August 2016 - Accountability-Cross-Community

CCWG-Accountability - Visa Reminder for ICANN 57
by Bernard Turcotte Aug. 23, 2016

Aug. 23, 2016

All, ICANN 57 will be held in Hyderabad India in early November 2016. If you are considering attending please note that India requires visas for residents and citizens of most countries to attend such conferences - please see the ICANN 57 page at https://meetings.icann.org/ en/hyderabad57/travel for detailed information. Also please note that the visa process for attending a conference in India is not simple, quick or completely Internet based - as such we would highly recommend that you familiarize yourself with the process and requirements to obtain a CONFERENCE visa as soon as possible to avoid timing issues. CCWG-Accountability Staff.

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Notes, recordings, transcript for WS2 Ombudsman Subgroup Meeting #3_22 August
by MSSI Secretariat Aug. 23, 2016

Aug. 23, 2016

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Ombudsman Subgroup Meeting #3 – 22 August 2016 will be available here: https://community.icann.org/x/2AasAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Notes 1. Call Admin and Roll Call-Apologies · Apologies from Asha Hemrajani. 2. Welcome – Opening Remarks · Sebastien Bachollet: Single topic call - back to regular work on the next call. I will produce a document for our next meeting. 3. Presentation of the Ombuds Office by Herb Waye & Chris LaHatte · Herb Waye: running through the presentation (see wiki for presentation). slide topics: Independence (reports to the Board! Should be named by the Board or the NomCom?), Neutrality and Impartiality (there may be a role for the office for equality among groups or give a voice to smaller groups?), Confidentiality (releasing strings of emails can be an issue), Informality (two extremes - cocacola no records, ICANN tracking system), Challenges (more formal makes it more legalistic, more complex and requiring more resources - hope we can get less formal), Future (Ombuds role in policy? maybe ensuring all parties are given a voice - possibly, should have a role for ethics and a code of conduct), Priorities for my new role as Ombuds (in-reach to community, give a voice to everyone and advocate for ethical behaviour), Interaction (how should the Ombuds interact with the other mechainisms in ICANN?) · Chris LaHatte: We have to be clear on the concept that an Ombuds is a mediator and not a decision maker as some are suggesting in the chat (see below) - this would completely miss the point. The Ombuds can only suggest they can never tell anyone to do anything - which is why informality is so important. 4. Q & A · Sebastien Bachollet: Any questions not put in the chat? No - closing comments from HW. · Herb Waye: Hope this will spur discussion and want to state that we wish to work with this group to help it along. (Note: Below are all chat inputs) · Sivasubramanian M 2: Sebastien, I have a certain conflict of interest in participating in this specific sub-group. I would submit a revised SOP to WS2, repeating information about the conflict of interest, also stating that my participation is in the broader interest. · Sivasubramanian M 2: Q to the Ombudsman: Did the Ombudsman mention a "contract", is the Ombudmsan a contracted functionary in ICANN? Does the framework of a "contract" fit into the stature of this office? 2. In examining "independance" it is also pertinent to examine the 'position' of the Ombudsman - how the Ombudman is placed in the ICANN organizational structure. Herb Waye: yes a contract. The second question is for this group. · Sivasubramanian M 2: Q: Why isn't the process of the Ombudsman an appeal process? Why these limitations? Why only the process? This is the electronic equivallent of reading meta tags without going into the content. · jose arce: in small issues would not be a problem having a hire Ombudsman. but what happend in important isuues that involved ICANN's interest? would be better to have an dispute resolution office integrated with volunteers of the community, maybe appoinyñt3d by the NONCOM? · Mike Silber 2: the ombud could refer to a review /appeal process on behalf of the community is profound unfairness is found · Mike Silber 2: *if* · jose arce: just thinking quikly I think that depend on the objetivies and the funtions of the office. @Siva agree with the variation · Chris LaHatte: +1 Mike and Farzanah · Sivasubramanian M 2: Q: Does the discussion on "informality" arise from existing documented conventions? Or is this a new topic introduced from this point? · Sivasubramanian M 2: @ MIke Agree that the notion of a 'bench' is akin to that of an IRP. But the key difference between an IRP and a bench of Ombudsman is that the bench would be an internal bench, that would act an internal and fair manner, and minimise the need for ICANN and other parties to seek external mediation. · Sivasubramanian M 2: and limit the need to go to court · Mike Silber 2: disagree completely. implies differences between individuals. the office should be consistent · Mike Silber 2: it is not a decision maker between adversaries. · Chris LaHatte: Ombuds is a facilitator not a decision maker · Chris LaHatte: mediation is our tool, which builds on decisions of the parties, not the Ombuds · Farzaneh Badii: Chris, Herb, I think we need to explain clearly the difference between ombuds and other dis res mechanisms · Farzaneh Badii: when we discuss informality we are going to discuss process. we are not going to talk about formality of outcome. · Farzaneh Badii: in my opinion · Mike Silber 2: Farzaneh +1 5. Next Meeting & AOB · Sebastien Bachollet: Adjourned - talk next week. Documents Presented · Ombuds Presentation 160822.pdf<https://community.icann.org/download/attachments/61605592/Ombuds%20Presenta…>

