April 2017 - Accountability-Cross-Community

CCWG-Accountability-WS2-Extension for FY18
by Bernard Turcotte April 11, 2017

April 11, 2017

All, Please find attached the document outlining projected costs vs budget for extending WS2 for all of FY18 (July 2017 to June 2018). We will walk through this document on the plenary call. Bernard Turcotte ICANN Staff Support to the CCWG-Accountability WS2

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Notes, recordings and transcript for WS2 Jurisdiction Subgroup Meeting # 26 | 11 April 2017
by MSSI Secretariat April 11, 2017

April 11, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Jurisdiction Subgroup Meeting #26 – 11 April 2017 will be available here: https://community.icann.org/x/U7-RAw A copy of the action items and notes may be found below. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D2B2D7.2DA88FA0] Action Items: · Greg Shatan – To review work plan presentation for plenary per comments. · Questionnaire Review Team – Review latest submissions · Greg Shatan – Will post to list to encourage discussion of the latest case analysis. Notes (includes relevant text from chat): 18 Participants at start of call 1. Welcome 2. Review of Agenda Greg Shatan - changes? (none). Paul McGrady: Greg - special thanks for making this call on an important holiday 3. Administration 3.1. Changes to SOIs (none) 3.2. Identify Audio Only and Phone Number Participants - None 4. Review of decisions and action items from last call 4.1. Decisions – none 4.2. Action Items: 4.2.1. GS to prepare and post and draft on working methods and status of the sub-group to the sub-group prior to presenting it to the plenary on 12 April (status?) 5. Review of Working Method 5.1. Discussion of draft for plenary. Greg Shatan - (presentation of document) Looking to have a draft for ICANN59 for first reading. Mathieu Weill - Strong support for this. This demonstrates progress. Suggestion to add to include how much work has been done on list where there were lists of issues which we should get back to - even if there was no agreement on this - some sort of summary of the key threads. Second suggestion - looking forward - wondering if we would not achieve more by meeting less frequently. Greg Shatan - good points. David McAuley - Agree with MW trying to get IOT to pivot to do more work on list. On you April item - tee up those things well in advance and encourage people to understand the positions but not have people rehash knows positions. Greg Shatan - good thanks Paul McGrady: +1 David. Team members should also review what the Board Chair has said about this. Steve DelBianco - ICANN legal responses seem to validate what many people’s positions - would it modify the workplan? Greg Shatan - makes the workplan more realistic - hope it will assist us greatly in our work. There is a connection between scope, discussions on list and not meeting every week - would require more discipline. avri doria: it is wonderful that rapporteurs want people to work more on the list. But will wishing make it so. David McAuley (RySG): one reason we may be able to do more on list in IRP IOT is that we are dealing now with discrete public comments avri doria: it is just that i have often tried, but long since gave up on that goal. best of luck. Greg Shatan - any objections to using this for the plenary with edits as per suggestions (none). David McAuley (RySG): fair points Avri, but I am hoping your wish of good luck comes true avri doria: i will note that it is the intent we had when we startted the work on the Staff Accountabilty subgroup. While some work got done is shared online documents, almost none got done n the list. YMMV (your mileage may vary, an expression for you results may be different) 6. Questions to ICANN Legal (30 minutes) 6.1. Walk through response from ICANN Legal identify any issues Greg Shatan - (presentation of ICANN Legal response) Becky Burr 3: But it is clearly correct to say that many - if not most - countries will provide jurisdiction in a case where ICANN has purposely availed itself of the jurisdiction Steve DelBianco [BC]: Couldn't a litigant just review prior cases to determine where/how ICANN responds to claims of jurisdiction? Mathieu Weill: @Steve : our finding was that there is no prior case outside of the US Becky Burr - These answers are a little frustrating - the jurisdiction issue is common defense - but this is tied to the facts of any case. Paul McGrady: I'm not surprised by the ICANN Legal answer to #7. They would be nuts to answer such a question. I'm not saying the WG should not have asked it, but the answer was entirely predictable. Becky Burr 3: agree Paul David McAuley - Agree with BB. Ground prepared if we want to seek further advice. Mathieu Weill: Would suggest a follow up question about the 10 Ry, non gov, who picked Geneva : have all requests been granted ? were there criteria and, if so, which ones ? Mathieu Weill: Also note that the absence of alternative for Registrar Agreements may be a topic to discus within this group Paul MCGrady - re no third party beneficiaries - New gTLDs re .FEEDBACK - so this needs to looked at deeper but probably not ICANN legal. Greg Shatan - maybe better to say there are no express TPB. David McAuley (RySG): I thought that the existence of third party beneficiaries to contracts was usually a public policy matter in the jurisdiction in which litigation exists Mathieu Weill - this is very helpful from ICANN legal (see above point from MW). Wale Bakare: Absoultely, i agree with @Mathieu 7. Update on Questionnaire (5 minutes – we will not be going through the JNC submission this week, all submissions can be found at https://community.icann.org/display/WEIA/Jurisdiction+Questionnaire) 7.1.1. Shin Takamura – 4 April 7.1.2. Just Net Coalition – 6 April 7.1.3. Carlos Vera – 7 april Greg Shatan - sub-group on questionnaire will review these before bringing these back. 8. Update on Analysis of Cases (5 Minutes – simply noting these have been submitted unless there is time) 8.1. Name.Space, Inc. v. ICANN. – DM 8.2. Employ Media LLC v ICANN - RBL Greg Shatan - would expect comments on list. 9. AOB (none) 10. Next meeting 18 April 1900UTC 11. Adjourned Decisions: · (none) Documents Presented · Revised Work Plan and Schedule for Jurisdiction Subgroup<https://community.icann.org/download/attachments/64077651/RevisedWorkPlanan…> · ICANN Responses to Jurisdiction Subgroup Questions-SE<https://community.icann.org/download/attachments/64077651/ICANN%20Responses…>

