- Accountability-Cross-Community

CCWG-Accountability-Diversity-RequestForInterpretation for Plenary
by Bernard Turcotte March 8, 2017

March 8, 2017

Rafik, Thank you for this request. The Co-Chairs have approved putting this on the agenda for the face to face meeting for discussion by plenary. Bernard Turcotte ICANN Staff Support to the CCWG-Accountability WS2 ============ From: Rafik Dammak <rafik.dammak(a)gmail.com> Date: Tue, Mar 7, 2017 at 4:55 PM Subject: Re: CCWG-Accountability-Diversity-RequestForInterpretation for Plenary To: Bernard Turcotte <turcotte.bernard(a)gmail.com> Cc: Fiona Asonga <fasonga(a)kixp.or.ke>, "Thomas Rickert | rickert.net" < thomas(a)rickert.net>, ACCT-Staff <acct-staff(a)icann.org>, Mathieu Weill < mathieu.weill(a)afnic.fr>, León Felipe Sánchez Ambía <leonfelipe(a)sanchez.mx> Hi, I am sending here the request for the plenary scheduled in Friday 10th March to have language interpretation service for the ws2 diversity subgroup confcalls from english to spanish and french, and vice versa, by a demand from subgroup members. Thanks, Best, Rafik

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CEP/Copenhagen
by Edward Morris March 8, 2017

March 8, 2017

Dear Colleagues, One of the challenges we’ve faced in reviewing the current Cooperative Engagement Process (CEP) system, and improving upon it, has been a lack of input from community members who have experience with it. We asked ICANN Legal for help some time ago and this past week they have been kind enough to give us a list of those entities that have been through the CEP process during the past few years. That list is attached. We need your help. As strange as it may be, our group really can’t speak to or interview an inanimate corporate entity. We need people to communicate with. Alongside another volunteer, Anna Loup, I’d like to briefly chat in Copenhagen with any community member who has personally experienced a CEP and may have some thoughts, observations and suggestions about the process. We recognize that there are major elements of confidentiality that must be observed: what we are looking for are general observations and any suggestions for procedural or structural reform. Anyone not in Copenhagen and willing to help, we’d love to hear from you as well. E-mail, Skype, chat: all are possibilities. Please let us know of your availability and interest. The email address where interested community members can reach us is: cepreview1(a)gmail.com. Please pass this along to any member of the community who may be willing to help. We need as much input as we can get. Thanks very much for considering. Kind Regards, Edward Morris

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Notes, recordings and transcript for WS2 Ombudsman Subgroup & IOO Review Team Vendor Meeting | 08 March 2017
by MSSI Secretariat March 8, 2017

