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Sub Team A Report to the SCI on Current Practice in Relation to Motions
by Julie Hedlund March 2, 2016

March 2, 2016

Dear SCI members, On behalf of Sub Team A — Sara Bockey, Angie Graves, Wolf-Ulrich Knoben, and Lawrence Olawale-Roberts, and Rudi Vansnick — I hereby transmit below a Report to the SCI for discussion at the next SCI meeting in Marrakech on Saturday, 05 March at 0800-0900 UTC/Casablanca. For remote access see: https://meetings.icann.org/en/marrakech55/schedule/sat-gnso-sci. Note that the virtual meeting room is different from our usual Adobe Connect room. For your reference attached are the original review request, the letter to the GNSO Council documenting the current practice, and the steps/flow chart. Kind regards, Julie Julie Hedlund, Policy Director Sub Team A Report to the SCI on Current Practice in Relation to Motions Recommendations: ISSUE 1: Must every motion be seconded? AGREED: Every motion must be seconded before a vote. ACTION: UPDATE THE PROCESS AND FLOW CHART ACCORDINGLY (in red below and attached): 5. If a GNSO Council member (other than the proposer) seconds the motion the GNSO Council Chair calls for its discussion or a vote. ISSUE 2: Must the seconder be not just a different Councilor but also a Councilor from a different Stakeholder Group/Constituency? AGREED: Do not include a requirement that the seconder should be from a different stakeholder group or constituency. ACTION: NO CHANGE TO THE CURRENT PROCESS. ISSUE 3: Should there be a deadline for motions to be seconded? AGREED: A motion should be seconded prior to discussion. ATION: UPDATE THE PROCESS AND FLOW CHART ACCORDINGLY (in red below and attached): 4. The motion can be discussed up to the Council meeting, but discussion and voting on the motion at the Council meeting cannot proceed without a second. ISSUE 4: Should there be a time limit /deadline for submitting amendments, to allow each SG/C adequate time to discuss them rather than have the Council deal with what could potentially be substantively new subject matter "on the fly" during a Council meeting? When should a motion be deferred in certain circumstances, e.g. "competing" amendments? AGREED: Do not require a deadline for submission of amendments prior to, or during, discussion of a motion. ACTION: NO CHANGE TO CURRENT PROCESS.

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SCHEDULED: SCI Meeting at ICANN 55, 05 March 2016
by Julie Hedlund Feb. 19, 2016

Feb. 19, 2016

Dear SCI members, Staff has scheduled an SCI meeting at ICANN 55 in Marrakech, Morocco on Saturday, 05 March 2016 at 08:00 to 09:00 WET/UTC. Please see the ICANN 55 calendar at https://meetings.icann.org/en/marrakech55/schedule/sat-gnso-sci for information concerning remote access and note that the Adobe Connect room is different than the one we use for regular (non-ICANN meeting) calls. Please note for those who will be attending in person that due to the early hour of the meeting there will be a light breakfast, Tea/coffee and pastries served. Kind regards, Julie Julie Hedlund, Policy Director

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Pre-ICANN 55 Policy Update Webinar Announcement
by Nathalie Peregrine Feb. 8, 2016

