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Nominations for ALAC Liaisons and Appointments for 2009
by Nick Ashton-Hart Nov. 4, 2008

Nov. 4, 2008

Dear All: We have captured the list of nominations and seconds for ALAC Liaisons and Appointments on the wiki this is accessible at https://st.icann.org/alac/index.cgi?alac_liaisons_for_2009. The Chair has previously announced that nominations shall close on 1200 UTC on Wednesday 4th November. For those nominated, may I presume that you wish to use your biographical information from http://www.icann.org/en/committees/alac/? If we receive no objections we will post links to the bios above tomorrow. -- Regards, Nick Ashton-Hart Director for At-Large Internet Corporation for Assigned Names and Numbers (ICANN) Main Tel: +33 (450) 40 46 88 USA DD: +1 (310) 578-8637 Fax: +41 (22) 594-85-44 Mobile: +41 (79) 595 54-68 email: nick.ashton-hart(a)icann.org Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

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ALAC Meeting tomorrow 1030 Cairo time San Souci II
by At-Large Staff Nov. 4, 2008

Nov. 4, 2008

Dear all, It was decided that the 3rd ALAC meeting would start 30 minutes earlier than originally scheduled. New starting time is 1030 tomorrow. Please find the agenda items posted under: https://st.icann.org/alac/index.cgi?05_november_2008 Regards, Nick Ashton-Hart, Matthias Langenegger ICANN At-Large Staff email: staff(a)atlarge.icann.org

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Draft text for ALAC Response to BGC WG Report on ALAC Review Points 4 to 6
by Izumi AIZU Nov. 4, 2008

Nov. 4, 2008

Dear AtLarge, here is my first few para for the Second part of our response to the Board Governance Working Group Report on AtLarge Review. * On Effectiveness and participation * *4. Educating and engaging the ALSs should be an immediate priority; compliance should be a longer term goal. * We agree that there is a good room to improve the participation of ALSs in our RALO and AtLarge activities. For that reason, we have been working very hard to organize the Summit – a global meeting of all ALSs to come to one place together. We also note that it is very important for us to continue our outreach work to recruit more new ALSs, and also explore ways to setup a mechanism where individuals who have keen interest in ICANN policy areas while she or he may not have strong interest in joining any of the existing ALSs with good reasons. To achieve these, we hope that ICANN continue to provide sufficient resources. *5. ALAC should develop strategic and operational plans (including performance criteria and cost information) as part of ICANN's planning process * We agree that it is worth to consider developing Strategic and Operational Plans as suggested in WG Report. We like to work out the specific details in coming months. We also note and support that in the Independent Review Report, there were two recommendations *6. More effort needs to be put into developing accurate cost models for At Large activity * Together with the Recommendation 4 of the Independent Review Report "ICANN should implement on activity-based costing system", we support the idea of having cost model based on AtLarge activities. In fact, we advocate more transparency than current budget information on AtLarge activities. We also like to see clear distinction be made between specific AtLarge related costs and general ICANN out reach activity costs which benefits all ICANN constituencies, not specific to AtLarge. We also agree with the comments of WG Report on the Recommendation 5 of the Independent Review Report - while we need sufficient resource support to ALAC activities, we like specific ways on how to allocate the budget be left to the consultation and negotiation between ALAC Chair and ICANN staff. [Comments on Points 7 to 9 will come later]

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Agenda for At-Large Review Workshop on Wednesday
by Nick Ashton-Hart Nov. 4, 2008

Nov. 4, 2008

FYI: * Opening (Tricia - 5 mins) > * The journey so far > * Key points to cover today >> * Voting >> * Moving resources to the edge >> * Very happy to cover other issues as well * Overview of issues to do with voting (Thomas and Harald - 5 mins) * Overview of issues to do with moving resources to the edge (Nii 5 mins) * Open microphone * Closing comments from Cheryl, Vanda, [African At Large member], [Asian At Large member], [local At Large member] (5 mins) * Thanks and next steps (Tricia - 2 mins) I am seeking clarification about the at-large members in the second-to-last item -- Regards, Nick Ashton-Hart Director for At-Large Internet Corporation for Assigned Names and Numbers (ICANN) Main Tel: +33 (450) 40 46 88 USA DD: +1 (310) 578-8637 Fax: +41 (22) 594-85-44 Mobile: +41 (79) 595 54-68 email: nick.ashton-hart(a)icann.org Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

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Draft Response to BGC Midpoint Consultation: On designated ALAC Seats on the ICANN Board
by Carlton Samuels Nov. 4, 2008

Nov. 4, 2008

Dear Colleagues: Based on the feedback and various discussions, I present this text hereunder as a representative draft response: "The ALAC welcomes the recommendation of the BGC that the ALAC is allocated two (2) seats on the ICANN Board. This development is very useful in projecting to the AT-Large community and users in general the value that ICANN place on our engagement in the process and provides a real opportunity to see the views of the community reflected in policy and administration. When the time comes for this recommendation to be implemented, we would wish that the ALAC is reserved the right to determine a selection process for these seats with a right of recall embedded." Carlton