March 8, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2_ CCWG Ombudsman Subgroup & IOO Review Team Vendor Meeting - 08 March 2017 will be available here: https://community.icann.org/x/WJDRAw A copy of the notes may be found below. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann 12025 Waterfront Drive, Suite 300 Playa Vista, CA 90094 ________________________________ Agenda & Notes (including portions of the chat): WS2 - Ombudsman Subgroup & IOO Review Team Meeting | 08 MAR 17 @ 05:00 UTC. Agenda: Roll Call / Apologies - Welcome ICANN Ombuds Office review Meeting between Cameron Ralph LLC & IOO subteam Presentation - Q&A Useful documents Next meeting F2F meeting in Copenhagen 11 March 2017 (time TBD) AOB Notes (including relevant portions of the chat): 6 participants at start of call including Asha Hemrajani and Debra Russel and Phil Khoury (sp)(vendor). Roll Call / Apologies - Welcome Sebastien Bacholllet - this is an additional call to have an exchange with the vendor selected for the ICANN Ombudsman Review. ICANN Ombuds Office review Meeting between Cameron Ralph LLC & IOO subteam Presentation - Q&A Sebastien Bachollet - presentation of background material on WS2 and Ombudsman sub-group. Debra Russel - Background on vendor (presenting slide). PK more familiar with ICANN indirectly given past work with AuDA. Looking forward to meeting everyone in Copenhagen at ICANN 58. Sebastien Bachollet - Comment to be mindful of Australian accent. We have some questions: -Your understanding of the mission? - Your vision of the time line? -How you want to interact with us? Farzaneh Badi - have they been briefed on the ICANN structure and ecosystem and if they need more information. Debra Russel - our understanding of the task - we had a meeting by phone yesterday - 2 tracks - evaluate how the ombudsman is doing and the second track is to look at the additional functions that have been proposed to see if they are appropriate for an ombudsman. We have begun our reading to understand WS2. Phil Khoury - at this stage we only have a theoretical understanding of the objectives and are looking forward to the interviews in Copenhagen to better understand them. One of the questions we will be asking is about the balance between those two as well as challenges going forward. Looking forward to a draft report for the end of March and a final in mid-April. Think we can deliver a meaningful report in that timeframe - this may change as we get into it - but not for now. Sebastien Bachollet - re interacting with us - do you want us to setup specific meetings in Copenhagen, participate in our weekly calls. Debra Russel - best to participate in weekly meetings after Copenhagen to avoid requesting other calls. Farzaneh Badii: Thanks Seb. I also want to know their interview method and how they would like to choose their interviewees Asha Hemrajani - (introduction) - wanted to ask about your work methodology - mentioned you have reviewed 16 ombuds teams - what are your general areas of reform? - re surveys etc. how do you select those you wish to question? Have you worked on cases where you have recommended that the Obuds function should be expanded? Phil Khoury - we want to understand what the ombuds is achieving and what are the expectations - then we would map it against an international standard - then we would look at things that are special. (Listing past recommendations) - we have recommended more powers for the ombudsman in certain cases - but we try to frame all recommendations vs what is a fair and reasonable ombudsman. ICANN seems to have a combination of an internal and external ombudsman. Farzaneh Badii: I think the important issue is also the unique governance structure of ICANN itself that has a lot of impact on the ombudsman design we have worked on the issues of accessibility for many years (online access etc) I think what is important is to look at the design of the ombuds office and see if it can uphold the values of efficiency , independence and other values. ( my opinion) Debra Russel - there is a balance between getting a decisions that is fair and in a short time Phil Khoury - a common expansion of an ombudsman function we have recommended often is widening the accessibility to a wider public and allowing them to make recommendations on systemic matters vs single cases. for our interviews, we ask for a stakeholder map. Farzaneh Badii - (presents the points she made in the chat as listed above). We could ask the community about participating in their surveys and interviews. Asha Hemrajani - thanks Phil and Debra - last question on previous recommendations - do you look at mediation? do you recommend it be included or excluded. Debra Russel - have reviewed schemes where mediation is included - and have experience on this. Do not remember having recommended mediation in a place where it was not existing already. Phil Khoury - we have recommended the expansion of mediation - its about the right mix. Sebastien Bachollet - Looking forward to discuss with you in Copenhagen. Next topic was to discuss documents and wanted to ensure you have the Draft report of the group, the draft glossary and the New Mechanisms document. Would ask staff to ensure you have these. Action item: Staff to provide Draft report of the group, the draft glossary and the New Mechanisms documents to evaluators. Cheryl Langdon-Orr (CLO):thanks so much for taking the time to introduce yourselves and answer our questions... it is greatly appreciated... I look forward to working with you both, and in meeting up with you in CPH... bye for now... Next meeting F2F meeting in Copenhagen 11 March 2017 (time TBD) Adjourned. Decisions: * F2F meeting in Copenhagen 11 March 2017 (time TBD) Action Items: * Staff to provide Draft report of the group, the draft glossary and the New Mechanisms documents to evaluators.

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CCWG-Accountability-WS2-GoodFaith-PublicConsultationon-February2017 Has been posted
by Bernard Turcotte March 7, 2017

March 7, 2017

All, Please note that the public consultation on the Good Faith recommendations has been posted at: https://www.icann.org/public-comments/enhancing-accountability-guidelines-g… and closes on 24 April. Bernard Turcotte ICANN Staff Support to the CCWG-Accountability WS2

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WS2 dashboard - January (final)
by MSSI Secretariat March 7, 2017

March 7, 2017

Hi All - On behalf of the CCWG Accountability Co-Chairs, please find attached the final version of the Dashboard for the month of January 2017. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN - Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org<http://www.icann.org>

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TR: GNSO Council Input on Proposed Limited Scope for ATRT3
by Mathieu Weill March 7, 2017