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Letter from the Board on Human Rights
by Niels ten Oever April 11, 2017

April 11, 2017

Dear all, I am forwarding you a letter that I and the CCWG co-chairs received from the board, please find it attached. It seems like this letter was composed before the Considerations document was finalized, therefore I think it would be apt that we continue with our readings and ask the board to provide us with their analysis during the Public Comments period. All the best, Niels -- Niels ten Oever Head of Digital Article 19 www.article19.org PGP fingerprint 8D9F C567 BEE4 A431 56C4 678B 08B5 A0F2 636D 68E9

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Please Respond: Survey of the ICANN Ombudsman Office
by MSSI Secretariat April 10, 2017

April 10, 2017

Dear all, On behalf of the Rapporteur for WS2 Subgroup 'Ombudsman', Sébastien Bachollet, we would like to encourage you and your peers to participate in the survey<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.surveygizmo.com_s3_…> on the ICANN Ombudsman Office. The survey will take approximately 5-10min. The survey<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.surveygizmo.com_s3_…> is part of the ongoing assessment of the ICANN Ombudsman Office and it has been designed in cooperation with the WS2 Subgroup 'Ombudsman'. The survey<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.surveygizmo.com_s3_…> is available in 6 UN languages and links to the translations, as well as instructions on how to respond to the non-English versions, are provided on the survey wiki page<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_di…>. If you have questions on the assessment of the Ombudsman Office, including the survey, please contact reviews(a)icann.org<mailto:reviews@icann.org>. Best wishes, MSSI Link to the survey: http://www.surveygizmo.com/s3/3462816/ICANN[surveygizmo.com]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.surveygizmo.com_s3_…> Link to the survey wiki page with translations: https://community.icann.org/x/vc3RAw[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…> ________________________________ Kind Regards, Yvette Guigneaux (MSSI) Multistakeholder Strategy & Strategic Initiatives Projects & Operations Assistant. ICANN - Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org[icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org_&d=DwMFAw…> [cid:image001.png@01D2B1E5.FA31A3B0]