Feb. 8, 2016

https://www.icann.org/news/announcement-2016-02-08-en Please RSVP via this form<http://goo.gl/forms/83yIdN42A8> by 19 February 2016. Remote participation details will be sent the week of 22 February 2016. The ICANN Policy Development Support Team will provide a Policy Update Webinar on Thursday, 25 February 2016 at 10:00 UTC and 19:00 UTC, summarizing policy activities across the ICANN policy development community and the ongoing Transition of Stewardship of the Internet Assigned Numbers Authority (IANA) Functions and the ICANN Accountability efforts. Updates will also be provided on topics from ICANN's Support Organizations and Advisory Committees: * Address Supporting Organization (ASO) and Regional Internet Registries (RIR) Activities * Generic Names Supporting Organization (GNSO): New generic Top Level Domain (gTLD) Subsequent Procedures Policy Development Process * Generic Names Supporting Organization (GNSO): Next-generation Registration Directory Services Policy Development Process * Generic Names Supporting Organization (GNSO): Review of Rights Protection Mechanisms in all generic Top Level Domains (gTLDs) Policy Development Process * Country Code Names Supporting Organization (ccNSO) Activity Update * At-Large Advisory Committee (ALAC) review of criteria and expectations of At-Large Structures in parallel with the At-Large Review. * At-Large Advisory Committee (ALAC) and Regional At-Large Organizations (RALO) Activities * Government Advisory Committee's (GAC): IANA Stewardship Transition - GAC Verdict on the CCWG Accountability report. * Government Advisory Committee's (GAC): Remaining issues with the New gTLD Program, in particular implementation of GAC Advice * Root Server System Advisory Committee (RSSAC) Advisories and Activity Update * Security and Stability Advisory Committee (SSAC) Activity Update The two sessions are duplicates, scheduled to accommodate different time zones. Each session runs for 90 minutes and will be conducted in English. The webinar will be conducted in Adobe Connect along with a dial-in conference bridge for audio. Participants will have the opportunity to ask questions at the end of each session. During the course of the webinar, questions may be submitted using the chat function in Adobe Connect. Recordings of the webinars will be made available here<https://www.icann.org/resources/pages/presentations-2012-08-27-en>. The Policy Development Support Team is always available to answer any questions via email at policyinfo(a)icann.org<mailto:policyinfo@icann.org>. Please RSVP via this form<http://goo.gl/forms/83yIdN42A8> by 19 February 2016. Remote participation details will be sent the week of 22 February 2016.

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Update re: Confirming SCI Membership
by Julie Hedlund Jan. 15, 2016

Jan. 15, 2016

Dear SCI members, As Mary requested in (3) below concerning SCI membership, all SG/Cs that have not yet responded to either confirm existing or name new members are kindly requested to do so as soon as possible. Please refer to this link for the list of current members: https://community.icann.org/x/MYHg. Many thanks to those of you who have confirmed your group's membership. Based on the responses we've received, please note the following membership changes: For the NPOC the new Alternate member is Martin Pablo Valent For the Registrar Stakeholder Group Sara Bockey is now the Primary member and Jennifer Standiford is the Alternate member The Nominating Committee Appointee members are: Johan (Julf) Helsingius as the Primary member and Hsu Phen Valerie Tan as the Alternate member Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org> on behalf of Mary Wong <mary.wong(a)icann.org> Date: Thursday, December 10, 2015 3:47 PM To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] Deadlines and action items from the SCI call today > Dear SCI members, > > Please note the action items below, some of which call for immediate action, > especially for those members who were not able to attend the call held earlier > today. There are some important deadlines to meet, so please respond to this > list at your earliest convenience. > > (For easier review, I¹ve listed the items according to timeline/urgency rather > than the order of the agenda for today¹s call.) > > (1) SCI Chair and Vice-Chair Nomination/Election for 2016: > > All nominations (whether by another SCI member or self-nominated) must be sent > to this list no later than 23:59 UTC on Tuesday 15 December 2015. Please note > that, in accordance with the SCI Charter, if there is more than one candidate > for each position, an election lasting one week will be held. Please note also > that only primary members can run and vote. > > Therefore, for those SG/Cs who are in the midst of changing their SCI members > please submit at least the name of your new primary representative by the > same deadline, in case a vote is held. > > (2) Sub Teams for the Two Work Items Requested by the GNSO Council: > > Two sub-teams will be formed. Sub Team A will consider the next step in in > relation to the Council practice for proposing, seconding and amending > motions, while Sub Team B will take on the newest request relating to the GNSO > Council Chair and Vice-Chair elections. > > While all are welcome to join either or both teams, the SCI members present > today agreed that former and present Councilors would be particularly welcome > on Sub Team A. Details of both Council requests can be found here: > https://community.icann.org/x/hgjxAg. > > Agreed timeline Sub Teams to be formed by end-December. Each Sub Team is > expected to begin its work in January, with a first preliminary report to be > provided at the next SCI meeting, to be scheduled for February. Please > therefore indicate which Sub Team, if any, you would like to volunteer for by > the end of this month. > > (3) Confirming SCI Membership: > > All SG/Cs that have not yet responded to either confirm existing or name new > members are kindly requested to do so as soon as possible. Please refer to > this link for the list of current members: https://community.icann.org/x/MYHg. > > Staff will reach out to all the current NomCom appointees on the GNSO Council > to confirm which of them will be the new primary and which the new alternate > member to the SCI. > > Thank you all for your kind attention to these deadlines and matters. > > Cheers > Mary > > > > Mary Wong > Senior Policy Director > Internet Corporation for Assigned Names and Numbers (ICANN) > Email: mary.wong(a)icann.org > Telephone: +1-603-5744889 >

