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My job description
by Alan Greenberg Nov. 20, 2008

Nov. 20, 2008

As you all know, I have taken on the role of ALAC Rapporteur. According to our Rules of Procedure, the role is defined as "An independent critical friend; a person acting as a monitor to processes, who is responsible on behalf of the committee to ensure correct process have been carried out." Since this description is pretty open, I have put together a short list of things that I would like to try to accomplish in the first 6 months. I welcome your comments and thoughts. - Rewrite of Rules of Procedure to make them understandable, complete and consistent (or at least as close as we can come to that). - Work with staff to make our various web sites reasonably complete and navigateable (so we and others can easily find things). - Work with staff to make any necessary changes to mailing lists and subscribers to further reduce duplication. - Work with staff on a first pass of ALS review to see to what extent they are complying with their basic requirements and to ensure we have up-to-date contact information, all in order to understand what next steps we must take. This will involve some work on the part of RALOs. My intent is that we all participate in these exercises, but that they not absorb a lot of committee time. Lastly, I would like to change the name of the position from Rapporteur to something that better resembles the job and is not confusing to others, who think that it is largely a reporting job. But I have not yet come up with a suitable name. Alan

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FW: ALAC AC Statements to the Board in 2008
by Nick Ashton-Hart Nov. 20, 2008