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WS2 March dashboard
by Nathalie Vergnolle April 10, 2017

April 10, 2017

Dear all, The March update of WS-2 Dashboard is now available (see attached), and has been posted to the wiki <https://community.icann.org/display/WEIA/WS2+Dashboard> here. Thank you, Nathalie. Nathalie Vergnolle Sr. Project Manager, Multistakeholder Strategy & Strategic Initiatives ICANN nathalie.vergnolle(a)icann.org <mailto:nathalie.vergnolle@icann.org> Telephone Direct: +1(310) 578-8957 Cell: +1(310) 871-8561 Skype: Nathalie.vergnolle.icann 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536

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TR: ATRT3-WS2
by Mathieu Weill April 7, 2017

April 7, 2017

Dear Colleagues, For your information, attached is a response from Steve Crocker, Chair of the Board, to our various correspondence on the scope of ATRT3. The following extract provides a good summary : “The Board would like to acknowledge receipt of your letter providing an update on the group’s communication with SO and ACs and their input on the topic of limiting the scope of ATRT3. We thank you for your efforts and commitment to bring further clarity to this area. As the responses from the SO and ACs do not indicate community consensus on the topic, the Board suggests the CCWG-Accountability keep the ATRT3 team, once identified, apprised of the progress from CCWG on the topics relevant to the ATRT3 review.” Best, Mathieu De : David Olive [mailto:david.olive@icann.org] Envoyé : vendredi 7 avril 2017 10:26 À : Mathieu Weill <mathieu.weill(a)afnic.fr>; León Felipe Sánchez Ambía <leonfelipe(a)sanchez.mx>; Thomas Rickert <rickert(a)anwaelte.de>; katrina(a)nic.lv; thomas.schneider(a)bakom.admin.ch; jbladel(a)godaddy.com; alan.greenberg(a)mcgill.ca; patrik(a)frobbit.se; tsinha(a)umd.edu; bverd(a)verisign.com; Filiz Yilmaz <filiz.yilmaz(a)icann.org>; ASO Chairs <aso-chairs(a)aso.icann.org> Cc : Wendy Profit <wendy.profit(a)icann.org>; board-ops-team(a)icann.org Objet : Re: ATRT3-WS2 Mathieu, León, Thomas and SOAC Chairs: A message from Steve Crocker: Please be so kind as to transmit the attached letter from Steve Crocker on behalf of the ICANN Board to the SO and AC Leadership, Mathieu Weill, León Sanchez and Thomas Rickert in response to their 13 March letter regarding ATRT3-WS2. The letter will be posted on the ICANN Correspondence page: <https://www.icann.org/resources/pages/correspondence> https://www.icann.org/resources/pages/correspondence Best regards, Wendy Profit ICANN – Manager, Board Operations 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094

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Notes, recordings, transcript for WS2 Staff Accountability Subgroup Meeting #13 _ 07 April 2017
by MSSI Secretariat April 7, 2017

