January 2009 - ALAC-Announce

Summary Minutes ALAC meeting 13 January
by At-Large Staff May 6, 2009

May 6, 2009

Dear all, The summary minutes, action items and audio recordings of the last ALAC meeting can now be found under the following URL: https://st.icann.org/alac/index.cgi?13_january_2009 The meeting minutes and action items are also attached below. Regards, Nick Ashton-Hart, Matthias Langenegger, Marie-Hélène Bouchoms, Heidi Ullrich ICANN At-Large Staff email: staff(a)atlarge.icann.org Summary Minutes 13 January ALAC meeting Participants ALAC: C Langdon-Orr, A Greenberg, S Bachollet, V Scartezini, A Peake, , P Vande Walle , B Brendler, F Seye Sylla, C Aguirre, J Ovidio Salgueiro (joined at 1400 UTC) Apologies: H Diakite, W Ludwig Absent: V Vivekandan, R Guerra, TH Nguyen (technical reasons), M El Bashir Liaisons: W Seltzer, A Piazza Guests: Liz Gasster Staff: H Ullrich, M Langenegger, MH Bouchoms 1. Roll Call The quorum was reached at 12:50 (UTC) (see above for participants) 2. Adoption of the Agenda The agenda was adopted. The chair decided to slightly alter the order to start with the business items and the actions to take. The present summary minutes follow the actual progression of the meeting. 3. Proposal to move the ALAC monthly meeting time A new Doodle will be started which contains the times from the previous slot and adds the last Saturday and Sunday of the Month as additional options to the 4th Tuesday of the month. ALAC monthly meetings should occur before the monthly RALO¹s gatherings. Staff will add the Saturday/Sunday option on the Doodle vote and the ALAC members will have up to 14 days to vote. A reminder will be sent by staff. 4. Review of current status of ALS applications 7 current applicants: CETIC AJB, Internauta Venezuela, AUI Peru: currently waiting for Due Diligence Bokk Jang Bokk Jef, CAPDA, FMAI: Regional advise not received yet ALAC vote on the NAROLO regional advice for Knujon. Approved: A Greenberg, C Langdon-Orr, V Scartezini, C Aguirre, P Vande Walle, A Peake, S Bachollet, F Seye Sylla, H Diakite no abstentions Knujon is accepted as certified ALS 5. Proposal of the GNSO/ALAC chair for a joint NCSG WG In favour: (H Diakite, F Seye Sylla, A Greenberg, S Bachollet, C Langdon-Orr, V Scartezini, P Vande Walle, A Peake, C Aguirre) C Aguirre, A Greenberg, C Langdon-Orr, S Bachollet volunteered to be part of this working group. F Seye Sylla will send an email for African volunteers, A Greenberg will ask D Younger and B Brendler from NARALO to volunteer. CLO insisted on the heavy work commitment: a minimum of one teleconference per week is required. CLO will work with A Doria to settle a Doodle meeting times voting poll 6. AOB 1. Agenda and ALS google.doc A Peake complained about the fact that there are no date stamps with any last-minute agenda modification which renders the follow-up difficult. It was suggested to resort to the revision tag for previous views of it. A Peake also complained about the current layout of the Google.doc for the ALS applications and does not permit an effective web-based tracking. 2. Reported cases of non-compliance issues with the RAA B Brendler called the attention of the ALAC to a number of comments received concerning specific compliance issues (onlineNick, GoDaddy) and referred to D Younger¹s comment requesting the ALAC to advise the ICANN Board to revoke the accreditation of failing registrars. C Langdon-Orr said these cases could be used to serve in the RRA WG. At ALAC level they can only be discussions in terms of principles of registrar/registry relations since ALAC does not have the resource to do due diligence. V Scartezini said there should be a fast-track between ALAC and the Council for these individual cases to be addressed to the Council staff who would do a formal due diligence. A Greenberg said there needed to be a liaison to which these issues could be brought, a streamline procedure. The ICANN Board would not intervene for such operational issues at the level of isolate cases. ALAC members will discuss online about the proper conduit. H Ullrich will create a Wiki page with the current