March 7, 2017

Dear Colleagues, FYI please find attached the input from the gNSO Council regarding the scope of ATRT3, following our correspondence. Best Mathieu De : Nathalie Peregrine [mailto:nathalie.peregrine@icann.org] Envoyé : lundi 6 mars 2017 23:25 À : rickert(a)anwaelte.de; León Felipe Sánchez Ambía; Mathieu Weill Cc : Bernard Turcotte; James Bladel; Austin, Donna; Heather Forrest; Marika Konings; Mary Wong; gnso-secs(a)icann.org Objet : GNSO Council Input on Proposed Limited Scope for ATRT3 Dear CCWG-Accountability co-chairs, On behalf of the GNSO Council, please find attached the GNSO Council Input on the Proposed Limited Scope for ATRT3. This document will also be published shortly here: https://gnso.icann.org/en/council/drafts Kind regards, Nathalie Nathalie Peregrine Specialist, SOAC Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses <applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…> From: <gnso-secs-bounces(a)icann.org> on behalf of Mary Wong <mary.wong(a)icann.org> Date: Monday, March 6, 2017 at 11:11 PM To: "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: [gnso-secs] Please FORWARD the attached to those named in the list in the email Hello – the attached should be sent to: · The CCWG-Accountability co-chairs (Thomas Rickert, Leon Sanchez, Mathieu Weill) and their staff support (Bernard Tucotte) · The other SO/AC chairs · MSSI staff (Larisa Gurnick, Margie Milam, Karen Mulberry) And posted on the GNSO Correspondence webpage. Thanks! Cheers Mary _______________________________________________ Gnso-secs mailing list Gnso-secs(a)icann.org https://mm.icann.org/mailman/listinfo/gnso-secs

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Notes, recordings and transcript for WS2 Ombudsman Subgroup Meeting #18 | 06 March 2017
by MSSI Secretariat March 6, 2017

March 6, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2_ CCWG Ombudsman Subgroup, Meeting #18 - 06 March 2017 will be available here: https://community.icann.org/x/EqrRAw A copy of the notes may be found below. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann 12025 Waterfront Drive, Suite 300 Playa Vista, CA 90094 ________________________________ Notes (including portions of the chat): 1. Roll Call / Apologies - Welcome 2. Report from staff external review of the ICANN Ombudsman Office - Lars went over the RFP vendor assessment for the Ombudsman Review. Overview of the procurement process that was unertaken to review the bidders and determine after assessmemnt by several members against the criteria that was identified. The most important element was understanding and knowledage of Ombudsman and ICANN. When over the evaluation criteria that was used. After review contracted with Cameron Ralph LLC to conduct the review of the Ombudsman. For additional information see Cameron Ralph, LLC in case anyone needs it - http://crkhoury.com.au[crkhoury.com.au]<https://urldefense.proofpoint.com/v2/url?u=http-3A__crkhoury.com.au&d=DwMFa…>/ - Vendor will be attend the ICANN58 meeting in Copenhagen. Potential for Subgroup to hold a call with the vendor and discussion relevant detaials that might be relevant for the review. Possible meeting at ICANN58 with vendor and subgroup particpants. Questions raised: Asha - Budget who is paying for vendor travel, ICANN will pay for travel and the dates are Friday (10) to Tuesday (14). They will be available to meet during these times. CLO - noted prior experience with vendor, however the report was for adAU Board on governance Sebastien - potential issues, raised questions with prior work and assessment Asha - question on expertise - review slide on expertise of vendor. Can the cost of the review be shared? Will investigate if the cost can be shared for transparency. Will share what can be shared. Sebastien- Did you know of the selected vendor's role in auAD work on goverance? Will need to check into list of expernences and will provide response. Lars - can a call be arranged for Tuesday with the vendor? Asha - question on timeline for the assessment. Response still within the boundary's of the timeline estimate. All canidates were asked if they could be flexible and work longer on the reivew if more time was determined to be needed, in particular if the WS2 timeline was extended. Discussion raised the importance of having a good report over staying with the current timeline. ACTION ITEM: Send out Doodle poll to select time to hols a call with the vendor on Tuesday (7 March), proposed 11 am in Australia NOTED that time for the call is a one time exception to the set WS2 call slots to accomodate holding the call with the vendor. Also suggestion to include 0500 UTC as a possilbe time slot for the call Question - do we need a face-to-face meeting with the vendor during ICANN58? ACTION ITEM - Work with Staff to arrange a meeting with vendor in Copenhagen, including a room. Potential to ask Herb to use the Ombudsman Office as the location for themeeting ACTION ITEM - develop a list of people to attend the meeting with the vendor - send a noteto subgroup list with some information to reivew and to send to Sebastien and Lars and list of people to reach out to. Sebastien noted disappointed that subgroup or a portion of the group was not involved in theselction process... Hope that in the future that others might be involoved 3. Possible road map and timeline 4. Review of the draft document prepared by Sebastien "ICANN Offices Ombudsman, Complaints &?" "5. Complaints" Offices 6. Next meeting - Calendar Reviewed the dates that have been scheduled for future meetings through May 2017 7. AOB Reviewed the work interdependencies with Ombudsman subgroup work

