August 2009 - ALAC-Announce

Re: [ALAC-Announce] RAPPEL / INVITATION - 11 août 2009 - discussion sur les Fond Disponibles pour Voyages et Déplacements At-Large FY 2010
by Gisella Gruber-White Aug. 10, 2009

Aug. 10, 2009

Cher Michel, Il sera 03:00 UTC soit 04:00 pour le premier appel et 15:00 UTC soit 16:00 au Cameroun pour ces deux appels. On espère que tu pourras te joindre a un des deux. Egalement si besoin que l'operateur t'appelle, merci de nous le signaler ainsi que le numéro d'appel. Bonne journée Gisella On 10/08/2009 11:00, "CAPDA CAPDA" <capdasiege(a)gmail.com> wrote: Bonjour, Message bien reçu, il sera quelle heure au Cameroun? Bonne journée. Michel

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Solicitamos los comentarios de la comunidad At-Large acerca de la Declaración conjunta del ALAC y del NCUC sobre el informe Final del IRT
by At-Large Staff Aug. 10, 2009

Aug. 10, 2009

Estimados, Conforme al programa para el desarrollo de los consejos de At-Large para las políticas del ICANN (http://www.atlarge.icann.org/policycalendar) el periodo de la consulta pública sobre la Declaración conjunta del Comité Asesor At-Large (ALAC) y la Unidad Constitutiva de Usuarios No Comerciales (NCUC) sobre el Informe Final del Equipo de Recomendación para la Implementación (IRT) empezó hace poco. La Declaración será ahora sometida a una revisión complete por parte de la Comunidad At-Large más amplia, cuyos comentarios respecto a la actual versión preliminar serán incorporados en la revisión final. El texto fue redactado por el miembro del Comité Asesor At-Large, Patrick Vande Walle, y debatido y revisado por el Comité Asesor At-Large (ALAC) y la Unidad Constitutiva de Usuarios No Comerciales (NCUC) durante su reunión conjunta celebrada en Sídney, el 23 de junio de 2009 (véase http://syd.icann.org/node/3807) Se puede leer la Asesoría preliminar y añadir un comentario sobre el documento hasta el día 30 de agosto en https://st.icann.org/alac-docs/index.cgi?declaraci%C3%B3n_conjunta_de_alac_y _ncuc_sobre_el_informe_final_del_irt_al_alac_st_0609_6 -- Cordialmente, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White ICANN At-Large Staff email: staff at atlarge.icann.org

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Commentaires souhaités de la communauté At-Large sur le Communiqué conjoint de l¹ALAC et de la NCUC portant sur le rapport IRT final
by At-Large Staff Aug. 10, 2009

Aug. 10, 2009

Chers tous, Conformément au programme pour le développement des conseils At-Large relatives aux politiques de l¹ICANN (http://www.atlarge.icann.org/policycalendar) la période de commentaires publics sur le Communiqué conjoint du comité consultatif At-Large (ALAC) et la Circonscription des utilisateurs non-commerciaux (NCUC) portant sur le rapport IRT final a récemment été ouvert. Ce communiqué fera maintenant l¹objet d¹une révision complète par la communauté At-Large dont les commentaires sur l¹avant-projet seront incorporés dans la révision finale. Le texte qui fut rédigé par Patrick Vande Walle, membre du comité consultatif At-Large et ledit texte fut l¹objet de discussions et de révisions par l¹ALAC et la NCUC lors de leur réunion à Sydney le 23 juin 2009 (voir http://syd.icann.org/node/3807) Vous pouvez lire l¹avant-projet et ajouter un commentaire sur ce document jusqu¹au 30 aout 2009 sur https://st.icann.org/alac-docs/index.cgi?communiqu%C3%A9_conjoint_de_l_alac_ et_de_la_ncuc_portant_sur_le_rapport_irt_final_al_alac_st_0609_6 -- Cordialement, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White ICANN At-Large Staff email: staff at atlarge.icann.org

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RECORDATORIO - INVITACIÓN : 11 de agosto 2009 - Discusión sobre los fondos disponibles para viajes de la comunidad At-Large FY2010
by At-Large Staff Aug. 10, 2009