Nov. 20, 2008

Dear Members: I believed that this has been forwarded to all of you, but upon looking for it I haven¹t been able to see it. As a result here it is (apologies in advance if this is a duplication). The below should be self-explanatory. ------ Forwarded Message > From: Denise Michel <denise.michel(a)icann.org> > Reply-To: Denise Michel <denise.michel(a)icann.org> > Date: Sun, 2 Nov 2008 01:59:12 -0800 > To: Cheryl Langdon-Orr <cheryl(a)hovtek.com.au> > Cc: Peter Dengate Thrush <peter.dengatethrush(a)icann.org>, John Jeffrey > <john.jeffrey(a)icann.org>, Wendy Seltzer <wendy(a)seltzer.com>, > "ALAC-excom(a)atlarge-lists.icann.org" <alac-excom(a)atlarge-lists.icann.org>, > ICANN Board of Directors <icann-board(a)icann.org>, Nick Ashton-Hart > <nick.ashton-hart(a)icann.org>, Robert Hoggarth <robert.hoggarth(a)icann.org> > Subject: Re: ALAC AC Statement to the Board on GNSO Stakeholder Group Openness > and Note to BOD regarding accountability and transparency > > Cheryl, > > Regarding your inquiry about At-Large Advisory Committee statements to the > Board this year, Staff has compiled the following summary of input and Board > action. Please let me know if Staff can be of any further assistance. > > Regards, > Denise > > ------- > Denise Michel > ICANN VP, Policy > denise.michel(a)icann.org > +1.408.429.3072 > > Summary of ALAC Submissions to ICANN Board in 2008 > > * 24 September 2008 - ALAC Statement on Stakeholder Group Openness > This statement was provided to the Board and noted by Staff in advance of the > Board's 1 October meeting at which the Board took action on GNSO Restructuring > issues. > > * 14 September 2008 - ALAC Provides Comments to the Consultation on the ALAC > Review Final Report > These comments were received and included in the summary/analysis of the > public comment forum, which is being considered by the Board Governance > Committee ALAC Review Working Group. The Board receives periodic updates on > the ALAC Review and follow-up activities. The summary/analysis will be posted > for public review when translated. > > * 14 September 2008 - ALAC Statement to the Board of ICANN on Amendments to > the Registrar Accreditation Agreement > The statement was incorporated in the summary/analysis of comments on this > proceeding and posted for public review on 20 October 2008. The Board > receives periodic updates on the RAA Amendments and related community > discussions. > > * 14 August 2008 - ALAC Statement to the Board of ICANN on the Structure of > the GNSO Council > The original version of this statement was included in the Report of the > Working Group on GNSO Council Restructuring (WG-GCR) and was shared with the > Board in advance of their August meeting at which GNSO Restructuring issues > were discussed. Staff brought the ALAC's revised statement to the Board's > attention when addressing community reactions to the WG-GCR work efforts and > it was discussed at subsequent Board meetings, particularly with respect to > the role of individual Internet users in the GNSO. > > * 27 June 2008 - ALAC Statement to the Board of ICANN on the New GTLD Policy's > Objections Provisions > According to the ALAC correspondence web page, this statement was presented > directly to the ICANN Board during the Public Board Meeting on 26th June 2008 > as part of the Report of the ALAC to the Board. These comments were factored > into the Staff's implementation work, which is now the subject of community > discussion. > > * 5 April/5 May 2008 - At-Large Advisory Committee Statement To the ICANN > Board on Public Consultation Related to Development of a Travel Policy > The statement was reviewed and summarized by the COO as part of the travel > policy evaluation process, and was included in the summary/analysis published > 10 July 2008 and brought to the Board's attention. > > * 5 April/5 May 2008 - ALAC Statement on the Draft Operating Plan for FY > 2008-2009 > The ALAC statement was received and evaluated by Staff as part of the > operating plan development with the Board. > > * 5 April/5 May 2008 - ALAC Statement on GNSO Improvements Revision > The public comment forum on GNSO Improvements was re-opened to accommodate > late-filed ALAC comments. A summary/analysis of comments received was > publicly posted. The ALAC position also was summarized and brought to the > Board's attention in advance of their 29 May Board meeting at which they > received an update on this issue. > > > ================================= > > On Fri, Oct 17, 2008 at 12:54 AM, Cheryl Langdon-Orr <cheryl(a)hovtek.com.au> > wrote: >> Thank you for your prompt and thoughtful reply Peter, I would certainly value >> the opportunity to catch up with you in Cairo, and I can assure you and your >> Board, that the ALAC as well as the wider At-Large community, stand ready to >> assist and cooperate with, the proposed Board Committee on Public >> Participation you mentioned, in any way that it can, so that we get the >> various processes you outline to become a 'best practice model' for the grass >> roots participation in the multi-stakeholder model that is so necessary for >> ICANN, as it transitions to a post JPA environment. >> >> >> >> Cheryl >> >> >> >> From: Peter Dengate Thrush [mailto:peter.dengatethrush@icann.org] >> Sent: Friday, 17 October 2008 8:25 AM >> To: cheryl(a)hovtek.com.au >> Cc: John Jeffrey; Denise Michel; Wendy Seltzer; >> ALAC-excom(a)atlarge-lists.icann.org; ICANN Board of Directors >> Subject: Re: ALAC AC Statement to the Board on GNSO Stakeholder Group >> Openness and Note to BOD regarding accountability and transparancy >> >> >> >> Cheryl, >> >> Thank you for the statement, and the reference to the the rules of procedure >> adopted by the ALAC. >> >> >> >> As to previous statements from ALAC, and their treatment by the board, I am >> going to leave that to the ALAC Liaison to the Board to reply. >> >> I regret that I simply don't have time to review the status of ALAC input to >> the board and provide you with a report. I am sure staff will also assist the >> Liaison if required. >> >> >> >> In relation to future statements, I shall ask staff to ensure that, >> routinely, acknowledgments of receipt of ALAC correspondence are sent in a >> timely fashion.I had assumed that to be the case. >> >> >> >> As to reporting outcomes, the board receives input on most matters from many >> sources which go into its deliberative mix. >> >> The current procedure for reporting to the community on those deliberations >> is via early notice of the date and agenda of each board meeting, the prompt >> publication of a very detailed report of each board meeting. The very detail >> of that report has been the subject of some comment by outside reviewers, but >> as one of the originators of that policy, I believe that the community has a >> right to see hows its input is treated by the board. To be fair, that policy >> is in part a response to the much more limited reporting policy of the past, >> and we may look at somewhat lessening the reporting burden on staff. >> >> >> >> It is not current practice to write, in addition, to all the contributors to >> the debate, giving them an individual report on matters of concern to them. >> >> I think that is an unwarranted burden, and the Meeting notes and Minutes are >> sufficient for those purposes. >> >> >> >> In the context of the wider issue of acknowledging and responding to input >> into policy debate, I have been discussing the matter with the CEO. The board >> has also agreed to form a Board Committee on Public Participation, about >> which some formal steps are expected at the Cairo meeting. I expect that >> Committee to address, as an early topic, the policy on acknowledging, >> processing and responding to public comment. Getting this right is, to me, >> the essence of being an industry led organization, using transparent, >> bottom-up processes. >> >> >> >> I look forward to catching up with you in person in Cairo soon. >> >> >> >> My regards >> >> >> >> Peter Dengate Thrush >> >> Chairman of the Board of Directors, >> >> Internet Corporation for Assigned Names and Numbers >> >> >> >> +64 4 4998959 (DDI) >> >> +64 21499888 (mobile) >> >> +64 4 4710672 (fax) >> >> >> >> >> >> >> >> On 16/10/2008, at 9:33 PM, Cheryl Langdon-Orr wrote: >> >> >> >> >> Dear Peter: >> >> On behalf of the ALAC I have the duty to provide you with the following >> Statement of the ALAC on GNSO Stakeholder Group Openness. >> >> We trust that the attached will inform the board's continuing discussions >> related to the restructuring of the GNSO. >> >> May I note that the Stakeholder Group Statement, is the latest in a >> considerable list of AC statements transmitted to the Board this year. We >> have yet to see any evidence that any of them has been distributed to the >> Board, let alone discussed. The ALAC has become increasingly concerned over >> this matter, and we will be raising at again in Cairo no doubt; but could >> you, as Chairman, please note we would like to know what the status of our >> previous statements is, if they have been distributed, and if not, why not. >> Further we would also like to have some response from the Board in relation >> to their contents as well as a straightforward confirmation that in future >> advice sent will be acknowledged, discussed, and the results of that >> discussion transmitted to us, we assume by some form of email correspondence >> with at least the ALAC ExCom and of course via our Liaison to the Board. >> >> >> >> Kindest regards, >> >> >> >> Cheryl. >> >> <AL-ALAC-ST-0908-2 Statement on Stakeholder Group Openness - EN.pdf><16 10 >> 2008 note to BOD on Accountability.pdf> >> >> > > > > > ------ End of Forwarded Message

