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ALAC Statement on the Draft IRTP Report
by At-Large Staff May 15, 2009

May 15, 2009

We have been requested by the Chair of the At-Large Advisory Committee to transmit the input for the public consultation on the Draft IRTP Report on behalf of the ALAC. The attached statement was originally drafted by ALAC Member Patrick Vande Walle, as agreed during the April 26th 2009 meeting of the At-Large Advisory Committee. It was then published for review by the ALAC and the Regional Secretariats on 2nd May 2009. The original version statement may be viewed under: http://tinyurl.com/qlupnj. Due to the timelines built into the IRT process itself, it was understood that the statement would not be able to undergo the full, At-Large community-wide consultation as doing so would prevent the comments of the ALAC from being taken into account by the IRT as it completes work on its report. Members of ALAC proposed some amendments (a comparison between the original statement and the final version may be viewed under: http://tinyurl.com/pxem8b) The Chair of ALAC requested the Staff to begin a vote on the draft Statement for a five day period, which began on 7th May 2009 and closed on 12th May 2009. The results were announced on 13th May by the Staff, said result being that the Statement was endorsed by a vote of 10-0-1. Regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White, Marie-Helene Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org

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ALAC Statement on FY 10 Budget and Ops Plan Framework
by At-Large Staff May 15, 2009

May 15, 2009

Dear Kevin, We have been requested by the Chair of the At-Large Advisory Committee to transmit the input for the public consultation on the Proposed Framework for ICANN's FY10 Operating Plan and Budget on behalf of the ALAC. The attached Statement was originally drafted by ALAC Member Gareth Shearman, as agreed during the April 28th 2009 meeting of the At-Large Advisory Committee and following a presentation on the Proposed Framework for ICANN's FY10 Operating Plan and Budget given by ICANN Chief Financial Officer Kevin Wilson to the At-Large community. It was then published for review by the ALAC 5th May 2009. The original version was posted to the At-Large Advisory Committee internal list on 30th April 2009 and may be reviewed under: https://st.icann.org/alac-docs/index.cgi?al_alac_st_0509_1. Due to the timelines built into the Budget Development process, it was understood that the statement would not be able to undergo the full, At-Large community-wide consultation as doing so would prevent the comments of the ALAC from being taken into account by ICANN¹s Finance Department as it completes work on its Draft Budget and Operational Plan for Financial Year 09/10. The Chair of the ALAC then requested the Staff to open a vote on the document, said vote opening on 7th May and closing on 12th May. The results were announced on 13th May by the Staff, the result being that the Statement was endorsed by a vote of 11-0-0. Regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White, Marie-Helene Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org

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Agenda Page for today's meeting
by Matthias Langenegger May 14, 2009

May 14, 2009

Dear All, Please find the meeting page for today's teleconference on the travel support guidelines here: https://st.icann.org/alac/index.cgi/index.cgi?community_call_on_travel_guid… Kind Regards, -- Matthias Langenegger At-Large Coordination Officer Internet Corporation for Assigned Names and Numbers (ICANN) Email: matthias.langenegger(a)icann.org Main Tel: +41 (79) 644 65 35 Fax: +41 (22) 594 85 44 Skype ID: matthiaslangenegger

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Changement des modalités de dial-in pour la téléconférence sur la politique de remboursement des frais de déplacement
by At-Large Staff May 14, 2009

