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SCHEDULED: SCI Meeting 24 March 2016 1800 UTC
by Julie Hedlund March 18, 2016

March 18, 2016

Dear SCI members, Based on the RSVPs received as of COB yesterday, 27 March, staff will go ahead and schedule the call for Thursday, 24 March at 1800 UTC. The GNSO Secretariat will send out a notice. Please see below the actions from the SCI meeting in Marrakech on 05 March. Note that Sub Team B will be meeting Monday, 21 March to discuss the action items from its report to the SCI. Kind regards, Julie Julie Hedlund, Policy Director Actions: SCI Meeting 05 March 2016 1. Sub Team A: Report to the SCI on Current Practice in Relation to Motions Action Item: Staff will draft language for the SCI to consider to incorporate the informal procedures into the GNSO Operating Procedures. 2. Sub Team B: Report to the SCI on Chair-Vice Chair Elections Issue 2: Is there a gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time? >From the Report to the SCI: Suggested new language for the GNSO Operating Procedures: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing councilor, including the voting and non-voting NCAs, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. These individuals will co-chair the Chair election and once the election is completed their service in those roles would end. Candidates for Chair would not be eligible to serve as designated Interim Vice Chairs, to avoid potential conflicts of interest." Action Item: Sub Team B will continue discussion on this issue. Consider whether there should be steps for each possibilty that could ensure a predictable outcome. Issue 4: Should the timetable (or a modality for setting one) for the GNSO chair election be specified in the Operating Procedures? Action Item: Concerning the Election Timeline — It was noted that the timeline will be very important if incoming councilors can be considered for Chair elections. The request is for the representatives from the two Houses in the SCI to review the timeline and bring their comments back to the SCI. New issue 5: If there is no Chair elected is it the Vice Chairs who run the meetings and calls the votes? Action Item: Sub Team B will consider this issue.

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REMINDER RSVP: SCI Meeting 24 March 2016 1800 UTC
by Julie Hedlund March 14, 2016

March 14, 2016

Dear SCI members, This is a reminder if you have not already responded. Per the action item from the SCI meeting on 05 March 2016, we are requesting RSVPs for a possible SCI call at the usual day/time of Thursday, 1800 UTC. The next available date would be Thursday, 24 March (avoiding the week after the ICANN meeting as is customary). Please RSVP by Thursday, 17 March to let us know whether you can attend this meeting. Based on the number of RSVPs staff will determine whether there are enough participants to hold the call and will either schedule it, or seek an alternate date. Kind regards, Julie Julie Hedlund, Policy Director

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RE: [gnso-improvem-impl-sc] RSVP: SCI Meeting 24 March 2016 1800 UTC
by aelsadr＠egyptig.org March 8, 2016

March 8, 2016

Hi Julie and all, I should be available for an SCI call on March 24th. Thanks. Amr

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RSVP: SCI Meeting 24 March 2016 1800 UTC
by Julie Hedlund March 8, 2016

March 8, 2016

Dear SCI members, Per the action item from the SCI meeting on 05 March 2016, we are requesting RSVPs for a possible SCI call at the usual day/time of Thursday, 1800 UTC. The next available date would be Thursday, 24 March (avoiding the week after the ICANN meeting as is customary). Please RSVP by Thursday, 17 March to let us know whether you can attend this meeting. Based on the number of RSVPs staff will determine whether there are enough participants to hold the call and will either schedule it, or seek an alternate date. Kind regards, Julie Julie Hedlund, Policy Director

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Re: [gnso-improvem-impl-sc] RSVP: SCI Meeting 24 March 2016 1800 UTC
by Sara Bockey March 7, 2016