registry/registrar relations that will serve as a discussion point at the Mexico meeting. ALAC will arrange a teleconference call with services staff and any other party before the next ALAC meeting. C Landon-Orr and A Greenberg will contact NARALO to clarify ALAC role on this matter. H Ullrich will place the discussion about the role of each structure: RALO¹s, ALAC and ALSes on the Mexico Agenda 3. ALAC/GNSO discussion about NCSG AI: C Langdon-Orr will tell A Doria that ALAC wishes to be involved in the commercial stakeholder group formation to represent the individuals. A Greenberg reminded that there would also be a public comment period when the commercial stakeholder group publishes their charter 4. Registration abuse Policy L Gasster commented that there is an Issue Report about the domain registrations abuse and a drafting team is currently preparing a recommendation on what the GNSO should do. The team is due to report back to the GNSO in 4 weeks. There is still possibility to join the team. The IR has been translated into five languages: EN, FR, SP, RU, and AR She added that there will be an e-crime workshop in Mexico. The next drafting team meeting will be on 16 January 1500 UTC and B Brendler will attend it. 7. Topics to discuss at the joint SO/AC meeting in Mexico. There was confusion about what the percentages of the 2nd survey outcome report meant and how they should be read. The layout will be redrafted and then the survey outcome will be sent to the ALAC members. They will chose a topic or add topics in view of the SO/AC summit meeting at Mexico as the survey serves two ends: summit WG and SO/AC Mexico meeting on day 1. Staff will work with ALAC ExCom to rework the layout of the results and have it distributed to the ALAC members and will set up a doodle vote for the topics. 8. Revision of 9 December 2008 action items PSC: the recording of the PSC meeting extract is missing. It is needed to prepare the statement for the PSC and staff will remedy to that shortly. GNSO single purpose call on new gTLD¹s occurred on 18 December. A resource page for ALAC statements on gTLD¹s was set up (linked to the agenda). It includes two postings from B Brendler, one with an overview of general statements to consider and the other with specific comments on each module of the new GTLD guidebook. B Brendler will refine the documents, incorporate into it the comments received and produce a first draft statement to send to each RALO to comment within 2 weeks. The individual comment of the RALO¹s as well as the individual comment of the ALSes would be appended to it and sent to the ICANN Board after an ALAC vote on it. A Greenberg commented that there would be a teleconference meeting of the GNSO on 15 January 1600 UTC, open to all interested during the week, the purpose of which being to discuss the changes ICANN staff made on the initial GNSO recommendation that was approved by the ICANN Board. C Langdon-Orr said she would attend it and keep AlAC posted. 9. GNSO Whois Study (Liz Gasster participation) Liz Gasster, GNSO Policy officer, explained the historical background of the demand for possible WHOIS studies. She commented that back in 2007, the GNSO had decided that comprehensive studies of WHOIS would be needed to inform the policy debate. In February 2008, the GNSO solicited proposals for these studies from the public and the GAC. The GAC submitted 15 proposals, the community 25. These proposals had been categorized in function of logical groupings and divided into theoretical subject areas. Now, they solicit the viewpoints from the constituencies and the ALAC and the GAC to assess the level of importance of feasibility of each study proposal. She then explained the two documents given: the report of 26 August 2008 with a link to the proposals and an Excel spreadsheet with the actual priority ratings given by the constituencies. (See recordings 1:55). Originally the Council wishes the comments before 16 January but there could be a request for extension of the time. NCUC and the RC don¹t want any study. The Council also wishes to receive commonly understood definitions on 