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Fwd: Letter of appreciation from the CCWG-Accountability
by Bernard Turcotte Aug. 19, 2016

Aug. 19, 2016

All, The following has been sent to Grace B. ---------- Forwarded message ---------- From: Bernard Turcotte <turcotte.bernard(a)gmail.com> Date: Fri, Aug 19, 2016 at 9:08 AM Subject: Letter of appreciation from the CCWG-Accountability To: Grace Abuhamad Grace, It is my pleasure to deliver this letter of appreciation from the CCWG-Accountability for your services to this community. Cheers. Bernard Turcotte ICANN Staff Support to the CCWG-Accountability

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Notes, recordings, transcript for WS2 Staff Accountability Subgroup Meeting #1 - 19 August
by MSSI Secretariat Aug. 18, 2016

Aug. 18, 2016

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #1 – 18 August 2016 will be available here: https://community.icann.org/x/JQysAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers ______ Notes: Welcome and overview of the agenda and SOIs for participation as well as role of Observers.. Observers can change to participants by filling out an SOI or type in chat your comments. Overview of the structure and process for the subgroup, including the reporting process by the subgroup. Purpose of Staff Accountability WS2 subgroup from Annex 12 reviewed and is the basis from which the group will work. This included a review of the task.. Review of the issues to be worked on by the subgroup on Staff Accountability - need to consider the culture of accountability and transparency Question raised regarding how to get staff participation in the subgroup discussion.- drat possible note to Goren on having staff participation on the subgroup Review of the proposed approach for the subgroup work plan Identified potential dependancies with other subgroups that may impact the meeting schedule ACTION ITEMS: 1. Subgroup members have been asked to add text in the Google doc: <https://docs.google.com/presentation/d/18AT6C86las_PMIBlt3QMxsNrzaxo8i_YjGY…>

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CCWG-Accountability - Draft letter for Grace Abuhamad
by Bernard Turcotte Aug. 18, 2016

Aug. 18, 2016

All, Please find attached the draft letter of thanks to Grace Abuhamad that was requested at the last meeting of the CCWG-Accountability. Please advise if you have any comments with respect to this document within the next 24 hours (closing 1800UTC Thursday August 19). If there are no comments by the closing time the letter will be forwarded to Grace on behalf of the Co-Chairs and all of the CCWG-Accountability. Thank You. for the Co-Chairs Bernard Turcotte ICANN Staff Support to the CCWG-Accountability

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Re: [CCWG-ACCT] CCWG-Accountability - Draft letter for Grace Abuhamad
by Alan Greenberg Aug. 18, 2016

Aug. 18, 2016

Definitely. Alan At 18/08/2016 02:05 PM, Cheryl Langdon-Orr wrote: >Looks fine to me Bernie, but as I suspect these sentiments are well >supported by the rank and file of the CCWG, I wonder of the >signature line after the Co-Chair names might be "on behalf of the >CCWG on ICANN Corporate Accountability" or some such... > >Just a thought if t is opposed NP... > >On 19 Aug 2016 03:52, "Bernard Turcotte" ><<mailto:turcotte.bernard@gmail.com>turcotte.bernard(a)gmail.com> wrote: >All, > >Please find attached the draft letter of thanks to Grace Abuhamad >that was requested at the last meeting of the CCWG-Accountability. > >Please advise if you have any comments with respect to this document >within the next 24 hours (closing 1800UTC Thursday August 19). > >If there are no comments by the closing time the letter will be >forwarded to Grace on behalf of the Co-Chairs and all of the >CCWG-Accountability. > >Thank You. > >for the Co-Chairs >Bernard Turcotte >ICANN Staff Support to the CCWG-Accountability > >_______________________________________________ >Accountability-Cross-Community mailing list ><mailto:Accountability-Cross-Community@icann.org>Accountability-Cross-Community(a)icann.org >https://mm.icann.org/mailman/listinfo/accountability-cross-community > >Content-Type: text/plain; charset="us-ascii" >Content-Transfer-Encoding: 7bit >Content-Disposition: inline >X-Microsoft-Exchange-Diagnostics: > >1;DM5PR03MB2714;9:r/VJB5ctED0TSaTtDVQnzYRH3lsZfCfR6eR0kB1NkIJAdMd5qKhMhzSMVqRJB23OKSl9CXfCFeUSJkQpm7c0sOOszxGd6QBsI0ws4HTrTMFDh2surWzXbbKmZC//f4SWs+dyaAu2GTYUwAgy32qEiW3y/VkJQ0Pwd73U6vTKVyIpju2/SAkrb+FxHch9HV7UP4aEhAMWSVsus7EW5sGh0A== > >_______________________________________________ >Accountability-Cross-Community mailing list >Accountability-Cross-Community(a)icann.org >https://mm.icann.org/mailman/listinfo/accountability-cross-community