March 7, 2016

Hi Julie, That time works for me. Sara From: <owner-gnso-improvem-impl-sc(a)icann.org<mailto:owner-gnso-improvem-impl-sc@icann.org>> on behalf of Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>> Date: Monday, March 7, 2016 at 3:55 PM To: "gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Subject: [gnso-improvem-impl-sc] RSVP: SCI Meeting 24 March 2016 1800 UTC Dear SCI members, Per the action item from the SCI meeting on 05 March 2016, we are requesting RSVPs for a possible SCI call at the usual day/time of Thursday, 1800 UTC. The next available date would be Thursday, 24 March (avoiding the week after the ICANN meeting as is customary). Please RSVP by Thursday, 17 March to let us know whether you can attend this meeting. Based on the number of RSVPs staff will determine whether there are enough participants to hold the call and will either schedule it, or seek an alternate date. Kind regards, Julie Julie Hedlund, Policy Director

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Actions: SCI Meeting 05 March 2016
by Julie Hedlund March 7, 2016

March 7, 2016

Dear SCI members, Please see below the actions captured from the SCI meeting held at ICANN 55 in Marrakech on Saturday, 05 March. Please let us know if you have any questions or comments. For your reference, the Sub Team A and B Reports are attached along with the related materials. With respect to the next Sub Team B meeting, staff will send a Doodle Poll. In addition, for the next SCI call these have been held on Thursdays at 1800 UTC. Staff will separately ask for RSVPs for a possible SCI call on Thursday, 24 March. For these two meetings we are skipping the week immediately following the ICANN 55 meeting (13-19 March) as is our usual practice. Kind regards, Julie Actions: SCI Meeting 05 March 2016 1. Sub Team A: Report to the SCI on Current Practice in Relation to Motions Action Item: Staff will draft language for the SCI to consider to incorporate the informal procedures into the GNSO Operating Procedures. 2. Sub Team B: Report to the SCI on Chair-Vice Chair Elections Issue 2: Is there a gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time? >From the Report to the SCI: Suggested new language for the GNSO Operating Procedures: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing councilor, including the voting and non-voting NCAs, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. These individuals will co-chair the Chair election and once the election is completed their service in those roles would end. Candidates for Chair would not be eligible to serve as designated Interim Vice Chairs, to avoid potential conflicts of interest." Action Item: Sub Team B will continue discussion on this issue. Consider whether there should be steps for each possibilty that could ensure a predictable outcome. Issue 4: Should the timetable (or a modality for setting one) for the GNSO chair election be specified in the Operating Procedures? Action Item: Concerning the Election Timeline — It was noted that the timeline will be very important if incoming councilors can be considered for Chair elections. The request is for the representatives from the two Houses in the SCI to review the timeline and bring their comments back to the SCI. New issue 5: If there is no Chair elected is it the Vice Chairs who run the meetings and calls the votes? Action Item: Sub Team B will consider this issue.

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Just a Test
by Amr Elsadr March 7, 2016

March 7, 2016

Hi, Been having problems with my hosting provider, and am not receiving emails from this list. I’m working it out now, and just testing using this email, so please disregard it. My apologies for the unnecessary traffic. Thanks. Amr

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Re: FOR REVIEW: Slides for SCI Update to the GNSO Council
by Julie Hedlund March 4, 2016