8 terms and ALAC members are asked to read the proposed definitions and comment on them. The proposed terms are based on past discussions and articles. Individual comments are expected any time within the two next weeks at policy-staff(a)icann.org. L Gasster clarified that for the feasibility rating, o¹ meant that one did not know and -1¹ one did not think that was feasible, 1¹ meaning it is feasible. B Brendler said he and D Younger had participated very early in the process. He recommended to read the GAC¹s proposals first as they were consumer-focused. It was agreed to set up a doodle poll for a one single topic call prior to the deadline of the ranking poll a week before the end of the month. The voting will be instantaneous and B Brendler would arrange the final document for the GNSO Staff will work with L Gasster to set up a doodle vote for the topic call on WHOIS ranking studies. The call will be held a week before the end of the month Staff will see if a meeting between L Gasster and the RALO¹s meetings still to run this month can be arranged to discuss WHOIS documents 10. Update on Mexico summit C Langdon-Orr said she has received no feedback from the ALAC letter to the Board concerning the past Cairo Summit problems but that this would be handled by the new PP WG There were great concerns about the flying plans and the programmed return flight on the Thursday afternoon. ALAC and the RALO Senior officers should attend the ICANN Board meeting on the Friday. S Bachollet commented that all the At-Large participants should be entitled to stay until Friday so that they could see the whole process from beginning to end. It was commented that since ICANN announced that the per diem of the GNSO participants would be adjusted in case they had internet included in the room, it implied that there would be funds for ALAC participants for internet. ACTION ITEMS: 1. ALAC monthly meeting schedule Staff will add the Saturday/Sunday option on the Doodle vote. The Saturday/Sunday need to be after the monthly APRALO meeting. ALAC Members will answer the doodle poll within the next 7. Staff will send reminders to ensure that everyone votes 2. Proposal of the GNSO/ALAC chair for a joint NCSG WG A Greenberg to contact D younger and B Brendler to ask for his participation to GNSO/ALAC WG H Diakite, F Seye Sylla to email within 2 days AFRALO for volunteers to GNSO/ALAC WG CLO and A Doria to settle a Doodle voting poll for the GNSO/ALAC WG meeting times 3. Reported cases of non-compliance issues with the RAA ALAC members will discuss online about the proper conduit to report isolate cases of registrar failing compliances. H Ullrich will create a Wiki page with the current registry/registrar relations ALAC to arrange teleconference call towards the end of this month before the next ALAC meeting with services staff and any other party interested, i.e. D Younger, to discuss about the right process to address the registrar failing compliance issues A Greenberg will draft a short ALAC statement for the services staff and NARALO outlining ALAC¹s role with regards to RAA compliance issues. AI: H Ullrich to place the discussion about the role of each structure: RALO¹s, ALAC and ALSes on the Mexico Agenda (actions they can take on comments reporting non-compliance of registrars reports, etc.) 4. Registration abuse Policy RALO¹s are to disseminate the IR on Registration abuse policy among their members 5. PSC Committee staff to proceed to the PSC recording extraction and posting 6. New gTLD guidebook RALO¹s will have two weeks to comment on a draft statement on gTLD guidebook that will be sent to them 7. GNSO Whois Studies Staff to see if a meeting between L Gasster and the RALO¹s meetings still to run this month can be arranged to discuss WHOIS documents Staff to work with L Gasster to set up a doodle vote on meeting times for the topic call on WHOIS ranking studies. The meeting should occur before the week of 26 January. ALAC participants to look at the commonly agreed definitions on WHOIS studies terms and comment on them through the comment list policy-staff(a)icann.org within two weeks.