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Fwd: ALAC Request for Issues Report on Post-expiration Domain Recovery
by Alan Greenberg Nov. 20, 2008

Nov. 20, 2008

The request for the Issues Report has now formally been submitted. I have added an item to the Nov 25th ALAC meeting reporting on the relatively minor changes since the vote in Cairo. A copy of the request is attached to the report and is also attached here for your convenience. Alan >To: Council GNSO <council(a)gnso.icann.org>, policy-staff(a)icann.org >From: Alan Greenberg <alan.greenberg(a)mcgill.ca> >Subject: ALAC Request for Issues Report on Post-expiration Domain Recovery > >On behalf of the ALAC, I am formally submitting the attached Request >for an Issues Report on Post-expiration Domain Recovery. > >Alan Greenberg

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Formatted text in e-mail
by Alan Greenberg Nov. 19, 2008

Nov. 19, 2008

Is there some reason that we do not allow formatted text in mailing list mail? For instance, the work "formatted" above was in bold when sent. Alan

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Fwd: Nov 25, ALAC monthly call - Agenda?
by Adam Peake Nov. 19, 2008

Nov. 19, 2008

Has the agenda been published? Could we please have it posted (i.e. email) in good time before the meeting. We're inside the 7 day window. Thanks, Adam >Delivered-To: ajp(a)glocom.ac.jp >Date: Tue, 18 Nov 2008 21:37:10 +0900 >To: alac(a)atlarge-lists.icann.org >From: Adam Peake <ajp(a)glocom.ac.jp> >Subject: [ALAC] Nov 25, ALAC monthly call - Agenda? >X-BeenThere: alac(a)atlarge-lists.icann.org >List-Id: At-Large Advisory Committee > <alac_atlarge-lists.icann.org.atlarge-lists.icann.org> >List-Unsubscribe: ><http://atlarge-lists.icann.org/mailman/options/alac_atlarge-lists.icann.org>, > <mailto:alac-request@atlarge-lists.icann.org?subject=unsubscribe> >List-Archive: ><http://atlarge-lists.icann.org/pipermail/alac_atlarge-lists.icann.org> >List-Post: <mailto:alac@atlarge-lists.icann.org> >List-Help: <mailto:alac-request@atlarge-lists.icann.org?subject=help> >List-Subscribe: ><http://atlarge-lists.icann.org/mailman/listinfo/alac_atlarge-lists.icann.org>, > <mailto:alac-request@atlarge-lists.icann.org?subject=subscribe> >Sender: alac-bounces(a)atlarge-lists.icann.org > >Hi, > >Has the agenda for next week's monthly meeting been published? > >Are there any ALS applications we need to review, vote on etc? > >Could we please have reminders about the call, including agenda and >dial-in numbers sent to ALAC list. > >Apologies if I missed any email about this, server glitch and I lost >a lot of messages over the past week. > >Many thanks, > >Adam > >_______________________________________________ >ALAC mailing list >ALAC(a)atlarge-lists.icann.org >http://atlarge-lists.icann.org/mailman/listinfo/alac_atlarge-lists.icann.org > >At-Large Online: http://www.atlarge.icann.org >ALAC Working Wiki: http://st.icann.org/alac