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[CCWG-ACCT] CCWG-Accountability-WS2-TravelSupport-ICANN59Johannesburg-25June2017 Applications
by Bernard Turcotte March 6, 2017

March 6, 2017

All Just another friendly reminder that many of us will start travelling to Copenhagen this week and that the application period for travel funding to ICANN 59 closes 23:59UTC Sunday 19 March following the close of ICANN 58. The travel application can be found at the end of the announcement email and has been copied at the end of this email for your convenience (reminder this is ONLY for Members or Rapporteurs - if you are uncertain please read the announcement). Details can also be found on the WS2 wiki at: https://community.icann. org/display/WEIA/Travel+Support+ICANN59 Bernard Turcotte Staff Support to the CCWG-Accountability-WS2 ========================================================== CCWG-Accountability-WS2 Supported Travel Request Form You are eligible for travel support from the CCWG-Accountability only if you are an officially appointed member of WS2 from a chartering SO or AC or if you are an officially listed Rapporteur for a WS2 sub-group. The CCWG-Accountability-WS2 Co-Chairs will review the applications received, including the requests for partial support, and determine the list of approved CCWG members who will receive travel funding. The CCWG-Accountability-WS2 approved travel support list will be submitted to ICANN Constituency Travel for processing according to community travel guidelines Travel support arrangements will follow Constituency travel guidelines located at:https://community.icann.org/display/trvlconstit/ Constituency+Travel+Home CCWG-Accountability-WS2 appointed Members or rapporteurs requesting consideration by the Co-Chairs for travel support to attend a face-to-face meeting must complete and submit the travel request form by the stipulated deadline in order to be considered for funding. Applicant Identification ======================== Name: Chartering Org or Rapporteur for which WS2 Group: Email address: Date of Request: Other sources of support ======================== Please indicate if you are receiving travel support from another organization to attend the ICANN meeting I am receiving support from another organization (yes or no): If you are not receiving support from another organization, please proceed to“Support requested from CCWG-Accountability”. If you are receiving support, please provide the information requested below: Name of the Organization(s) providing the support: Indicate type of support and how many days the support is provided (BY FUNDING ORGANIZATION): Airfare (yes or no): Hotel (# days): Per Diem (# days): Support requested from CCWG-Accountability =========================================== Please indicate the type of travel support (including the number of days) you are seeking from the CCWG for WS2 - please remember this is only for attending the Face to Face meeting and is not for the entire ICANN meeting. Airfare (yes or no): Hotel (# days): Per Diem (# days):

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FW: Letter from the Registries and Registrars on Staff Accountability
by Jeff Neuman March 5, 2017

March 5, 2017

All, I sent this to the Staff Accountability WS2 group, but thought that I would share with the broader community. We expect this letter to be posted on ICANN's Correspondence page at some point soon. Jeffrey J. Neuman Senior Vice President |Valideus USA | Com Laude USA 1751 Pinnacle Drive, Suite 600 Mclean, VA 22102, United States E: jeff.neuman(a)valideus.com<mailto:jeff.neuman@valideus.com> or jeff.neuman(a)comlaude.com<mailto:jeff.neuman@comlaude.com> T: +1.703.635.7514 M: +1.202.549.5079 @Jintlaw From: Jeff Neuman Sent: Thursday, March 2, 2017 2:21 PM To: ws2-staff_acct(a)icann.org Subject: Letter from the Registries and Registrars on Staff Accountability All, Please find enclosed a letter from the Registries and Registrars that relate to our work. Best regards, Jeffrey J. Neuman Senior Vice President |Valideus USA | Com Laude USA 1751 Pinnacle Drive, Suite 600 Mclean, VA 22102, United States E: jeff.neuman(a)valideus.com<mailto:jeff.neuman@valideus.com> or jeff.neuman(a)comlaude.com<mailto:jeff.neuman@comlaude.com> T: +1.703.635.7514 M: +1.202.549.5079 @Jintlaw