May 14, 2009

Cher Membres, Avis important: modification des données concernant la téléconférence donnée par Kevin Wilson concernant la politique de voyage et remboursement des frais de déplacement: Afin d¹offrir un service d¹interprétation durant la téléconférence, les modalités de participation ont été modifiées et sont reprises ci-dessous: jeudi, 14 mai à 15:00 UTC (08:00PDT, 11:00 EDT, 12:00 Buenos Aires, 16 :00 London, 17:00 CEST, 23 :00 Singapore/Hong Kong. 01:00 Melbourne Friday 15 May) Les informations concernant la téléconférence se trouvent ci-dessous: https://st.icann.org/alac/index.cgi/index.cgi?community_call_on_travel_guide lines_14_may_2009 Participation en anglais: https://st.icann.org/alac-docs/index.cgi?how_can_i_participate_in_this_meeti ng Participation en espagnol: https://st.icann.org/alac-docs/index.cgi?c%C3%B3mo_se_puede_participar_en_la _teleconferencia Vendredi, 15 mai, à 03:00 UTC (13:00 Melbourne, 11:00 Singapore/Hong Kong, 05:00 CEST, 04:00 London, 00:00 Buenos Aires, 23:00 EDT, 20:00 PDT jeudi 14 May) Les modalites pour cet appel se trouve ci-dessous: https://st.icann.org/alac/index.cgi/index.cgi?community_call_on_travel_guide lines_15_may_2009 Pour participer en anglais: https://st.icann.org/alac-docs/index.cgi?how_can_i_participate_in_this_meeti ng Pour participer en francais: https://st.icann.org/alac-docs/index.cgi?comment_est_ce_qu_on_peut_participe r_%C3%A0_la_t%C3%A9l%C3%A9conf%C3%A9rence Merci d¹aviser le personnel At-Large à staff(a)atlarge.icann.org si vous avez besoin d¹un dial-out. Nous vous demandons de bien vouloir annoncer clairement votre nom chaque fois que vous prendrez la parole durant la téléconférence; cela permettra de vous identifier dans la transcription ultérieure de l¹appel. Merci. Cordialement, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White, Marie-Helene Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org

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cambio en las modalidades de dial-in para la teleconferencia sobre la política de viaje ( Travel Guidelines call)
by At-Large Staff May 14, 2009

May 14, 2009

Estimados Miembros: Modificación importante de ultima hora: las modalidades para participar en la teleconferencia programada con Kevin Wilson sobre la política de viaje son distintas de las usuales. Para poder disfrutar del servicio de interpretación, las modalidades de participación en esta teleconferencias se encuentran a continuación: jueves, 14 de mayo a las 15:00 UTC (08:00PDT, 11:00 EDT, 12:00 Buenos Aires, 16 :00 London, 17:00 CEST, 23 :00 Singapore/Hong Kong. 01:00 Melbourne Friday 15 May) Aquí viene la información sobre esta reunión: https://st.icann.org/alac/index.cgi/index.cgi?community_call_on_travel_guide lines_14_may_2009 Para participar en ingles: https://st.icann.org/alac-docs/index.cgi?how_can_i_participate_in_this_meeti ng Para participar en español: https://st.icann.org/alac-docs/index.cgi?c%C3%B3mo_se_puede_participar_en_la _teleconferencia viernes, 15 de mayo, a las 03:00. UTC (13:00 Melbourne, 11:00 Singapore/Hong Kong, 05:00 CEST, 04:00 London, 00:00 Buenos Aires, 23:00 EDT, 20:00 PDT jueves 14 de mayo) Información sobre esta teleconferencia : https://st.icann.org/alac/index.cgi/index.cgi?community_call_on_travel_guide lines_15_may_2009 Para participar en ingles: https://st.icann.org/alac-docs/index.cgi?how_can_i_participate_in_this_meeti ng Para participar en Frances: https://st.icann.org/alac-docs/index.cgi?comment_est_ce_qu_on_peut_participe r_%C3%A0_la_t%C3%A9l%C3%A9conf%C3%A9rence Por favor, avise el servicio del personal de At-Large en staff(a)atlarge.icann.org en caso de que necesite ser llamado por Adigo (dial-out). Se recuerda que es imprescindible dar su nombre y apellido cada vez que tome la palabra durante la teleconferencia a fin de facilitar su identificación en la transcripción ulterior de la llamada. Gracias. Muy atentamente, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White, Marie-Helene Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org

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Reminder: CFO to discuss ICANN Travel Policy this Thursday, 14 May and Friday, 15 May
by At-Large Staff May 13, 2009