Aug. 10, 2009

Estimados, Kevin Wilson, Director financiero de la ICANN y Steve Antonoff, Director de los recursos humanos de la ICANN, les invitan a asistir a una teleconferencia para discutir los fondos para viajes para la comunidad At-Large para el año fiscal que finaliza el 30 de junio de 2010 (AF 2010). El objetivo de esta llamada es discutir los fondos para viajes para la comunidad para el año fiscal 2010. Actualmente, los presupuestos de la ICANN así que las Pautas sobre ayuda financiera para viajes prevén el financiamiento de los 15 miembros del ALAC así que 10 representantes de los RALO (dos de cada región) para que puedan asistir a las tres reuniones anuales de la ICANN. Kevin y Steve van a examinar dos alternativas propuestas (véase documento adjunto) al trato actual con el fin de estar en condiciones de financiar parte de las asambleas anuales regionales. La comunidad tendrá la posibilidad de formular preguntas sobre detalles de las dos propuestas. Con el fin de ofrecer a todos la posibilidad de participar en la teleconferencia, organizamos dos llamadas: * Martes, 11 de agosto, 0300 UTC (durante esta llamada un servicio de interpretación en FRANCES y ESPAÑOL estará disponible) 13:00 Sydney, 11:00 Singapore/Hong Kong, 06:00 Nairobi, 05:00 CEST, 04:00 Londres, 00:00 Buenos Aires (lunes 10 de agosto), 23:00 EDT (lunes 10 de agosto), 20:00 PDT (lunes 10 de agosto) Véase más detalles sobre esta llamada en el siguiente enlace: https://st.icann.org/alac/index.cgi?community_call_on_at_large_travel_suppor t_for_fy2010_eastern_hemisphere * Martes, 11 de agosto, 1500 UTC (durante esta llamada un servicio de interpretación en ESPAÑOL y FRANCES estará disponsible) (08:00 PDT, 1:00 EDT, 12:00 Buenos Aires, 16 :00 Londres, 17:00 CEST, 18:00 Nairobi, 23 :00 Singapore/Hong Kong. 01:00 Sydney (Miercoles 12 de agosto) Véase más detalles sobre esta llamada en el siguiente enlace: https://st.icann.org/alac/index.cgi?community_call_on_at_large_travel_suppor t_for_fy2010_western_hemisphere Para participar en la teleconferencia en el canal español por favor sigan los siguientes consejos: https://st.icann.org/alac-docs/index.cgi?c%C3%B3mo_se_puede_participar_en_la _teleconferencia ********************************************* Estimados Miembros del Comité Asesor At-Large (ALAC): A continuación, encontrarán una nota preparada por el personal a fin de ayudar a brindar información sobre el debate de At-Large acerca de la manera de asignar los fondos para viajes disponibles en este año fiscal. Cuando el Comité Ejecutivo de At-Large (ALAC) se reunió al finalizar la reunión de Sídney, Steve y Kevin se unieron a ellos durante un debate acerca de los viajes; uno de los factores fundamentales fue que el personal tendría en cuenta el conjunto de los fondos disponibles para identificar qué opciones se podrían prever para estirar esos fondos tanto como sea posible para (en particular) asegurar que cada Organización Regional At-Large (RALO) pueda celebrar una Asamblea General anual. Pronto habrá un par de teleconferencias con Kevin, Steve, el personal At-Large y cualquiera de ustedes y de los miembros de la comunidad más amplia de At-Large quienes deseen asistir, con el fin de debatir el apoyo para los viajes del próximo año fiscal; como lo notará más adelante, el tiempo resulta esencial para llegar a una decisión sobre a quién financiar, para qué y cómo hacerlo. -------- Mensaje Original -------- Asunto: Apoyo para Viajes de At-Large FY 2010 Fecha: Mon, 27 Jul 2009 09:50:44 +0200 De: Nick Ashton-Hart <nick.ashton-hart at icann.org <http://atlarge-lists.icann.org/mailman/listinfo/alac-announce_atlarge-lists .icann.org> > Para: Cheryl Langdon-Orr <cheryl at hovtek.com.au <http://atlarge-lists.icann.org/mailman/listinfo/alac-announce_atlarge-lists .icann.org> >, Sébastien Bachollet <sebastien.bachollet at isoc.fr <http://atlarge-lists.icann.org/mailman/listinfo/alac-announce_atlarge-lists .icann.org> >, Vanda Scartezini UOL <vanda at uol.com.br <http://atlarge-lists.icann.org/mailman/listinfo/alac-announce_atlarge-lists .icann.org> >, Alan Greenberg <alan.greenberg at mcgill.ca <http://atlarge-lists.icann.org/mailman/listinfo/alac-announce_atlarge-lists .icann.org> >, Kevin Wilson <kevin.wilson at icann.org <http://atlarge-lists.icann.org/mailman/listinfo/alac-announce_atlarge-lists .icann.org> >, Steve Antonoff <steve.antonoff at icann.org <http://atlarge-lists.icann.org/mailman/listinfo/alac-announce_atlarge-lists .icann.org> >, Denise Michel <denise.michel at icann.org <http://atlarge-lists.icann.org/mailman/listinfo/alac-announce_atlarge-lists .icann.org> >, Robert Hoggarth <robert.hoggarth at icann.org <http://atlarge-lists.icann.org/mailman/listinfo/alac-announce_atlarge-lists .icann.org> > CC: At-Large Staff <staff at atlarge.icann.org <http://atlarge-lists.icann.org/mailman/listinfo/alac-announce_atlarge-lists .icann.org> > Estimados Cheryl, Vanda, Alan y Sebastien: Con el fin de ayudar a brindar información para los debates del Comité Asesor At-Large (ALAC) acerca de cómo los fondos de apoyo para viajes que son asignados a la comunidad At-Large pueden ser utilizados para respaldar tanto las Asambleas Generales de las Organizaciones Regionales At-Large (RALOs) como la asistencia a las Reuniones de la Corporación para la Asignación de Números y Nombres en Internet (ICANN), Steve, Kevin, Heidi y yo hemos tenido algunas conversaciones y Kevin y Steve han hecho los números considerando un par de escenarios. Como saben, el presupuesto actual y las directrices de viaje vigentes de la Corporación para la Asignación de Números y Nombres en Internet (ICANN) brindan asistencia para que 15 miembros de At-Large y 10 representantes de las Organizaciones Regionales At-Large (RALOs) ―dos de cada RALO― viajen a cada una de sus tres reuniones. Este apoyo económico incluye boletos de avión, hotel y viáticos. Con el fin de poder financiar parcialmente las Asambleas Generales, nosotros ofrecemos dos alternativas: Opción 1: * Apoyo para 15 miembros de At-Large y 5 representantes de la Organización Regional At-Large (RALO) ―uno de cada RALO―, incluyendo la misma asignación para boletos de avión, hotel y viáticos que antes. * Financiación anual de cinco Asambleas Generales (uno de cada Organización Regional At-Large ―RALO―) bajo los siguientes términos y condiciones: La Corporación para la Asignación de Números y Nombres en Internet (ICANN) apoyaría hasta el 40% de los miembros de la Organización Regional At-Large (RALO) ―sin exceder los 10 miembros― para cada Asamblea General, de acuerdo a lo siguiente: · El lugar de celebración de la Asamblea General es decidido en consulta con la Corporación para la Asignación de Números y Nombres en Internet (ICANN) para asegurar que el lugar resulte económicamente viable respecto a los recursos disponibles, al mismo tiempo que facilite la participación de las Estructuras At-Large (ALSes). · La Corporación para la Asignación de Números y Nombres en Internet (ICANN) pagaría por la sala de reunión en el hotel. · La Corporación para la Asignación de Números y Nombres en Internet (ICANN) pagaría por los arreglos necesarios para la “participación a distancia”. · Los viajeros que reciban el apoyo económico utilizarán los boletos de avión de más bajo costo en clase económica. · Hospedaje en hotel por dos noches (que incluye impuestos pero no gastos incidentales) para los viajeros que reciban el apoyo económico. · Viáticos correspondientes a dos días para los viajeros que reciban el apoyo económico (los cuales serán establecidos en base al lugar en que se celebrará la reunión mediante el mismo método que se establecen los viáticos para las reuniones de la Corporación para la Asignación de Números y Nombres en Internet ―ICANN―). Opción 2: * Apoyo para 15 miembros de At-Large y para ningún miembro de las Organizaciones Regionales At-Large (RALOs), para viajar a cada una de las reuniones de la Corporación para la Asignación de Números y Nombres en Internet (ICANN), incluyendo la misma asignación para boletos de avión, hotel y viáticos que antes. * Financiación anual de cinco Asambleas Generales (uno de cada Organización Regional At-Large ―RALO―) bajo los siguientes términos y condiciones: La Corporación para la Asignación de Números y Nombres en Internet (ICANN) apoyaría hasta el 80% de los miembros de la Organización Regional At-Large (RALO) ―sin exceder un total de 20 miembros― para cada Asamblea General, de acuerdo a lo siguiente: · El lugar de celebración de la Asamblea General es decidido en consulta con la Corporación para la Asignación de Números y Nombres en Internet (ICANN) para asegurar que el lugar resulte económicamente viable respecto a los recursos disponibles, al mismo tiempo que facilita la participación de las Estructuras At-Large (ALSes). · La Corporación para la Asignación de Números y Nombres en Internet (ICANN) pagaría por la sala de reunión en el hotel. · La Corporación para la Asignación de Números y Nombres en Internet (ICANN) pagaría por los arreglos necesarios para la “participación a distancia”. · Los viajeros que reciban el apoyo económico utilizarán los boletos de avión de más bajo costo en clase económica. · Hospedaje en hotel por dos noches (que incluye impuestos pero no gastos incidentales) para los viajeros que reciban el apoyo económico. · Viáticos para dos días para los viajeros que reciban el apoyo económico (viáticos que serán establecidos en base al lugar en que se celebrará la reunión mediante el mismo método que se establecen los viáticos para las reuniones de la Corporación para la Asignación de Números y Nombres en Internet ―ICANN―). Es nuestro entendimiento que la Organización Regional At-Large (RALO) puede buscar coordinar sus Asambleas Generales con otras reuniones en sus regiones, a fin de maximizar tanto la participación como la reducción de los costes; mientras que esto es perfectamente aceptable para la Corporación para la Asignación de Números y Nombres en Internet (ICANN), no constituirá un requisito. Por supuesto, es posible pensar en otras opciones; sin embargo, con la proximidad de la reunión de Seúl, la Corporación para la Asignación de Números y Nombres en Internet (ICANN) necesita inminentemente contar con la lista de viajeros aprobados, y las decisiones que se tomen respecto a lo antes mencionado necesariamente afectarán tal lista. Al mismo tiempo, la organización de Asambleas Generales regionales requiere la notificación por adelantado a partir del momento en que una ciudad y fecha hayan sido escogidas. Por estas razones, le recomendamos que elija una de las opciones anteriores. Algunos puntos adicionales para considerar: * Algunas regiones son más grandes que otras, y esto no sólo impacta sobre la cantidad de viajeros sino también sobre la cantidad de tiempo necesario con antelación para organizar las reuniones. Por lo tanto, sugerimos que la Organización Regional At-Large (RALO) más grande organice su reunión para más adelante en el año fiscal. * Se propone que el Personal trabaje con las Secretarías de las Organizaciones Regionales At-Large (RALOs) y con el Subcomité de Finanzas del Comité Asesor At-Large (ALAC), para ayudar a establecer la lista de posibles fechas y lugares de la Asamblea General (GA) lo antes posible a fin de asegurar que podamos asignar recursos para la organización de la reunión. Creemos que para organizar una Asamblea General (GA) necesitaríamos una notificación con anticipación considerable (8 semanas o más), a partir del momento en que se haya decidido una ciudad y fecha correspondientes. * Para ayudar a facilitar este proceso, la Corporación para la Asignación de Números y Nombres en Internet (ICANN) está trabajando sobre el borrador de un formulario que se utilizará para proponer la fecha, ciudad y país y otros elementos de una Asamblea General (GA); a su debido tiempo, transmitiremos esto y mientras tanto trabajaremos informalmente. * Se ha preguntado sobre los nombramientos venideros del Comité de Nominaciones (NomCom) para el Comité Asesor At-Large (ALAC), y si ellos recibirán financiación para asistir a la reunión de Seúl a partir del “fondo” de apoyo para viajes de At-Large. La respuesta es que esto se financia en forma separada y que los nuevos individuos designados sí podrán asistir a la reunión de Seúl. * Entendemos que los términos de mandato de cinco miembros del Comité Asesor At-Large (ALAC) (de aquellos elegidos en forma directa) expirará al finalizar la reunión de Seúl. La financiación para que los nuevos individuos designados asistan a Seúl tendría que provenir de los fondos para viajes de At-Large. Si la comunidad decide respaldar el viaje para participantes adicionales a Seúl, para los miembros del Comité Asesor At-Large recién elegidos cuyo mandato comenzará en la clausura de la reunión de Seúl, así como para los miembros cuyo mandato expira en la clausura de la reunión de Seúl, eso impactará negativamente sobre la propuesta arriba presentada y tendríamos que reducir el nivel de apoyo para las Asambleas Generales (GAs), probablemente en forma bastante considerable. Por favor, examine y por supuesto siéntete libre para debatir acerca de todo esto en el marco más amplio de la Comunidad At-Large, según sus propias consideraciones y háganos saber las conclusiones a las cuales arribó, lo antes lo posible. En caso de haber alguna pregunta, por favor háganoslo saber y estaremos encantados de intentar responderlas.