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Audio Recording of the discussion on Improving Institutional Confidence
by At-Large Staff Jan. 26, 2009

Jan. 26, 2009

Dear all, We were asked to provide an extract of the recording on the discussion on At-Large¹s involvement in the Improving Institutional Confidence process launched by the President¹s Strategy Committee (PSC). The discussion was held during the December ALAC meeting, with the participation of Pierre Dandjinou and Marilyn Cade from the PSC. Please follow the below URL to listen to the discussion: English: http://media1.icann.org/ramgen/ALAC/PSC-Discussion-09-12-2008-EN.mp3 French: http://media1.icann.org/ramgen/ALAC/PSC-Discussion-09-12-2008-FR.mp3 Spanish: http://media1.icann.org/ramgen/ALAC/PSC-Discussion-09-12-2008-ES.mp3 Regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White, Marie-Helene Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org

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Initial Report on Fast Flux Hosting Open for Public Comment
by At-Large Staff Jan. 26, 2009

Jan. 26, 2009

Public Comment: Initial Report on Fast Flux Hosting 26 January 2009 A public comment period opens today for 20 days on an Initial Report on Fast Flux Hosting. In May 2008, the GNSO Council initiated a Policy Development Process (PDP) and called for the creation of a working group on fast flux. The working group was asked to consider the following questions: * Who benefits from fast flux, and who is harmed? * Who would benefit from cessation of the practice and who would be harmed? * Are registry operators involved, or could they be, in fast flux hosting activities? If so, how? * Are registrars involved in fast flux hosting activities? If so, how? * How are registrants affected by fast flux hosting? * How are Internet users affected by fast flux hosting? * What technical (e.g. changes to the way in which DNS updates operate) and policy (e.g. changes to registry/registrar agreements or rules governing permissible registrant behavior) measures could be implemented by registries and registrars to mitigate the negative effects of fast flux? * What would be the impact (positive or negative) of establishing limitations, guidelines, or restrictions on registrants, registrars and/or registries with respect to practices that enable or facilitate fast flux hosting? * What would be the impact of these limitations, guidelines, or restrictions to product and service innovation? * What are some of the best practices available with regard to protection from fast flux? The Group was also tasked to obtain expert opinion, as appropriate, on which areas of fast flux are in scope and out of scope for GNSO policy making. The Fast Flux Working Group started its deliberations in June 2008 and has now published an Initial Report. In this report, the Working Group has provided initial answers to the charter questions, has drawn interim conclusions and has provided a number of ideas for next steps for discussion and feedback during the public comment period. It should be noted that at this stage the Working Group has not reached consensus on any of the ideas for next steps outlined in the report. The objective of the Working Group will be to review the input received during the public comment period and determine which, if any, of the proposed next steps receive the support of the Working Group for inclusion in the final report. As stated in the ICANN Bylaws, the Initial Report ( http://gnso.icann.org/issues/fast-flux-hosting/fast-flux-initial-report-26ja n09.pdf ) is posted for public comment for 20 days. The comments received will be analyzed for redrafting of the Initial Report into a Final Report to be considered by the GNSO Council for further action. The Working Group would like to encourage everyone to review the complete Initial Report [PDF, 1,210K] before submitting comments. Comments on the Initial Report should be sent to fast-flux-initial-report(a)icann.org. Public comments received can be accessed at http://forum.icann.org/lists/fast-flux-initial-report/. The deadline for submission of comments is 15 February 2009. Related links: Fast Flux Hosting Issues Report: http://gnso.icann.org/issues/fast-flux-hosting/gnso-issues-report-fast-flux- 25mar08.pdf [PDF, 62K] -- Regards, Nick Ashton-Hart, Matthias Langenegger, Heidi Ullrich, Marie-Hélène Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org

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RESEND: Current GNSO Whois study ranking
by Alan Greenberg Jan. 22, 2009

Jan. 22, 2009

Sorry - my e-mail program seems to have mangled the attachment. Let's try this. ------------------------- In preparation for the Whois discussion, it may be useful to see how the GNSO constituencies have ranked the studies (excluding the Registrar Constituency and NCUC who have intentionally not submitted rankings). The studies are sorted in priority order, and the tentative motion going to the GNSO will recommend the first 6 groups - that is, those with an overall rating of 2.5 or more. Alan

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Current GNSO Whois study ranking
by Alan Greenberg Jan. 22, 2009

Jan. 22, 2009

In preparation for the Whois discussion, it may be useful to see how the GNSO constituencies have ranked the studies (excluding the Registrar Constituency and NCUC who have intentionally not submitted rankings). The studies are sorted in priority order, and the tentative motion going to the GNSO will recommend the first 6 groups - that is, those with an overall rating of 2.5 or more. Alan

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Adobe Connect Room for WHOIS meeting
by At-Large Staff Jan. 22, 2009

Jan. 22, 2009

Dear all, There will be an Adobe Connect meeting room for today¹s discussion on WHOIS, which will start at 2030 UTC: http://icann.na3.acrobat.com/r35205777/ You can find the relevant documents for this meeting under: https://st.icann.org/alac/index.cgi?alac_whois_discussion_13_january_2009 For participation instructions, please visit: https://st.icann.org/alac-docs/index.cgi?how_can_i_participate_in_this_meeti ng Regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White, Marie-Helene Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org

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List of Travellers to the At-Large Summit receiving travel support
by At-Large Staff Jan. 22, 2009