April 7, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #13 - 07 April 2017 will be available here: https://community.icann.org/x/4cbRAw A copy of the notes may be found below. Thank you. Kind Regards, Yvette Guigneaux (MSSI) Multistakeholder Strategy & Strategic Initiatives Projects & Operations Assistant. ICANN - Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org<http://www.icann.org/> [cid:image001.png@01D2AF2D.144DFC50] ________________________________ Staff Accountability Meeting #13 7 April 2017 @ 05:00 UTC This meeting will be recorded. Please mute your phone when not speaking by pressing *6 (star 6) *6 will also unmute. Apologies: Agenda: On Screen Notes (includes relevant text from chat): 1. Intro: agenda review, attendance, SOI check 2. Staff Engagement ● Report back on 5 April call (Jordan) ○ Issues work ○ “Doc A” roles document 3. Issues analysis table ●At this meeting, we should work through this document and identify any further issues, and finalize ready for the next phase of work. ● Issues may have arisen from the Staff Questions document Meeting notes - pertinent comments made in this discussion were captured in the issues tracker google document. The staff questions will be evaluated and incorporated into the issues tracker and the group will make sure to address responses in the output of this group's work. 4. Document A - Roles of Board, Staff, Community ● Assess the Guidelines on delegations to identify any major gaps or issues for further consideration ● Suggest preparation of a one-page cover that explains the community link (Jordan happy to do this) Meeting notes - no objections noted to this approach 5. Next steps ● On “issues” ○ Develop possible responses that could resolve problems identified in the Issues table, collaborating with staff. ● On “Doc A” ○Draft a one pager that contextualizes the existing delegation guidelines, and circulate it for review and discussion among the WG ● On “Doc B” ○ Will update after conversation with ICANN org (aka staff) 6. Schedule update ● Draft documents through to late April ● WG discussion of documents late April, early May ● Document for Plenary Readings ○ 1st Mid May ○ 2nd End May ● Public comment period - June-July ● Joburg meeting - End June ● Absorb comments and adjust proposals - July-August ● Document for Plenary Readings ○ 1st: mid-September ○ 2nd: end September ● Abu Dhabi meeting - end October May need to increase frequency of meeting in April/May to complete work. Meeting notes - no verbal objections on the call to this timetable. 7. AOB

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Notes-Recordings-Transcript links for IRP-IOT Meeting #18 - 6 April 2017
by MSSI Secretariat April 6, 2017