May 13, 2009

Dear All, REMINDER: Kevin Wilson, CFO invites you to attend a teleconference. As stated by Kevin, the purpose of the call is the following: "We would like to discuss the status of travel support with interested members of the ICANN community. The purpose of the call is to summarize what we have heard from the community, the changes we are including in the FY10 Draft budget( in advance of its posting on 17 May), and the status of the updated travel policies/procedures/guidelines to be posted soon for further community feedback. We will also address the status of many of the less financially important, but historically time consuming for community and staff, issues. I think the community will be pleased with the progress we are making." Two calls are scheduled for: Thursday, 14 May at UTC 15:00 (08:00PDT, 11:00 EDT, 12:00 Buenos Aires, 16 :00 London, 17:00 CEST, 23 :00 Singapore/Hong Kong. 01:00 Melbourne Friday 15 May) Friday, 15 May at UTC 03:00. (13:00 Melbourne, 11:00 Singapore/Hong Kong, 05:00 CEST, 04:00 London, 00:00 Buenos Aires, 23:00 EDT, 20:00 PDT Thursday 14 May) The dial-in details and passcode below are the same for both calls PLEASE NOTE PARTICIPANT PASS CODE BELOW. Please let staff(a)atlarge.icann.org know which call you would like to attend. As a reminder, during the call could you also please state your name clearly before speaking as it makes for an accurate transcription. Thank you. Kind regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White, Marie-Helene Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org ----------------------------------------------- Participant passcode: TRAVEL For security reasons, the passcode will be required to join the call. ____________________________________________________________________________ Dial in numbers: Country Toll Numbers Freephone/Toll Free Number ARGENTINA 0800-777-0519 AUSTRALIA ADELAIDE: 61-8-8121-4842 1-800-657-260 AUSTRALIA BRISBANE: 61-7-3102-0944 1-800-657-260 AUSTRALIA CANBERRA: 61-2-6100-1944 1-800-657-260 AUSTRALIA MELBOURNE: 61-3-9010-7713 1-800-657-260 AUSTRALIA PERTH: 61-8-9467-5223 1-800-657-260 AUSTRALIA SYDNEY: 61-2-8205-8129 1-800-657-260 AUSTRIA 43-1-92-81-113 0800-005-259 BELGIUM 32-2-400-9861 0800-3-8795 BRAZIL 0800-7610651 CHILE 1230-020-2863 CHINA* 86-400-810-4789 10800-712-1670 10800-120-1670 COLOMBIA 01800-9-156474 CZECH REPUBLIC 420-2-25-98-56-64 800-700-177 DENMARK 45-7014-0284 8088-8324 ESTONIA 800-011-1093 FINLAND Land Line: 106-33-203 0-800-9-14610 FINLAND Mobile: 09-106-33-203 0-800-9-14610 FRANCE LYON: 33-4-26-69-12-85 080-511-1496 FRANCE MARSEILLE: 33-4-86-06-00-85 080-511-1496 FRANCE PARIS: 33-1-70-70-60-72 080-511-1496 GERMANY 49-69-2222-20362 0800-664-4247 GREECE 30-80-1-100-0687 00800-12-7312 HONG KONG 852-3001-3863 800-962-856 HUNGARY 06-800-12755 INDIA 000-800-852-1268 INDONESIA 001-803-011-3982 IRELAND 353-1-246-7646 1800-992-368 ISRAEL 1-80-9216162 ITALY 39-02-3600-6007 800-986-383 JAPAN OSAKA: 81-6-7739-4799 0044-22-132439 JAPAN TOKYO: 81-3-5539-5191 0044-22-132439 LATVIA 8000-3185 LUXEMBOURG 352-27-000-1364 MALAYSIA 1-800-81-3065 MEXICO 001-866-376-9696 NETHERLANDS 31-20-718-8588 0800-023-4378 NEW ZEALAND 64-9-970-4771 0800-447-722 NORWAY 47-21-590-062 800-15157 PANAMA 011-001-800-5072065 PERU 0800-53713 PHILIPPINES 63-2-858-3716 POLAND 00-800-1212572 PORTUGAL 8008-14052 RUSSIA 8-10-8002-0144011 SINGAPORE 65-6883-9230 800-120-4663 SLOVAK REPUBLIC 421-2-322-422-25 SOUTH AFRICA 080-09-80414 SOUTH KOREA 82-2-6744-1083 00798-14800-7352 SPAIN 34-91-414-25-33 800-300-053 SWEDEN 46-8-566-19-348 0200-884-622 SWITZERLAND 41-44-580-6398 0800-120-032 TAIWAN 886-2-2795-7379 00801-137-797 THAILAND 001-800-1206-66056 UNITED KINGDOM BIRMINGHAM: 44-121-210-9025 0808-238-6029 UNITED KINGDOM GLASGOW: 44-141-202-3225 0808-238-6029 UNITED KINGDOM LEEDS: 44-113-301-2125 0808-238-6029 UNITED KINGDOM LONDON: 44-20-7108-6370 0808-238-6029 UNITED KINGDOM MANCHESTER: 44-161-601-1425 0808-238-6029 URUGUAY 000-413-598-3421 USA 1-517-345-9004 866-692-5726 VENEZUELA 0800-1-00-3702 *Access to your conference call will be either of the numbers listed, dependent on the participants' local telecom provider. Restrictions may exist when accessing freephone/toll free numbers using a mobile telephone.

