- Gnso-improvem-impl-sc - lists.icann.org

Public Comment Forum open on SCI proposals
by Mary Wong Sept. 22, 2014

Sept. 22, 2014

Dear all, In case you have not seen it, here is the announcement (with link) to the Public Comment Forum that was opened on 17 September for the three recently-concluded consensus proposals from this committee: https://www.icann.org/news/announcement-2-2014-09-17-en The initial comment period closes on 8 October (i.e. before ICANN 51 in LA) and the reply period (if any) will close on 30 October. Staff will monitor the forum and update you before ICANN51 about comments received as of the close of the initial comment period. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org

1 0

Consensus Call: SCI Proposals on Waiver & Voting Outside a Council Meeting
by Mary Wong Sept. 9, 2014

Sept. 9, 2014

Dear SCI members, As agreed on the last SCI call, the following documents are being circulated for a formal Consensus Call: (1) the SCI¹s proposal to add language to the existing Section 3.3 of the GNSO Operating Procedures regarding waiver of the 10-day motion deadline rule; and (2) the SCI¹s proposal for a new Section 4.10 to be added to the GNSO Operating Procedures, to deal with voting outside a GNSO Council meeting. Please note that per the SCI Charter, "Unless otherwise determined by the SCI members, committee decisions will be made by ³full consensus² process as described in the GNSO Working Group Guidelines (see section 3.6).² As such, please review the attached documents with your Stakeholder Group or Constituency (as applicable) if you have not already done so. If the language is approved the next step will be for staff to prepare a redlined version of the GNSO Council Operating Procedures that will be put out for public comment; following which the SCI will review any relevant public comments received. The final step will be submission of the finalized language and proposals to the GNSO Council for its review and adoption. If there are no objections or changes received by Friday 5 September 2014, the language will be presumed to be accepted by full consensus. For the attached documents, please note the following minor changes that were made after the last SCI call on 5 August: * The format and introductory paragraph to the proposal for the Waiver of the 10-day Motion Rule was amended to conform with the format approved by the SCI for Voting Outside a Council Meeting. * The proposed Section number for Voting Outside a Council Meeting was changed to Section 4.10 as there already is a Section 4.5 in the current GNSO Operating Procedures. By numbering this proposal Section 4.10, it will (if adopted) be added to the GNSO Operating Procedures to follow the last current section in the Voting chapter (Section 4.9, regarding a Consent Agenda), without the need to renumber any of the existing Sections in this chapter. Best regards, Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org

7 14

GNSO Review: 360 Assessment & SCI Input
by Mary Wong Sept. 9, 2014

Sept. 9, 2014

Dear SCI members, Staff consulted with Ron, Cintra and Avri to see if they thought it would be helpful to the GNSO Review effort for SCI members to participate in the 360 Assessment Survey that is currently out for response. Ron and Avri are both members of the GNSO Review Working Party that is working with the independent examiner (Westlake Consulting) to develop survey questions and assess Westlake¹s analysis of the survey results. The SCI is uniquely positioned to provide really useful feedback to Westlake, based on the SCI¹s mandate and members¹ experience working through the various requests, reviews and proposals we have had to deal with. As such, we hope that if you haven¹t already done so as a community member you will take the time to respond to the survey: https://www.surveymonkey.com/s/GNSOREVIEW360SURVEY For more information, here is GNSO Councilor Jen Wolfe¹s blog post about the Review and the 360 (Jen is also the Chair of the Working Party): https://www.icann.org/news/blog/gnso-review-deadline-extended-to-23-septembe r-participate-and-make-your-voices-heard. Please let me, Ron or Avri know if you have any questions. Thank you in advance for your time! Cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org

1 0

Action items: SCI Meeting 05 August
by Julie Hedlund Aug. 12, 2014

Aug. 12, 2014

Dear All, Please find below the action items from the call on 05 August. These also are posted to the wiki at: https://community.icann.org/display/gnsosci/05+August+2014. Our next meeting is tentatively scheduled for 09 September at the usual time. Please let us know if you have concerns about availability that day. Best regards, Julie Julie Hedlund, Policy Director SCI Meeting Actions 05 August 1. Waiver of 10-Day Motion and Voting Outside of a Council Meeting: 1) Staff will send the final language out for consensus call (consensus must be unanimous); 2) If consensus is achieved combine with other changes to the Operating Procedures for public comment. 2. Board Seat 14 Election: Staff will check to see if there is any activity happening elsewhere. 3. Next Meeting: Tentatively scheduled for 09 September. 4. LA SCI Meeting: Staff will request a slot.

