Dear Members:
I believed that this has been forwarded to all of you, but upon looking for
it I haven¹t been able to see it. As a result here it is (apologies in
advance if this is a duplication).
The below should be self-explanatory.
------ Forwarded Message
> From: Denise Michel <denise.michel(a)icann.org>
> Reply-To: Denise Michel <denise.michel(a)icann.org>
> Date: Sun, 2 Nov 2008 01:59:12 -0800
> To: Cheryl Langdon-Orr <cheryl(a)hovtek.com.au>
> Cc: Peter Dengate Thrush <peter.dengatethrush(a)icann.org>, John Jeffrey
> <john.jeffrey(a)icann.org>, Wendy Seltzer <wendy(a)seltzer.com>,
> "ALAC-excom(a)atlarge-lists.icann.org" <alac-excom(a)atlarge-lists.icann.org>,
> ICANN Board of Directors <icann-board(a)icann.org>, Nick Ashton-Hart
> <nick.ashton-hart(a)icann.org>, Robert Hoggarth <robert.hoggarth(a)icann.org>
> Subject: Re: ALAC AC Statement to the Board on GNSO Stakeholder Group Openness
> and Note to BOD regarding accountability and transparency
>
> Cheryl,
>
> Regarding your inquiry about At-Large Advisory Committee statements to the
> Board this year, Staff has compiled the following summary of input and Board
> action. Please let me know if Staff can be of any further assistance.
>
> Regards,
> Denise
>
> -------
> Denise Michel
> ICANN VP, Policy
> denise.michel(a)icann.org
> +1.408.429.3072
>
> Summary of ALAC Submissions to ICANN Board in 2008
>
> * 24 September 2008 - ALAC Statement on Stakeholder Group Openness
> This statement was provided to the Board and noted by Staff in advance of the
> Board's 1 October meeting at which the Board took action on GNSO Restructuring
> issues.
>
> * 14 September 2008 - ALAC Provides Comments to the Consultation on the ALAC
> Review Final Report
> These comments were received and included in the summary/analysis of the
> public comment forum, which is being considered by the Board Governance
> Committee ALAC Review Working Group. The Board receives periodic updates on
> the ALAC Review and follow-up activities. The summary/analysis will be posted
> for public review when translated.
>
> * 14 September 2008 - ALAC Statement to the Board of ICANN on Amendments to
> the Registrar Accreditation Agreement
> The statement was incorporated in the summary/analysis of comments on this
> proceeding and posted for public review on 20 October 2008. The Board
> receives periodic updates on the RAA Amendments and related community
> discussions.
>
> * 14 August 2008 - ALAC Statement to the Board of ICANN on the Structure of
> the GNSO Council
> The original version of this statement was included in the Report of the
> Working Group on GNSO Council Restructuring (WG-GCR) and was shared with the
> Board in advance of their August meeting at which GNSO Restructuring issues
> were discussed. Staff brought the ALAC's revised statement to the Board's
> attention when addressing community reactions to the WG-GCR work efforts and
> it was discussed at subsequent Board meetings, particularly with respect to
> the role of individual Internet users in the GNSO.
>
> * 27 June 2008 - ALAC Statement to the Board of ICANN on the New GTLD Policy's
> Objections Provisions
> According to the ALAC correspondence web page, this statement was presented
> directly to the ICANN Board during the Public Board Meeting on 26th June 2008
> as part of the Report of the ALAC to the Board. These comments were factored
> into the Staff's implementation work, which is now the subject of community
> discussion.
>
> * 5 April/5 May 2008 - At-Large Advisory Committee Statement To the ICANN
> Board on Public Consultation Related to Development of a Travel Policy
> The statement was reviewed and summarized by the COO as part of the travel
> policy evaluation process, and was included in the summary/analysis published
> 10 July 2008 and brought to the Board's attention.
>
> * 5 April/5 May 2008 - ALAC Statement on the Draft Operating Plan for FY
> 2008-2009
> The ALAC statement was received and evaluated by Staff as part of the
> operating plan development with the Board.
>
> * 5 April/5 May 2008 - ALAC Statement on GNSO Improvements Revision
> The public comment forum on GNSO Improvements was re-opened to accommodate
> late-filed ALAC comments. A summary/analysis of comments received was
> publicly posted. The ALAC position also was summarized and brought to the
> Board's attention in advance of their 29 May Board meeting at which they
> received an update on this issue.
>
>
> =================================
>
> On Fri, Oct 17, 2008 at 12:54 AM, Cheryl Langdon-Orr <cheryl(a)hovtek.com.au>
> wrote:
>> Thank you for your prompt and thoughtful reply Peter, I would certainly value
>> the opportunity to catch up with you in Cairo, and I can assure you and your
>> Board, that the ALAC as well as the wider At-Large community, stand ready to
>> assist and cooperate with, the proposed Board Committee on Public
>> Participation you mentioned, in any way that it can, so that we get the
>> various processes you outline to become a 'best practice model' for the grass
>> roots participation in the multi-stakeholder model that is so necessary for
>> ICANN, as it transitions to a post JPA environment.