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INVITATION: 11 August 2009 - Discussion on Available Funds for At-Large Community Travel FY2010
by At-Large Staff Aug. 10, 2009

Aug. 10, 2009

Dear All, Kevin Wilson, ICANN Chief Financial Officer and Steve Antonoff, ICANN Director of Human Resources, invite you to attend a teleconference to discuss At-Large Travel Support for FY2010. The purpose of the call is to discuss At-Large travel support for the 2010 fiscal year. Currently, ICANN's budget and travel guidelines provide for 15 At-Large members and 10 RALO representatives (two from each RALO) for travel to each of the three ICANN meetings held each year. Kevin and Steve will discuss two proposed alternatives (see attached) to the current arrangement in order to be able to fund a portion of regional General Assemblies. The At-Large community will have the opportunity to ask questions regarding the details of the proposed alternatives. Two calls are scheduled for: Tuesday, 11 August at UTC 03:00 (this call will have French and Spanish interpretation) [13:00 Sydney, 11:00 Singapore/Hong Kong, 06:00 Nairobi, 05:00 CEST, 04:00 London, 00:00 Buenos Aires (Monday, 10 August), 23:00 EDT (Monday, 10 August), 20:00 PDT (Monday, 10 August)] Call details for this call can be found at: https://st.icann.org/alac/index.cgi?community_call_on_at_large_travel_suppor t_for_fy2010_eastern_hemisphere Tuesday, 11 August at UTC 15:00 (this call will have French and Spanish interpretation) [(08:00 PDT, 1:00 EDT, 12:00 Buenos Aires, 16 :00 London, 17:00 CEST, 18:00 Nairobi, 23 :00 Singapore/Hong Kong. 01:00 Sydney (Wednesday, 12 August)] Call details this call can be found at: https://st.icann.org/alac/index.cgi?community_call_on_at_large_travel_suppor t_for_fy2010_western_hemisphere If you require dial-outs, please let us know at staff(a)atlarge.icann.org. Please remember, when entering the call, to say your name loud and clear and then press ♯. Regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White ICANN At-Large Staff email: staff(a)atlarge.icann.org ***************************************** Dear ALAC Members: Below please find a note prepared by the staff in order to help inform discussion in At-Large on how to allocate the travel funds available in this fiscal year. When the ALAC Executive Committee met at the end of the Sydney meeting, Steve and Kevin joined them and a discussion about travel was held; one of the take-aways was that the staff would look at the available pool of funds and see what options could be envisaged that stretched those funds as far as possible to (in particular) ensure that each RALO could hold a General Assembly each year. There will be a pair of teleconferences shortly with Kevin, Steve, the At-Large staff, and any of you and the wider At-Large community who wish to attend in order to discuss travel support for this coming fiscal year; as you will see in the below time is of the essence to come to a decision on who to fund, what for, and how. -------- Original Message -------- Subject: Travel Support for At-Large FY 2010 Date: Mon, 27 Jul 2009 09:50:44 +0200 From: Nick Ashton-Hart <nick.ashton-hart(a)icann.org> To: Cheryl Langdon-Orr <cheryl(a)hovtek.com.au>, Sébastien Bachollet <sebastien.bachollet(a)isoc.fr>, Vanda Scartezini UOL <vanda(a)uol.com.br>, Alan Greenberg <alan.greenberg(a)mcgill.ca>, Kevin Wilson <kevin.wilson(a)icann.org>, Steve Antonoff <steve.antonoff(a)icann.org>, Denise Michel <denise.michel(a)icann.org>, Robert Hoggarth <robert.hoggarth(a)icann.org> CC: At-Large Staff <staff(a)atlarge.icann.org> Dear Cheryl, Vanda, Alan, and Sebastien: In order to help inform ALAC's discussions about how travel support funds allocated to the At-Large community can be used to support both RALO General Assemblies and ICANN Meeting attendance, Steve, Kevin, Heidi and I have had a few conversations and Kevin and Steve have run the numbers against a couple of scenarios. As you know, currently ICANN's budget and travel guidelines provide for 15 At-Large members and 10 RALO representatives (two from each RALO) for travel to each of the three ICANN meetings. This support includes air travel, hotel, and per diems. We offer two alternatives to the current arrangement in order to be able to fund a portion of the General Assemblies: Option 1: * Support 15 At-Large members and 5 RALO representatives (one from each RALO) for travel each ICANN meeting (to include the same air, hotel, per diem support as before). * Fund five General Assemblies annually (one for each RALO) under the following terms and conditions: o ICANN would support up to 40% of RALO members not to exceed a total of 10 members for each General Assembly as follows: o Site for the General Assembly decided in consultation with ICANN to ensure that the site chosen is economically viable within available resources, whilst facilitating participation by ALSes. o ICANN would pay for a meeting room at the hotel o ICANN would pay for "remote participation" set up as necessary o Round trip lowest cost economy air fare for supported travelers o Two nights hotel accommodations (to include tax but not incidentals) for supported travelers o Two days of per diem per supported traveler (per diem to be established based on approved location in the same method as per diems are established for ICANN meetings) Option 2: * Support 15 At-Large members and NO RALO members for travel to each ICANN meeting (to include the same air, hotel and per diem as before). * Fund five General Assemblies annually (one for each RALO) under the following terms and conditions: * ICANN would support up to 80% of the RALO members not to exceed a total of 20 members for each General Assembly as follows: o Site for the General Assembly decided in consultation with ICANN to ensure that the site chosen is economically viable within available resources, whilst facilitating participation by ALSes. o ICANN would pay for a meeting room at the hotel o ICANN would pay for "remote participation" set up as necessary o Round trip lowest cost economy air fare for supported travelers o Two nights hotel accommodations (to include tax but not incidentals) for supported travelers o Two days of per diem per supported traveler (per diem to be established based on approved location in the same method as per diems are established for ICANN meetings) It is our understanding that the RALO's may look to coordinate their General Assemblies with other meetings in their regions to maximize participation and lower costs - while this is perfectly acceptable to ICANN, it would not be required. It is of course possible to think of other options, however, with the Seoul meeting upcoming ICANN needs to have the list of approved travellers imminently, and the choices made about the above necessarily impact that list. At the same time, arranging regional GAs requires advance notice from the time at which a city and date is chosen. For these reasons, we recommend that you choose one of the above options. Some additional points to consider: * Some regions are larger than others, and this impacts on the number of travellers but also the amount of advance preparation time required to arrange meetings. We would suggest therefore that the larger RALOs organise their GAs for later in the fiscal year. * We propose that the Staff work with the Secretariats of the RALOs, and the ALAC Finance Subcommittee, to help establish the list of GA locations and prospective dates ASAP in order to ensure we can allocate meeting organisation resources. We believe that we would need considerable advance notice (8 weeks or more) in order to organise a GA, from the point at which a city and date is decided upon. * To help facilitate this process, ICANN is working on a draft form which would be used for proposing the date, city and country, and other elements of a GA; we will forward this in due course and in the meantime work informally. * The question has been asked about incoming NomCom appointees to ALAC, and whether or not these would be funded to attend the Seoul meeting from the At-Large travel support 'bucket'. The answer is that this is funded separately, and the new appointees will be able to attend the Seoul meeting. * We understand that the terms of five members of ALAC (from those directly elected) expire at the close of the Seoul meeting. The funding for the new appointees to come to Seoul would have to come from At-Large travel funds. If the community chooses to support travel for additional Seoul attendees for those newly-elected members of ALAC whose terms begin at the close of the Seoul meeting as well as those members whose term expires at the close of Seoul, that would negatively impact the proposal above, and we would have to reduce the level of support for regional GAs downwards, probably quite considerably. Please review and of course feel free to discuss all this in the broader At-Large community as you see fit, and let us know as quickly as possible what conclusions you come to. Of course, if there are any questions, let us know and we'll be happy to try and answer them.