April 6, 2017

Hello all, The notes, recordings and transcripts for the IRP-IOT Meeting #18 on 6 April 2017 will be available here: https://community.icann.org/x/R8DRAw A copy of the action items and notes may be found below. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D2AEF1.83438F80] Action Items: · David McAuley – Arrange for meeting of small group to discuss repose on the week of 10 April. · David McAuley – Provide EOI comments on list by 9 April. · IOT Participants – Any comments on EOI should be posted to the list by 12 April 23:59 UTC. · Sam Eisner – Post ICANN comments on Joinder issue to the list by 7 April 23:59 UTC. Notes (includes relevant text from chat): 1. Admin/SOI 2. Status on timing issue – small group discussion David McAuley - Have made progress but the issue of Repose remains. Decided on the last call that a small group would look at this. We have not met yet but plan to do so next week. Action Item – David McAuley – Arrange for meeting of small group to discuss repose on the week of 10 April. 3. EOI document – including staggered terms for panelists (see Sam’s mail to list of 3/29) David McAuley - ICANN has asked for our thoughts on this and this is important. Probably need to deal with the proposal for a staggered panel to ensure continuity. I personally support this. Sam Eisner - presentation of the issue. Open to other solutions. avri doria: Exccellent idea. the hard part is figuring out who to stagger. it is a normal bootstrap problem David McAuley - great idea - if 7 panelists would split 3-4 with 3 for the 3 years term and the 4 for the 5 year term. Do we need to change the Bylaws for this? Sam Eisner - Bylaws are not clear on this and we probably have a way around it - given this is a fundamental Bylaw we would look at a 6 to 9 month process. One option could be to hire the panelists in a staggered fashion all for 5 years with the disadvantages this would bring. Kavouss Arasteh - difficulty understanding Sam and please avoid colloquialism. Also do not understand technical amendment. avri doria: i have trouble understanding what My Aresteh is saying about language. To Bootstrap is international language. David McAuley - agree vs colloquialisms - any comments on staggered terms (none). Ok on to other comments on the EOI document - I will put my smaller editing comments to the list for all to see. Re reference to skills - ICANN using DEMONSTRATED seems to go beyond what is in the Bylaws. Action Item – David McAuley – Provide EOI comments on list by 9 April. Liz Le - We can agree with that. Samantha Eisner: @Kavouss, we do not have any carve-out in the CCWG process to allow for changing the Bylaws without going through the Bylaws-mandated processes, even if the CCWG WS2 were to recommend changes to the Bylaws David McAuley - EXTENSIVE EXPERIENCE WORKING WITH LARGE INTERNATIONAL ORGS - this would desirable but not necessary? Liz Le - Agree we can take it out. David McAuley - do not have to take out but just not required. Kavouss Arasteh - panelists need to DEMONSTRATE their expertise - this is important. What you are suggesting is oversimplifying things and I do not agree. David McAuley - The compensation section is panelists will be paid if they are on cases - but is there a retainer? Sam Eisner - we have discussed this with ICDR and it would seem that we need some type of retainer to ensure availability. Becky Burr: agree with Sam on this. important David McAuley - Are we asking why they want to serve on the panel and what they could bring to it - any thoughts on this. If this is included there should be a word cap on submissions for this. Sam Eisner - Great suggestion - we support that. Kavouss Arasteh: David+1 David McAuley - will provide the remainder of my comments via email within 48 hours. Would encourage everyone to do the same. What is the plan after our comments are completed? Sam Eisner - we would update the document based on input and would send it back to the IOT for a short period to confirm changes and then would post it. We have not discussed how long we would keep it posted for. Once we have enough candidates there would be interview portion. At then end of this process ICANN would then push out to the SOACs a list of the candidates that meet the core requirements. David McAuley - We could ask the SOACs to disseminate the EOI. Kavouss Arasteh - why are you talking about SOACs? do not understand. David McAuley - SOACs have a role to nominate the panel and we have been working with them to prepare them for this. Kavouss Arasteh - We should ask the SOACs what their procedure so they can select panelists. David McAuley - fair request. We have been advising them of their responsibilities under the Bylaws - but we should ensure. Avri Doria - Am confused by this last interchange - why require a process ahead of time? Sam Eisner - there is some intermediate position between KA and AD - There is no requirement in the Bylaws for the SOACs to develop processes for this. However, given there are no specific requirements it could be useful to work with the SOACs to identify some basic principles to guide the selection of a slate of panelists. Kavouss Arasteh - Some SOACs may use Diversity considerations before anything else when considering panelists. this is what I think should be avoided - the most important criteria is qualifications. David McAuley - there is room for the IOT to work with the SOACs on this as they need. (Reading Bylaws on this) Samantha Eisner: (B)ICANN shall issue a call for expressions of interest from potential panelists, and work with the Supporting Organizations and Advisory Committees and the Board to identify and solicit applications from well-qualified candidates, and to conduct an initial review and vetting of applications. (C)The Supporting Organizations and Advisory Committees shall nominate a slate of proposed panel members from the well-qualified candidates identified per the process set forth in Section 4.3(j)(ii)(B). David McAuley - any other comments? (none) Please post on list by next Wednesday 23:59UTC. ACTION ITME. Action Item – IOT Participants – Any comments on EOI should be posted to the list by 12 April 23:59 UTC. 4. Joinder issue David McAuley - (recap of the issue based on the email including suggestions). Kavouss Arasteh - some who joins has the same status as the main party? David McAuley - this is what I am proposing but it should be made clearer. Kavouss Arasteh - could a joinder party be in conflict with the main party or should there be a requirement they be consistent. David McAuley - have to think about it - they would be completely independent. Sam Eisner - important that ICANN has no fundamental opposition to proper people joining. The rules surrounding this that the question is focused on the violation of the ICANN Bylaws - it cannot be about resolving issues between parties. In terms of interested parties there is probably a need for further work to identify them and if they are allowed how does this affect the timeline ....(did not capture all of the comment) David McAuley - could you post these to the list? Sam Eisner - yes by tomorrow. Action Item – Sam Eisner – Post ICANN comments on Joinder issue to the list by 7 April 23:59 UTC. 5. Working methods-list and meetings David McAuley - we need to work more on the list (see email from list). Any comments? Avri Doria - do not agree. different people communicate in different ways - so strongly disagree. David McAuley - would you think it would be ok if someone could make a new point but the chair could be more of aggressive to move along. Avri Doria - could work. Kavouss Arasteh - need a single document. If in joinder if they are completely independent and they disagree it will cause great problems for the panel - this needs to be considered. David McAuley - food for thought. 6. Consensus policy David McAuley – we are out of time. Thanks all. Adjourned. Decisions: (none) Documents Presented · EOI-Standing-Panel-DRAFT for IOT Consideration<https://community.icann.org/download/attachments/64077895/EOI-Standing-Pane…> · Greg_David email_29 March<https://community.icann.org/download/attachments/64077895/Greg%3ADavid%20em…> · Email from David McAuley_6 April<https://community.icann.org/download/attachments/64077895/Email%20from%20Da…>

