July 2017 - Accountability-Cross-Community

CCWG-Accountability-WS2-Diversity Request to continue Interpretation service
by Bernard Turcotte July 23, 2017

July 23, 2017

CCWG-Accountability-WS2-Diversity Request to continue Interpretation service Plenary, All, you will remember that the Diversity sub-group undertook a pilot project of offering interpretation services on its calls for Spanish and French until the end of June 2017 (end of FY17). After the pilot was complete we agreed to evaluate the effectiveness of the service if there was a request to continue into FY18. The Diversity sub-group has made the request to the Co-Chairs to continue the service until the end of August 2017 at which point they expect to have their draft recommendations completed and ready to send to the plenary. If approved by the plenary these would then go on to public consultation which would imply the sub-group would be dormant for several months until the end of the public consultation. Given the interpretation service is not included in the FY18 budget, and represents a 2,000$ expense ( 4 meetings @ an average cost of 500$ per meeting) and that the next plenary meeting is scheduled for 30 August the Co-Chairs felt it was best to ask the plenary to weigh in on this request via the list. Staff provided the following report in early July to the Diversity sub-group on the requirements and usage of interpretation services for the pilot: *Live interpretation was provided in French and in Spanish during 8 Diversity subgroup calls between April 13th and June 15th2017.* *Live interpretation requires the presence of 3 interpreters on the call, plus one technical support staff, i.e. a total of 4 extra persons sitting on the calls to support the interpretation service.* *The French channel was used by 0 to 2 persons maximum per call (0.75 in average).* *The Spanish channel was used by 0 to 1 person maximum per call (0.625 in average).* *Detailed Statistics – Number of participants connected on each audio channel (ES-Spanish, FR-French):* *Live Interpretation* *Date* *ES* *FR* *Total # of Volunteer Attendees* *4/13/2017* *1* *0* *16* *4/20/2017* *1* *0* *14* *4/26/2017* *0* *2* *14* *5/12/2017* *1* *1* *19* *5/18/2017* *1* *2* *15* *6/1/2017* *1* *1* *9* *6/8/2017* *0* *0* *9* *6/15/2017* *0* *0* *8* *Average* *0.625* *0.75* It is important to note that this in no way affects the Captioning service which is provided to all WS2 and WS2 sub-groups and that this service will continue for all of WS2 as required. As such, the Co-Chairs would appreciate the input of the Plenary participants on if WS2 should continue funding this service for the Diversity sub-group until the end of August 2017 as requested. Should you wish to provide input on this please REPLY to this email so staff can track responses to this request via the SUBJECT line. Input on this topic will be accepted until Thursday 27 July 23:59UTC after which staff will compile a summary of the inputs for the Co-Chairs. Thanking you in advance. Bernard Turcotte ICANN Support Staff to the CCWG-Accountability-WS2 For the Co-Chairs

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Caption Notes, Recordings and transcript for Ombudsman Subgroup Meeting #26 | 19 July 2017
by MSSI Secretariat July 22, 2017

July 22, 2017

Hello all, The recordings and transcripts for CCWG Accountability WS2 Ombudsman Subgroup Meeting# 26 – 19 July 2017 will be available here: https://community.icann.org/x/LGzwAw A copy of the unofficial caption notes are below. Thank you! Kind Regards, Yvette Guigneaux (MSSI) Multistakeholder Strategy & Strategic Initiatives Projects & Operations Assistant. ICANN – Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org[icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org_&d=DwMGaQ…> [cid:image001.png@01D30250.9C111200] ________________________________ Raw Captioning Notes (also attached) CART Disclaimer: This rough edit transcript, which may contain missing, misspelled or paraphrased words, is only provided for your immediate review and is not certified as verbatim and is not to be cited in any way. Official transcript will be posted 2-3 days after the call · Word Doc<https://community.icann.org/download/attachments/66087980/CCWG-Accountabili…> · PDF<https://community.icann.org/download/attachments/66087980/CCWG-Accountabili…> Decisions: Report of the external evaluator accepted (no objections) Action Items: SB – produce a draft schedule for the group going forward and an updated version of the initial draft report for the next call. Requests: (none)