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Update re: SCI Sub Teams A and B
by Julie Hedlund Jan. 7, 2016

Jan. 7, 2016

Dear SCI members, As you may recall, in December SCI members were asked to volunteer for two Sub Teams for the two work items requested by the GNSO Council. Sub Team A will consider the next step in in relation to the Council practice for proposing, seconding and amending motions, while Sub Team B will take on the newest request relating to the GNSO Council Chair and Vice-Chair elections. Details of both Council requests can be found here: https://community.icann.org/x/hgjxAg. Here are the current volunteers for the Sub Teams: Sub Team A: Angie Graves, Wofl-Ulrich Knoben (as a participant), and Sara Bockey. Sub Team B: Anne Aikman-Scalese, Angie Graves, Wofl-Ulrich Knoben (as a member), Anne Aikman-Scalese, and Sara Bockey. As agreed at our last SCI meeting each Sub Team is expected to begin its work in January, with a first preliminary report to be provided at the next SCI meeting, to be scheduled for February. Staff will be contacting the Sub Teams to set up meetings. Kind regards, Julie Julie Hedlund, Policy Director

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Re: [gnso-improvem-impl-sc] 2016 SCI Chair and Vice Chair
by Sara Bockey Jan. 7, 2016

Jan. 7, 2016

Thank you Rudi and Anne! I look forward to working with you. Best, Sara From: <owner-gnso-improvem-impl-sc(a)icann.org<mailto:owner-gnso-improvem-impl-sc@icann.org>> on behalf of Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>> Date: Thursday, January 7, 2016 at 7:53 AM To: "gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Subject: [gnso-improvem-impl-sc] 2016 SCI Chair and Vice Chair Dear SCI members, As of the deadline of Tuesday 15 December, 23:59 UTC the following nominations were received: SCI Chair: Anne-Aikman Scalese from the IPC nominated Rudi Vansnick. Rudi accepted the nomination. Angie Graves from the Business Constituency and Wolf-Ulrich Knoben from the ICPCP indicated their support for the nomination. SCI Vice-Chair: Rudi Vansnick nominated Anne Aikman-Scalese. Anne accepted the nomination. Thus, the 2016 SCI Chair is Rudi Vansnick and the Vice Chair is Anne Aikman-Scalese. Please join us in thanking Rudi and Anne for taking on these important roles. Kind regards, Julie Julie Hedlund, Policy Director

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2016 SCI Chair and Vice Chair
by Julie Hedlund Jan. 7, 2016

Jan. 7, 2016

Dear SCI members, As of the deadline of Tuesday 15 December, 23:59 UTC the following nominations were received: SCI Chair: Anne-Aikman Scalese from the IPC nominated Rudi Vansnick. Rudi accepted the nomination. Angie Graves from the Business Constituency and Wolf-Ulrich Knoben from the ICPCP indicated their support for the nomination. SCI Vice-Chair: Rudi Vansnick nominated Anne Aikman-Scalese. Anne accepted the nomination. Thus, the 2016 SCI Chair is Rudi Vansnick and the Vice Chair is Anne Aikman-Scalese. Please join us in thanking Rudi and Anne for taking on these important roles. Kind regards, Julie Julie Hedlund, Policy Director