3 2

Re: [gnso-improvem-impl-sc] RE: Action items: SCI Meeting 05 August
by Mary Wong Aug. 12, 2014

Aug. 12, 2014

Hi Greg, thanks for following up. We have not yet done so but plan to send these around this week, with a 2 week response time frame so as to be in good time for the next SCI meeting (currently tentatively scheduled for early September). Cheers Mary From: <Shatan>, "Gregory S." <GShatan(a)reedsmith.com> Date: Tuesday, August 12, 2014 at 10:20 AM To: Julie Hedlund <julie.hedlund(a)icann.org>, "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] RE: Action items: SCI Meeting 05 August > Have the Consensus Call documents for the waiver of the 10-day motion deadline > and voting outside a council meeting been circulated after August 5 call? > > Thanks! > > Greg > > > From: owner-gnso-improvem-impl-sc(a)icann.org > [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of Julie Hedlund > Sent: Tuesday, August 05, 2014 3:45 PM > To: gnso-improvem-impl-sc(a)icann.org > Subject: [gnso-improvem-impl-sc] Action items: SCI Meeting 05 August > > > Dear All, > > > > Please find below the action items from the call on 05 August. These also are > posted to the wiki at: > https://community.icann.org/display/gnsosci/05+August+2014. Our next meeting > is tentatively scheduled for 09 September at the usual time. Please let us > know if you have concerns about availability that day. > > > > Best regards, > > > > Julie > > > > Julie Hedlund, Policy Director > > > > SCI Meeting Actions 05 August > > 1. Waiver of 10-Day Motion and Voting Outside of a Council Meeting: 1) Staff > will send the final language out for consensus call (consensus must be > unanimous); 2) If consensus is achieved combine with other changes to the > Operating Procedures for public comment. > > 2. Board Seat 14 Election: Staff will check to see if there is any activity > happening elsewhere. > > 3. Next Meeting: Tentatively scheduled for 09 September. > > 4. LA SCI Meeting: Staff will request a slot.

1 0

MP3 recording of the SCI meeting - 05 August 2014
by Nathalie Peregrine Aug. 5, 2014