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Formalization of the Ex-Com
by Alan Greenberg Nov. 19, 2008

Nov. 19, 2008

Following a discussion among the ALAC Chair, the two Vice Chairs and myself, I am making a motion on behalf of the four of us that the Ex-Com be formalized (since it is not currently mentioned in our Rules of Procedure), and that it be expanded to include one member from each of the five ICANN regions. The motion has been added to our agenda for November 25 as an item for decision at that meeting - see https://st.icann.org/alac/index.cgi?25_november_2008. For your convenience, the background and motion are included here. ----------------------- Formalization of the Executive Committee The ALAC four elected officers, the Chair, the two Vice Chairs, and the Rapporteur. The four officers have been operating as a de facto Executive Committee (Ex-Com). During the last year, the four Officers happened to be from four of the five ICANN regions. Although this was not planned, it has proven to be a good way to ensure that Ex-Com discussions represent a wide variety of and points of view. To that end, it has been suggested that perhaps a way should be found to have all five regions represented. In order to formalize the Ex-Com and to address the regional representation issue, following a discussion among the ALAC Officers, I propose the motion below. Assuming that the motion is passed, there is still work to be done to put in place procedures to elect next year's officers. But since this year's officers are from different regions, we have until next year to fully define the process. This year, we will need to immediately fill the fifth Ex-Com position. ---------- Whereas the ALAC has had a de facto an Executive Committee composed of ALAC Officers for the past year; Whereas last year's executive included Officers from four or the five ICANN regions; Whereas this present year's Officers represent four of the five ICANN regions; Whereas in keeping with ALAC and ICANN principles, it is felt that there is a benefit in all five regions participating in an Executive Committee; Therefore I move that: 1. The ALAC create a 5-member Executive Committee with membership representing all five ICANN regions. The Executive Committee shall be composed of the four ALAC Officers and one additional ALAC member. Until such time as a more refined specification be defined, the Executive Committee shall have no powers other than those explicitly granted by the ALAC, save that in urgent situations, the Executive Committee may make decisions on behalf of the ALAC, such decisions to be ratified at the next ALAC meeting. 2. The ALAC redefine the the two positions of Vice-Chair and the position of Rapporteur, and the associated voting processes to ensure that the Chair, the two Vice-Chairs, and the Rapporteur all represent different ICANN regions, the detailed Rules of Procedures to be approved prior to the 2009 Officer elections; 3. Following the election of the four officers, the ALAC shall nominate and elect an ALAC member from the as-yet un-represented ICANN region to the fifth Executive Committee position.

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user_s summit on icann wiki
by Annette Muehlberg Nov. 18, 2008

Nov. 18, 2008

-- With the At-Large users summit planning underway, a public space should be used to engage and promote the event. Let me propose that ICANNWiki, the public and well known ICANN wiki site be used as a resource for our planning. We have used ICANNwiki in the past for several at-large activities and meetings. The staff and people behind the ICANNwiki have been very supportive and it has been a great experience to work with them. Conversations with them here in Cairo indicate thez would be interested in creating a attractive public space for the summit, one that for sure would help increase the visibility and profile of the event. Greetings Annette

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Election of ALAC Liaisons for 2009
by At-Large Staff Nov. 10, 2008

Nov. 10, 2008

Dear all, It was decided at the ALAC meeting on 5 November that the election period for the open ALAC liaison position shall start within 48 after the close of the ICANN Cairo Meeting. The following liaisons have already been confirmed by the ALAC as they stood unopposed for their respective positions: Alan Greenberg (GNSO) Beau Brendler (NCUC) Sivasubramanian Muthusamy (IDN Policy) An online vote will be held for the positions of ccNSO, SSAC and dotMOBI Advisory Board liaisons. The current ALAC members will therefore shortly receive a separate email with their voting credentials. The voting period shall end on Friday, 14 November at 2359 UTC. The questions to be put shall be: 1. Who shall serve as ALAC Liaison to the ccNSO from the end of the Annual General Meeting 2008 until the Annual General Meeting 2009? With possible answers: Adam Peake Rudi Vasnick Abstain 2. Who shall serve as ALAC Liaison to the Security and Stabilty Advisory Committee from the end of the Annual General Meeting 2008 until the Annual General Meeting 2009? With possible answers: Patrick Vande Walle Robert Guerra Abstain 3. Who shall serve as ALAC Liaison to the dotMOBI Advisory Board from the end of the Annual General Meeting 2008 until the Annual General Meeting 2009? With possible answers: John Levine Andres Piazza Abstain Where available, a biography is attached to the ballots. Please contact us at staff(a)atlarge.icann.org if you have questions. -- Regards, Nick Ashton-Hart, Matthias Langenegger, Marie-Hélène Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org