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RAPPEL / INVITATION - 11 août 2009 - discussion sur les Fond Disponibles pour Voyages et Déplacements At-Large FY 2010
by Gisella Gruber-White Aug. 10, 2009

Aug. 10, 2009

Chers tous, Kevin Wilson, Directeur Financier ICANN et Steve Antonoff, Directeur des Ressources Humaines ICANN, vous invitent à assister à une téléconférence pour discuter des Fonds pour Voyages et Déplacements At-Large pour l' Année Fiscale 2010. L'objet de ces appels est de discuter des fonds pour voyages et déplacements pour l' Année Fiscale 2010. Actuellement, le budget ICANN ainsi que les directives pour les voyages et déplacements prévoient le financement de 15 membres At-Large et de 10 représentants RALO (deux provenant de chaque RALO) afin que ceux-ci puissent assister aux trois réunions annuelles de l’ICANN. Kevin et Steve vont examiner deux alternatives proposées (voir TEXTE EN BAS DE PAGE) aux arrangements actuels afin d'être en mesure de financer une partie des assemblées générales régionales. La Communauté aura la possibilité de poser des questions sur les détails de ces deux propositions. Afin d’offrir un service d’interprétation durant les téléconférences, deux appels ont été programmés: * Mardi 11 août à 0300 UTC avec interprétation en FRANCAIS et ESPAGNOL 13:00 Sydney, 11:00 Singapore/Hong Kong, 06:00 Nairobi, 05:00 CEST, 04:00 Londres, 00:00 Buenos Aires (lundi 10 août), 23:00 EDT (lundi 10 août), 20:00 PDT (lundi 10 août) Les modalités pour cet appel se trouvent ci-dessous: https://st.icann.org/alac/index.cgi?community_call_on_at_large_travel_suppor t_for_fy2010_eastern_hemisphere Pour participer en Français – merci de bien prendre note de ces conseils: https://st.icann.org/alac-docs/index.cgi?comment_est_ce_qu_on_peut_particip er_%C3%A0_la_t%C3%A9l%C3%A9conf%C3%A9rence * Mardi 11 août à 1500 UTC avec interprétation en FRANCAIS et ESPAGNOL (08:00 PDT, 1:00 EDT, 12:00 Buenos Aires, 16 :00 Londres, 17:00 CEST, 18:00 Nairobi, 23 :00 Singapore/Hong Kong. 01:00 Sydney mercredi 12 août) Les modalités pour cet appel se trouvent ci-dessous: https://st.icann.org/alac/index.cgi?community_call_on_at_large_travel_suppor t_for_fy2010_western_hemisphere Merci d’avertir le personnel At-Large à staff(a)atlarge.icann.org si vous désirez un service ‘dial-out’ pour pouvoir participer à la téléconférence. Rappel: lorsque vous accédez à la téléconférence, veuillez citer votre nom clairement et ensuite appuyez sur ♯ Nous vous demandons également de bien vouloir annoncer clairement votre nom chaque fois que vous prendrez la parole durant la téléconférence; cela permettra de vous identifier dans la transcription ultérieure de l’appel. ******************************************************** Chers membres ALAC, Veuillez trouver ci-dessous une note préparée par le personnel afin de fournir des informations utiles pour les discussions portant sur l’allocation des fonds de voyages et déplacements disponibles pour l’année fiscale en cours. Lorsque les membres du comité exécutif ALAC se sont rencontrés lors de la réunion de Sydney, Steve et Kevin se sont joints à eux et ensemble ils ont discuté de la question des voyages et déplacements et il fut décidé que le personnel vérifierait les fonds disponibles et de la façon dont ces fonds pourraient être étirés afin de s’assurer que chaque RALO puisse être en mesure de présenter une assemblée générale à chaque année. Quelques téléconférences auront lieu sous peu avec Kevin, Steve et le personnel At-Large et tous ceux de la communauté At-Large qui désirent y participer afin de discuter des questions de voyages et déplacements pour l’année fiscale qui vient et tel que vous pourrez le constater en lisant ce qui apparaît ci-dessous, une décision doit être rapidement trouvée relativement à qui doit être financé, pour quelle raison et de quelle façon. -------- Message Original -------- Sujet: Voyages et déplacements pour At-Large FY 2010 Date: Lundi, 27 juillet 2009 09:50:44 +0200 De: Nick Ashton-Hart <nick.ashton-hart(a)icann.org> À: Cheryl Langdon-Orr <cheryl(a)hovtek.com.au>, Sébastien Bachollet <sebastien.bachollet(a)isoc.fr>, Vanda Scartezini UOL <vanda(a)uol.com.br>, Alan Greenberg <alan.greenberg(a)mcgill.ca>, Kevin Wilson <kevin.wilson(a)icann.org>, Steve Antonoff <steve.antonoff(a)icann.org>, Denise Michel <denise.michel(a)icann.org>, Robert Hoggarth <robert.hoggarth(a)icann.org> CC: Personnel At-Large <staff(a)atlarge.icann.org> Chers Cheryl, Vanda, Alan et Sébastien: Relativement aux discussions ALAC qui portent sur la façon dont les fonds pour voyages et déplacements peuvent être alloués et utilisés quant à la question des assemblées générales RALO et la question de la participation aux réunions ICANN, Steve, Kevin, Heidi et moi-même avons discuté à quelques reprises et Kevin et Steve ont procédé à la vérification des chiffres à l’intérieur de différents scénarios. Tel que vous le savez déjà, le budget ICANN ainsi que les directives pour les voyages et déplacements prévoient le financement de 15 membres At-Large et de 10 représentants RALO (deux provenant de chaque RALO) afin que ceux-ci puissent assister aux trois réunions ICANN. Ces dépenses incluent les billets d’avions, l’hôtel et indemnités journalières. Nous proposons deux alternatives aux arrangements actuels afin de pouvoir financer une partie des assemblées générales. Option 1: * Financer 15 membres At-Large et 5 représentants RALO (un de chaque RALO) pour assister à chaque réunion ICANN (incluant les mêmes frais pour billets d’avion, hôtel et indemnités journalières qu'auparavant); * Financer cinq assemblées générales annuellement (une pour chaque RALO) selon les conditions suivantes : o ICANN financerait jusqu’à 40% des membres RALO n’excédant pas un total de 10 membres pour chaque assemble générale et; o le site pour l’assemblée générale choisi de concert avec ICANN afin de s’assurer que le site choisi est économiquement viable selon les ressources disponibles tout en facilitant une participation des ALSes; o ICANN paierait la salle de réunion à l’hôtel; o ICANN paierait pour une «participation à distance» tel que nécessaire; o Des billets d’avion économiques aller-retour pour les voyageurs financés; o Deux nuits à l’hôtel (incluant la taxe mais aucun autre frais supplémentaire) pour les voyageurs financés; o Deux jours d’indemnités pour chaque voyageur financé (indemnités journalières à être établies selon l’endroit approuvé et de la même façon que les indemnités établies pour les réunions ICANN). Option 2: *Financer 15 membres At-Large et AUCUN membre RALO pour assister à chaque réunion ICANN (incluant les mêmes frais de billets d’avion, hôtel et d’indemnités journalières qu’auparavant); *Financer cinq assemblées générales annuellement (une pour chaque RALO) selon les conditions suivantes: *ICANN financerait jusqu’à 80% des membres RALO et n’excédant pas un total de 20 membres pour chaque assemble générale et: o le site pour l’assemblée générale choisi de concert avec ICANN afin de s’assurer que le site choisi est économiquement viable selon les ressources disponibles tout en facilitant une participation des ALSes; o ICANN paierait la salle de réunion à l’hôtel; o ICANN paierait pour une «participation à distance» tel que nécessaire; o Des billets d’avion économiques aller-retour pour les voyageurs financés; o Deux nuits à l’hôtel (incluant la taxe mais aucun autre frais supplémentaire) pour les voyageurs financés); o Deux jours d’indemnités pour chaque voyageur financé (indemnités journalières à être établies selon l’endroit approuvé de la même façon que les indemnités sont établies pour les réunions ICANN). Nous comprenons qu’il soit possible que les RALO puissent coordonner les assemblées générales avec d’autres réunions dans leur région afin de maximiser le niveau de participation et aussi afin de réduire les coûts – ceci est tout à fait acceptable pour ICANN mais n’est toutefois pas nécessaire. Il est bien sûr possible de trouver des options supplémentaires mais avec la tenue prochaine de la réunion de Séoul, ICANN doit bientôt recevoir la liste des voyageurs approuvés et les choix se rapportant aux éléments indiqués ci-dessus affectent cette liste. D’autre part, la planification des assemblées générales nécessite des préavis à partir du moment où une ville et une date sont choisies. Pour ces raisons, nous suggérons que vous choisissiez une des options mentionnées ci-haut. Quelques éléments supplémentaires à considérer: *Certaines régions sont plus grandes et ceci affecte le nombre de voyageurs ainsi que le temps de préparation requis pour planifier les réunions. Nous suggérons donc que les RALO de plus grande taille organisent leur assemblée générale plus tard dans l’année fiscale. *Nous suggérons que le personnel travaille avec les secrétariats des RALO et le sous-comité des finances ALAC afin d’établir une liste des dates et emplacements possibles pour les assemblées annuelles afin de s’assurer que nous puissions allouer les ressources nécessaires pour l’organisation des réunions. Nous croyons nécessiter un préavis important (8 semaines ou plus) afin d’organiser une assemblée annuelle à partir du moment où une date et un endroit sont choisis. *Pour faciliter ce processus, ICANN travaille à l’élaboration d’un document qui pourrait être utilisé afin de proposer une date, ville, pays et autres éléments relatifs à une assemblée générale; nous ferons parvenir ce document un plus tard et en attendant, nous travaillons de façon informelle. *Une question fut posée à propos des nouvelles nominations NOMCOM pour ALAC et si celles-ci devrait être financées à partir des fonds de voyages et déplacements At-large pour assister à la réunion de Séoul. La réponse à cette question est qu’il s’agit d’un financement séparé et que les nouvelles nominations assisteront à la réunion de Séoul. *Nous comprenons que les mandats de cinq membres ALAC (ceux élus directement) expirent à la fin de la réunion de Séoul. Le financement relatif à la présence des nouvelles nominations à Séoul devrait provenir des fonds de voyages et déplacements At-Large. Si la communauté choisit de financer les déplacements des nouveaux membres ALAC dont le mandat débute à la fin de la réunion de Séoul ainsi que ceux dont le mandat se termine à la fin de cette réunion, une telle décision aurait un impact négatif relativement à la proposition ci-dessus et nous serions alors dans l’obligation de réduire de façon importante notre financement aux assemblées générales. Veuillez réviser le tout et bien sûr en discuter avec la communauté At-large si nécessaire et veuillez nous faire part de vos conclusions le plus rapidement possible. N’hésitez pas à communiquer avec nous si vous avez des questions car il nous fera plaisir d’y répondre. ************************************************* Cordialement, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White ICANN At-Large Staff email: staff(a)atlarge.icann.org _______________________________________________ AFRI-Discuss mailing list AFRI-Discuss(a)atlarge-lists.icann.org http://atlarge-lists.icann.org/mailman/listinfo/afri-discuss_atlarge-lists.… Homepage for the region: http://www.afralo.org Posting guidelines to ensure machine translations of emails sent to this list are more accurate: http://www.funredes.org/mistica/english/emec/method_emec/presentation.html#… ------ End of Forwarded Message