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Corrected: Notes, recordings and transcript for Diversity Subgroup Meeting #17 | 6 April 2017
by MSSI Secretariat April 6, 2017

April 6, 2017

Corrected notes – apology for last call’s notes on previous email. Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #17 – 6 April 2017 will be available here: https://community.icann.org/x/_r-RAw A copy of the action items and notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D2AEE8.C4023390] Action Items: · Staff - Given the time left in the year we would appreciate receiving a service as soon as possible and would ask staff to advise if the lead time to provide either services is the same. · GAC underserved regions working group - provide an update on their work and questionnaire to the Diversity sub-group ASAP. Notes (includes relevant text from chat): 12 participants at start of call 1. Roll call 2. Review of action items • Fiona Asonga – to write to Co-Chairs requesting publication of the questionnaire per the decisions on this.(completed). (discussion around publishing the questionnaire to the general public.) Fiona Asonga - Questionnaire only to SOACs - including sub-groups? (none opposed) Decision – The Diversity questionnaire will only be sent to the Board, SOACs and other relevant groups within ICANN. • Fiona Asonga – to write to drafting group to clean up current draft to begin work with the objective of completing a first draft for public comment by ICANN59. (completed) 3. Status of Interpretation request Fiona Asonga - There has been a response to our request with two options. Interpretation or captioning in the requested languages. Action Item – Staff - Given the time left in the year we would appreciate receiving a service as soon as possible and would ask staff to advise if the lead time to provide either services is the same. Once staff has reported on this the co-rapporteurs will make the decision for group (none opposed). 4. Progress of draft report https://docs.google.com/document/d/1l2cGcx8nNvYSg_ZMUVnoC2t0VKb4ATQVTXxcxYI… Fiona Asonga - Presentation of the latest version of the draft report. Would ask everyone to read through it so we can have a more substantive discussion on the content on our next call. 5- AOB Action Item - GAC underserved regions working group - provide an update on their work and questionnaire to the Diversity sub-group ASAP. Fiona Asonga - Adjourned. Decisions: · The Diversity questionnaire will only be sent to the Board, SOACs and other relevant groups within ICANN. Documents Presented · WS2 DIVERSITY REPORT – Draft V2.pdf<https://community.icann.org/download/attachments/64077818/WS2%20DIVERSITY%2…>

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Notes, recordings and transcript for Diversity Subgroup Meeting #17 | 6 April 2017
by MSSI Secretariat April 6, 2017