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Re: [gnso-improvem-impl-sc] RE: Deadlines and action items from the SCI call today
by Julie Hedlund Dec. 21, 2015

Dec. 21, 2015

Hi Anne, I've noted you for Subteam B. Thanks so much and have a wonderful holiday and a very Happy New Year! Kind regards, Julie From: <owner-gnso-improvem-impl-sc(a)icann.org> on behalf of "Aikman-Scalese, Anne" <AAikman(a)lrrlaw.com> Date: Monday, December 21, 2015 11:32 AM To: Mary Wong <mary.wong(a)icann.org>, "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] RE: Deadlines and action items from the SCI call today > Hi all, > I had previously volunteered for Subteam B (I thought). > Thank you and Happy Holidays! > Anne > > Anne E. Aikman-Scalese, Of Counsel > Lewis Roca Rothgerber LLP > One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611 > (T) 520.629.4428 | (F) 520.879.4725 > AAikman(a)lrrlaw.com <mailto:AAikman@lrrlaw.com> | www.LRRLaw.com > <http://www.lrrlaw.com/> > > > > > From: owner-gnso-improvem-impl-sc(a)icann.org > [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of Mary Wong > Sent: Tuesday, December 15, 2015 9:51 AM > To: gnso-improvem-impl-sc(a)icann.org > Subject: [gnso-improvem-impl-sc] Re: Deadlines and action items from the SCI > call today > > > Dear all, > > > > Just a gentle reminder of the action items from the last SCI call, especially > the deadline of TODAY (Tuesday 15 December, 23:59 UTC) to submit nominations > for either the Chair or Vice-Chair position for next year. > > > > We note also that Amr and Wolf-Ulrich have volunteered for Sub Team A, and > that Sara, Amr and Wolf-Ulrich have volunteered for Sub Team B. Please > consider volunteering for one of these teams if you haven¹t already staff > will be in touch to schedule the first call for each team early in the New > Year. > > > > Please also continue to confirm or update your SG/C¹s membership if you > haven¹t done so already thanks to all who have! > > > > Cheers > > Mary > > > > > > Mary Wong > > Senior Policy Director > > Internet Corporation for Assigned Names and Numbers (ICANN) > > Email: mary.wong(a)icann.org > > Telephone: +1-603-5744889 > > > > > > From: Mary Wong <mary.wong(a)icann.org> > Date: Thursday, December 10, 2015 at 15:47 > To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> > Subject: Deadlines and action items from the SCI call today > > > > Dear SCI members, > > > > Please note the action items below, some of which call for immediate action, > especially for those members who were not able to attend the call held earlier > today. There are some important deadlines to meet, so please respond to this > list at your earliest convenience. > > > > (For easier review, I¹ve listed the items according to timeline/urgency rather > than the order of the agenda for today¹s call.) > > > > (1) SCI Chair and Vice-Chair Nomination/Election for 2016: > > > > All nominations (whether by another SCI member or self-nominated) must be sent > to this list no later than 23:59 UTC on Tuesday 15 December 2015. Please note > that, in accordance with the SCI Charter, if there is more than one candidate > for each position, an election lasting one week will be held. Please note also > that only primary members can run and vote. > > > > Therefore, for those SG/Cs who are in the midst of changing their SCI members > please submit at least the name of your new primary representative by the > same deadline, in case a vote is held. > > > > (2) Sub Teams for the Two Work Items Requested by the GNSO Council: > > > > Two sub-teams will be formed. Sub Team A will consider the next step in in > relation to the Council practice for proposing, seconding and amending > motions, while Sub Team B will take on the newest request relating to the GNSO > Council Chair and Vice-Chair elections. > > > > While all are welcome to join either or both teams, the SCI members present > today agreed that former and present Councilors would be particularly welcome > on Sub Team A. Details of both Council requests can be found here: > https://community.icann.org/x/hgjxAg. > > > > Agreed timeline Sub Teams to be formed by end-December. Each Sub Team is > expected to begin its work in January, with a first preliminary report to be > provided at the next SCI meeting, to be scheduled for February. Please > therefore indicate which Sub Team, if any, you would like to volunteer for by > the end of this month. > > > > (3) Confirming SCI Membership: > > > > All SG/Cs that have not yet responded to either confirm existing or name new > members are kindly requested to do so as soon as possible. Please refer to > this link for the list of current members: https://community.icann.org/x/MYHg. > > > > Staff will reach out to all the current NomCom appointees on the GNSO Council > to confirm which of them will be the new primary and which the new alternate > member to the SCI. > > > > Thank you all for your kind attention to these deadlines and matters. > > > > Cheers > > Mary > > > > > > > > Mary Wong > > Senior Policy Director > > Internet Corporation for Assigned Names and Numbers (ICANN) > > Email: mary.wong(a)icann.org > > Telephone: +1-603-5744889 > > > > > > This message and any attachments are intended only for the use of the > individual or entity to which they are addressed. If the reader of this > message or an attachment is not the intended recipient or the employee or > agent responsible for delivering the message or attachment to the intended > recipient you are hereby notified that any dissemination, distribution or > copying of this message or any attachment is strictly prohibited. If you have > received this communication in error, please notify us immediately by replying > to the sender. The information transmitted in this message and any attachments > may be privileged, is intended only for the personal and confidential use of > the intended recipients, and is covered by the Electronic Communications > Privacy Act, 18 U.S.C. §2510-2521. >