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RESULT: Vote on ALAC Statement on the Second Report of the Board Review Working Group
by At-Large Staff Aug. 7, 2009

Aug. 7, 2009

Dear all, With 13 of 15 ALAC Members having voted in the recent vote on the Statement on the Second Report of the Board Review Working Group, we can confirm that the result is quorate. ******************** Motion: Do you support the ratification of the ALAC Statement on the Second Interim Report of the Board Review Working Group for communication to the relevant Public Comment process? As at Poll close: Thursday 06 August 2009 23:59 UTC Yes: 13 (100.00%) Jose Ovidio Salgueiro, Alan Greenberg, Adam Peake, Hawa Diakite, Patrick Vande Walle, Sébastien Bachollet, Fatimata Seye Sylla, Vanda Scartezini, Cheryl Landon-Orr, VC Vivekanadan, Gareth Shearman, Thu Hue Nguyen, Beau Brendler No: 0 (00.00%) Abstain: 0 (00.00%) ******************** You may verify the results independently under: https://www.bigpulse.com/pollresults?code=dmrWgzrmhwnUaLpQYqrD When announcing the results of voting, we have been requested by the Chair to provide a listing of those who have not voted. Accordingly, we can confirm that the following ALAC members did not participate in the balloting: Carlos Aguirre Mohamed El Bashir Regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White ICANN At-Large Staff email: staff at atlarge.icann.org

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Appointment Process for Nominating Committee Appointments from the ALAC for 2009/2010:
by At-Large Staff Aug. 7, 2009

Aug. 7, 2009

Dear Community: BACKGROUND As you will recall, the ALAC appoints five voting members (known as "Delegates") of the Nominating Committee ("NomCom") of ICANN. Voting members of the NomCom are appointed for a one year term, and may be re-appointed for a further term of one year subject to the requirement under the ICANN By Laws that a voting member may only serve a maximum of two consecutive years. Individuals representing ALAC who served on the 2009 Nominating Committee are listed below. Those individuals who have now completed two consecutive terms and may not be reappointed are marked with an asterisk * Khaled Koubaa (Africa)* Hong Xue (Asia, Australasia and Pacific) Matias Altamira Gigena (Latin America and Caribbean)* Desiree Miloshevic (Europe)* Ross Rader (North America)* ICANN’s Nominating Committee has historically held two face-to-face meetings each year. For the 2009 Nominating Committee, we were able to have the first such meeting after ICANN's Annual General Meeting in Cairo. According to the Chair of the NomCom, accelerating the schedule of the first meeting compared to previous years was really enormously helpful in allowing the Committee to function in an orderly and effective manner. TIMELINE At its 4th August 2009 Meeting, the ALAC defined the following timeline for filling these appointments: * Nominations Open (in each RALO): 5th August * Nominations Close (in each RALO): on or before 25th August * Nomination Acceptance Deadline: on or before 1st September * RALOs to transmit all accepted nominations, with a recommendation of a preferred candidate if the RALO wishes to provide one: on or before 1st September * ALAC Voting Begins: 7th September * ALAC Voting Ends: 14th September * Notification to NomCom of Appointees: 15th September QUALIFICATIONS: Article VII, Section 4 of the Bylaws states that Delegates to the ICANN Nominating Committee shall be: * Accomplished persons of integrity, objectivity, and intelligence, with reputations for sound judgment and open minds, and with experience and competence with collegial large group decision-making * Persons with wide contacts, broad experience in the Internet community, and a commitment to the success of ICANN; * Persons whom the selecting body is confident will consult widely and accept input in carrying out their responsibilities; * Persons who are neutral and objective, without any fixed personal commitments to particular individuals, organizations, or commercial objectives in carrying out their Nominating Committee responsibilities; * Persons with an understanding of ICANN's mission and the potential impact of ICANN's activities on the broader Internet community who are willing to serve as volunteers, without compensation other than the reimbursement of certain expenses; and * Persons who are able to work and communicate in written and spoken English. Nom Com members are expected to: * engage in affirmative outreach and recruitment of excellent candidates * read the submitted and gathered information about each candidate under consideration * participate in Nom Com teleconferences * work diligently with Nom Com colleagues toward an overall consensus on the best possible group of candidates to be selected * adhere to the Code of Ethics - each Member undertakes a written obligation to this effect. The code of ethics may be found at http://nomcom.icann.org/ethics-2009.html. * attend a face-to-face meeting. The nominating committee typically holds two meetings, one soon after the committee is formed, and usually held concurrent with an ICANN meeting, and meeting later in the year when the committee makes its selections. * Given the recruitment nature of Nom Com's work, it will be particularly helpful if members have extensive personal networks of contacts from outside, and within ICANN, that will support effective recruiting. Furthermore it will be valuable for such delegates to also be prepared to develop cross-constituency understanding to build consensus. Successful appointees from the ALAC must be willing to attend the first face-to-face Nominating Committee meeting. This meeting is expected to occur in Seoul during 31 October – 1 November 2009. Nom Com Delegates are welcome to attend the entire ICANN meeting also during 25 – 30 October, but hotel costs and expenses for the non-Nom Com portion of the meeting would be at the expense of the individual. FOR FURTHER INFORMATION: Please see the NomCom homepage at http://nomcom.icann.org. The Nomination committee has an FAQ, available at http://nomcom.icann.org/faqs.htm which may be of particular interest. -- Regards, *ICANN At-Large Staff* Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White staff(a)atlarge.icann.org

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Election Call: ALAC Regional Representatives
by At Large Staff Aug. 6, 2009

