February 2018 - Accountability-Cross-Community

Recordings, DAIRs, Raw Caption Notes for CCWG Accountability Plenary #27 | 28 February 2018
by MSSI Secretariat Feb. 28, 2018

Feb. 28, 2018

Hello all, You may find the recordings, Decisions, Action Items, Requests (DAIRs), and raw caption notes for CCWG Accountability WS2 Plenary Meeting #27 – 28 February 2018 posted at https://community.icann.org/x/GgGfB The transcript will be posted on when it becomes available (usually in 3 to 5 business days after the call). A copy of the DAIRs and raw caption notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D3B0B2.95293790] Action Items: * Co-Chairs will circulate an agenda for the face to face meeting early next week. Raw Caption Notes * Word doc<https://community.icann.org/download/attachments/77529370/Plenary-20180228-…> * PDF<https://community.icann.org/download/attachments/77529370/Plenary-20180228-…> Decisions: * Diversity Final Recommendations – accepted as a first reading without changes. * Ombuds Final Recommendations – accepted as a first reading without changes. * Staff Accountability Final Recommendations – accepted as a first reading without changes. Requests: * KA – request to schedule Jurisdiction discussion at the face to face meeting in the first 3 hours of the meeting. * DM – IRP-IOT members that could attend a face to face meeting after the WS2 plenary are encouraged to confirm they can attend by noon UTC Friday 2 March. Next Meeting: * Friday 9 March 08:30 local Puerto Rico

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Recordings, DAIRs, Raw Caption Notes for Jurisdiction Subgroup Meeting #57 | 28 February 2018
by MSSI Secretariat Feb. 28, 2018

Feb. 28, 2018

Hello all, Please find the recordings, Decisions, Action Items, Requests (DAIRs), and raw caption notes for CCWG Accountability WS2 Jurisdiction Subgroup Meeting #57 – 28 February 2018 posted at https://community.icann.org/x/vhK8B The transcript will be posted on when it becomes available (usually in 3 to 5 business days after the call). A copy of the DAIRs and raw caption notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D3B0B1.56B81180] Action Items: none Raw Captioning Notes Disclaimer: This rough edit transcript, which may contain missing, misspelled or paraphrased words, is only provided for your immediate review and is not certified as verbatim and is not to be cited in any way. * Word Doc<https://community.icann.org/download/attachments/79434430/CCWG-Accountabili…> * PDF<https://community.icann.org/download/attachments/79434430/CCWG-Accountabili…> Decisions: * Note 1 * Revised text added and moved to footnote, stating “In the future, if ICANN is subject to other similar sanctions (e.g., similar in scope, type and effect and with similar methods of relief for entities not specifically sanctioned), the spirit of these recommendations should guide ICANN’s approach.” * Friendly amendment - Instead of saying "if ICANN is subject to similar sanctions", I believe it would be more appropriate to say "if ICANN's activities are affected by similar sanctions”. * Agreed with friendly amendment * Note 2 * The Report has been changed to recommend that the Registry (or Registrar) choose from among the choice of law options on the “menu,” i.e., the choice would not be negotiated with ICANN. * Agreed * Note 3 * This is a general note that section describing the work of the Subgroup after the draft was submitted to the plenary for the Abu Dhabi meeting has now been “accepted” into the document. * Agreed * Note 4 * In the “Overview of the Work of the Subgroup,” the following has been added: * As a result of these discussions [in Abu Dhabi], the section “Further Discussions of Jurisdiction-Related Concerns” was added the draft Report, suggesting a path forward for these concerns beyond the CCWG-Accountability through a further other multistakeholder process. * Agreed as amended in meeting per Thiago and Greg suggestions. * Note 4.1 * This suggestion has evolved somewhat. Thiago earlier suggested that “Comments by other countries in support for the further jurisdiction-related discussions, in particular immunities, should be specifically referenced." * After further discussion, Thiago’s revised suggestion appears to be: * Comments by other countries in support for the further jurisdiction-related discussions, in particular immunities, should be specifically referenced. * it would be fair to also explicitly give similar satisfaction to the contrary voices * These are not really contrary to Brazil’s dissent, which should be made explicit in the report as part of the subgroup’s response to the comments received.” No change has been made to the Report based on this Note, as it is unclear what the level of support for this plan. The Subgroup needs to determine if this addition should be made and if so, how. * Concept agreement to some new words which will be suggested by GS. · Note 5 * This text is proposed to be added at the end of the recommendations on sanctions: * When implementing each of the recommendations in this section, their utmost importance to ICANN in carrying out its mission and facilitating global access to DNS should be considered. Taking into account this importance, the implementation phase should start as soon as possible, but in no event later than six months after approval by the ICANN Board.” * Agreed · Note 6 * This is a general note that the Stress Tests have now been “accepted” into the Report document. * Agreed. · Note 7 * A “friendly amendment” was made on last week’s call to Stress Test 1 in “Proposed Accountability Measures,” to clarify that any registrar’s ability to “accept domain registration requests from citizens of any country” is still “subject to limitations and obligations due to applicable law and registry restrictions.” * Agreed without “and registry restrictions”. Requests: * GS will circulate draft final to list by 1800 UTC today and comments need to be provided ASAP as the deadline for submitting the final recommendations is Friday 2 March 2359 UTC.