Aug. 5, 2014

Dear All, Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Tuesday, 05 August 2014 at 19:00 UTC. http://audio.icann.org/gnso/gnso-sci-20140805-en.mp3 On page: <http://gnso.icann.org/calendar/#oct> http://gnso.icann.org/calendar/#aug (transcripts and recording are found on the calendar page) Attendees: Ronald Andruff - Commercial and Business Users Constituency - Primary - Chair Angie Graves - Commercial and Business Users Constituency - Alternate Greg Shatan - IPC - Alternate Anne Aikman Scalese - IPC - Primary Jennifer Standiford - Registrar Stakeholder Group - Primary Amr Elsadr - NCUC Alternate Avri Doria - NCSG - Primary Wolf-Ulrich Knoben - ISPCP - Primary Apologies: Thomas Rickert: NOMCOM - Alternate ICANN Staff: Julie Hedlund Mary Wong Nathalie Peregrine ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Nathalie Adobe Chat Transcript 05 August 2014 Terri Agnew:Welcome to the SCI Working Group call on the 5th of August 2014 Ron A:Good afternoon all! Greg Shatan:Good afternoon! Ron A:Thanks for getting your comments back to the list in time for this call, Greg. Greg Shatan:My pleasure.... Amr Elsadr:Hi all. Dialling in now. Ron A:Welcome Amr. Amr Elsadr:On the call now too. :) Julie Hedlund:Hello everyone! Amr Elsadr:Hi Julie. jennifer standiford:hello Ron A:Please note all that you can scroll down on this doc yourself Anne:@Mary - are there other provisions in the Operating Procedures that relate to voting outside of meetings - e.g. for PDP approval? Mary Wong:@Anne, the absentee voting provisions can apply for PDP recs and approval Avri Doria:i do not understand that last vote. Anne:Do we need to refer to the fact that there are other sections dealing with votes outside a meeting? Avri Doria:that i understood. Amr Elsadr:Wouldn't "remote voting" also apply to votes conducted during regularly scheduled GNSO Council meetings/calls? Avri Doria:i guess i had crossed understand of which was choice was a check, and with was a cross. Anne:I am on a foreign laptop and cannot get the Adobe to mute. Therefore I had to drop off the call. Greg Shatan:@Anne -- the absentee voting section is referred to in 4.5.3.2 and in 4.5.5. Avri Doria:electronic is my preference jennifer standiford:electronic is preferred Amr Elsadr:+1 to electronic. Angie Graves:Electronic Greg Shatan:Agree on electronic Anne:What was the question form GNSO Council? Anne:Have lost audio. Ron A:@ Anne: the Note at the top of the draft was the GNSO Council request Ron A:Do you have a copy of Greg's draft? Anne:Yes - came in over the phone again. Anne Amr Elsadr:@Anne: the question from the Council was the text between quotation marks: "whether and how the Council could vote outside of a meeting and under what circumstances." Mary Wong:The 10-day Motion Waiver Deadline proposal plus this one will both go out together, in clean copy, to the full SCI for a formal Consensus Call. Nathalie Peregrine:Thomas sends his apology for today's call Avri Doria:i think starting up new work during august is probably difficult Ron A:Agreed Avri. I'm thinking Sept. Julie Hedlund:@Mary: That is correct. Yes, might be something coming from the Council. Avri Doria:Like congress in the US, we should go on summer break Julie Hedlund:Charter says: The GNSO Standing Committee on Improvement Implementation (SCI) is responsible for reviewing and assessing the effective functioning of the GNSO Procedures and Working Group guidelines. Its tasks include making recommendations: On request, for those procedures and guidelines that have been identified as presenting immediate problems On a periodic timescale for all procedures and guidelines in order to identify possible issues and/or improvements (subject to a clear definition by the SCI on which procedures and guidelines should be reviewed)The SCI is also responsible for considering requests concerning issues related to the GNSO Council processes and procedures and to Working Group guidelines that have been identified either by the GNSO Council or a group chartered by the GNSO Council as needing discussion. Mary Wong:Thank you all! Julie Hedlund:Thank you everyone! Enjoy the summer! Amr Elsadr:Thanks all. Bye. Avri Doria:thanks bye Avri Doria:\

1 0

Re: [gnso-improvem-impl-sc] Action items: SCI Meeting 05 August
by Mary Wong Aug. 5, 2014

Aug. 5, 2014

Hello everyone, Just following up on Action Item #2: the ICANN Bylaws provide for the election of two Board members by the GNSO (one from the Contracted Parties House, and one from the Non-Contracted Parties House). What the GNSO Operating Procedures require in that regard is a set of rules for such an election by each House, to be added as an Annex to the GNSO Operating Procedures. I¹m informed that the Secretariat is already working with the CPH to finalize their rules, and will do the same with the NCPH after they elect a candidate for Board Seat 14 (which they are currently in the process of doing). As such, while there is an item to be developed for the Operating Procedures, it is currently "in process" and so the SCI will not be required to review the existing provisions in the GNSO Operating Procedures at this time. FYI, the pertinent provision in the Operating Procedures states: "Each House is responsible for establishing its own internal procedures for nominations, interviews, voting, and candidate selection; however, those processes must be documented and forwarded to the GNSO Council for inclusion as ANNEXES to the GNSO Operating Procedures.² I hope this is helpful. Cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org From: Julie Hedlund <julie.hedlund(a)icann.org> Date: Tuesday, August 5, 2014 at 3:44 PM To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] Action items: SCI Meeting 05 August > Dear All, > > Please find below the action items from the call on 05 August. These also are > posted to the wiki at: > https://community.icann.org/display/gnsosci/05+August+2014. Our next meeting > is tentatively scheduled for 09 September at the usual time. Please let us > know if you have concerns about availability that day. > > Best regards, > > Julie > > Julie Hedlund, Policy Director > > SCI Meeting Actions 05 August > 1. Waiver of 10-Day Motion and Voting Outside of a Council Meeting: 1) Staff > will send the final language out for consensus call (consensus must be > unanimous); 2) If consensus is achieved combine with other changes to the > Operating Procedures for public comment. > > 2. Board Seat 14 Election: Staff will check to see if there is any activity > happening elsewhere. > > 3. Next Meeting: Tentatively scheduled for 09 September. > > 4. LA SCI Meeting: Staff will request a slot. >