Jan. 22, 2009

Dear Community: As requested by various At-Large community members recently, and in the interests of accountability and transparency of operations, we have established a page where you may see the list of travellers authorised to receive travel support. Note that some travellers who were originally authorised are not on the list as they have let us know that they will be unable to attend the Summit. The URL is: https://st.icann.org/summit-wg/index.cgi?summit_participants Note that in due course this information will migrate to the special session for the At-Large Summit on http://www.atlarge.icann.org. Stay tuned :) -- Regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White, Marie-Helene Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org

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INVITATION: WHOIS BRIEFING BY LIZ GASSTER TODAY, 22 JAN 20:30-21:30 UTC
by At-Large Staff Jan. 22, 2009

Jan. 22, 2009

Dear All, Liz Gasster, Senior Policy Counselor for the GNSO, has offered to participate in a teleconference on WHOIS. The results of the doodle in which 6 out of 7 people voted indicated that Thursday, 22 January at 20:30-21:30 UTC would be the best time. Please find participation instructions under: https://st.icann.org/alac-docs/index.cgi?how_can_i_participate_in_this_meeti ng. If there is interest for French or Spanish interpretation for this meeting, please contact us as soon as possible. Please note, however, that we can not guarantee interpretation for this meeting due to time constraints. As a reminder, participants will be asked to engage in a discussion to rank the WHOIS issues that were presented at the last ALAC meeting by priorities. Please find further information on the WHOIS priority issues under: https://st.icann.org/alac/index.cgi?alac_whois_discussion_13_january_2009 Regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White, Marie-Helene Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org

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DOODLE for WHOIS Meeting this week
by At-Large Staff Jan. 20, 2009

Jan. 20, 2009

Dear all, Liz Gasster, Senior Policy Counselor for the GNSO, offered to participate in a teleconference on WHOIS this Thursday or Friday. Participants are asked to engage in a discussion to rank the WHOIS issues that were presented at the last ALAC meeting by priorities. Please find further information on the WHOIS priority issues under: https://st.icann.org/alac/index.cgi?alac_whois_discussion_13_january_2009 In order to help us plan this meeting, please use the below link to an online meeting planer and flag all your available times: http://www.doodle.com/wvmyu8y2nt93e4fv Liz would be available on either Thursday, 22 January or Friday, 23 January at 2030 UTC or 2100 UTC. The call will be scheduled for 60 minutes. Time zone support has been activated for this poll. Please make sure you are using the correct time zone. Regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Marie-Helene Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org

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Finalised Results of At-Large Summit Survey - Topics for Five Workshops Chosen by Community
by At-Large Staff Jan. 19, 2009

Jan. 19, 2009

Dear All: We are pleased to provide below the listing of subjects which the five working groups of the At-Large Summit will address. As you may know, the At-Large Summit has as a core element five working groups that will deliberate upon and agree final statements on areas of policy of importance to the At-Large community and the ICANN community as a whole. In order to determine what the five subjects should be, At-Large Structures were surveyed in late December 2008 to early January 2009 and provided with 13 topics to choose from; they were also able to write-in additional subjects, which could then be ranked by those respondents who filled in the survey subsequently. The results as reproduced below may be independently verified at the following URL: https://www.bigpulse.com/pollresults?code=NbehmmLKWssBgvENq6SN Selection of Working Group Topics 1 At-Large engagement in ICANN (Including goals, organization (ALS, RALO, ALAC), reviews, strategic planning, Individual Internet users participation, etc.) 2 The Future Structure and Governance of ICANN (the Improving Institutional Confidence process) 3 New Generic Top-Level Domains (gTLDs) including IDN gTLDs 4 ICANN Transparency and Accountability 5 DNS Security Issues within ICANN¹s Remit As requested at the last Summit Working Group meeting, the Staff have combined two categories the original topic ³The Future Structure and Governance of ICANN² with the topic added-in by a respondent: ³ICANN¹s Relationship with Governments, the UN and the ITU². Those Summit attendees who have yet to respond will be invited to choose from amongst the above topics so that they may be assigned to the working group most of interest to them whilst retaining a balance of participants across working groups and regions. The working groups will then be convened telephonically by their interim co-chairs in the very near future to begin their work. -- Regards, Nick Ashton-Hart, Matthias Langenegger, Heidi Ullrich, Marie-Hélène Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org

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