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NOW OPEN: ALAC Vote on Remaining Summit Working Group Statements
by At-Large Staff May 8, 2009

May 8, 2009

Dear All, In accordance with the adopted At-Large Policy Advice Development Schedule ( https://st.icann.org/alac-docs/index.cgi?At-Large%20Policy%20Advice%20Develo pment%20Schedule, the three remaining Summit Working Group Statements are now open for adoption by the At-Large Advisory Committee. The vote will be conducted online via the BigPulse voting system and will remain open until Friday, 15 May at 2359 UTC. The questions to be put will be the following: 1. Do you SUPPORT the Statement of the Working Group on At-Large Participation in ICANN and SUPPORT it being transmitted to the Board as an Advisory of ALAC? With possible answers: Yes No Abstain 2. Do you SUPPORT the Statement of the Working Group on ICANN Transparency & Accountability and SUPPORT it being transmitted to the Board as an Advisory of ALAC? With possible answers: Yes No Abstain 3. Do you SUPPORT the Statement of the Working Group on DNS Security Issues within ICANN's remit and SUPPORT it being transmitted to the Board as an Advisory of ALAC? With possible answers: Yes No Abstain You can review the documents under the following URL: Statement of the Working Group on At-Large Participation in ICANN: https://st.icann.org/alac-docs/index.cgi?at_large_participation_in_icann_al_ alac_st_0309_1_en Statement of the Working Group on ICANN Transparency & Accountability: https://st.icann.org/alac-docs/index.cgi?statement_on_transparency_and_accou ntability_al_alac_st_0309_4_en Statement of the Working Group on DNS Security Issues within ICANN's remit: https://st.icann.org/alac-docs/index.cgi?statement_on_dns_security_issues_al _alac_st_0309_5_en A second email with their voting credentials was recently sent to eligible voters. Please get in contact with us if you have not received your credentials. There are currently six open ALAC polls: * Statement on Future Structure & Governance of ICANN (closes Sunday, 10 May at 23:59 UTC) * At-Large Statement on the IRT Draft Report (closes Tuesday, 12 May at 23:59 UTC) * ALAC Response to the Financial Year 2010 Budget and Operating Plan Framework (closes Tuesday, 12 May at 23:59 UTC) * Statement on At-Large Participation in ICANN (closes Friday, 15 May at 23:59 UTC) * Statement on ICANN Transparency & Accountability (closes Friday, 15 May at 23:59 UTC) * Statement on DNS Security Issues within ICANN's remit (closes Friday, 15 May at 23:59 UTC) Regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White, Marie-Helene Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org

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NOW OPEN: ALAC votes on Statement on IRT Draft Report and Response to FY 2010 Budget Framework
by At-Large Staff May 7, 2009

May 7, 2009

Dear All, The Chair of the At-Large Advisory Committee requested us to set up a five day vote on the At-Large Statement on the IRT Draft Report and the ALAC Response to the Financial Year 2010 Budget and Operating Plan Framework. Members of the ALAC can cast their vote online until Tuesday, 12 May at 2359 UTC. The questions to be put will be the following: 1. At-Large Statement on the IRT Draft Report Do you support the ratification of the Statement on the IRT Draft Report for communication to the relevant Public Comment process? With possible answers: Yes No Abstain 2. ALAC Response to the Financial Year 2010 Budget and Operating Plan Framework Do you support the ratification of the Response to the FY 2010 Budget and Operating Plan Framework? With possible answers: Yes No Abstain You can review the documents under the following URL: At-Large Statement on the IRT Draft Report: https://st.icann.org/alac-docs/index.cgi?statement_of_the_alac_on_the_draft_ irt_report_al_alac_st_0509_2 ALAC Response to the FY 2010 Budget and Operating Plan Framework https://st.icann.org/alac-docs/index.cgi?alac_response_to_the_fy_2010_budget _and_operating_plan_framework Eligible voters will shortly receive a second email with their voting credentials. Regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White, Marie-Helene Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org

