December 2016 - Accountability-Cross-Community

CCWG-Accountability-WS2-TravelFunding-ICANN58(Copenhagen) Update and new form
by Bernard Turcotte Dec. 14, 2016

Dec. 14, 2016

All, As confirmed at the plenary meeting of 14 December the Co-Chairs will be evaluating and approving a first round of travel funding applications early next week. The Co-Chairs will consider those applications received by Sunday 18 December end of day in this round. We would encourage all those who qualify and wish to apply for travel support, but have not done so yet, to do so in the first round (emailing staff your application by end of day Sunday 18 December). If you have already applied for CCWG-Accountability travel funding to ICANN 58 you do not need to apply again. If you are applying for travel funding please remember this is only for attending the CCWG-Accountability Face to Face meeting to be held 10 March 2017 and is not meant as support for the entire ICANN 58 meeting. As such the most that can be applied for is airfare and 2 days of hotel and per diem (see rules for details at https://community.icann.org/display/WEIA/Travel+Support+ICANN58 ). A second round will be held as previously announced and will close 8 January 2017. Additionally we have received a number of comments that the application form was difficult to fill out. To remedy this issue please find attached a text only form (below and attached) which should be simple to fill out using any system. Bernard Turcotte Staff support to the CCWG-Accountability ===================================================================== CCWG-Accountability-WS2 Supported Travel Request Form You are eligible for travel support from the CCWG-Accountability only if you are an officially appointed member of WS2 from a chartering SO or AC or if you are an officially listed Rapporteur for a WS2 sub-group. The CCWG Co-Chairs will review the applications received, including the requests for partial support, and determine the list of approved CCWG members who will receive travel funding. The CCWG approved travel support list will be submitted to ICANN Constituency Travel for processing according to community travel guidelines Travel support arrangements will follow Constituency travel guidelines located at: https://community.icann.org/display/trvlconstit/Constituency+Travel+Home CCWG appointed Members or rapporteurs requesting consideration by the Co-Chairs for travel support to attend a face-to-face meeting must complete and submit the travel request form by the stipulated deadline in order to be considered for funding. Applicant Identification ======================== Name: Chartering Org or Rapporteur for which WS2 Group: Email address: Date of Request: Other sources of support ======================== Please indicate if you are receiving travel support from another organization to attend the ICANN meeting I am receiving support from another organization (yes or no): If you are not receiving support from another organization, please proceed to “Support requested from CCWG-Accountability”. If you are receiving support, please provide the information requested below: Name of the Organization(s) providing the support: Indicate type of support and how many days the support is provided (BY FUNDING ORGANIZATION): Airfare (yes or no): Hotel (# days): Per Diem (# days): Support requested from CCWG-Accountability =========================================== Please indicate the type of travel support (including the number of days) you are seeking from the CCWG for WS2 – please remember this is only for attending the Face to Face meeting and is not for the entire ICANN meeting. Airfare (yes or no): Hotel (# days): Per Diem (# days):

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Notes, recordings and transcript for WS2 Diversity Subgroup Meeting #6 | 13 December
by MSSI Secretariat Dec. 14, 2016