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Deadlines and action items from the SCI call today
by Mary Wong Dec. 21, 2015

Dec. 21, 2015

Dear SCI members, Please note the action items below, some of which call for immediate action, especially for those members who were not able to attend the call held earlier today. There are some important deadlines to meet, so please respond to this list at your earliest convenience. (For easier review, I’ve listed the items according to timeline/urgency rather than the order of the agenda for today’s call.) (1) SCI Chair and Vice-Chair Nomination/Election for 2016: All nominations (whether by another SCI member or self-nominated) must be sent to this list no later than 23:59 UTC on Tuesday 15 December 2015. Please note that, in accordance with the SCI Charter, if there is more than one candidate for each position, an election lasting one week will be held. Please note also that only primary members can run and vote. Therefore, for those SG/Cs who are in the midst of changing their SCI members – please submit at least the name of your new primary representative by the same deadline, in case a vote is held. (2) Sub Teams for the Two Work Items Requested by the GNSO Council: Two sub-teams will be formed. Sub Team A will consider the next step in in relation to the Council practice for proposing, seconding and amending motions, while Sub Team B will take on the newest request relating to the GNSO Council Chair and Vice-Chair elections. While all are welcome to join either or both teams, the SCI members present today agreed that former and present Councilors would be particularly welcome on Sub Team A. Details of both Council requests can be found here: https://community.icann.org/x/hgjxAg. Agreed timeline – Sub Teams to be formed by end-December. Each Sub Team is expected to begin its work in January, with a first preliminary report to be provided at the next SCI meeting, to be scheduled for February. Please therefore indicate which Sub Team, if any, you would like to volunteer for by the end of this month. (3) Confirming SCI Membership: All SG/Cs that have not yet responded to either confirm existing or name new members are kindly requested to do so as soon as possible. Please refer to this link for the list of current members: https://community.icann.org/x/MYHg. Staff will reach out to all the current NomCom appointees on the GNSO Council to confirm which of them will be the new primary and which the new alternate member to the SCI. Thank you all for your kind attention to these deadlines and matters. Cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org Telephone: +1-603-5744889

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Chair/Vice Chair Nominations re: Deadlines and action items from the SCI call today
by Julie Hedlund Dec. 16, 2015