>>
>>
>>
>> Cheryl
>>
>>
>>
>> From: Peter Dengate Thrush [mailto:peter.dengatethrush@icann.org]
>> Sent: Friday, 17 October 2008 8:25 AM
>> To: cheryl(a)hovtek.com.au
>> Cc: John Jeffrey; Denise Michel; Wendy Seltzer;
>> ALAC-excom(a)atlarge-lists.icann.org; ICANN Board of Directors
>> Subject: Re: ALAC AC Statement to the Board on GNSO Stakeholder Group
>> Openness and Note to BOD regarding accountability and transparancy
>>
>>
>>
>> Cheryl,
>>
>> Thank you for the statement, and the reference to the the rules of procedure
>> adopted by the ALAC.
>>
>>
>>
>> As to previous statements from ALAC, and their treatment by the board, I am
>> going to leave that to the ALAC Liaison to the Board to reply.
>>
>> I regret that I simply don't have time to review the status of ALAC input to
>> the board and provide you with a report. I am sure staff will also assist the
>> Liaison if required.
>>
>>
>>
>> In relation to future statements, I shall ask staff to ensure that,
>> routinely, acknowledgments of receipt of ALAC correspondence are sent in a
>> timely fashion.I had assumed that to be the case.
>>
>>
>>
>> As to reporting outcomes, the board receives input on most matters from many
>> sources which go into its deliberative mix.
>>
>> The current procedure for reporting to the community on those deliberations
>> is via early notice of the date and agenda of each board meeting, the prompt
>> publication of a very detailed report of each board meeting. The very detail
>> of that report has been the subject of some comment by outside reviewers, but
>> as one of the originators of that policy, I believe that the community has a
>> right to see hows its input is treated by the board. To be fair, that policy
>> is in part a response to the much more limited reporting policy of the past,
>> and we may look at somewhat lessening the reporting burden on staff.
>>
>>
>>
>> It is not current practice to write, in addition, to all the contributors to
>> the debate, giving them an individual report on matters of concern to them.
>>
>> I think that is an unwarranted burden, and the Meeting notes and Minutes are
>> sufficient for those purposes.
>>
>>
>>
>> In the context of the wider issue of acknowledging and responding to input
>> into policy debate, I have been discussing the matter with the CEO. The board
>> has also agreed to form a Board Committee on Public Participation, about
>> which some formal steps are expected at the Cairo meeting. I expect that
>> Committee to address, as an early topic, the policy on acknowledging,
>> processing and responding to public comment. Getting this right is, to me,
>> the essence of being an industry led organization, using transparent,
>> bottom-up processes.
>>
>>
>>
>> I look forward to catching up with you in person in Cairo soon.
>>
>>
>>
>> My regards
>>
>>
>>
>> Peter Dengate Thrush
>>
>> Chairman of the Board of Directors,
>>
>> Internet Corporation for Assigned Names and Numbers
>>
>>
>>
>> +64 4 4998959 (DDI)
>>
>> +64 21499888 (mobile)
>>
>> +64 4 4710672 (fax)
>>
>>
>>
>>
>>
>>
>>
>> On 16/10/2008, at 9:33 PM, Cheryl Langdon-Orr wrote:
>>
>>
>>
>>
>> Dear Peter:
>>
>> On behalf of the ALAC I have the duty to provide you with the following
>> Statement of the ALAC on GNSO Stakeholder Group Openness.
>>
>> We trust that the attached will inform the board's continuing discussions
>> related to the restructuring of the GNSO.
>>
>> May I note that the Stakeholder Group Statement, is the latest in a
>> considerable list of AC statements transmitted to the Board this year. We
>> have yet to see any evidence that any of them has been distributed to the
>> Board, let alone discussed. The ALAC has become increasingly concerned over
>> this matter, and we will be raising at again in Cairo no doubt; but could
>> you, as Chairman, please note we would like to know what the status of our
>> previous statements is, if they have been distributed, and if not, why not.
>> Further we would also like to have some response from the Board in relation
>> to their contents as well as a straightforward confirmation that in future
>> advice sent will be acknowledged, discussed, and the results of that
>> discussion transmitted to us, we assume by some form of email correspondence
>> with at least the ALAC ExCom and of course via our Liaison to the Board.
>>
>>
>>
>> Kindest regards,
>>
>>
>>
>> Cheryl.
>>
>> <AL-ALAC-ST-0908-2 Statement on Stakeholder Group Openness - EN.pdf><16 10
>> 2008 note to BOD on Accountability.pdf>
>>
>>
>
>
>
>
>
------ End of Forwarded Message