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Caption notes, recordings and transcript for Diversity Subgroup Meeting #27 | 21 July 2017
by MSSI Secretariat July 21, 2017

July 21, 2017

Hello all, The raw caption notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #27 – 21 July 2017 will be available here: https://community.icann.org/x/b3DwAw A copy of the notes may be found below. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D30206.3B7A5A90] Action Items: * (none) Raw Captioning Notes Disclaimer: This rough edit transcript, which may contain missing, misspelled or paraphrased words, is only provided for your immediate review and is not certified as verbatim and is not to be cited in any way. * Word Doc<https://community.icann.org/download/attachments/66089071/Diversity_21%20Ju…> * PDF<https://community.icann.org/download/attachments/66089071/Diversity_21%20Ju…> Decisions: * (none) Requests: * Group review the Google doc, especially the recommendations section, and add comments and edits to those recommendations that need more specificity and also engage on list for points of discussion. Documents Presented: * WS2 DIVERSITY REPORT – Draft V3<https://community.icann.org/download/attachments/66089071/WS2%20DIVERSITY%2…> * (Google doc<https://docs.google.com/document/d/1SvqOdsuAxpbn-W4sw5C7QQeh0IJu6MjSNbZdcC9…>) * Consolidated Comments to Diversity Questionnaire (Google Doc)<https://docs.google.com/spreadsheets/d/1knHluhdwkxYvD8yfD4y1Gtgt-Ejd8AR8sqK…>

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Caption notes, recordings and transcript for Human Rights Subgroup Meeting #26 | 18 July 2017
by MSSI Secretariat July 18, 2017

July 18, 2017

Hello all, The raw caption notes, recordings and transcripts for CCWG Accountability WS2 Human Rights Subgroup Meeting #26– 18 July 2017 will be available here: https://community.icann.org/x/U8TRAw A copy of the action items and notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D2FFE5.898EB370] Action Items: * (none) Raw Captioning Notes CART Disclaimer: This rough edit transcript, which may contain missing, misspelled or paraphrased words, is only provided for your immediate review and is not certified as verbatim and is not to be cited in any way. * Word Doc<https://community.icann.org/download/attachments/64078931/Raw%20Captioning%…> * PDF<https://community.icann.org/download/attachments/64078931/Raw%20Captioning%…> Decisions: * (none) Requests: * Participants asked to read the complete comments from the governments of Brazil, Switzerland and the UK for further discussions at the next meeting.

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Caption Notes-Recordings-Transcript links for Jurisdiction Meeting #38 - 18 July 2017
by MSSI Secretariat July 18, 2017

July 18, 2017

Hello all, The caption notes, recordings and transcripts for CCWG Accountability WS2 Jurisdiction Subgroup Meeting #38– 18 July 2017 will be available here: https://community.icann.org/x/6WjwAw A copy of the action items and raw caption notes may be found below. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D2FFB8.159976D0] Skype: brenda.brewer.icann Phone: 1-310-745-1107 Action Items: * GS – to send email to questionnaire respondent as decide above. * GS – To request ICANN Legal to present on OFAC and the fact that there is no jurisdiction in the Registry or Registrar contracts. Raw Captioning Notes Please note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call * Word Doc<https://community.icann.org/download/attachments/66087145/Jurisdiction-2017…> * PDF<https://community.icann.org/download/attachments/66087145/Jurisdiction-2017…> Decisions: * Will begin formal discussion of the issues list on the next call. * Request ICANN Legal to present on OFAC and the fact that there is no jurisdiction in the Registry or Registrar contracts. Requests: * (renewed) Participants asked to include any issues they have on the issues list within the next two weeks. https://docs.google.com/spreadsheets/d/1zAMj3Oz8TEqbjauOyqt09Ef-1ada9TrC7i6…

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Caption Notes-Recordings-Transcript links for SO/AC Accountability Subgroup Meeting #25 - 13 July 2017
by MSSI Secretariat July 17, 2017