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Fwd: [ALAC-Internal] Draft Response to BGC Midpoint Consultation: On designated ALAC Seats on the ICANN Board ** OFFLIST **
by Carlton Samuels Nov. 4, 2008

Nov. 4, 2008

Note a small change in the text at the final sentence.... Carlton Dear Colleagues: Based on the feedback and various discussions, I present this text hereunder as a representative draft response: "The ALAC welcomes the recommendation of the BGC that the ALAC is allocated two (2) seats on the ICANN Board. This development is very useful in projecting to the AT-Large community and users in general the value that ICANN place on our engagement in the process and provides a real opportunity to see the views of the community reflected in policy and administration. When the time comes for this recommendation to be implemented, we would wish that At-Large is reserved the right to determine a selection process for these seats with a right of recall embedded." Carlton _______________________________________________ ALAC-Internal mailing list ALAC-Internal(a)atlarge-lists.icann.org http://atlarge-lists.icann.org/mailman/listinfo/alac-internal_atlarge-lists… ALAC Wiki: http://st.icann.org/alac At-Large Website: http://atlarge.icann.org -- Regards, Nick Ashton-Hart Director for At-Large Internet Corporation for Assigned Names and Numbers (ICANN) Main Tel: +33 (450) 40 46 88 USA DD: +1 (310) 578-8637 Fax: +41 (22) 594-85-44 Mobile: +41 (79) 595 54-68 email: *nick.ashton-hart(a)icann.org *Win IM: *ashtonhart(a)hotmail.com* / AIM/iSight: *nashtonhart(a)mac.com* / Skype: nashtonhart Online Bio: *https://www.linkedin.com/in/ashtonhart*

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Comments on ALAC review: Relationship with other ICANN entities
by Patrick Vande Walle Nov. 4, 2008

Nov. 4, 2008

I am tasked with coming up with a position on the relationship with other entities, and particularly, the fact that ALAC should or not be the only entity to represent individual internet users. The summary is as follows. There is a clearly two perceptions. Comments welcome. ---------------------- 1. ALAC should be the sole representative. If there are different groups, the voice of end users may actually be diluted, because these groups may not come up with similar positions. Further, the ALAC is the only end-user group in ICANN to be able to have positions on other issues than just gTLD policy. Finally, the process to elect ALAC members, though heavy and indirect, is real bottom-up. 2. There should be other groups representing users within the community. The rationale is that some users may not exactly fit in the ALAC mold. The suggestion is that the GNSO user house should have clearly identified groups (domain name registrants, end users, academia). There is a concern concerning the legitimacy of the representatives of these groups and it is not clear how they will be chosen. Further and due to the several levels of decision within the new GNSO, it is not clear if the voice of individuals will still be heard in this context. On point 12, it has been several times reminded that real logistical issues that reduces the potential of ALAC to be more efficient in the policy development. It is noted that other SOs should take into account that the multilayer structure of ALAC slows down considerably the work. Relationship with other ICANN entities 10. The ALAC is the appropriate organisational channel for the voice and concerns of the individual Internet user in ICANN processes 11. Since ALAC is the appropriate channel for the voice and concerns of the individual Internet user, it is inappropriate for other ICANN entities to attempt to claim to represent that individual user voice 12. Processes for providing advice on policy should be strengthened both within ALAC for the development of policy advice and within SOs for requesting input from ALAC on policy issues

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GNSO Constituency Renewal - FYI
by Nick Ashton-Hart Nov. 4, 2008