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Notes, recordings and transcript for Diversity Subgroup Meeting #14 | 3 March 2017
by MSSI Secretariat March 4, 2017

March 4, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #14 – 3 March 2017 will be available here: A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D29446.E88704F0] Action Items: · RD will update the questionnaire and transmit to plenary list for inclusion for face to face meeting. · RD to poll group for languages needed for interpretation and send request to plenary by 7 March 2359 UTC requesting interpretation services for these. Notes (including relevant portions of chat): 14 Participants at start of call 1. Roll Call 2. Review of Actions items: - Rafik Dammak - resend of questionnaire was not sent but it has been updated. Would look for approval on the list before Copenhagen. Report from Chris Gift was distributed to the list - this will be discussed at a later meeting when CG is available. Rafik Dammak - only 1 comment on questionnaire. Will update and send for approval to the plenary by the required time. Action item: RD will update the questionnaire and transmit to plenary list for inclusion for face to face meeting. 3. Review of Draft Report: Rafik Dammak - How should we proceed? work on calls or work on the list between calls. Cheryl Langdon-Orr (CLO): I think your 1st way fwd suggested is more likely to progress Sebastien (ALAC): We need to discuss some issues during our call Amal Al-saqqaf: I think yes there should be an aggregation of the contraversal issues in the report and ask in the mailing list to make a consensus on what should be written in the report, maybe. Avri Doria - Rapporteurs should list issues and try to fix. Rafik Dammak - Ok rapporteurs will list the issues and work on porposed solutions for discussions. Sebastien (ALAC): Maybe it is time for us to publish a second version of the draft? Rafik Dammak - should we set a target date? Sebastien Bachollet - Suggest that before the next call we publish a next version of the draft document and we discuss this on that call. Lousewies van der Laan: I agree Avri, it's useful to get feedback from the plenary, especially because that will encourage them to read the document. Lousewies van der Laan: There is no point in making a perfect diversity paper if we don't get buy in from the rest of the community Rafik Dammak - (presentation of the current document) Rafik Dammak: "Establish minimal diversity requirements for panels during events organized or funded by ICANN such as: No panel of more than 4 participants should include speakers from only one ICANN region No panel of more than 4 participants should include speakers from only one Gender Inclusion of 3 to 5 diversity enhancement targets (metrics) in the 5 year Strategic Plan as one of the key Strategic Initiatives. Such 5-year targets could be for instance: Ensure Africa and LAC each represent at least 15% of ICANN Community leadership Gender balance within ICANN.org<http://icann.org/> leadership should be aligned with ICANN.org<http://icann.org/> staff gender balance overall (roughly 40%)Aim for a more gender balanced ICANN Board Include the enhancement of diversity within the scope of the Structural Reviews of SOs and ACs. Include the enhancement of diversity within the scope of the ATRT review" Lousewies van der Laan: ICANN org had 53.8 % female staff, but only 28.6% females on executive team Cheryl Langdon-Orr (CLO): sadly, not an uncommon statistical analysis in Organising and listed Companies Lousewies van der Laan: indeed Lousewies van der Laan: The 50-member senior management team is 62% male and 38% female. The Executive Team gender balance remains at 29% / 71% (female/male). Lousewies van der Laan: Question is what the ambition of different parts of the community are? Rafik Dammak: @lousewies you mean each part of community set its own inspirational goal? Cheryl Langdon-Orr (CLO): as well as where gender diversity alone, needs to be considered Mathieu Weill: The proposals mentioned by Rafik include gender balance AND regional balance aspects I believe. Lousewies van der Laan: the question is how we strike a balance between getting the various parts of the community to embrace diversity and actively work on increasing diversity, filling their leadership pipeline etc and what an external officer could achieve? Sebastien Bachollet - Proposal for a 3rd office that reports to the community could have as one of its responsibilities diversity - just for discussion. Cheryl Langdon-Orr (CLO): indeed @Lousewives Lousewies van der Laan: @Rafik: Do we know if each SO/AC will embrace the targets this group is developing? There is obviously no sanction, so how do make sure we don't stick with beautiful words. Rafik Dammak - we should proceed by requirements and recommendations for this office. Lousewies van der Laan - On Board call there