July 17, 2017

Hello all, The caption notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Accountability Subgroup Meeting #25 – 13 July 2017 will be available here: https://community.icann.org/x/mrLRAw A copy of the action item and raw caption notes may be found below. Apologies for the delay in sending. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D2FF11.BB0BB800] Action Items: * Rapporteurs will edit the recommendations to reflect the decisions above so this can be considered on the list and at the next meeting. Raw Captioning Notes Please note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call * Word Doc<https://community.icann.org/download/attachments/64074394/SO-AC%20ACCOUNTAB…> * PDF<https://community.icann.org/download/attachments/64074394/SO-AC%20ACCOUNTAB…> Decisions: * ATRT reviews - The text about ATRT are on p. 7-8 of the report. That's where we would change the recommendation to say that Organizational Reviewer could assess implementation of "Good Practices" We would recommend that this assessment be reflected in the Operattional Standards for the Organizational Reviews (no objections). * No support for any additional accountability to the community by the EC or SOACs * Round Table - Drop the recommendation for an optional round table and return to the original recommendation = we do not recommend a formal MAR, noting that a minority of our group prefers a public gathering of AC/SO leaders (1 objection). * Re IRP to appeal actions or inactions by SOACs.ICANN already give the Ombuds the role to investigating complaints. Actions or inactions. So we would make the recommendation stronger as opposed to saying such as only a bullet. We would clarify it has an appropriate roll to look at action or inaction. I'll just put that into chat. That Ombuds already has a role to action or inaction. I think we should add that the process used by the Ombuds office may be enhanced and or clarified by the work stream two group recommendations reviewing the ombudsman. That's para phrasing a little bit of what Sebastien said. We could not know at this point but we're indicating that role for the Ombuds may be enhanced or clarified by other work stream two process. How does that sound? Requests: * (none)

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Caption notes, recordings and transcript for Diversity Subgroup Meeting #26 | 13 July 2017
by MSSI Secretariat July 17, 2017

July 17, 2017

Hello all, The raw caption notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #26– 13 July 2017 are available here: https://community.icann.org/x/YnDwAw A copy of the action items and notes may be found below. Apologies for delay in sending out these notes. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D2FF10.AE737ED0] Action Items: * Rafik Dammak – Discuss Interpretation possibilities with Fiona Asonga and get back to staff with a request. Raw Captioning Notes Please note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call * Word Doc<https://community.icann.org/download/attachments/66089058/DIVERSITY%20SUBGR…> * PDF<https://community.icann.org/download/attachments/66089058/DIVERSITY%20SUBGR…> Decisions: * (none) Requests: * FP : Concerning Rec 5 I suggest to delete the following: “The CEO should determine the most cost-effective means of providing such resources, whether that be the establishment of an “Office of Diversity” or by integrating the role into an existing part of the organization.”

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Caption Notes-Recordings-Transcript links for Staff Accountability Subgroup Meeting #24 - 12 July 2017
by MSSI Secretariat July 17, 2017

July 17, 2017

Hello all, The caption notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #24 – 12 July 2017 will be available here: https://community.icann.org/x/1WnwAw A copy of the action item and raw caption notes may be found below. Apologies for the delay in sending. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D2FEDE.32442FD0] Action Items: * Staff to confirm if the draft recommendations presented on 25 June were approved as a first reading. * KS – prepare a draft of the checklist document for appraisals in a separate Googledoc. Raw Captioning Notes Please note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call * Word Doc<https://community.icann.org/download/attachments/66087381/STAFF%20ACCOUNTAB…> * PDF<https://community.icann.org/download/attachments/66087381/STAFF%20ACCOUNTAB…> Decisions: * none Requests: * Participants requested to review Google doc of draft recommendations and make comments where required. * Be prepared to discuss the responses to staff questions at the next meeting (especially the notion of safe spaces).