March 4, 2016

Many thanks Lori and I hope you feel better Anne! Kind regards, Julie From: "Aikman-Scalese, Anne" <AAikman(a)lrrc.com> Date: Friday, March 4, 2016 at 5:29 PM To: 'Lori Schulman' <lschulman(a)inta.org>, Julie Hedlund <julie.hedlund(a)icann.org>, 'Amr Elsadr' <aelsadr(a)egyptig.org> Cc: Rudi Vansnick <rudi.vansnick(a)isoc.be>, Mary Wong <mary.wong(a)icann.org>, Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, "gnso-improvem-impl-sc(a)icann.org" <gnso-improvem-impl-sc(a)icann.org>, "gregshatanipc(a)gmail.com" <gregshatanipc(a)gmail.com> Subject: RE: FOR REVIEW: Slides for SCI Update to the GNSO Council Thanks Lori! Anne E. Aikman-Scalese Of Counsel 520.629.4428 office 520.879.4725 fax AAikman(a)lrrc.com _____________________________ Lewis Roca Rothgerber Christie LLP One South Church Avenue, Suite 700 Tucson, Arizona 85701-1611 lrrc.com From: Lori Schulman [mailto:lschulman@inta.org] Sent: Friday, March 04, 2016 10:04 AM To: Aikman-Scalese, Anne; 'Julie Hedlund'; 'Amr Elsadr' Cc: Rudi Vansnick; Mary Wong; Marika Konings; gnso-secs(a)icann.org; gnso-improvem-impl-sc(a)icann.org; gregshatanipc(a)gmail.com Subject: RE: FOR REVIEW: Slides for SCI Update to the GNSO Council I am planning on dialing in which I believe is 2am my time. Lori S. Schulman Senior Director, Internet Policy INTA 202-261-6588 From: Aikman-Scalese, Anne Sent: ‎3/‎4/‎2016 12:02 PM To: 'Julie Hedlund'; 'Amr Elsadr' Cc: Rudi Vansnick; Mary Wong; Marika Konings; gnso-secs(a)icann.org; gnso-improvem-impl-sc(a)icann.org; Lori Schulman; gregshatanipc(a)gmail.com Subject: RE: FOR REVIEW: Slides for SCI Update to the GNSO Council Thanks Julie. Unfortunately due to the time zone difference, I will not be able to attend the SCI meetings and the SCI update to GNSO Council remotely. Since being out with bronchitis, it is important for me to get good sleep. I am unsure as to whether Lori plans to participate remotely on behalf of IPC but she is copied here. I know the meetings are in good hands with Rudi. Will miss seeing all of you in Marrakech and hope to join again in the June meeting. Thank you all for your hard work. Anne Anne E. Aikman-Scalese Of Counsel 520.629.4428 office 520.879.4725 fax AAikman(a)lrrc.com _______________________________ Lewis Roca Rothgerber Christie LLP One South Church Avenue, Suite 700 Tucson, Arizona 85701-1611 lrrc.com -----Original Message----- From: Julie Hedlund [mailto:julie.hedlund@icann.org] Sent: Friday, March 04, 2016 9:10 AM To: Aikman-Scalese, Anne; 'Amr Elsadr' Cc: Rudi Vansnick; Mary Wong; Marika Konings; gnso-secs(a)icann.org Subject: Re: FOR REVIEW: Slides for SCI Update to the GNSO Council All, Here are the final slides with the change suggested by Anne and confirmed by Amr. Thanks! Julie On 3/2/16, 3:17 PM, "Julie Hedlund" <julie.hedlund(a)icann.org> wrote: >Dear Amr, > >I am very sorry that we missed you as a volunteer for the sub teams. I don’t know how that happened. > >Earlier today I submitted on behalf of the two sub teams the reports to the SCI — did you see them? I will send them directly to you too. > >Kind regards, >Julie > > > >On 3/2/16, 3:10 PM, "Aikman-Scalese, Anne" <AAikman(a)lrrc.com> wrote: > >>Hi Amr. Sorry you did not get added. Subteam B definitely has materials to submit for full SCI discussion on Saturday and I know Julie plans to forward this as we have been finalizing the language and topics for discussion. Wolf-Ulrich took a leadership role in developing our Subteam B work thus far. >>Anne >> >>Anne E. Aikman-Scalese >>Of Counsel >>520.629.4428 office >>520.879.4725 fax >>AAikman(a)lrrc.com >>_______________________________ >> >>Lewis Roca Rothgerber Christie LLP >>One