Nov. 4, 2008

Dear Members: As there was a discussion of a model for non-commercial and Internet end-user engagement in the GNSO with the NCUC yesterday, I thought you might find the email below of interest. ---------- Forwarded message ---------- From: Denise Michel <denise.michel(a)icann.org> Date: Tue, Nov 4, 2008 at 9:20 AM Subject: Constituency Renewal To: liaison6c <liaison6c(a)gnso.icann.org> Constituency Leaders: As you know, the ICANN Board, among its various decisions during the August and October meetings, directed existing GNSO Constituencies to confirm their status with the Board by submitting confirming documents in advance of the February 2009 Board meeting. The Board directed the Staff to help with this including the design and development of a streamlined process and appropriate mechanisms to assist with the Board's timely recognition and approval of the existing constituencies. (Note: excerpts of the specific resolutions and relevant Bylaw are provided at the end of this message). In response to the Board's direction, Staff proposes the following steps to assist you and the Board with the renewal/confirmation process. Your feedback on this proposal is welcomed, along with your guidance on how Staff can be most helpful in this endeavor. During November, December and January, each existing constituency: 1) Reviews its practices, operations, and charter documents, as appropriate, to evaluate its adherence to the requirements of Bylaw Article X, Section 5, Subsection 3, which require that each constituency represent the interests of its stakeholder communities globally and operates to the maximum extent feasible in an open and transparent manner, consistent with procedures designed to ensure fairness; 2) Provides a written report to the Board (that includes its Board-approved charter) evaluating its compliance with its charter and Bylaw requirements on or before the February 2009 Board meeting, which is currently proposed for the first week of the month. Upon Receipt of Each Constituency submission the Board: 3) Will direct Staff to post receipt and acknowledgement of the confirmations on the GNSO Improvements Implementation web page - http://gnso.icann.org/en/improvements; 4) The constituency reports will be subject to a 21-day public comment period/forum following the Board meeting; 5) The Staff will provide a summary/analysis of the comments submitted regarding each constituency report. 6) The Board will make a decision on whether to re-confirm/recertify each constituency. Staff would be pleased to provide any assistance needed, including providing feedback on any Constituency's prospective submissions to the Board. It should be noted that the GNSO Improvements Report approved by the Board has additional guidelines and recommendations for constituencies. The timeline for constituency renewal likely will not allow you to factor all these into your upcoming Board submission. It is expected that this work will be ongoing as part of the GNSO Improvements implementation efforts. Please send any questions or comments to policy-staff(a)icann.org. Best regards, Denise Michel Denise.michel(a)icann.org Policy-staff(a)icann.org Relevant Board Resolution Excerpts: At its 28 August Board meeting, the Board adopted the following resolution, "It is, Resolved, The Board requests that existing constituencies confirm their status with the Board during the intervening time period (later specified as February 2009; see below), and requires constituencies to formally confirm their status every 3 years to ensure that they continue to meet the requirements of Article X, Section 5, subsection 3 of the ICANN Bylaws. This will be an opportunity for existing constituencies to demonstrate compliance with the principles of representativeness, openness, transparency and fairness set forth in the ICANN Bylaws. At its 1 October 2008 meeting, the Board adopted the following resolution, "It is, Resolved (2008.10.01.10) Staff also is directed to work with the existing GNSO constituencies to design and develop a streamlined process along with appropriate mechanisms that will assist with the Board's timely recognition and approval of existing constituencies. " Further, "It is, Resolved (2008.10.01.15), the Board amends its previous implementation timetable and directs that the transition to a new bicameral GNSO Council voting structure take place over a phased implementation schedule that begins immediately and ends in June 2009 with the seating of the new Council. The implementation phases will be as follows: Phase 1 GNSO Council restructuring implementation plan submitted in advance of the December 2008 Board Meeting; Phase 2 Existing Constituencies submit confirmation documents to the Board for review in advance of the February 2009 Board Meeting {emphasis added}; Phase 3 Stakeholder Groups submit formal plans for Board approval for consideration at the ICANN Mexico City Board meeting; and Phase 4 Stakeholder Groups with plans approved by the Board select Council representatives, and the newly structured GNSO Council is seated by the June 2009 Asia-Pacific ICANN Meeting." The relevant Bylaw section, referenced above, is included below for your convenience: "Article X, Section 5, Subsection 3. Each Constituency identified in paragraph 1 of this Section shall maintain its recognition, and thus its ability to select GNSO Council representatives, only so long as it in fact represents the interests globally of the stakeholder communities it purports to represent, and shall operate to the maximum extent feasible in an open and transparent manner and consistent with procedures designed to ensure fairness. No individual or entity shall be excluded from participation in a Constituency merely because of participation in another Constituency." -- Denise Michel ICANN VP, Policy denise.michel(a)icann.org +1.408.429.3072 -- Regards, Nick Ashton-Hart Director for At-Large Internet Corporation for Assigned Names and Numbers (ICANN) Main Tel: +33 (450) 40 46 88 USA DD: +1 (310) 578-8637 Fax: +41 (22) 594-85-44 Mobile: +41 (79) 595 54-68 email: nick.ashton-hart(a)icann.org Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

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PSC and Pierre Dandjinou
by Nick Ashton-Hart Nov. 3, 2008

Nov. 3, 2008

Dear Members: I had a brief conversation with Pierre earlier today. I mentioned that it had been said that At-large would like to have a more active relationship with him since he had been originally proposed by the ALAC in order to represent the interests of the individual Internet user, though it was understood that he was not meant to represent the ALAC as a liaison (or otherwise). He said he¹s very happy to make himself available during this meeting but also afterwards for dialogue with the community about the PSC¹s activities. -- Regards, Nick Ashton-Hart Director for At-Large Internet Corporation for Assigned Names and Numbers (ICANN) Main Tel: +33 (450) 40 46 88 USA DD: +1 (310) 578-8637 Fax: +41 (22) 594-85-44 Mobile: +41 (79) 595 54-68 email: nick.ashton-hart(a)icann.org Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

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September 2008 ALAC and Liaisons Performance Statistics
by At-Large Staff Nov. 3, 2008

Nov. 3, 2008

Dear All: Somewhat belatedly, we can announce the publication of the September 2008 statistics as they relate to the ALAC Rule 21 performance obligations of members and ALAC Liaisons. The information may be found at http://www.atlarge.icann.org/en/alac/performance.htm -- Regards, Nick Ashton-Hart, Matthias Langenegger, Marie-Helene Bouchoms ICANN At-Large Staff email: staff(a)atlarge.icann.org

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