Dec. 14, 2016

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2_ CCWG Diversity Subgroup, Meeting #6 - 13 December 2016 will be available here: https://community.icann.org/x/7pfDAw A copy of the notes from the meeting are below. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN | Internet Corporation for Assigned Names & Numbers 12025 Waterfront Drive, Playa Vista, CA 90094 yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> | www.icann.org ________________________________ Notes WS2_CCWG Diversity Subgroup | Meeting #6 |13 December 2016 @ 05:00 UTC Notes (including relevant portions of the chat) 1. Roll Call Roll call will be taken from the AC room 2. Welcome - Opening Remarks Fiona provided a summary of last call's discussions: In the 1st reading of the strawman document, a number of issues came up: - Issues of gender: request for us to place more emphasis on gender identity as opposed to sexual orientation - Request to add skills to our document, as a separate element of diversity. - Suggestion to ask SO/ACs to share with us what elements of diversity they consider to be important, as it may vary from group to group (SO/AC, board and staff).Questions for SO/ACs need to be drafted - Language: should consider meeting with the Meetings team to see how meetings could be set up in other languages than English. - Public data on age difficult to access - we should again reach to the Meetings team to see if it would be possible to get the data on age that is given to ICANN as part of the registration process. - we agreed we would focus on prioritization of the different elements of diversity. Today's call is a 2nd reading of the strawman document. 3. Discussion Topics- second reading of second version of strawman document Link to strawman document: https://docs.google.com/document/d/1XpXaGckf9IIYGgPKdMhBgKe8gzwruuCHgvXiz-D… Fiona has questions that may help the group move forward: - one recommendation that came out of WS1 was to have a diversity review of SOs and ACs. This could help us identify which elements of diversity are important. One question we could ask them is what mechanisms they have in place that enhance diversity? - We also have to figure out how we are going to reach out to the larger community, maybe by putting out a questionnaire for public comment, instead of just asking to responses from SO/ACs representatives. - One other question we have to answer: Identifying the possible structures that could follow, promote and support the strengthening of diversity within ICANN. Sebastien Bachollet: Other questions we can ask SO/ACs: Where do they stand regarding diversity? What could be the next steps they think they can take regarding diversity? Regarding sending out a questionnaire, it may be difficult to get balanced answers, but would be very interesting to get inputs. Maybe we could do it during the next ICANN meeting, through the registration process. Fiona: calling for volunteers to put together the questionnaire for SO/ACs. Let's try to get volunteers before our next meeting. We could add a few questions to the registration form, else we need to figure out how we will distribute the questionnaire. On Strawman 3.7 data collection: Data is being collected for ICANN meeting: A lot of information should already be there. Sebastien: not only from the data collected at ICANN meetings. We could also collect data through the SOI for example. On the ICANN website, you have a profile, we could also collect infos from there. Could be a task for the diversity committee to make sure that this data is being used. Fiona suggests talking to the staff in charge of collecting the data to see how we could best use it. Rafik: the problem is that data is scattered between SO/AC, SG/C and also SOIs, applications for review teams etc. no to suggest a centralized database though but agreeing in some standards Cheryl: the capturing exercise will always be a limiting exercise, as it's up to participants to input information as they wish into the systems. May be useful to ask for 3rd party professional survey to be done. On the strawman document Page 2, where elements of diversity are identified, I'd like it to be outlined that these elements are significant elements but not necessarily the only elements of diversity that ICANN may be interested in looking at. Cheryl: it can be a challenge to maximize diversity, sometimes due to the size of the group we are looking at. Appointments can only be made from people who have applied - if 99% of applicants are male, it is complicating the matter of trying to maintain diversity then. Fiona agrees that diversity is not just for diversity's sake, it should be relevant and add value. Rafik: if we start collecting more data and information, we should take care about data protection. Rafik: I think we should list all places where data are collected about the community, meeting attendees etc. Sebastien suggests to invite relevant staff to next meeting to discuss data collection, in particular the meeting team who is taking care of the registration data, but also Chris Gift, who is taking care of the web site and the new registration process there. Also may ask somebody from IT, on the technical side for data protection. Rafik: I think DPRD doing some work on that area too, maybe Ergys. Agreed next steps: - invite staff to discuss data collection - call for volunteers to draft questions - Fiona will start drafting questions and share them on the mailing list. Asking for assistance in drafting the questions as English is not her primary language. - address any remaining issues in the strawman document 4. AOB An update will be provided to the plenary tomorrow on the progress made by the subgroup.