South Church Avenue, Suite 700 >>Tucson, Arizona 85701-1611 >>lrrc.com >>-----Original Message----- >>From: Amr Elsadr [mailto:aelsadr@egyptig.org] >>Sent: Wednesday, March 02, 2016 1:04 PM >>To: Aikman-Scalese, Anne >>Cc: Julie Hedlund; Rudi Vansnick; Mary Wong; Marika Konings >>Subject: Re: FOR REVIEW: Slides for SCI Update to the GNSO Council >> >>Hi, >> >>I believe Anne is correct with regards to the order of consensus call followed by the public comment period. I don’t recall any SCI recommendations being subject to public comment in the absence of full consensus of the committee members. Now that I think about it, from a process perspective, that is rather unfortunate, since it robs the members of the SCI from taking public comments submitted into consideration before the consensus call is made. >> >>On the other hand, I don’t recall anyone ever submitting a comment on SCI recommendations, so the point may be practically moot. >> >>On another topic…, I was looking at the GNSO calendar a few days ago and noticed a few SCI sub-team meetings that took place. I thought I had volunteered for both of those (A & B) on one of our calls, but I may be wrong. I looked into it, and did notice that my name wasn’t on the list of sub-team members that was circulated on the SCI email list. Since I failed to respond, I suppose I have nobody to blame but myself. >> >>Are there any plans to provide an update to the full committee on progress made on those sub-teams? Is that what we will be discussing on Saturday morning? Perhaps some material shared in advance of Saturday may make the meeting a little more constructive? >> >>Thanks. >> >>Amr >> >>> On Mar 2, 2016, at 9:34 PM, Aikman-Scalese, Anne <AAikman(a)lrrc.com> wrote: >>> >>> Thanks Julie. I think the Consensus Call within SCI comes BEFORE putting recommendations out for public comment >>> >>> >>> >>> Anne E. Aikman-Scalese >>> >>> Of Counsel >>> >>> 520.629.4428 office >>> >>> 520.879.4725 fax >>> >>> AAikman(a)lrrc.com >>> >>> _____________________________ >>> >>> <image004.png> >>> Lewis Roca Rothgerber Christie LLP >>> >>> One South Church Avenue, Suite 700 >>> >>> Tucson, Arizona 85701-1611 >>> >>> lrrc.com >>> >>> >>> >>> From: Julie Hedlund [mailto:julie.hedlund@icann.org] >>> Sent: Wednesday, March 02, 2016 11:58 AM >>> To: Aikman-Scalese, Anne; Rudi Vansnick >>> Cc: Amr Elsadr; Mary Wong; Marika Konings >>> Subject: Re: FOR REVIEW: Slides for SCI Update to the GNSO Council >>> >>> >>> >>> Thanks so much Anne, that’s a very helpful point. I’ve updated the slides accordingly and attached them. >>> >>> >>> >>> Kind regards, >>> >>> Julie >>> >>> >>> >>> From: "Aikman-Scalese, Anne" <AAikman(a)lrrc.com> >>> Date: Wednesday, March 2, 2016 at 1:45 PM >>> To: Julie Hedlund <julie.hedlund(a)icann.org>, Rudi Vansnick <rudi.vansnick(a)isoc.be> >>> Cc: Amr Elsadr <aelsadr(a)egyptig.org>, Mary Wong <mary.wong(a)icann.org>, Marika Konings <marika.konings(a)icann.org> >>> Subject: RE: FOR REVIEW: Slides for SCI Update to the GNSO Council >>> >>> >>> >>> Julie – with regard to Next Steps, I think we have to note that the Consensus Call within SCI is required in each case. >>> >>> >>> >>> Anne E. Aikman-Scalese >>> >>> Of Counsel >>> >>> 520.629.4428 office >>> >>> 520.879.4725 fax >>> >>> AAikman(a)lrrc.com >>> >>> _____________________________ >>> >>> <image003.png> >>> Lewis Roca Rothgerber Christie LLP >>> >>> One South Church Avenue, Suite 700 >>> >>> Tucson, Arizona 85701-1611 >>> >>> lrrc.com >>> >>> >>> >>> From: Julie Hedlund [mailto:julie.hedlund@icann.org] >>> Sent: Wednesday, March 02, 2016 9:40 AM >>> To: Rudi Vansnick; Aikman-Scalese, Anne >>> Cc: Amr Elsadr; Mary