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Summary Minutes ALAC meeting 13 January
by At-Large Staff May 6, 2009

May 6, 2009

Dear all, The summary minutes, action items and audio recordings of the last ALAC meeting can now be found under the following URL: https://st.icann.org/alac/index.cgi?13_january_2009 The meeting minutes and action items are also attached below. Regards, Nick Ashton-Hart, Matthias Langenegger, Marie-Hélène Bouchoms, Heidi Ullrich ICANN At-Large Staff email: staff(a)atlarge.icann.org Summary Minutes 13 January ALAC meeting Participants ALAC: C Langdon-Orr, A Greenberg, S Bachollet, V Scartezini, A Peake, , P Vande Walle , B Brendler, F Seye Sylla, C Aguirre, J Ovidio Salgueiro (joined at 1400 UTC) Apologies: H Diakite, W Ludwig Absent: V Vivekandan, R Guerra, TH Nguyen (technical reasons), M El Bashir Liaisons: W Seltzer, A Piazza Guests: Liz Gasster Staff: H Ullrich, M Langenegger, MH Bouchoms 1. Roll Call The quorum was reached at 12:50 (UTC) (see above for participants) 2. Adoption of the Agenda The agenda was adopted. The chair decided to slightly alter the order to start with the business items and the actions to take. The present summary minutes follow the actual progression of the meeting. 3. Proposal to move the ALAC monthly meeting time A new Doodle will be started which contains the times from the previous slot and adds the last Saturday and Sunday of the Month as additional options to the 4th Tuesday of the month. ALAC monthly meetings should occur before the monthly RALO¹s gatherings. Staff will add the Saturday/Sunday option on the Doodle vote and the ALAC members will have up to 14 days to vote. A reminder will be sent by staff. 4. Review of current status of ALS applications 7 current applicants: CETIC AJB, Internauta Venezuela, AUI Peru: currently waiting for Due Diligence Bokk Jang Bokk Jef, CAPDA, FMAI: Regional advise not received yet ALAC vote on the NAROLO regional advice for Knujon. Approved: A Greenberg, C Langdon-Orr, V Scartezini, C Aguirre, P Vande Walle, A Peake, S Bachollet, F Seye Sylla, H Diakite no abstentions Knujon is accepted as certified ALS 5. Proposal of the GNSO/ALAC chair for a joint NCSG WG In favour: (H Diakite, F Seye Sylla, A Greenberg, S Bachollet, C Langdon-Orr, V Scartezini, P Vande Walle, A Peake, C Aguirre) C Aguirre, A Greenberg, C Langdon-Orr, S Bachollet volunteered to be part of this working group. F Seye Sylla will send an email for African volunteers, A Greenberg will ask D Younger and B Brendler from NARALO to volunteer. CLO insisted on the heavy work commitment: a minimum of one teleconference per week is required. CLO will work with A Doria to settle a Doodle meeting times voting poll 6. AOB 1. Agenda and ALS google.doc A Peake complained about the fact that there are no date stamps with any last-minute agenda modification which renders the follow-up difficult. It was suggested to resort to the revision tag for previous views of it. A Peake also complained about the current layout of the Google.doc for the ALS applications and does not permit an effective web-based tracking. 2. Reported cases of non-compliance issues with the RAA B Brendler called the attention of the ALAC to a number of comments received concerning specific compliance issues (onlineNick, GoDaddy) and referred to D Younger¹s comment requesting the ALAC to advise the ICANN Board to revoke the accreditation of failing registrars. C Langdon-Orr said these cases could be used to serve in the RRA WG. At ALAC level they can only be discussions in terms of principles of registrar/registry relations since ALAC does not have the resource to do due diligence. V Scartezini said there should be a fast-track between ALAC and the Council for these individual cases to be addressed to the Council staff who would do a formal due diligence. A Greenberg said there needed to be a liaison to which these issues could be brought, a streamline procedure. The ICANN Board would not intervene for such operational issues at the level of isolate cases. ALAC members will discuss online about the proper conduit. H Ullrich will create a Wiki page with the current registry/registrar relations that will serve as a discussion point at the Mexico meeting. ALAC will arrange a teleconference call with services staff and any other party before the next ALAC meeting. C Landon-Orr and A Greenberg will contact NARALO to clarify ALAC role on this matter. H Ullrich will place the discussion about the role of each structure: RALO¹s, ALAC and ALSes on the Mexico Agenda 3. ALAC/GNSO discussion about NCSG AI: C Langdon-Orr will tell A Doria that ALAC wishes to be involved in the commercial stakeholder group formation to represent the individuals. A Greenberg reminded that there would also be a public comment period when the commercial stakeholder group publishes their charter 4. Registration abuse Policy L Gasster commented that there is an Issue Report about the domain registrations abuse and a drafting team is currently preparing a recommendation on what the GNSO should do. The team is due to report back to the GNSO in 4 weeks. There is still possibility to join the team. The IR has been translated into five languages: EN, FR, SP, RU, and AR She added that there will be an e-crime workshop in Mexico. The next drafting team meeting will be on 16 January 1500 UTC and B Brendler will attend it. 7. Topics to discuss at the joint SO/AC meeting in Mexico. There was confusion about what the percentages of the 2nd survey outcome report meant and how they should be read. The layout will be redrafted and then the survey outcome will be sent to the ALAC members. They will chose a topic or add topics in view of the SO/AC summit meeting at Mexico as the survey serves two ends: summit WG and SO/AC Mexico meeting on day 1. Staff will work with ALAC ExCom to rework the layout of the results and have it distributed to the ALAC members and will set up a doodle vote for the topics. 