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Notes, recordings and transcript for WS2 Human Rights Subgroup Meeting # 16 | 13 December
by MSSI Secretariat Dec. 14, 2016

Dec. 14, 2016

Hello all, Please see the notes, recordings, and transcript for the CCWG Accountability WS2 Human Rights Subgroup Meeting #16 here; https://community.icann.org/x/tZPDAw A copy of the action items and notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) Action Items · ACTION (Subgroup): continue to work on this sentence on the mailing list and in Google doc. · ACTION (subgroup): add some substance to the document related to other SO/ACs Notes: (including relevant portions of the chat): 1. Administrivia Roll call, absentees, SoIs, etc Kavouss Arasteh: During the entire ICG,CWG,CCWG ,IOT,IRP ,,There has not been any chair so kind, balanced, patient, skillful and neutral as Niels. Congratulations Niels. Audio only: no participants. Roll call will be taken from the AC room No SOI updates Discussion of FoI during plenary on Wednesday 14 – 13:00 UTC Niels unable to attend the plenary tomorrow. Tatiana and Greg will be attending and presenting the FoI. Encouraging subgroup participants to attend in order to support discussions in the plenary. Status of Legal questions: Waiting to hear back from ICANN Legal re: legal questions raised. 2. Analysis and discussion on the progress of the drafting team working on the Human Rights Policy and Process Questions Draft document can be found here: https://docs.google.com/document/d/1KJfmglI5wBib7T5hgIMMysO7x6J3Oi5NYwN4AIt…<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> a. The policies and frameworks, if any, that ICANN needs to develop or enhance in order to fulfill its commitment to respect Human Rights Niels read the section Kavouss:"ICANN can prioritize" - could we replace 'can' by 'should'? DM disagrees. This document is complex and needs a preamble. Anne Aikman-Scalese (IPC): Agree with David on the change in meaning that comes with change from "can" to "should". Tatiana: let's rephrase it to say it is a suggestion from the group for ICANN to prioritize. Kavouss: "is consistent"; we don't know that it is consistent. change done Anne: the sentence still sounds a little akward, should be worked on off-line. ACTION (Subgroup): continue to work on this sentence on the mailing list and in Google doc. b. Consistent with ICANN’s existing processes and protocols, consider how these new frameworks should be discussed and drafted to ensure broad multistakeholder involvement in the process and: Consider how the interpretation and implementation of this Bylaw will interact with existing and future ICANN policies and procedures. Niels read the section. Kavouss: I have difficulties with the word "substantive" Niels: text in quotes is strictly for the GNSO David McAuley (RySG): agree w/Niels and GNSO policies should be treated as they usually are, should not imply change that process in this document. Paul McGrady: we should not limit this section to GNSO. Tatiana Tropina: the question is about policies and processes, so we have to think about AC David McAuley (RySG): I suggest that this document in no way imply a change to how GNSO policy is presently developed and approved in ICANN. Niels: should we try to include all SO/ACs? Paul: we want the FoI to be applicable to all SO/ACs Anne Aikman-Scalese (IPC): Actually all gTLD policy is developed at the GNSO - not just "substantive" policies. Agree other SOs and ACs have input to that process and the GAC in particular has direct input to the Board. Greg: agrees with Anne, should say 'any policy' rather than 'substantive' ACTION (subgroup): add some substance to the document related to other SO/ACs Tatiana: There is mention of GAC further down in the document, so seems like GAC is covered already. Mary Wong: The Bylaws spell out the scope of the GNSO and ccNSO policy processes very clearly, including who can participate in a ccNSO PDP, initiate one etc. The ASO's mechanisms are quite different from either the ccNSO or the GNSO as well. Greg Shatan: "policies and frameworks". This needs to be given further thought. Mary Wong: The ASO policy process is spelled out in the MOU between ICANN and the NRO. On frameworks, there is now the Framework of Principles for Future CCWGs (recently adopted by the ccNSO and GNSO). Kavouss: "multistakeholder" repetition - text needs to be simplified. c. Consider what effect, if any, this Bylaw will have on ICANN’s consideration of advice given by the Governmental Advisory Committee (GAC) Niels read the section. Kavouss: 4th line "and interpreted" should be "and implemented". The phrase could be simpler. Greg: we should continue to work on interpretation vs implementation. It's not the purpose of this group to mandate implementation. Anne Aikman-Scalese (IPC): "The different SOs would consider incorporating HRIAs in THEIR PDPs, not "its". After that sentence, the references to "will" should be "would" in the conditional since "will" . Niels invites the group to make additional edits to the Google document. 3. AOB Next meeting of the subgroup: Dec 22.