Wong; Marika Konings >>> Subject: FOR REVIEW: Slides for SCI Update to the GNSO Council >>> Importance: High >>> >>> >>> >>> Dear Rudi and Anne, >>> >>> >>> >>> Mary and I have drafted for your review the attached slides for the SCI update to the GNSO Council on copy since as GNSO Council Liaison to the SCI. >>> >>> >>> >>> Note that I have attached the slides in both PowerPoint and PDF. You may find that if you don’t have view the PDF. >>> >>> >>> >>> Kind regards, >>> >>> Julie >>> >>> >>> >>> Julie Hedlund, Policy Director >>> >>> >>> >>> >>> This message and any attachments are intended only for the use of the individual or entity to which they are addressed. If the §2510-2521. >>> >>> >>> >>> This message and any attachments are intended only for the use of the individual or entity to which they are addressed. If the reader of this message or an attachment is not the intended recipient or the employee or agent responsible for delivering the message or attachment to the intended recipient you are hereby notified that any dissemination, distribution or copying of this message or any attachment is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the sender. The information transmitted in this message and any attachments may be privileged, is intended only for the personal and confidential use of the intended recipients, and is covered by the Electronic Communications Privacy Act, 18 U.S.C. §2510-2521. >> >> >>________________________________ >> >>This message and any attachments are intended only for the use of the individual or entity to which they are addressed. If the reader of this message or an attachment is not the intended recipient or the employee or agent responsible for delivering the message or attachment to the intended recipient you are hereby notified that any dissemination, distribution or copying of this message or any attachment is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the sender. The information transmitted in this message and any attachments may be privileged, is intended only for the personal and confidential use of the intended recipients, and is covered by the Electronic Communications Privacy Act, 18 U.S.C. §2510-2521. ________________________________ This message and any attachments are intended only for the use of the individual or entity to which they are addressed. If the reader of this message or an attachment is not the intended recipient or the employee or agent responsible for delivering the message or attachment to the intended recipient you are hereby notified that any dissemination, distribution or copying of this message or any attachment is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the sender. The information transmitted in this message and any attachments may be privileged, is intended only for the personal and confidential use of the intended recipients, and is covered by the Electronic Communications Privacy Act, 18 U.S.C. §2510-2521. This message and any attachments are intended only for the use of the individual or entity to which they are addressed. If the reader of this message or an attachment is not the intended recipient or the employee or agent responsible for delivering the message or attachment to the intended recipient you are hereby notified that any dissemination, distribution or copying of this message or any attachment is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the sender. The information transmitted in this message and any attachments may be privileged, is intended only for the personal and confidential use of the intended recipients, and is covered by the Electronic Communications Privacy Act, 18 U.S.C. §2510-2521.