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RES: Sydney??
by Vanda Scartezini UOL Nov. 7, 2008

Nov. 7, 2008

5 against don't forget Rita was a NO ( susan, jj, susan, Roberto + rita) Vanda Scartezini Polo Consultores Associados Alameda Santos 1470 #1407 Tel - +55113266.6253 Mob- +55118181.1464 vanda(a)uol.com.br  Before print think about the Environment "The information contained in this message - and attached files - is restricted, and its confidentiality protected by law. If you are not the intended recipient, please delete this message and notify the sender immediately. Please be advised that the improper use of the aforementioned information will create grounds for legal action." "As informações existentes nesta mensagem e nos arquivos anexados são para uso restrito, com sigilo protegido por lei. Caso não seja o destinatário, favor apagar esta mensagem e notificar o remetente. O uso impróprio das informações desta mensagem será tratado conforme a legislação em vigor." -----Mensagem original----- De: alac-bounces(a)atlarge-lists.icann.org [mailto:alac-bounces@atlarge-lists.icann.org] Em nome de Sébastien Bachollet Enviada em: sexta-feira, 7 de novembro de 2008 10:20 Para: 'Adam Peake'; 'Izumi AIZU'; 'ALAC Working List' Assunto: Re: [ALAC] Sydney?? Finaly 8 for the resolution, 4 against and 2 abstention For Sydney and then Seoul. Sébastien Bachollet ... sebastien.bachollet(a)isoc.fr www.egeni.org www.isoc.fr > -----Message d'origine----- > De : alac-bounces(a)atlarge-lists.icann.org [mailto:alac-bounces@atlarge- > lists.icann.org] De la part de Adam Peake > Envoyé : vendredi 7 novembre 2008 09:52 > À : Izumi AIZU; ALAC Working List > Objet : Re: [ALAC] Sydeny?? > > At 4:49 PM +0900 11/7/08, Izumi AIZU wrote: > >I am now at the airport lounge, using wi-fi and reading the Board live > >scribes, > >and reglet that I am not there, reading the Board discussion about > >the next Asian meeting venue. > > > >I echo - Sydney is a great place to go, but but but > >we better pay much more attention to the balance of cultures. > > > > you are echoing comments from the board being made now. It's sydney > followed by Seoul. i.e. two AP region meeting s this year. But the > board is not happy with the suggestion. > > Adam > > > > > > > > >izumi > > > >-- > > >> Izumi Aizu << > > > > Institute for InfoSocionomics, Tama University, Tokyo > > > > Institute for HyperNetwork Society, Oita, > > Japan > > * * * * * > > << Writing the Future of the History >> > > www.anr.org > >_______________________________________________ > >ALAC mailing list > >ALAC(a)atlarge-lists.icann.org > >http://atlarge-lists.icann.org/mailman/listinfo/alac_atlarge- > lists.icann.org > > > >At-Large Online: http://www.atlarge.icann.org > >ALAC Working Wiki: http://st.icann.org/alac > > > _______________________________________________ > ALAC mailing list > ALAC(a)atlarge-lists.icann.org > http://atlarge-lists.icann.org/mailman/listinfo/alac_atlarge- > lists.icann.org > > At-Large Online: http://www.atlarge.icann.org > ALAC Working Wiki: http://st.icann.org/alac _______________________________________________ ALAC mailing list ALAC(a)atlarge-lists.icann.org http://atlarge-lists.icann.org/mailman/listinfo/alac_atlarge-lists.icann.org At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: http://st.icann.org/alac

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Sydeny??
by Izumi AIZU Nov. 7, 2008

Nov. 7, 2008

I am now at the airport lounge, using wi-fi and reading the Board live scribes, and reglet that I am not there, reading the Board discussion about the next Asian meeting venue. I echo - Sydney is a great place to go, but but but we better pay much more attention to the balance of cultures. izumi -- >> Izumi Aizu << Institute for InfoSocionomics, Tama University, Tokyo Institute for HyperNetwork Society, Oita, Japan * * * * * << Writing the Future of the History >> www.anr.org

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