1 0

Updated Electronic Voting language
by Mary Wong Aug. 5, 2014

Aug. 5, 2014

Dear all, Please find attached an updated draft of the proposed Electronic Voting procedure for the GNSO Council, based on the SCI meeting on 22 July. Please note also that, after consulting with Ron as the Chair, the finalized language for this procedure will be sent out together with the previously-approved language for the 10-day Motion Waiver procedure for a formal Consensus Call. Following the conclusion of the Consensus Call and assuming the two procedures are approved, staff will then prepare to send them out - together with the previously-adopted language regarding WG Consensus Levels - for public comment and GNSO Council review. We will, as per usual practice, also notify and consult with ICANN Legal on all these adopted procedures, to ensure that they are in general conformity with other rules and processes in the ICANN community. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org From: Julie Hedlund <julie.hedlund(a)icann.org> Date: Tuesday, July 22, 2014 at 4:09 PM To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] Action items: SCI Meeting 22 July > Dear All, > > Please find below the action items from the call on 22 July. These also are > posted to the wiki at: > https://community.icann.org/display/gnsosci/22+July+2014. Our next meeting is > scheduled in two weeks on Tuesday, 05 August at 1900 UTC. A separate meeting > notice will be sent to the list and will include details concerning remote > access. > > Best regards, > > Julie > > Julie Hedlund, Policy Director > > SCI Meeting Actions 22 July > 1. Waiver of 10-Day Motion Deadline: 1) Put the language out for a formal > consensus call (consensus must be unanimous); 2) If consensus is achieved > combine with other changes to the Operating Procedures for public comment. > > 2. Remote/Electronic Voting: 1) Take out "regularly scheduled" in both > instances where it appears in paragraph 5; 2) Send the revised language out > for consensus call (consensus must be unanimous); 3) If consensus is acheived > combine with other changes to the Operating Procedures for public comment. >