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RE: FOR REVIEW: Slides for SCI Update to the GNSO Council
by Lori Schulman March 4, 2016

March 4, 2016

I am planning on dialing in which I believe is 2am my time. Lori S. Schulman Senior Director, Internet Policy INTA 202-261-6588 ________________________________ From: Aikman-Scalese, Anne<mailto:AAikman@lrrc.com> Sent: ‎3/‎4/‎2016 12:02 PM To: 'Julie Hedlund'<mailto:julie.hedlund@icann.org>; 'Amr Elsadr'<mailto:aelsadr@egyptig.org> Cc: Rudi Vansnick<mailto:rudi.vansnick@isoc.be>; Mary Wong<mailto:mary.wong@icann.org>; Marika Konings<mailto:marika.konings@icann.org>; gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>; gnso-improvem-impl-sc(a)icann.org<mailto:gnso-improvem-impl-sc@icann.org>; Lori Schulman<mailto:lschulman@inta.org>; gregshatanipc(a)gmail.com<mailto:gregshatanipc@gmail.com> Subject: RE: FOR REVIEW: Slides for SCI Update to the GNSO Council Thanks Julie. Unfortunately due to the time zone difference, I will not be able to attend the SCI meetings and the SCI update to GNSO Council remotely. Since being out with bronchitis, it is important for me to get good sleep. I am unsure as to whether Lori plans to participate remotely on behalf of IPC but she is copied here. I know the meetings are in good hands with Rudi. Will miss seeing all of you in Marrakech and hope to join again in the June meeting. Thank you all for your hard work. Anne Anne E. Aikman-Scalese Of Counsel 520.629.4428 office 520.879.4725 fax AAikman(a)lrrc.com _______________________________ Lewis Roca Rothgerber Christie LLP One South Church Avenue, Suite 700 Tucson, Arizona 85701-1611 lrrc.com -----Original Message----- From: Julie Hedlund [mailto:julie.hedlund@icann.org] Sent: Friday, March 04, 2016 9:10 AM To: Aikman-Scalese, Anne; 'Amr Elsadr' Cc: Rudi Vansnick; Mary Wong; Marika Konings; gnso-secs(a)icann.org Subject: Re: FOR REVIEW: Slides for SCI Update to the GNSO Council All, Here are the final slides with the change suggested by Anne and confirmed by Amr. Thanks! Julie On 3/2/16, 3:17 PM, "Julie Hedlund" <julie.hedlund(a)icann.org> wrote: >Dear Amr, > >I am very sorry that we missed you as a volunteer for the sub teams. I don’t know how that happened. > >Earlier today I submitted on behalf of the two sub teams the reports to the SCI — did you see them? I will send them directly to you too. > >Kind regards, >Julie > > > >On 3/2/16, 3:10 PM, "Aikman-Scalese, Anne" <AAikman(a)lrrc.com> wrote: > >>Hi Amr. Sorry you did not get added. Subteam B definitely has materials to submit for full SCI discussion on Saturday and I know Julie plans to forward this as we have been finalizing the language and topics for discussion. Wolf-Ulrich took a leadership role in developing our Subteam B work thus far. >>Anne >> >>Anne E. Aikman-Scalese >>Of Counsel >>520.629.4428 office >>520.879.4725 fax >>AAikman(a)lrrc.com >>_______________________________ >> >>Lewis Roca Rothgerber Christie LLP >>One South Church Avenue, Suite 700 >>Tucson, Arizona 85701-1611 >>lrrc.com >>-----Original Message----- >>From: Amr Elsadr [mailto:aelsadr@egyptig.org] >>Sent: Wednesday, March 02, 2016 1:04 PM >>To: Aikman-Scalese, Anne >>Cc: Julie Hedlund; Rudi Vansnick; Mary Wong; Marika Konings >>Subject: Re: FOR REVIEW: Slides for SCI Update to the GNSO Council >> >>Hi, >> >>I believe Anne is correct with regards to the order of consensus call followed by the public comment period. I don’t recall any SCI recommendations being subject to public comment in the absence of full consensus of the committee members. Now that I think about it, from a process perspective, that is rather unfortunate, since it robs the members of the SCI from taking public comments submitted into consideration before the consensus call is made. >> >>On the other hand, I don’t recall anyone ever submitting a comment on SCI recommendations, so the point may be practically moot. >> >>On another topic…, I was looking at the GNSO calendar a few days ago and noticed a few SCI sub-team meetings that took place. I thought I had volunteered for both of those (A & B) on one of our calls, but I may be wrong. I looked into it, and did notice that my name wasn’t on the list of sub-team members that was circulated on the SCI email list. Since I failed to respond, I suppose I have nobody to blame but myself. >> >>Are there any plans to provide an update to the full committee on progress made on those sub-teams? Is that what we will be discussing on Saturday morning? Perhaps some material shared in advance of Saturday may make the meeting a little more constructive? >> >>Thanks. >> >>Amr >> >>> On Mar 2, 2016, at 9:34 PM, Aikman-Scalese, Anne <AAikman(a)lrrc.com> wrote: >>> >>> Thanks Julie. I think the Consensus Call within SCI comes BEFORE putting recommendations