Aug. 6, 2009

Dear All, As you know, the ICANN annual meeting in Seoul will mark the end of the terms of: 1. One Member of the At-Large Advisory Committee (ALAC) from each Geographic Region (RALO); 2. At-Large Appointees to the Nominating Committee; 3. The Liaisons appointed by the ALAC; 4. The officers of the ALAC; To help ensure the elections for the open positions run smoothly, this email will provide you with an overview of the election process as it relates to the elections of Members of the At-Large Advisory Committee. Separate communications will discuss the process for the other positions. You will find: · The general provisions governing the elections (ICANN Bylaws and ALAC Rules of Procedures) · A suggestion for an election timetable for all regions · The regional provisions governing the elections (regional MoU and Operating Principles) · An overview of open ALAC positions General Provisions Governing the Elections When the RALOs were formed in 2006 and 2007, the Memoranda of Understanding (MOU) and regional Operating Principles did not, with one exception, cover the voting process (nomination period, timing and other rules governing the elections) in any detail. Most regional instruments only say that the region is responsible for electing two out of the three regional ALAC positions, the third position being appointed by the NomCom. Given the lack of clear provisions on the election process in the regional instruments, it is useful to refer to the ICANN by-laws, the Rules of Procedure (RoPs) of the RALOs. RALOs that do not have specific rules for the conduct of elections may wish to consult the ALAC RoPs. The ICANN Bylaws, which apply to all regions, do not cover the election process but make clear that the regional ALAC members will serve two-year terms starting at the conclusion of an annual ICANN meeting. The terms are staggered, meaning that one term will start in an odd-numbered year and one term will start in an even-numbered year: ICANN Bylaws: Article Xi, Section 2.4.c 1. The term of one member selected by each RALO shall begin at the conclusion of an ICANN annual meeting in an even-numbered year. 2. The term of the other member selected by each RALO shall begin at the conclusion of an ICANN annual meeting in an odd-numbered year. See: http://www.icann.org/en/general/bylaws.htm (ICANN Bylaws) At-Large Advisory Committee Internal Rules of Procedure The ALAC RoPs, on the other hand, only contain rules that apply to the ALAC officer elections: 1. Call for election: no earlier than one month before the ICANN meeting and no later than three weeks before an ICANN meeting (rule 9); 2. Deadline for nominations: 14 days after election call (rule 9); 3. Acceptance period: Nomination must be accepted no later than 7 days after the nomination deadline and no later than 7 days before the start of an ICANN meeting (rule 9) See: https://st.icann.org/alac/index.cgi?rules_of_procedure (At-Large Advisory Committee Rules of Procedure) Suggested Election Procedure for ALAC Representatives Since the RALOs have few details about the procedure by which they elect their ALAC members, it is suggested that the election process for ALAC representatives use the following procedure: 1. Call for election: The regional Secretariat will make a call for election (no later than 15th August 2009) 2. Nomination Period: nominations shall be accepted for four weeks after the Secretariat calls for nominations (up to 12th September 2009) 3. Acceptance deadline: the nominees need to accept their nomination no later than seven days after the nomination period ends (19th September 2009) 4. Election deadline: The election shall begin no later than one week after the end of the acceptance deadline (26th September 2009) and end not later than two weeks later (10th October 2009). Therefore, votes would actually be cast between 26th September to 10th October 2009. Voting Mechanism We would suggest that the online voting system used previously in various regions at www.bigpulse.com <http://www.bigpulse.com> (and which is used for all ALAC votes including for ALS Applications). The staff would administer these votes through the system, in all cases allowing independent verification via a URL located on the BigPulse servers which would provide the results of votes held. There are two regions NARALO and LACRALO which have adopted detailed Rules of Procedure for meetings. As LACRALO has already conducted its election, it needs do nothing further; NARALO has the elections procedures specified in its ROPs. Regional Provisions Governing the Elections The RALOs should begin discussing the upcoming elections in earnest. A separate email communication will be sent shortly after this message to each RALO which will be holding elections that sets out the specific details of elections (where procedures have been adopted specifying what should be done), or proposing a process for moving forward for those that do not. AFRALO a) Length of the nomination period: "a reasonable period shall be provided" (MOU:2.) b) Election date: not specified c) Additional provisions: one- year term, one vote per ALS (MOU:2) See: https://st.icann.org/afralo/index.cgi?mou_and_organising_documents (AFRALO MOU and organizing documents) To make sure that there will be staggered terms in all regions, it was decided that one of the current African ALAC positions shall be for two years and one should be for one years (see below for an overview of all open ALAC positions). In accordance with the ICANN Bylaws, the terms of African ALAC representatives shall be set to two years. APRALO a) Length of the nomination period: not specified b) Election date: not specified c) Additional provisions: "one vote per ALS" d) Only those ALSes that have been accredited prior to the election will be able to vote. e) Representatives must be Members of different ALSes f) Representatives must have their principle residence in different countries of the Region g) Representatives citizenship must be different See: https://st.icann.org/asiapac/index.cgi?ralo_organising_documents (APRALO organizing documents) EURALO a) Length of the nomination period: not specified b) Election date: not specified c) Additional provisions: The European MOU says that The voting rights shall be determined by the EURALO (EURALO MoU, 5.4.1). According to the EURALO Bylaws, the European representatives elect the regional ALAC members at their General Assembly (EURALO Bylaws, 11.10). The following rules govern the decisions of the GA: ... each Member has one vote. (11.4) whereas Members of The Association shall consist of ...... organizations domiciled in Europe........ which qualify as an ALS (EURALO Bylaws 4.1.). Additionally, the selected representatives must be members of different ALSes, must have their principal residence in different countries of the region and their nationalities must be different. To the extent possible, gender balance and regional balance within Europe shall be fostered (11.5 EURALO Bylaws). See: https://st.icann.org/euralo/index.cgi?ralo_organising_instruments (EURALO organizing documents) NARALO a) Length of the nomination period: 30 days (Operating Principles 11) Start of nomination period: on or before 1 July (OP 11) b) Election date: "sufficiently in advance of ICANN's annual meeting" (OP 11) c) Additional provisions: ALAC representatives may not serve more than two consecutive terms (OP 10) Detailed provisions for elections and voting during meetings can be found under: See: https://st.icann.org/naralo/index.cgi?ralo_organizing_documents (NARALO organizing documents) It is up to the region to decide if it wishes to treat the election as if it were a meeting. Open ALAC Positions in 2009 AFRALO: Mohamed El Bashirs term expires after the Seoul ICANN meeting in 2009 APRALO: Cheryl Langdon Orrs term expires after the Seoul ICANN meeting in 2009 EURALO: Patrick Vande Walles term expires after the Seoul ICANN meeting in 2009. Patrick was elected as a replacement for Veronica Cretu who stepped back from her position in early 2008. LACRALO: José Ovidio Salgueiros term expires after the Seoul ICANN meeting in 2009. However, Sylvia Herlein Leite was elected as his replacement at the LACRALO General Assembly that took place in March 2009. NARALO: Gareth Shearmans term expires after the Seoul ICANN meeting in 2009. Gareth was elected as a replacement to Robert Guerra who stepped back from his position in early 2009. Minimum Participation Requirements With respect to the Minimum Participation Requirements for Members of the At-Large Advisory Committee, the ALAC Rules of Procedure in Rule 21 is relevant. Rule 21.9 is of particular importance as it talks about the quantitative requirements. They are: a) Participation in at least 2/3 of the ALAC conference calls in any 6-month period b) Attending at least one physical meeting in any 9 month period c) Completing at least one feedback survey on At-Large issues in any 6 month period Further, those interested in seeking election to the ALAC are advised to review the ALAC Position Description now under development, for further information on the commitment required for ALAC members and the characteristics which are identified therein. This text is not yet endorsed but should provide useful additional information for prospective candidates. The document may be viewed at https://st.icann.org/alac/index.cgi?draft_alac_pd. Regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White ICANN At-Large Staff email: staff(a)atlarge.icann.org

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Election Call: ALAC Regional Representatives
by At Large Staff Aug. 6, 2009