April 6, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #17 – 6 April 2017 will be available here: https://community.icann.org/x/_r-RAw A copy of the action items and notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D2AEDD.AF324B40] Action Items: * Fiona Asonga – to write to Co-Chairs requesting publication of the questionnaire per the decisions on this. · Fiona Asonga – to write to drafting group to clean up current draft to begin work with the objective of completing a first draft for public comment by ICANN59. Notes (including relevant portions of chat): 9 Participants at start of call. 1. Roll Call 2. Status of Action Items Fiona Asonga - both completed. Review of participants to the drafting team. Bernard Turcotte – Co-Chairs have made the request to ICANN for interpretation of Diversity meetings. Please note that within a few weeks all CCWG-Accountability meeting will have English captioning at least until the end of June 2017. 3. Work plan with regards to plenary feedback Fiona Asonga - We have been asked to reconsider when we publish the questionnaire by the co-chairs. We should post the questionnaire to receive general input as well as to the SOACs. Bernard Turcotte Staff Support: 42 days for public comments Julie Hammer (SSAC): Could we ask for 42 days, even though not a public comment, recognizing that we cannot dictate. avri doria: if we can't impose a date, then any date we suggest should be fine Fiona Asonga - would recommend 42 days for responses to questionnaire. Should we translate? Julia Charvolen: The question came from the LAC region in the GAC. One of the GAC representatives from the LAC region proposed to translate the questionnaire in Spanish. Julia Charvolen: The GAC Leadership asked the question about the questionnaire being translated Amal Al-Saqqaf: I don't think so Cheryl Langdon-Orr (CLO) 2: I always support translations Abdeldjalil Bachar Bong: i think before their answer so their members need to understand the questionnaire Julie Hammer (SSAC): Is it an option to post the English version first and follow up with translations? Abdeldjalil Bachar Bong: in their language (French ...) avri doria: ummm, once we start to translate, one can wonder why discriminate against any language. Cheryl Langdon-Orr (CLO) 2: FR ES EN as a min, best if can be 6 UN if possible plus Portuguese Abdeldjalil Bachar Bong: we need to show the diversity that we defend now Cheryl Langdon-Orr (CLO) 2: do remember we are the DIVERSITY WG avri doria: otherwise it can look like we only care about diversity of some non english speakers Cheryl Langdon-Orr (CLO) 2: yup avri doria: i.e. wee work in parallel? Amal Al-Saqqaf: agree with that but it depends on the plan of the diversity subgroup deadlines avri doria: of course taking a sevral month vaca from diversity work, can work as well. Andreea Brambilla: Agreed, we incorporate responses as they come in. But final responses will be required to confirm status quo, views of SOs/ACs etc Julie Hammer - work in parallel is what we have committed to do and makes sense given timing. Fiona Asonga - any objections/ (none). So the drafting team will clean up the document which will give time to have 3 readings and the readjust the document. Once everyone is comfortable we can send it to the plenary. Bernard Turcotte - Staff can assist with editing the document if the team wishes. 4. A.O.B Fiona Asonga - Any AOB's? (none) Adjourned. Decisions: * Request the Co-Chairs send the questionnaire to the SOACs in English ASAP requesting a response in 42 days. * Request the Co-Chairs publish the questionnaire similarly to the Jurisdiction questionnaire in all the ICANN languages + Portuguese requesting a response in 42 days from the date of publishing. * The Diversity sub-group will not interrupt its work on publishing a draft set of recommendations for June 2017 while the questionnaire is active. Action Items: * Fiona Asonga – to write to Co-Chairs requesting publication of the questionnaire per the decisions on this. * Fiona Asonga – to write to drafting group to clean up current draft to begin work with the objective of completing a first draft for public comment by ICANN59. Diversity meetings to the end of June o Friday 31 March 1900 o Thursday 6 April 1300 o Thursday 13 April 1300 o Thursday 20 April 1300 o Wednesday 26 April 1300 o Thursday 4 May 1300 o Friday 12 May 1300 o Thursday 18 May 1300 o Thursday 25 May 1300 o Thursday 1 June 1300 o Thursday 8 June 1900 o Thursday 15 June 1900 o Thursday 22 June 1900 Documents Presented * WS2 DIVERSITY REPORT – Draft V2.pdf<https://community.icann.org/download/attachments/64077818/WS2%20DIVERSITY%2…>

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