Dec. 16, 2015

Dear SCI members, As of the deadline of Tuesday 15 December, 23:59 UTC the following nominations were received: SCI Chair: Anne-Aikman Scalese from the IPC nominated Rudi Vansnick. Rudi accepted the nomination. Angie Graves from the Business Constituency and Wolf-Ulrich Knoben from the ICPCP indicated their support for the nomination. SCI Vice-Chair: Rudi Vansnick nominated Anne-Aikman Scalese. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc(a)icann.org> on behalf of Mary Wong <mary.wong(a)icann.org> Date: Tuesday, December 15, 2015 11:51 AM To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] Re: Deadlines and action items from the SCI call today > Dear all, > > Just a gentle reminder of the action items from the last SCI call, especially > the deadline of TODAY (Tuesday 15 December, 23:59 UTC) to submit nominations > for either the Chair or Vice-Chair position for next year. > > We note also that Amr and Wolf-Ulrich have volunteered for Sub Team A, and > that Sara, Amr and Wolf-Ulrich have volunteered for Sub Team B. Please > consider volunteering for one of these teams if you haven¹t already staff > will be in touch to schedule the first call for each team early in the New > Year. > > Please also continue to confirm or update your SG/C¹s membership if you > haven¹t done so already thanks to all who have! > > Cheers > Mary > > > Mary Wong > Senior Policy Director > Internet Corporation for Assigned Names and Numbers (ICANN) > Email: mary.wong(a)icann.org > Telephone: +1-603-5744889 > > > From: Mary Wong <mary.wong(a)icann.org> > Date: Thursday, December 10, 2015 at 15:47 > To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> > Subject: Deadlines and action items from the SCI call today > > Dear SCI members, > > Please note the action items below, some of which call for immediate action, > especially for those members who were not able to attend the call held earlier > today. There are some important deadlines to meet, so please respond to this > list at your earliest convenience. > > (For easier review, I¹ve listed the items according to timeline/urgency rather > than the order of the agenda for today¹s call.) > > (1) SCI Chair and Vice-Chair Nomination/Election for 2016: > > All nominations (whether by another SCI member or self-nominated) must be sent > to this list no later than 23:59 UTC on Tuesday 15 December 2015. Please note > that, in accordance with the SCI Charter, if there is more than one candidate > for each position, an election lasting one week will be held. Please note also > that only primary members can run and vote. > > Therefore, for those SG/Cs who are in the midst of changing their SCI members > please submit at least the name of your new primary representative by the > same deadline, in case a vote is held. > > (2) Sub Teams for the Two Work Items Requested by the GNSO Council: > > Two sub-teams will be formed. Sub Team A will consider the next step in in > relation to the Council practice for proposing, seconding and amending > motions, while Sub Team B will take on the newest request relating to the GNSO > Council Chair and Vice-Chair elections. > > While all are welcome to join either or both teams, the SCI members present > today agreed that former and present Councilors would be particularly welcome > on Sub Team A. Details of both Council requests can be found here: > https://community.icann.org/x/hgjxAg. > > Agreed timeline Sub Teams to be formed by end-December. Each Sub Team is > expected to begin its work in January, with a first preliminary report to be > provided at the next SCI meeting, to be scheduled for February. Please > therefore indicate which Sub Team, if any, you would like to volunteer for by > the end of this month. > > (3) Confirming SCI Membership: > > All SG/Cs that have not yet responded to either confirm existing or name new > members are kindly requested to do so as soon as possible. Please refer to > this link for the list of current members: https://community.icann.org/x/MYHg. > > Staff will reach out to all the current NomCom appointees on the GNSO Council > to confirm which of them will be the new primary and which the new alternate > member to the SCI. > > Thank you all for your kind attention to these deadlines and matters. > > Cheers > Mary > > > > Mary Wong > Senior Policy Director > Internet Corporation for Assigned Names and Numbers (ICANN) > Email: mary.wong(a)icann.org > Telephone: +1-603-5744889 >

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