out for public comment >>> >>> >>> >>> Anne E. Aikman-Scalese >>> >>> Of Counsel >>> >>> 520.629.4428 office >>> >>> 520.879.4725 fax >>> >>> AAikman(a)lrrc.com >>> >>> _____________________________ >>> >>> <image004.png> >>> Lewis Roca Rothgerber Christie LLP >>> >>> One South Church Avenue, Suite 700 >>> >>> Tucson, Arizona 85701-1611 >>> >>> lrrc.com >>> >>> >>> >>> From: Julie Hedlund [mailto:julie.hedlund@icann.org] >>> Sent: Wednesday, March 02, 2016 11:58 AM >>> To: Aikman-Scalese, Anne; Rudi Vansnick >>> Cc: Amr Elsadr; Mary Wong; Marika Konings >>> Subject: Re: FOR REVIEW: Slides for SCI Update to the GNSO Council >>> >>> >>> >>> Thanks so much Anne, that’s a very helpful point. I’ve updated the slides accordingly and attached them. >>> >>> >>> >>> Kind regards, >>> >>> Julie >>> >>> >>> >>> From: "Aikman-Scalese, Anne" <AAikman(a)lrrc.com> >>> Date: Wednesday, March 2, 2016 at 1:45 PM >>> To: Julie Hedlund <julie.hedlund(a)icann.org>, Rudi Vansnick <rudi.vansnick(a)isoc.be> >>> Cc: Amr Elsadr <aelsadr(a)egyptig.org>, Mary Wong <mary.wong(a)icann.org>, Marika Konings <marika.konings(a)icann.org> >>> Subject: RE: FOR REVIEW: Slides for SCI Update to the GNSO Council >>> >>> >>> >>> Julie – with regard to Next Steps, I think we have to note that the Consensus Call within SCI is required in each case. >>> >>> >>> >>> Anne E. Aikman-Scalese >>> >>> Of Counsel >>> >>> 520.629.4428 office >>> >>> 520.879.4725 fax >>> >>> AAikman(a)lrrc.com >>> >>> _____________________________ >>> >>> <image003.png> >>> Lewis Roca Rothgerber Christie LLP >>> >>> One South Church Avenue, Suite 700 >>> >>> Tucson, Arizona 85701-1611 >>> >>> lrrc.com >>> >>> >>> >>> From: Julie Hedlund [mailto:julie.hedlund@icann.org] >>> Sent: Wednesday, March 02, 2016 9:40 AM >>> To: Rudi Vansnick; Aikman-Scalese, Anne >>> Cc: Amr Elsadr; Mary Wong; Marika Konings >>> Subject: FOR REVIEW: Slides for SCI Update to the GNSO Council >>> Importance: High >>> >>> >>> >>> Dear Rudi and Anne, >>> >>> >>> >>> Mary and I have drafted for your review the attached slides for the SCI update to the GNSO Council on copy since as GNSO Council Liaison to the SCI. >>> >>> >>> >>> Note that I have attached the slides in both PowerPoint and PDF. You may find that if you don’t have view the PDF. >>> >>> >>> >>> Kind regards, >>> >>> Julie >>> >>> >>> >>> Julie Hedlund, Policy Director >>> >>> >>> >>> >>> This message and any attachments are intended only for the use of the individual or entity to which they are addressed. If the §2510-2521. >>> >>> >>> >>> This message and any attachments are intended only for the use of the individual or entity to which they are addressed. If the reader of this message or an attachment is not the intended recipient or the employee or agent responsible for delivering the message or attachment to the intended recipient you are hereby notified that any dissemination, distribution or copying of this message or any attachment is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the sender. The information transmitted in this message and any attachments may be privileged, is intended only for the personal and confidential use of the intended recipients, and is covered by the Electronic Communications Privacy Act, 18 U.S.C. §2510-2521. >> >> >>________________________________ >> >>This message and any attachments are intended only for the use of the individual or entity to which they are addressed. If the reader of this message or an attachment is not the intended recipient or the employee or agent responsible for delivering the message or attachment to the intended recipient you are hereby notified that any dissemination, distribution or copying of this message or any attachment is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the sender. The information transmitted in this message and any attachments may be privileged, is intended only for the personal and confidential use of the intended recipients, and is covered by the Electronic Communications Privacy Act, 18 U.S.C. §2510-2521. ________________________________ This message and any attachments are intended only for the use of the individual or entity to which they are addressed. If the reader of this message or an attachment is not the intended recipient or the employee or agent responsible for delivering the message or attachment to the intended recipient you are hereby notified that any dissemination, distribution or copying of this message or any attachment is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the sender. The information transmitted in this message and any attachments may be privileged, is intended only for the personal and confidential use of the intended recipients, and is covered by the Electronic Communications Privacy Act, 18 U.S.C. §2510-2521.