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CCWG-Accountability-WS2-Plenary-20180228-Agenda
by Bernard Turcotte Feb. 28, 2018

Feb. 28, 2018

*Agenda for the CCWG-Accountability-WS2 Plenary of 28 February 1900 UTC (120 minutes)* *Adobe room - https://participate.icann.org/accountability <https://www.google.com/url?q=https%3A%2F%2Fparticipate.icann.org%2Faccounta…> * 1. Introduction, update to SOIs, reminder on standards of behavior 2. Review of Agenda 3. Administration 3.1. ICANN 61. 3.1.1. Face to Face plenary is Friday 9 March 8:30 to 17:00 local time (12:30 – 21:00 UTC) 3.1.1.1. ICANN Legal will not need the last hour of our meeting. 3.1.1.2. Making that time available for IRP-IOT if they wish to hold a meeting. 3.2. ICANN 62 Panama City 25 – 28 June 2018 3.2.1. Confirmation of travel funding dates: 3.2.1.1. Begin accepting applications Monday 19 February 00:01 3.2.1.2. Close applications Monday 19 March 23:59 UTC 3.2.1.3. Submit final list to ICANN Monday 27 March. 3.3. Meeting with Board (caucus?) at ICANN 61. 4. Diversity – Final recommendations – presentation for first reading 5. Staff Accountability – Final recommendations for first reading. 6. Ombudsman – Final recommendations for first reading. 7. Proposed agenda for Face to Face meeting 9 March. 8. AOB 9. Next Plenary 9.1. Friday 9 March 08:30 – 17:00 Local Puerto Rico 10. Adjournment

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Re: [CCWG-ACCT] CCWG-Accountability-WS2-Plenary-20180228- Documents
by Cheryl Langdon-Orr Feb. 28, 2018

Feb. 28, 2018

Happy to read this to the record On Feb 28, 2018 07:35, "Alan Greenberg" <alan.greenberg(a)mcgill.ca> wrote: I will not be able to attend the CCWT-ACCT Plenary on 28 February 2018. Please ensure that this message is either read into the record or otherwise considered during the deliberations on Diversity. I note that the Diversity Recommendations being considered do not include one to create an ICANN Office of Diversity (OoD). There was an extensive discussion on diversity and an OoD within the ALAC over the past weeks. As one might expect from such a regionally based organization, the ALAC strongly supports diversity in all of its forms, and to say we are (collectively) passionate about diversity does not fully convey our feelings. However, every person who contributed to the discussion (and that was a majority of ALAC members and other community leaders) felt that there is no need for an OoD, and to create one would needlessly increase bureaucracy and cost without any real benefit. There was support for ICANN organization to consider diversity among its staff but that should be handled within Human Resources. In summary, the ALAC would not support creating an OoD. Alan Greenberg CCWG-ACCT Member and Chair, ALAC _______________________________________________ Accountability-Cross-Community mailing list Accountability-Cross-Community(a)icann.org https://mm.icann.org/mailman/listinfo/accountability-cross-community

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Re: [CCWG-ACCT] CCWG-Accountability-WS2-Plenary-20180228- Documents
by Alan Greenberg Feb. 27, 2018

Feb. 27, 2018

I will not be able to attend the CCWT-ACCT Plenary on 28 February 2018. Please ensure that this message is either read into the record or otherwise considered during the deliberations on Diversity. I note that the Diversity Recommendations being considered do not include one to create an ICANN Office of Diversity (OoD). There was an extensive discussion on diversity and an OoD within the ALAC over the past weeks. As one might expect from such a regionally based organization, the ALAC strongly supports diversity in all of its forms, and to say we are (collectively) passionate about diversity does not fully convey our feelings. However, every person who contributed to the discussion (and that was a majority of ALAC members and other community leaders) felt that there is no need for an OoD, and to create one would needlessly increase bureaucracy and cost without any real benefit. There was support for ICANN organization to consider diversity among its staff but that should be handled within Human Resources. In summary, the ALAC would not support creating an OoD. Alan Greenberg CCWG-ACCT Member and Chair, ALAC

