section 2.2 revision, or not. Discussion re: Public Comment on Proposed Revisions: SCI members should review and discuss on the list whether to initiate a 40-day public comment period only on the revisions to the GNSO Operating Procedures relating to motions and amendments, but to wait to submit a complete set of revisions for GNSO Council approval once a separate 40-day public comment process on revisions relating to Chair/Vice Chair elections is completed. Staff notes that until the revised version of the GNSO Operating Procedures is published, the GNSO Council will follow their current informal process relating to motions and amendments. The only change from the current process in the revision to the Operating Procedures is that discussion and voting on the motion at the Council meeting cannot proceed without a second (current informal process allows for discussion, but not voting, on a motion without a second). I agree with the explanation of where things currently stand here, so see no urgency in producing an earlier and separate public comment period for the changes that the SCI is recommending to guidelines on motions/amendments. If the SCI had recommended changes to the current informal practice, then there might have been a reason to try to get this done more quickly. However, since the SCI hasn’t suggested any significant changes, delaying this in order to package it with the Council elections topic shouldn’t have any impact on Council business. Chair/Vice Chair Elections Final Proposed Language: ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election? See Section 2.2(b), which provides that a candidate for GNSO Chair “does not need to be a member of a house, but must be a member of the GNSO Council.” With the ICANN Bylaws prescribing that a Council member’s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members. Final Proposed Language: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council." (Change to the GNSO Operating Procedures in brackets.) ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time. SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council. Final Proposed Language: “In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.” SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair’s term on the Council is ending. Final Proposed Language: “In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business. The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected.” I’m wondering if this language may seem ambiguous to some readers, or possibly even lead to a misunderstanding in the future. One could possibly interpret it to mean that if the house that needs to appoint an interim vice-chair fails to do so within 14 days, then the process would be required to proceed to scenario 3…, or more likely scenario 4. I wonder if it would be helpful to add a sentence at the end like this: “Should the vacant House fail to appoint an interim Vice-Chair within the allotted time period, the continuing Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a Council Chair is elected.” SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. Final Proposed Language: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election.” Again, we may need the language to be specific on that one House appointing an interim vice-chair is enough not to proceed to scenario 4. SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. Final Proposed Language: “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected." Lets hope it never comes to this!! :) Thanks. Amr

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