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Sub Team B Report to the SCI on Chair/Vice Chair Elections
by Julie Hedlund March 2, 2016

March 2, 2016

Dear SCI members, On behalf of Sub Team B — Anne Aikman-Scalese, Sara Bockey, Angie Graves, Lawrence Olawale-Roberts, and Wolf-Ulrich Knoben — I hereby transmit below a Report to the SCI for discussion at the next SCI meeting in Marrakech on Saturday, 05 March at 0800-0900 UTC/Casablanca. For remote access see: https://meetings.icann.org/en/marrakech55/schedule/sat-gnso-sci. Note that the virtual meeting room is different from our usual Adobe Connect room. For your reference attached is the original review request and the election timeline. Kind regards, Julie Julie Hedlund, Policy Director Sub Team B Report to the SCI on Chair/Vice Chair Elections Recommendations: ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election? See Section 2.2(b), which provides that a candidate for GNSO Chair “does not need to be a member of a house, but must be a member of the GNSO Council.” With the ICANN Bylaws prescribing that a Council member’s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members. AGREED: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council." (Change to the GNSO Operating Procedures in brackets.) ACTION: Update the GNSO Operating Procedures accordingly. ISSUE 2: Is there a gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time? See Section 2.2(f): For the Vice-Chairs to “serve as interim Chairs until a successful election can be held” if a new Chair is not elected by the conclusion of the ICANN annual general meeting at which her term ends. However, the Procedures are silent as to what happens when one or both Vice-Chairs’ terms on the Council (which are set in the Bylaws) also end at that particular ICANN annual general meeting. The Bylaws state, "the regular term of each GNSO Council member shall begin at the conclusion of an ICANN annual meeting and shall end at the conclusion of the second ICANN annual meeting thereafter…Each GNSO Council member shall hold office during his or her regular term and until a successor has been selected and qualified or until that member resigns or is removed in accordance with these Bylaw.” AGREED: Suggested new language for the GNSO Operating Procedures: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing councilor, including the voting and non-voting NCAs, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. These individuals will co-chair the Chair election and once the election is completed their service in those roles would end. Candidates for Chair would not be eligible to serve as designated Interim Vice Chairs, to avoid potential conflicts of interest." ACTION: Discuss with the SCI whether the procedure would apply only when both Vice-Chairs’ terms end, or to include when only one Vice-Chair's term ends. Update the GNSO Operating Procedures accordingly. ISSUE 3: What should be the method for posting election results? See Section 2.2(g), which calls for the Council to “inform the Board and the Community appropriately and post the election results on the GNSO website within 2 business days following each election and runoff ballot, whether successful or unsuccessful” without elaborating on what the appropriate mechanism (in addition to posting on the GNSO website) might be. AGREED: No need to make a change to the procedures if they are followed. However, there be a requirement for staff to follow up on every election (successful or not) with a note to the full Council enclosing the result. ACTION: Discuss in SCI whether the staff notification satisfies "publishing”. ISSUE 4: Should the timetable (or a modality for setting one) for the GNSO chair election be specified in the Operating Procedures? See Section 2.2: This section does not set out a timetable for the GNSO Chair election or prescribe a modality for setting that timetable for nominations and election in each cycle. AGREED: Create a timeline that includes the call for chair candidate nominations, the nominations of Council members, and time for SG/C/NCA meetings with candidates. ACTION: Review the attached timeline graphic.

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