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CCWG-Accountability-WS2-Plenary-20180228- Documents
by Bernard Turcotte Feb. 26, 2018

Feb. 26, 2018

All, For simplicity we have regrouped all documents for the upcoming plenary into one email. For each of Diversity, Ombuds and Staff Accountability please find attached: - Final recommendation - clean - Final recommendation - red line vs public consultation version. - Response to all public comments. Please note that the Ombuds report does not include the external evaluator's report as it is quite large and has been distributed in the past. Thank You. Bernard Turcotte ICANN Staff Support to the CCWG-Accountability-WS2

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Recordings, DAIRs, Raw Caption Notes for IRP-IOT Meeting #36 - 22 Feb 2018
by Brenda Brewer Feb. 22, 2018

Feb. 22, 2018

Hello all, You may find the recordings, Decisions, Action Items, Requests (DAIRs), and raw caption notes for IRP-IOT Meeting #36 on 22 February 2018 here: https://community.icann.org/x/LQO8B The transcript will be posted on when it becomes available (usually in 3 to 5 business days after the call). A copy of the DAIRs and raw caption notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D3AC00.0DF93650] Action Items: * DM – Time for Filing – will review past record and post thinking to the list. * DM – will provide suggestions for text for various USP’s Raw Caption Notes* *Note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call * Word Doc<https://community.icann.org/download/attachments/79430445/CCWG-Accountabili…> * PDF<https://community.icann.org/download/attachments/79430445/CCWG-Accountabili…> Decisions: * (none) Requests: * (none) Next meeting: * Thursday 1 March 1900 UTC

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CCWG-Accountability-WS2-Plenary Wednesday 28 February 1900 UTC
by Bernard Turcotte Feb. 21, 2018

Feb. 21, 2018

All, We have already distributed the Final Diversity recommendations which will be considered at the next plenary (noted in subject line). Please find attached the Final Ombus recommendations as well as the Final Staff Accountability recommendations which will also be presented at the next plenary. (both clean and red-line versions of both documents). The agenda for that meeting will be posted later this week. Thank You. Bernard Turcotte ICANN Staff Support to the CCWG-Accountability-WS2

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Recordings, DAIRs, Raw Caption Notes for Jurisdiction Subgroup Meeting #56 | 21 February 2018
by MSSI Secretariat Feb. 21, 2018

Feb. 21, 2018

Hello all, Please find the recordings, Decisions, Action Items, Requests (DAIRs), and raw caption notes for CCWG Accountability WS2 Jurisdiction Subgroup Meeting #56 – 21 February 2018 posted at https://community.icann.org/x/UBG8B The transcript will be posted on when it becomes available (usually in 3 to 5 business days after the call). A copy of the DAIRs and raw caption notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D3AB14.FB467270] Action Items: * GS to post updated document to the list ASAP. Raw Captioning Notes Disclaimer: This rough edit transcript, which may contain missing, misspelled or paraphrased words, is only provided for your immediate review and is not certified as verbatim and is not to be cited in any way. * Word Doc<https://community.icann.org/download/attachments/79434064/CCWG-Accountabili…> * PDF<https://community.icann.org/download/attachments/79434064/CCWG-Accountabili…> Decisions: * From the OPEN ITEMS TO RESOLVE IN REVISED DRAFT REPORT document (all decisions to be confirmed on list): * 1 Best Efforts - agreed * Use BEST EFFORTS with the following footnote - The term “best efforts,” as used throughout, should be understood to be limited by “reasonableness,” meaning that an entity (here, ICANN) must use its best efforts, except for any efforts that would be unreasonable. * 2 REVISE “APPLICANT IS OTHERWISE QUALIFIED.” * No agreement GS will propose text to list. * 3 RECOMMEND A METHOD OF SELECTING FROM CHOICE OF LAW MENU – agreed * Revise menu proposal to (A) recommend that the party contracting with ICANN have the choice of jurisdictions from the menu, and to (B) remove all mentions that it could be negotiated with ICANN. * 4 SUMMARY OF WORK OF SUBGROUP BEFORE, DURING AND AFTER COMMENT PERIOD. Agreed * Suggestion by Thiago to be put to the list by GS. * 5 REVIEW PROPOSED LANGUAGE ADDED TO OFAC GENERAL LICENSE RECOMMENDATION – agreed * The utmost importance of these recommendations for ICANN to carry out its mission and facilitate the global access to DNS should be considered when implementing them. Taking into account this importance, the implementation phase should start no later than six months after approval by the ICANN Board. * 6 REVIEW AND APPROVE STRESS TESTS. Agreed with friendly amendment by D. McAuley and GS. Requests: * Given the next meeting should be last participants are urged to contribute to the list prior to the next meeting.