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CCWG-Accountability-WS2-Plenary-20161214 slides for next meeting
by Bernard Turcotte Dec. 13, 2016

Dec. 13, 2016

All, PDF attached which includes the agenda which I have also included in text below: 1 Introduction, update to SOIs, reminder on standards of behaviour 2 Administration - Timeline - IRP-IOT Public Consultation - ATRT3 Letter to SO/ACs - Funding for ICANN 58 3 Legal Committee - Review of Requests - Process for requests from IRP-IOT 4 Updates/Presentation from sub-groups - IGF (short update) - Ombudsman (short update) - SO/AC accountability (short update) - Diversity (short update and questions) - Jurisdiction (review of questions) - Human rights (first reading) - Transparency (first reading) 5 AOB 6 Adjournment

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November WS-2 Dashboard
by MSSI Secretariat Dec. 9, 2016

Dec. 9, 2016

Hello all! Please see the November WS2 Dashboard document posted to the CCWG ACCT Wiki here; https://community.icann.org/x/tZvDAw With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN)

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Notes, recordings, transcript for WS2 SO/AC Accountability Subgroup Meeting #14 - 08DEC16
by MSSI Secretariat Dec. 8, 2016

Dec. 8, 2016

Hello All, The notes, recordings and transcripts for WS2 SO/AC Accountability Subgroup | Meeting #14 @19:00 UTC - 08 December 16 will be made available here: https://community.icann.org/x/D5TDAw For your reference, a copy of the notes are below. Thank you! Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN Email: yvette.guigneaux(a)icann.org Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann 12025 Waterfront Drive, Suite 300 Playa Vista, CA 90094

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IGF: WS on Civil Society experiences from the IANA Transition
by Aarti Bhavana Dec. 8, 2016

Dec. 8, 2016

Dear All, The Centre for Communication Governance (CCG) at National Law University, Delhi and the Non-Commercial Stakeholder Group (NCSG) at ICANN, will be hosting a round table discussion on 'Civil Society Experiences from the IANA Transition Process <https://igf2016.sched.org/event/8huW/ws189-civil-society-experiences-from-t…> ' at the IGF this year. The workshop will take place *today (Thursday, 8th Dec)* from *3 p.m. to 4.30 p.m*. in *Workshop room 7*. Do join us and participate. The workshop outline, agenda and speakers can be found below. Hope to see many of you there! Best wishes, Aarti -- *Workshop Outline* Our session seeks to explore the contours of the multistakeholder model by examining the role played by civil society actors in the IANA Transition Process. Civil Society as a stakeholder group encompasses incredible diversity within itself. By examining the experiences of civil society stakeholders in the IANA transition, the session will throw light on the role, successes and failures of this stakeholder group in the process. The IANA Transition is seen as a prime example of multistakeholderism in practice. It is an ideal case study because it will have participants look to future multistakeholder engagements such as the continuing work stream 2 of ICANN accountability enhancements, among others. This will enable new participants to get involved and old participants to refine the multistakeholder model to make it more inclusive. The session will feed into the goals of more inclusive governance models and the diversity within this stakeholder group fits into the larger theme of the IGF 2016 of enabling inclusive and sustainable development. *Agenda* 1. Welcome and opening input 2. Key issues for civil society during the transition debates 3. Successes and failures from the transition discussions 4. Strategies for the future 5. Open discussion/ Q&A *Speakers* Robin Gross, Farzaneh Badii, Milton Mueller, Niels ten Oever, Aarti Bhavana, Jan-Aart Scholte, Matthew Shears, Alan Greenberg, Marilia Maciel, Klaus Stoll Aarti Bhavana | Program Officer Centre for Communication Governance | National Law University, Delhi | Sector-14, Dwarka, New Delhi - 110078 | Fax: (+91) 11-280-34256 | www.ccgdelhi.org . www.ccgtlr.org <http://www.ccgdelhi.org/> . *https://ccgnludelhi.wordpress.com/author/aartibhavana/ <https://ccgnludelhi.wordpress.com/author/aartibhavana/>*|