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Caption Notes-Recordings-Transcript links for Jurisdiction Meeting #37 - 10 July 2017
by MSSI Secretariat July 11, 2017

July 11, 2017

Hello all, The caption notes, recordings and transcripts for CCWG Accountability WS2 Jurisdiction Subgroup Meeting #37– 10 July 2017 will be available here: https://community.icann.org/x/52jwAw A copy of the action items and raw caption notes may be found below. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers [cid:image001.png@01D2FA5F.F8C7B380] Action Items: * GS – to send email to questionnaire respondent as decide under ‘Decisions”. Raw Captioning Notes Please note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call * Word Doc (see attachment) * PDF (see attachment) Decisions * Email to questionnaire respondents regarding additional statements or participation is approved. Requests: * Participants asked to include any issues they have on the issues list within the next two weeks. https://docs.google.com/spreadsheets/d/1zAMj3Oz8TEqbjauOyqt09Ef-1ada9TrC7i6…

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CCWG-Accountability-WS2 – Plenaries, ICANN meetings and Major US Holidays 2017-2018
by Bernard Turcotte July 11, 2017

July 11, 2017

All, Please find below the proposed schedule of plenary meetings and ICANN meeting for the next year where we are moving to 1 formal plenary meeting per month. These meetings have been entered on the Master calendar. Should you notice any significant issues please report these so we address these. For the Co-Chairs Bernard Turcotte ICANN Staff Support to the CCWG-Accountability-WS2 ========================================================== *CCWG-Accountability-WS2 – Plenaries, ICANN meetings and Major US Holidays 2017-2018* Notes: · US Holidays as listed because most staff are US based and as such will not be available to support calls on those dates. · Dates listed as OPTIONAL – we are moving to a one plenary call per month strategy where we will try to hold CCWG-Accountability plenaries the last practical Wednesday of each month (keeping to the rotation of the three standard time slots). However monthly calls may not be sufficient in certain cases. As such we have reserved a mid-month date in each month for an OPTIONAL Plenary. Should it be necessary to hold a plenary on that Optional date the list will be advised at least two weeks ahead of time. *July 2017* · Tuesday 4 July - US Holiday *August 2017* · Wednesday 16 August – Optional 0500 · Wednesday 30 August – Plenary 0500 *September 2017* · Monday 4 September – US Holiday · Wednesday 13 September – Optional 1300 · Wednesday 27 September – Plenary 1300 *October 2017* · Wednesday 11 October – Optional 1900 · Wednesday 18 October – Plenary 1900 · Wednesday, Thursday 25, 26 October – Travel ICANN 60 · Friday 27 October – WS2 Face to Face · Saturday to Tuesday 25 to 31 October – ICANN 60 *November 2017* · Wednesday to Friday 1 to 3 November – ICANN 60 · Thursday to Sunday 4 to 12 November – Post ICANN 60, no meetings · Wednesday to Friday 22 to 24 November – US Holiday – Thanksgiving · Wednesday 29 November – Plenary 0500 *December 2017* · Wednesday 13 December – Plenary 1300 · Saturday to Sunday 23 to 31 December – End of year break, no meetings *January 2018* · Monday to Sunday 1 to 7 January – End of year break, no meetings · Monday 15 January – US Holiday – Martin Luther King day · Wednesday 17 January – Optional 0500 · Wednesday 31 January – Plenary 1900 *February 2018* · Wednesday 14 February – Optional 1300 · Monday 19 February – US Holiday – President’s day · Wednesday 28 February – Plenary 0500 *March 2018* · Wednesday, Thursday 7 to 8 March – Travel ICANN 61 San Juan · Friday 9 March – Face to Face meeting ICANN 61 · Saturday to Thursday 10 to 15 March – ICANN 61 · Friday to Sunday 16 to 25 March – Post ICANN 61, no meetings · Wednesday 28 March – Optional 1900 · Friday 30 March – US Holiday - Easter *April 2018* · Monday 2 April – US Holiday – Easter · Wednesday 11 April – Optional 0500 · Wednesday 25 April – Plenary 1300 *May 2018* · Wednesday 16 May – Optional 1300 · Monday 28 May – US Holiday – Memorial day · Wednesday 30 May – Plenary 1900 *June 2019* · Wednesday 6 June – Optional 1900 · Wednesday 13 June – Plenary 0500 · Friday, Saturday 22, 23 June – Travel ICANN 62 · Sunday 24 June – WS2 Face to Face TO BE CONFIRMED · Monday to Thursday 25 to 28 June – ICANN 62 · Friday, Saturday 29, 30 June – Travel ICANN 62

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