2 4

Agenda for SCI call on 5 August
by Mary Wong Aug. 4, 2014

Aug. 4, 2014

Dear SCI members, Although this is pretty obvious, proper process requires that an agenda be sent around prior to a meeting :) As such, here is the proposed agenda for the next SCI call scheduled for Tuesday 5 August: 1. Roll Call/Updates to SOI 2. Discuss and finalize Electronic Voting language (last circulated on 31 July, pending further edits by Greg and any other SCI member) 3. Next steps/next meeting As a reminder, we have not yet circulated the SCI-finalized language on Waiver of the 10-day Motion Deadline, on the understanding that a formal consensus call will be conducted for both that and the finalized E-Voting language at the same time. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org From: <Shatan>, "Gregory S." <GShatan(a)reedsmith.com> Date: Thursday, July 31, 2014 at 7:37 PM To: Mary Wong <mary.wong(a)icann.org>, "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> Subject: RE: Updated Electronic Voting language > I think Section 2 onwards is basically where it needs to be in order to be > proposed as a rule. Section 1.2 and especially Section 1.1 need a little more > help. I will go through this draft and make a few suggestions. > > Greg > > > From: owner-gnso-improvem-impl-sc(a)icann.org > [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of Mary Wong > Sent: Thursday, July 31, 2014 11:49 AM > To: gnso-improvem-impl-sc(a)icann.org > Subject: [gnso-improvem-impl-sc] Re: Updated Electronic Voting language > > > Hi and thanks for the note, Greg. With the exception of the introductory > sentence at the beginning, I believe the sub group intended that the actual > language be that to be incorporated into or rather, added to the GNSO > Operating Procedures. As such, would the attached updated version help? I¹ve > basically just numbered (or re-numbered) the sections to correspond to the > numbering used in the current GNSO Operating Procedures, with ³xx² to signify > the actual Section number to be allotted to the final version. > > > > Thanks and cheers > > Mary > > > > Mary Wong > > Senior Policy Director > > Internet Corporation for Assigned Names & Numbers (ICANN) > > Telephone: +1 603 574 4892 > > Email: mary.wong(a)icann.org > > > > > From: <Shatan>, "Gregory S." <GShatan(a)reedsmith.com> > Date: Wednesday, July 30, 2014 at 9:08 PM > To: Mary Wong <mary.wong(a)icann.org>, "gnso-improvem-impl-sc(a)icann.org" > <gnso-improvem-impl-sc(a)icann.org> > Subject: RE: Updated Electronic Voting language > > >> >> All: >> >> I am raising a process question with regard to the Electronic Voting language >> as it currently stands. Unlike the 10-day Waiver rule proposal and the >> resubmission proposal (among others), the Electronic Voting language is not >> currently drafted in the form of a rule that can be ³dropped into² the >> Operating Procedures. Instead, it is more of a statement of principles >> (although it has tightened up quite a bit through various drafts). >> >> If we send it out for public comment and review in this form, wouldn¹t we >> then need to revise it to put it in the form of a draft rule, which would >> then go out for a second round of Consensus Call/public comment/GNSO Council >> review, and then (unless there are no issues raised with the drafting of the >> rule), wouldn¹t we need to revise it again to put it in the form of a final >> rule for a third round of Consensus Call/public comment/GNSO Council review >> before it can be adopted? >> >> Would it make sense to revise the Electronic Voting language so that it is >> the form of a rule, which could eliminate a round of review and get the rule >> ³on the books² faster? (Given the evolution of the document, I think we are >> already halfway there.) Or is the issue sufficiently complex that it should >> be reviewed by the community ³in principle² first, before we turn it into a >> rule? Or am I missing something relating to process and procedures? >> >> Best regards, >> >> Greg >> >> >> >> >> From:owner-gnso-improvem-impl-sc@icann.org >> [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of Mary Wong >> Sent: Wednesday, July 30, 2014 6:19 PM >> To: gnso-improvem-impl-sc(a)icann.org >> Subject: [gnso-improvem-impl-sc] Updated Electronic Voting language >> >> >> Dear all, >> >> >> >> Please find attached an updated draft of the proposed Electronic Voting >> procedure for the GNSO Council, based on the SCI meeting on 22 July. Please >> note also that, after consulting with Ron as the Chair, the finalized >> language for this procedure will be sent out together with the >> previously-approved language for the 10-day Motion Waiver procedure for a >> formal Consensus Call. Following the conclusion of the Consensus Call and >> assuming the two procedures are approved, staff will then prepare to send >> them out - together with the previously-adopted language regarding WG >> Consensus Levels - for public comment and GNSO Council review. >> >> >> >> We will, as per usual practice, also notify and consult with ICANN Legal on >> all these adopted procedures, to ensure that they are in general conformity >> with other rules and processes in the ICANN community. >> >> >> >> Thanks and cheers >> >> Mary >> >> >> >> Mary Wong >> >> Senior Policy Director >> >> Internet Corporation for Assigned Names & Numbers (ICANN) >> >> Telephone: +1 603 574 4892 >> >> Email: mary.wong(a)icann.org >> >> >> >> >> >> From: Julie Hedlund <julie.hedlund(a)icann.org> >> Date: Tuesday, July 22, 2014 at 4:09 PM >> To: "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org> >> Subject: [gnso-improvem-impl-sc] Action items: SCI Meeting 22 July >> >> >>> >>> Dear All, >>> >>> >>> >>> Please find below the action items from the call on 22 July. These also are >>> posted to the wiki at: >>> https://community.icann.org/display/gnsosci/22+July+2014. Our next meeting >>> is scheduled in two weeks on Tuesday, 05 August at 1900 UTC. A separate >>> meeting notice will be sent to the list and will include details concerning >>> remote access. >>> >>> >>> >>> Best regards, >>> >>> >>> >>> Julie >>> >>> >>> >>> Julie Hedlund, Policy Director >>> >>> >>> >>> SCI Meeting Actions 22 July >>> >>> 1. Waiver of 10-Day Motion Deadline: 1) Put the language out for a formal >>> consensus call (consensus must be unanimous); 2) If consensus is achieved >>> combine with other changes to the Operating Procedures for public comment. >>> >>> 2. Remote/Electronic Voting: 1) Take out "regularly scheduled" in both >>> instances where it appears in paragraph 5; 2) Send the revised language out >>> for consensus call (consensus must be unanimous); 3) If consensus is >>> acheived combine with other changes to the Operating Procedures for public >>> comment. >> >> >> >> * * * >> >> This E-mail, along with any attachments, is considered confidential and may >> well be legally privileged. If you have received it in error, you are on >> notice of its status. Please notify us immediately by reply e-mail and then >> delete this message from your system. Please do not copy it or use it for any >> purposes, or disclose its contents to any other person. Thank you for your >> cooperation. >> >> Disclaimer Version RS.US.201.407.01