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CCWG-Acccountability-WS2-ICANN62 (Panama City June 2018) Travel Funding Applications Program - Monday 19 February to Monday 19 March 2018
by Bernard Turcotte Feb. 19, 2018

Feb. 19, 2018

All, As agreed at the 7 February 2018 plenary the CCWG-Accountability-WS2 will be offering its usual travel funding for the face to face meeting (Sunday 24 June) to be held immediately prior to the start of ICANN 62 Panama City on 25 June 2018. In summary this is the same travel funding process as for ICANN 61 and will run from Monday 19 February 00:01 UTC until Monday 19 March 23:59 UTC and is only for Members of the CCWG-Accountability-WS2 (see specifications below) and rapporteurs. Please find all relevant information below. Thank You. Bernard Turcotte ICANN Staff Support to the CCWG-Acccountability-WS2 ==================== All, ** The CCWG-Accountability has travel funding for some Members and Rapporteurs to attend the Face to Face meetings held the day prior to an ICANN meeting who do not have any other funding available to them to attend. Members are those individuals that are specifically appointed by the chartering SO/ACs to the CCWG-Accountability - the list of Members can be found at https://community.icann.org/pages/viewpage.action?pageId=59640780 . Rapporteurs are those listed as such on the CCWG-Accountability-WS2 Wiki for specific sub-groups located at https://community.icann.org/display/WEIA/WS2+SubGroup+Topics. Please see the attached policy for details regarding this funding. If you are not a Member or a Rapporteur, please do not apply as there is a very limited number of seats available. The next Face to Face meeting of the CCWG-accountability will be held on Sunday 24 June in conjunction with ICANN 62 in Panama City. . Those Members and Rapporteurs wishing to be considered for travel funding should fill out the attached form and submit it by Monday 19 March 2018 23:59 UTC to Acct-Staff(a)icann.org. The funding is for the Face- to- Face meeting, which can include airfare, hotel and a per-diem allocation for meals for attending the Face to Face meeting only (and not the full ICANN meeting). However, in analyzing the requests the Co-Chairs will consider requests for partial funding (such as only an additional day of hotel and per diem to attend the Face to Face meeting) in order to maximize participation. As such Members are encouraged to only apply for what they need to allow for funding as many Members and Rapporteurs as possible. The final decisions on travel funding will be made by the Co-Chairs and published on the CCWG-Accountability WS2 wiki at https://community.icann.org/display/WEIA/Travel+Support within 3 days of the application period closing (a confirmation of the posting will be sent to the CCWG email list). Those being supported will then be contacted by ICANN Travel using the standard ICANN travel funding process to arrange details. Should you have any questions please do not hesitate to contact the CCWG-Accountability support staff at Acct-Staff(a)icann.org . Bernard Turcotte ICANN Staff Support to the CCWG-Accountability-WS2 for the Co-Chairs. ======================================= ** *CCWG-Accountability-WS2 Supported Travel Request Form* You are eligible for travel support from the CCWG-Accountability only if you are an officially appointed member of WS2 from a chartering SO or AC or if you are an officially listed Rapporteur for a WS2 sub-group. The CCWG Co-Chairs will review the applications received, including the requests for partial support, and determine the list of approved CCWG members who will receive travel funding. The CCWG approved travel support list will be submitted to ICANN Constituency Travel for processing according to community travel guidelines Travel support arrangements will follow Constituency travel guidelines located at: https://community.icann.org/display/trvlconstit/Constituency+Travel+Home CCWG appointed Members or rapporteurs requesting consideration by the Co-Chairs for travel support to attend a face-to-face meeting must complete and submit the travel request form by the stipulated deadline in order to be considered for funding. Applicant Identification ======================== Name: Chartering Org or Rapporteur for which WS2 Group: Email address: Date of Request: Other sources of support ======================== Please indicate if you are receiving travel support from another organization to attend the ICANN meeting I am receiving support from another organization (yes or no): If you are not receiving support from another organization, please proceed to “Support requested from CCWG-Accountability”. If you are receiving support, please provide the information requested below: Name of the Organization(s) providing the support: Indicate type of support and how many days the support is provided (BY FUNDING ORGANIZATION): Airfare (yes or no): Hotel (# days): Per Diem (# days): Support requested from CCWG-Accountability =========================================== Please indicate the type of travel support (including the number of days) you are seeking from the CCWG for WS2 – please remember this is only for attending the Face to Face meeting and is not for the entire ICANN meeting. Airfare (yes or no): Hotel (# days): Per Diem (# days):

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