8. Revision of 9 December 2008 action items PSC: the recording of the PSC meeting extract is missing. It is needed to prepare the statement for the PSC and staff will remedy to that shortly. GNSO single purpose call on new gTLD¹s occurred on 18 December. A resource page for ALAC statements on gTLD¹s was set up (linked to the agenda). It includes two postings from B Brendler, one with an overview of general statements to consider and the other with specific comments on each module of the new GTLD guidebook. B Brendler will refine the documents, incorporate into it the comments received and produce a first draft statement to send to each RALO to comment within 2 weeks. The individual comment of the RALO¹s as well as the individual comment of the ALSes would be appended to it and sent to the ICANN Board after an ALAC vote on it. A Greenberg commented that there would be a teleconference meeting of the GNSO on 15 January 1600 UTC, open to all interested during the week, the purpose of which being to discuss the changes ICANN staff made on the initial GNSO recommendation that was approved by the ICANN Board. C Langdon-Orr said she would attend it and keep AlAC posted. 9. GNSO Whois Study (Liz Gasster participation) Liz Gasster, GNSO Policy officer, explained the historical background of the demand for possible WHOIS studies. She commented that back in 2007, the GNSO had decided that comprehensive studies of WHOIS would be needed to inform the policy debate. In February 2008, the GNSO solicited proposals for these studies from the public and the GAC. The GAC submitted 15 proposals, the community 25. These proposals had been categorized in function of logical groupings and divided into theoretical subject areas. Now, they solicit the viewpoints from the constituencies and the ALAC and the GAC to assess the level of importance of feasibility of each study proposal. She then explained the two documents given: the report of 26 August 2008 with a link to the proposals and an Excel spreadsheet with the actual priority ratings given by the constituencies. (See recordings 1:55). Originally the Council wishes the comments before 16 January but there could be a request for extension of the time. NCUC and the RC don¹t want any study. The Council also wishes to receive commonly understood definitions on 8 terms and ALAC members are asked to read the proposed definitions and comment on them. The proposed terms are based on past discussions and articles. Individual comments are expected any time within the two next weeks at policy-staff(a)icann.org. L Gasster clarified that for the feasibility rating, o¹ meant that one did not know and -1¹ one did not think that was feasible, 1¹ meaning it is feasible. B Brendler said he and D Younger had participated very early in the process. He recommended to read the GAC¹s proposals first as they were consumer-focused. It was agreed to set up a doodle poll for a one single topic call prior to the deadline of the ranking poll a week before the end of the month. The voting will be instantaneous and B Brendler would arrange the final document for the GNSO Staff will work with L Gasster to set up a doodle vote for the topic call on WHOIS ranking studies. The call will be held a week before the end of the month Staff will see if a meeting between L Gasster and the RALO¹s meetings still to run this month can be arranged to discuss WHOIS documents 10. Update on Mexico summit C Langdon-Orr said she has received no feedback from the ALAC letter to the Board concerning the past Cairo Summit problems but that this would be handled by the new PP WG There were great concerns about the flying plans and the programmed return flight on the Thursday afternoon. ALAC and the RALO Senior officers should attend the ICANN Board meeting on the Friday. S Bachollet commented that all the At-Large participants should be entitled to stay until Friday so that they could see the whole process from beginning to end. It was commented that since ICANN announced that the per diem of the GNSO participants would be adjusted in case they had internet included in the room, it implied that there would be funds for ALAC participants for internet. ACTION ITEMS: 1. ALAC monthly meeting schedule Staff will add the Saturday/Sunday option on the Doodle vote. The Saturday/Sunday need to be after the monthly APRALO meeting. ALAC Members will answer the doodle poll within the next 7. Staff will send reminders to ensure that everyone votes 2. Proposal of the GNSO/ALAC chair for a joint NCSG WG A Greenberg to contact D younger and B Brendler to ask for his participation to GNSO/ALAC WG H Diakite, F Seye Sylla to email within 2 days AFRALO for volunteers to GNSO/ALAC WG CLO and A Doria to settle a Doodle voting poll for the GNSO/ALAC WG meeting times 3. Reported cases of non-compliance issues with the RAA ALAC members will discuss online about the proper conduit to report isolate cases of registrar failing compliances. H Ullrich will create a Wiki page with the current registry/registrar relations ALAC to arrange teleconference call towards the end of this month before the next ALAC meeting with services staff and any other party interested, i.e. D Younger, to discuss about the right process to address the registrar failing compliance issues A Greenberg will draft a short ALAC statement for the services staff and NARALO outlining ALAC¹s role with regards to RAA compliance issues. AI: H Ullrich to place the discussion about the role of each structure: RALO¹s, ALAC and ALSes on the Mexico Agenda (actions they can take on comments reporting non-compliance of registrars reports, etc.) 4. Registration abuse Policy RALO¹s are to disseminate the IR on Registration abuse policy among their members 5. PSC Committee staff to proceed to the PSC recording extraction and posting 6. New gTLD guidebook RALO¹s will have two weeks to comment on a draft statement on gTLD guidebook that will be sent to them 7. GNSO Whois Studies Staff to see if a meeting between L Gasster and the RALO¹s meetings still to run this month can be arranged to discuss WHOIS documents Staff to work with L Gasster to set up a doodle vote on meeting times for the topic call on WHOIS ranking studies. The meeting should occur before the week of 26 January. ALAC participants to look at the commonly agreed definitions on WHOIS studies terms and comment on them through the comment list policy-staff(a)icann.org within two weeks.