1 0

MP3 recording of the SCI meeting - 22 July 2014
by Terri Agnew July 22, 2014

July 22, 2014

Dear All, Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Tuesday, 22 July 2014 at 19:00 UTC. <http://audio.icann.org/gnso/gnso-sci-20140722-en.mp3> http://audio.icann.org/gnso/gnso-sci-20140722-en.mp3 On page: <http://gnso.icann.org/calendar/#jul> http://gnso.icann.org/calendar/#jul (transcripts and recording are found on the calendar page) Attendees: Ronald Andruff - Commercial and Business Users Constituency - Primary - Chair Greg Shatan - IPC - Alternate Thomas Rickert - Nominating Committee Appointee - Alternate Wolf-Ulrich Knoben - ISPs and connectivity providers Constituency (ISPCP) - Primary Member Avri Doria - Non-Commercial Stakeholder Group (NCSG) - Primary Member Cintra Sooknanan (Vice-Chair) - Not-for-Profit Organizations Constituency - NPOC Constituency - Primary Member Lori Schulman - Not-for-Profit Organizations Constituency - NPOC Constituency - Alternate Amr Elsadr - Non-Commercial Users Constituency (NCUC) - Primary Member Apologies: Jen Wolfe - Nominating Committee Appointee ICANN Staff: Mary Wong Julie Hedlund Glen de Saint Gery Terri Agnew ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Terri Agnew Adobe Chat Transcript 22 July 2014 Terri Agnew:Dear all, welcome to the SCI meeting on the 22nd July 2014 at 19:00 UTC Ron A:Hello all, I just noted that we will be getting started at 3:04 EDT to all for any late comers. Ron A:all = allow Cintra Sooknanan:3.04 very precise Mary Wong:FYI Ron, I didn't get any notifications of absences/apologies; not sure if Julie or Terri or the Secretariat did ... Amr Elsadr:Hi. Just Dialled in. Apologies about the prolonged absence. Hope you're all well. Mary Wong:Welcome back Amr! Amr Elsadr:Thnx Mary. ;-) Mary Wong:Hope you (and everyone else on the call, of course) are well. Amr Elsadr:That IS bad news. :( Amr Elsadr:Thnx Ron. :-) Julie Hedlund:All -- I have unsynced the document that is being displayed. Terri Agnew:Lori Schulman has joined Lori Schulman:My apologies for the late arrival. Cintra Sooknanan:I am happy with the text suggested Ron A:Welcome Lori. Amr Elsadr:@Greg: True. Just saying IF the need arises, it will be problematic. The conditions for a resubmitted motion are quite clear. Greg Shatan:@Amr: I think its a problem that could and should be anticipated by the resubmitters. Amr Elsadr:Yes..., which is why it should be clarified when submitting the suggested language to the Council. Greg Shatan:Agree it can be noted in the submission. Mary Wong:@Greg, agreed. And to the extent there is that overlap, the provision does have a safeguard in the need for a unanimous vote to allow it. Greg Shatan:I missed the call. :-( Amr Elsadr:The language suggeste exceptional basis to me. Amr Elsadr:*suggests Mary Wong:That was my takeaway as well, Ron. Amr Elsadr:There have actually been irregularly scheduled council meetings in which votes have taken place. Amr Elsadr:@Mary: +1 Mary Wong:Or how about taking out "for inclusion on the agenda for a regularly scheduled GNSO Council meeting" so that it just reads "submitted in accordance with these Op Procs"? Lori Schulman:You use "regularly scheduled" in Section 2, bullet 3. Mary Wong:That's true Amr Elsadr:I think the context is