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Notes, recordings and transcript for WS2 Human Rights Subgroup Meeting # 15 | 6 December
by MSSI Secretariat Dec. 6, 2016

Dec. 6, 2016

Hello all, Please see the notes, recordings, and transcript for the CCWG Accountability WS2 Human Rights Subgroup Meeting #15 here; https://community.icann.org/x/s5PDAw A copy of the action items and notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) Notes: (including relevant portions of the chat): 1. Administrivia Roll call, absentees, SoIs, etc * Audio Only: Cheryl Langdon-Orr, Kavouss Arasteh * Roll call will be taken from the AC room * No SOI updates. 2. Analysis and discussion on the progress of the drafting team working on the Human Rights Policy and Process Questions * Shared draft document in the AC room. * Link to Google doc: https://docs.google.com/document/d/1KJfmglI5wBib7T5hgIMMysO7x6J3Oi5NYwN4AIt… * Greg presented an overview of the document: * Left-hand column has the additional points that we were asked to work on * The right-hand column has early draft of responses. * Not a lot of work has been done on this until now. * Seeking feedback on this initial draft. * Niels: This work is different from the work on the FoI. a.The policies and frameworks, if any, that ICANN needs to develop or enhance in order to fulfill its commitment to respect Human Rights * Niels introduced the section. * David McAuley: this may be a little bit broad. There are things we could suggest. * Greg: We should identify policies or frameworks that need to be developed or enhanced. b. Consistent with ICANN’s existing processes and protocols, consider how these new frameworks should be discussed and drafted to ensure broad multistakeholder involvement in the process and: Consider how the interpretation and implementation of this Bylaw will interact with existing and future ICANN policies and procedures. * Niels introduced the section * Greg: the questions and the answer don't really fit together. First have to answer the 1st question. Suggested implementations will have to be developed further downstream. * David: agrees with Greg. Should develop HR Impact Assessment. * Erich Schweighofer: A full Human Rights Impact Assessment (HRIA) seems to be a very long shot at c. Consider what effect, if any, this Bylaw will have on ICANN’s consideration of advice given by the Governmental Advisory Committee (GAC) * Niels: wondering where this question came from in WS1 * Greg: need to look into where it came from, but don't see a change needed. We may need to clarify our understanding of the point raised here. * David McAuley (RySG): I agree w/Greg and implication of Niels question - not sure where this question came from but think the comment is a good one. * To summarize, this document is a good start. We need to clarify the definitions and our understanding of the questions raised. 3. AoB * Javier asking what areas of human rights this subgroup is focusing on. * Niels: the subgroup is following instructions from the CCWG proposal, and now from the HR-FoI that was produced by this subgroup. * David asking that whenever we plan to do a reading, it be clearly noted in the meeting agenda. Documents Presented * Presentation Meeting 14.pdf<https://community.icann.org/download/attachments/63148979/Presentation%20Me…> * HumanRightsPolicyandProcessQuestions(1).pdf<https://community.icann.org/download/attachments/63148979/HumanRightsPolicy…>

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[CCWG-ACCT] CCWG-Accountability-WS2-PCST-MonthlyReporting-October2016
by Bernard Turcotte Dec. 6, 2016

Dec. 6, 2016

All, Please note that the October 2016 PCST report on Transition costs has been published at: https://www.icann.org/resources/pages/iana-transition-project-costs Thank You. Bernard Turcotte ICANN Staff Support to the CCWG Accounting.

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[CCWG-ACCT] CCWG-Accountability-WS2-TravelFunding-ICANN58-ApplicationForm
by Bernard Turcotte Dec. 6, 2016

Dec. 6, 2016

All, Some have reported they are having issues accessing the PDF form to fill it out. Here is an alternate format for those having this issue. Cheers. Bernard Turcotte ICANN Staff Support to the CCWG-Accountability

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