Aug. 6, 2009

Dear All, As you know, the ICANN annual meeting in Seoul will mark the end of the terms of: 1. One Member of the At-Large Advisory Committee (ALAC) from each Geographic Region (RALO); 2. At-Large Appointees to the Nominating Committee; 3. The Liaisons appointed by the ALAC; 4. The officers of the ALAC; To help ensure the elections for the open positions run smoothly, this email will provide you with an overview of the election process as it relates to the elections of Members of the At-Large Advisory Committee. Separate communications will discuss the process for the other positions. You will find: · The general provisions governing the elections (ICANN Bylaws and ALAC Rules of Procedures) · A suggestion for an election timetable for all regions · The regional provisions governing the elections (regional MoU and Operating Principles) · An overview of open ALAC positions General Provisions Governing the Elections When the RALOs were formed in 2006 and 2007, the Memoranda of Understanding (MOU) and regional Operating Principles did not, with one exception, cover the voting process (nomination period, timing and other rules governing the elections) in any detail. Most regional instruments only say that the region is responsible for electing two out of the three regional ALAC positions, the third position being appointed by the NomCom. Given the lack of clear provisions on the election process in the regional instruments, it is useful to refer to the ICANN by-laws, the Rules of Procedure (RoPs) of the RALOs. RALOs that do not have specific rules for the conduct of elections may wish to consult the ALAC RoPs. The ICANN Bylaws, which apply to all regions, do not cover the election process but make clear that the regional ALAC members will serve two-year terms starting at the conclusion of an annual ICANN meeting. The terms are staggered, meaning that one term will start in an odd-numbered year and one term will start in an even-numbered year: ICANN Bylaws: Article Xi, Section 2.4.c 1. The term of one member selected by each RALO shall begin at the conclusion of an ICANN annual meeting in an even-numbered year. 2. The term of the other member selected by each RALO shall begin at the conclusion of an ICANN annual meeting in an odd-numbered year. See: http://www.icann.org/en/general/bylaws.htm (ICANN Bylaws) At-Large Advisory Committee Internal Rules of Procedure The ALAC RoPs, on the other hand, only contain rules that apply to the ALAC officer elections: 1. Call for election: no earlier than one month before the ICANN meeting and no later than three weeks before an ICANN meeting (rule 9); 2. Deadline for nominations: 14 days after election call (rule 9); 3. Acceptance period: Nomination must be accepted no later than 7 days after the nomination deadline and no later than 7 days before the start of an ICANN meeting (rule 9) See: https://st.icann.org/alac/index.cgi?rules_of_procedure (At-Large Advisory Committee Rules of Procedure) Suggested Election Procedure for ALAC Representatives Since the RALOs have few details about the procedure by which they elect their ALAC members, it is suggested that the election process for ALAC representatives use the following procedure: 1. Call for election: The regional Secretariat will make a call for election (no later than 15th August 2009) 2. Nomination Period: nominations shall be accepted for four weeks after the Secretariat calls for nominations (up to 12th September 2009) 3. Acceptance deadline: the nominees need to accept their nomination no later than seven days after the nomination period ends (19th September 2009) 4. Election deadline: The election shall begin no later than one week after the end of the acceptance deadline (26th September 2009) and end not later than two weeks later (10th October 2009). Therefore, votes would actually be cast between 26th September to 10th October 2009. Voting Mechanism We would suggest that the online voting system used previously in various regions at www.bigpulse.com <http://www.bigpulse.com> (and which is used for all ALAC votes including for ALS Applications). The staff would administer these votes through the system, in all cases allowing independent verification via a URL located on the BigPulse servers which would provide the results of votes held. There are two regions NARALO and LACRALO which have adopted detailed Rules of Procedure for meetings. As LACRALO has already conducted its election, it needs do nothing further; NARALO has the elections procedures specified in its ROPs. Regional Provisions Governing the Elections The RALOs should begin discussing the upcoming elections in earnest. A separate email communication will be sent shortly after this message to each RALO which will be holding elections that sets out the specific details of elections (where procedures have been adopted specifying what should be done), or proposing a process for moving forward for those that do not. AFRALO a) Length of the nomination period: "a reasonable period shall be provided" (MOU:2.) b) Election date: not specified c) Additional provisions: one- year term, one vote per ALS (MOU:2) See: https://st.icann.org/afralo/index.cgi?mou_and_organising_documents (AFRALO MOU and organizing documents) To make sure that there will be staggered terms in all regions, it was decided that one of the current African ALAC positions shall be for two years and one should be for one years (see below for an overview of all open ALAC positions). In accordance with the ICANN Bylaws, the terms of African ALAC representatives shall be set to two years. APRALO a) Length of the nomination period: not specified b) Election date: not specified c) Additional provisions: "one vote per ALS" d) Only those ALSes that have been accredited prior to the election will be able to vote. e) Representatives must be Members of different ALSes f) Representatives must have their principle residence in different countries of the Region g) Representatives citizenship must be different See: https://st.icann.org/asiapac/index.cgi?ralo_organising_documents (APRALO organizing documents) EURALO a) Length of the nomination period: not specified b) Election date: not specified c) Additional provisions: The European MOU says that The voting rights shall be determined by the EURALO (EURALO MoU, 5.4.1). According to the EURALO Bylaws, the European representatives elect the regional ALAC members at their General Assembly (EURALO Bylaws, 11.10). The following rules govern the decisions of the GA: ... each Member has one vote. (11.4) whereas Members of The Association shall consist of ...... organizations domiciled in Europe........ which qualify as an ALS (EURALO Bylaws 4.1.). Additionally, the selected representatives must be members of different ALSes, must have their principal residence in different countries of the region and their nationalities must be different. To the extent possible, gender balance and regional balance within Europe shall be fostered (11.5 EURALO Bylaws). See: https://st.icann.org/euralo/index.cgi?ralo_organising_instruments (EURALO organizing documents) NARALO a) Length of the nomination period: 30 days (Operating Principles 11) Start of nomination period: on or before 1 July (OP 11) b) Election date: "sufficiently in advance of ICANN's annual meeting" (OP 11) c) Additional provisions: ALAC representatives may not serve more than two consecutive terms (OP 10) Detailed provisions for elections and voting during meetings can be found under: See: https://st.icann.org/naralo/index.cgi?ralo_organizing_documents (NARALO organizing documents) It is up to the region to decide if it wishes to treat the election as if it were a meeting. Open ALAC Positions in 2009 AFRALO: Mohamed El Bashirs term expires after the Seoul ICANN meeting in 2009 APRALO: Cheryl Langdon Orrs term expires after the Seoul ICANN meeting in 2009 EURALO: Patrick Vande Walles term expires after the Seoul ICANN meeting in 2009. Patrick was elected as a replacement for Veronica Cretu who stepped back from her position in early 2008. LACRALO: José Ovidio Salgueiros term expires after the Seoul ICANN meeting in 2009. However, Sylvia Herlein Leite was elected as his replacement at the LACRALO General Assembly that took place in March 2009. NARALO: Gareth Shearmans term expires after the Seoul ICANN meeting in 2009. Gareth was elected as a replacement to Robert Guerra who stepped back from his position in early 2009. Minimum Participation Requirements With respect to the Minimum Participation Requirements for Members of the At-Large Advisory Committee, the ALAC Rules of Procedure in Rule 21 is relevant. Rule 21.9 is of particular importance as it talks about the quantitative requirements. They are: a) Participation in at least 2/3 of the ALAC conference calls in any 6-month period b) Attending at least one physical meeting in any 9 month period c) Completing at least one feedback survey on At-Large issues in any 6 month period Further, those interested in seeking election to the ALAC are advised to review the ALAC Position Description now under development, for further information on the commitment required for ALAC members and the characteristics which are identified therein. This text is not yet endorsed but should provide useful additional information for prospective candidates. The document may be viewed at https://st.icann.org/alac/index.cgi?draft_alac_pd. Regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White ICANN At-Large Staff email: staff(a)atlarge.icann.org

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