different in those bullets. Amr Elsadr:as well as in 1 bullet 3. Amr Elsadr:@Greg: +1 Lori Schulman:Then maybe define "regularly scheduled"? Lori Schulman:It might be confusing. Lori Schulman:No intention to wreak havoc. Amr Elsadr:@Greg: Isn't this beyond the scope of this issue? Amr Elsadr:We're talking about email voting here. Mary Wong:@Avri, that is correct (as to why the phrase is being used here). Mary Wong:No worries, Ron :) Mary Wong:This language will permit the Council to have a special meeting but not necessarily take a live vote at that special meeting (for some good reason). Mary Wong:In that, they can do an e-vote after the special meeting but perhaps before the next "regularly scheduled" Council meeting, ie more flexibility. Mary Wong:@Greg, that is correct. Mary Wong:Though I'd advise leaving it in for the first sentence - it doesn't add confusion but reflects the usage elsewhere so prob no harm leaving it in? Amr Elsadr:I'm sorry. I don't understand why we need to take them out of these three sentances. They seem relevant to me. Greg Shatan:We're only suggesting taking them out of Section 5. Leaving them in elsewhere. Lori Schulman:There is static. Can't hear. Terri Agnew:You are breaking up Mary Wong:Amr sounds like he's in a high wind ... Amr Elsadr:Not here, but I hear it too. Terri Agnew:We are trying to find the line causing noise Lori Schulman:HIgh wind sound for sure. Greg Shatan:It stopped. Greg Shatan:And it's back. Lori Schulman:I understand as removing it from second sentence in %. Lori Schulman:5 Greg Shatan:The Wind Cries Mary. Lori Schulman:Wait, in actions, Mary just typed take out "regularly scheduled" in the 2 instances. I thought we said the second instance. Julie Hedlund:@Lori -- I wrote that because that is what I thought I heard Ron say. Greg Shatan:I had suggested both instances in 5. Greg Shatan:That is what Ron said.... Lori Schulman:I think it makes sense in the first instance but not the second. The second instance is where removal gives the GNSO more flexibility. Amr Elsadr:From a technical perspective, I'm curious how the ability to submit comments along with the ballots would be done. Lori Schulman:I mean leave it in in the first instance. Remove in second. Ron A:Yes, Lori. more flexibility is what this particular issue is about. Lori Schulman:Then the first instance distinguishes between "outside" and regularly scheduled meetings and should stay in for clarity. Lori Schulman:The second instance is what should be removed for flexiblity. At least, that is how I understand it. Avri Doria:btw, i have never been white water rafting, but after this meeting i realize i need to add it to my list of things to do. i mean i said it twice. Lori Schulman:I think I see. Lori Schulman:Sorry Julie. Lori Schulman:Just trying to keep up. Greg Shatan:I move that we all go white water rafting. Mary Wong::) Julie Hedlund:Sounds fun! Lori Schulman:Does that mean we are up the creek without a paddle? Mary Wong:LOL, Lori! Cintra Sooknanan:5 August Julie Hedlund:Thank you everyone! Cintra Sooknanan:Thanks, Good bye Amr Elsadr:Thanks everyone. Bye. Ron A:Thanks all! Enjoy your summer! Lori Schulman:Have fun! I will be in the woods...rafting for real in West Virginia. Ron A:Enjoy Lori!!! Lori Schulman:Thanks.

1 0