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Notes, recordings, transcript for WS2 SO/AC Accountability Meeting #3 - 18 August 2016
by Brenda Brewer Aug. 18, 2016

Aug. 18, 2016

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Accountability Subgroup Meeting #3 – 18 August 2016 will be available here: https://community.icann.org/x/0AasAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Notes 1. Presentation of the first draft of the SO/AC Accountability report prepared by the Co-Chairs:. Discussion of the draft paper and suggested comments from participants on the call. Comments and proposals that had been submitted to the list were also discusssed. Looked at the problem statement for the group - what the group is looking to solve. 2. Discussion of the Work plan: Possible tracks to consider - problem statement, tools, issues, Action Item 1. Suggest that edits from subgroup participants be made to the Google doc at: https://docs.google.com/document/d/1WTRZZJ9B3Q6BHP6AlDHmoiep8NeshNpomBNM4bB… Documents Presented · CCWGWS2projectonSOACAccountability-reportv1.pdf<https://community.icann.org/download/attachments/61605584/CCWGWS2projectonS…> · Google Doc is at https://docs.google.com/document/d/1WTRZZJ9B3Q6BHP6AlDHmoiep8NeshNpomBNM4bB…

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CCWG-Accountability - Travel Funding for ICANN57
by Bernard Turcotte Aug. 17, 2016

Aug. 17, 2016

All, As per the published process the Co-Chairs have reviewed the applications and completed the selection of Members that will receive travel funding for ICANN57 - Hyderabad India. Name airfare,1 night hotel, 1 per diem Additional Hotel days Additional per diem Full Funding Cheryl Langdon-Orr 1 7 7 Finn Petersen 1 1 Fiona Asonga 1 7 7 Kavouss Arasteh 1 7 7 Olga Cavalli 1 7 7 Robin Gross 1 7 7 Thomas Rickert 1 7 7 Avri Doria * 1 7 7 Total Full 8 50 49 Partial Funding Alan Greenberg 0 1 1 Leon Felipe Sanchez Ambia 0 1 1 Sebastien Bachollet 0 1 1 Tijani Ben Jemaa 0 1 1 Total Partial 0 4 4 Total Full + Partial 8 54 53 * ATRT special advisor to the CCWG WS1 - Funding is made possible on an exceptional basis and does not constitute precedent for future meetings This list has been sent to ICANN travel who will complete the arrangements with those selelected. Bernard Turcotte ICANN Staff Support for the CCWG-Accountability Co-Chairs

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NTIA August 16th Letter to ICANN re: IANA Stewardship Transition
by Bruce Tonkin Aug. 17, 2016

Aug. 17, 2016

Hello All, See attached for information. Regards, Bruce Tonkin

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Notes, recordings, transcript for WS2 Human Rights Subgroup Meeting #1 - 16 August
by MSSI Secretariat Aug. 17, 2016

Aug. 17, 2016

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Human Rights Subgroup Meeting #1 – 16 August 2016 will be available here: https://community.icann.org/x/CwKsAw A copy of the notes and action items may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Notes & Action Items Action Item: 1. Start work by capturing risks and unintended consequences taking into account the work from WS1. - small group to be lead by Paul Twomey 2. Document the Human rights discussion, agreements and work from WS1 - Lead by Sonigitu, with Niels, Greg, David and Tatiana 3. Work using Google docs this week and will reconsider at next meeting Documents Presented · Presentation Meeting 0.pdf<https://community.icann.org/download/attachments/61604363/Presentation%20Me…>

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