were requests as to what this office would be about. Authority of this person would need to be accepted by all the community - what is the added value - concern if this is pushed by one person or office is only looking at the ICANN context vs all the community and what would be the budget implications for something like this. avri doria: as if the corporation was always in the process of adding positions Lousewies van der Laan: to clarify: not the full board. the members who are the liaisons try to be in touch to compare notes - we call it the WS2 caucus Rafik Dammak - Good point LVL but this is still a strawman proposal which needs more work. We need to collect the information to see what is the need. Also office could define diversity criteria. Should take note of this and clarify this. Mathieu Weill: Lousewies, this feedback is quite useful. I guess there are concIt's always better when diversity initiatives are led by the CEOrete tasks to carry out (such as data collection) and also some leadership to demonstrate on day to day basis. Renata Aquino Ribeiro: i'd just note that many corporations have diversity offices, it's not a new practice so it does have accountability and practical tasks Lousewies van der Laan: @avri ; I see the history, but our new CEO is being very careful - he wants to make sure we can fund any new commitments and as a member of the Finance Committee I applaud that. Renata Aquino Ribeiro: CERN has a diversity office, for reference http://diversity.web.cern.ch/ Rafik Dammak: @Renata can you please add comment about examples of diversity offices? Sebastien Bachollet - First step is to gather data, if there is no data how to improve data collection and then to look at how to improve. This is not the time to talk about costs - are we scrutinizing the creation of the Complaints office this way? We are just trying to find the need to enhance accountability and diversity. Avri Doria - (audio issues) there is a duality to this office there is the staff side and then the community leadership - the second is more for our focus. Look at this function vs our needs, possibly in the policy group. Lousewies van der Laan: I think there is a difference between organisations or corporations that have a diversity officer/policy AND what I thought we were talking about: someone who can encourage diversity throughout the whole community. Or did I misunderstand? Cheryl Langdon-Orr (CLO): and the mere existence of such an office does not have a guaranteed close correlation with diversity results, but if it exists and is well supported and able to evangelise and facilitate as well as record and report Lousewies van der Laan: I seriously doubt any SO/AC would accept the authority of an ICANN staff member lecturing them on their internal diversity. Cheryl Langdon-Orr (CLO): indeed Lousewies van der Laan - Companies have diversity officer etc but for staff. If diversity is for the community elements, given our model is unique it would be very difficult to impose anything to those elements of the community - we need to focus on how to get there. Diversity has to be part of all segments of an organization - creating an extra position - is this the way forward given the uniqueness of ICANN. Renata Aquino Ribeiro: PwC likes to showcase its diversity office results via awards http://www.pwc.com/us/en/about-us/diversity/pwc-diversity-office.html avri doria: there is a duality to the role. Diversity office for the staff as a corporation. Mathieu Weill: @Lousewies : this seems to assume SO/ACs are not interested in finding ways to enhance diversity... ;-) Note that one recommendation in the doc is to include diversity as part of the structural reviews too avri doria: Diversity function helping the community achieve it goals - something the staff has a role in enabling - staff is always working with us on the rules of our constituencies, why wouldn't they help with a goal we think we need Renata Aquino Ribeiro: Is it possible to do this separation "surgery" as they are always interacting? avri doria: and for that to be consistent staff should have a function to help coordinate Cheryl Langdon-Orr (CLO): so true it needs to be part of the DNA Herb Waye Ombuds: I think if we compare the Founding Fathers picture of Cerf, Postel and Crocker and the strings & tin cans, 3 American white men... ICANN is doing a pretty good job shifting culture to reflect the Internet and the iCANN world today. Renata Aquino Ribeiro: Harvard office w/ students in the front page? http://diversity.college.harvard.edu/ avri doria: i thinnk office is not a toxic word and we should be speaking of function though it is becoming a toxic word Rafik Dammak - what kind of function that would respond the needs of the community. Many challenges and questions to respond to. Mathieu Weill - Interesting feedback from Board. Proposal for an office suffers from being the first proposal - while it should only be conceived as one step of a more general approach – RD will recirculate the paper and recommendations but these cannot begin with an office and I certainly understand the reaction of the Board. It starts with a goal, its starts with diversity being officially a goal, part of the strategic plan with specific initiatives as mentioned by LVL, specific targets and then there are tasks to track progress, share best practices that will be filled by the ICANN staff since these cannot be filled by volunteers in a sustainable way. I think this is where the Office – I think it has to change names – is going to fit. My suggestion is that we look at the whole set of recommendations and probably put on top the ones that are more inspirational and explain that the idea of an Office – or whatever it is called – is only part of the system that we are putting in place to enhance ICANN … and that we are tackling several aspects at a time and that this functions is only there to support the initiative – the leadership for this needs to come from the community, the Board the executive leadership of ICANN. Rafik Dammak - lets start with objectives - and yes change order, its just a means or tool to implement. Lousewies van der Laan: Matthieu said it correctly, needs to be reflected in notes Lousewies van der Laan: Excelent intervention Matthieu Amal Al-saqqaf: +1 Matthieu 4. AOB - - request for interpretation service Rafik Dammak - AOB we received a request a few days ago for interpretation services on our calls, given English is a barrier to participation for some in this work. We would like to send a request for interpretation to the plenary - would this be ok? Bernard Turcotte – Please note that any such request should be specific as to what your are requesting (how many languages etc.). Also, important to note that this falls under the ICANN portion of the budget and that it is not budgeted for in this current fiscal year. Even if the plenary approves this there is no guarantee the money can be found. Lousewies van der Laan: Interpretation would be good, but then lets also promote that we have it in those languages, in order to encourage others to join - If we do interpretation and no one uses is a waste - if we do it - we need to promote it. avri doria: there is also a live transcription experiment. that might be a good thing Renata Aquino Ribeiro: +1 Avri Lousewies van der Laan: have we ever received language requests? avri doria: and live transcription helps with speakers of a second language since it is non accented. Lousewies van der Laan: do we know if there are people who can’t join now and who would if we add a language? Cheryl Langdon-Orr (CLO): ALAC and At-Large has utilised real time Interpretation for years, and yes it is an issue that needs to be nurtured, do talk to At-Large Staff in this for background and captioning is another good tool. avri doria: and there is no budget should be the refrain for anything we want in WS2 Mathieu Weill: Lousewies : I think there was a request for French by Dalila (France GAC) Renata Aquino Ribeiro: I have a poll done in ncuc in half a day w/ 9 members wanting spanish interpretation for webinars and meetings avri doria: one wonders why we are doing this. Rafik Dammak - Re AD captionning pilot Lousewies van der Laan: @Matthieu :-) Renata Aquino Ribeiro: researching and promoting interpretation is v. important for this group. avri doria: i would like to see stats of how many use the translation in ALAC which has had it for a while. Renata Aquino Ribeiro: in lacralo we asked for it but not always the minority of french speakers could participate and i dont know if it continued Renata Aquino Ribeiro: i think polling was a suggestion to address having eventual interpretation Lousewies van der Laan: cost is important - but if do not start to experiment we will never understand what it can accomplish. If any group should do this to increase diversity it should be this one. If we do not experiment, we will never know - our experience could then inform the community - personally I would take on explaining that we have to support this. Cheryl Langdon-Orr (CLO): we started extensive use of Interpretation on ALAC back around 2009 so there is information there Bernard Turcotte – Rafik since the ask is quite specific I believe the Co-Chairs would be ok if the request came in a little late vs today’s deadline for plenary material – Tuesday next week would be ok I think and would allow you to survey your sub-group. Raffik Dammak – BT good. Will survey the group re languages and provide a request to the plenary for this. Adjourned. Action Item – RD to poll group for languages needed for interpretation and send request to plenary by 7 March 2359 UTC requesting interpretation for these Summary of Decisions and Action Items: Decisions – none

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