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NOW OPEN: ALAC vote on Future Structure & Governance of ICANN Statement
by At-Large Staff May 4, 2009

May 4, 2009

Dear All, In accordance with the adopted At-Large Policy Advice Development Schedule ( https://st.icann.org/alac-docs/index.cgi?At-Large%20Policy%20Advice%20Develo pment%20Schedule), the vote on the Statement on Future Structure & Governance of ICANN is now open. Members of the ALAC can cast their vote online until Sunday, 10 May at 2359 UTC. The question to be put will be the following: Do you SUPPORT the Statement on Future Structure & Governance of ICANN of Summit Working Group 2, and SUPPORT it being transmitted to the public comment period, and to the Board as an Advisory of ALAC? With possible options: Yes No Abstain The statement text is available at: English: https://st.icann.org/alac-docs/index.cgi?statement_on_the_future_of_icann_al _alac_st_0309_2_en Spanish: https://st.icann.org/alac-docs/index.cgi?la_futura_estructura_gobernanza_de_ la_icann_al_alac_st_0309_2_es French: https://st.icann.org/alac-docs/index.cgi?la_structure_et_la_gouvernance_futu res_de_l_icann_al_alac_st_0309_2_fr The public comment period on Report on Improving Institutional Confidence Plan can be review under: http://www.icann.org/en/public-comment/#iic-plan Eligible voters will shortly receive a second email with their voting credentials. Due to ongoing discussions on the transparency and anonymity settings of ALAC online votes, the standard setting was used for this vote. Vote counts and voter names will be visible after the close of the voting period. Regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White, Marie-Helene Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org

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