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MP3 recording of the SCI meeting - 20 January 2015
by Terri Agnew Jan. 21, 2015

Jan. 21, 2015

Dear All, Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Tuesday, 20 January 2015 at 20:00 UTC. http://audio.icann.org/gnso/gnso-sci-20jan15-en.mp3 On page: <http://gnso.icann.org/calendar/#jan> http://gnso.icann.org/calendar/#jan (transcripts and recording are found on the calendar page) Attendees: Ronald Andruff - Commercial and Business Users Constituency - Primary Angie Graves - Commercial and Business Users Constituency - Alternate Greg Shatan - Intellectual Property Constituency( IPC) - Alternate Anne Aikman Scalese - Intellectual Property Constituency( IPC) - Primary- Chair Amr Elsadr - Non-Commercial Users Constituency (NCUC) - Primary Stefania Milan - Non-Commercial Stakeholder Group (NCSG) - Alternate Lori Schulman - Not-for-Profit Organizations Constituency - NPOC Constituency- Primary- Vice Chair Apologies: none ICANN Staff: Julie Hedlund Mary Wong Glen de Saint Gery Terri Agnew ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Terri Agnew Adobe Chat Transcript 20 January 2015 Terri Agnew:Dear all, Welcome to the SCI Working Group call on the 20th January 2015 Amr Elsadr:Hi. Apologies about being late. Anne Aikman-Scalese:No problem Amr - glad you are here Angie Graves:Apologies for joining late Mary Wong:Regarding the NCPH letter, I believe it's Tony Holmes that was holding the pen/control. Julie Hedlund:@Mary, yes that is my understanding too. Angie Graves:2015 Amr Elsadr:Lori, A good place to find transcripts for previous meetings is on the GNSO calendar here: http://gnso.icann.org/en/group-activities/calendar Amr Elsadr:@Anne: +1 For the past two years, I've never experienced a partisan problem here. Anne Aikman-Scalese:me either Amr and that is just great from my point of view. Lori Schulman:Amr, I just sent the link to the intersessional transcipts, etc. Lori Schulman:https://community.icann.org/pages/viewpage.action?pageId=51416553 Amr Elsadr:Right. Sorry. I joined the call in the middle of the conversation, and thought you were talking about SCI call transcripts. Lori Schulman:No worries. Stefania Milan:can you here me? Amr Elsadr:No. :) Stefania Milan:ok, having problems with the audio of my laptop Terri Agnew:@Stefania, we are unable to hear you. Private chat me if you would liek a dial out on telephone Stefania Milan:i think i am on, the mic icon turned green Terri Agnew:@Stefania, you mic is active Amr Elsadr:Mary was the NCUC primary when I first joined this committee as the NCUC alternate. :) Ron A:Thank you Anne. Amr Elsadr:Will miss you here Ron. Mary Wong:Congrats to Ron and thanks for your leadership - yay for the NomCom Chair-Elect! Ron A:Too many hearts and flowers... ;o) Thanks all! Mary Wong:Don't be a stranger now!!! Ron A:;o) Mary Wong:@Amr, yup, I've been here with the SIC a LONG time :) Amr Elsadr:The SIC is another committee, Mary. ;-) Greg Shatan:Mary, are you SIC of SCI? Mary Wong:Ack! Just saw that Freudian slip - been thinking about the GNSO Review!!! Mary Wong:@Greg, no comment, hahah Amr Elsadr::-D Lori Schulman:+1 Thank you to Ron. He made me feel so welcomed. Amr Elsadr:Isn't this language from the SCI charter? Mary Wong:@Amr, yes - the one last approved by the GNSO Council in Oct 2013 Greg Shatan:Mary, that was very "staff-y" of you... :-) Julie Hedlund:@Angie: Here is the work completed by the SCI thus far from the wiki: https://community.icann.org/pages/viewpage.action?pageId=49350790. Ron A:@ Juliw: I'm getting page not found. Greg Shatan:You will need to remove the period at the very end, or else you will get page not found. Ron A:Thanks Greg. Greg Shatan:Pretty good for a "policy guy".... :-) Angie Graves:Thank you, Julie! Mary Wong:@Greg, I'm still learning how to be staffy ... rather than professory or ex-Councilory :) Amr Elsadr:I always interpreted the periodic review to be a review of the GNSO operating procedures, meaning that we can recommend SCI projects to the GNSO council and don't need to wait for the council to ask us to pick something up. Mary Wong:@Amr, yes, to a point - in that the Council will decide whether to act, and if so, whether it should be an SCI project or some other group Ron A:That is my understanding as well, Anne. Lori Schulman:Mary - you are staffy because you are professory or excouncilery -- not sure how you would separate good traits. :0 Mary Wong:@Lori, awww thanks Julie Hedlund:All -- I have unsynced the letter so you can move it in your Adobe Connect room. Mary Wong:FWIW the charter tries to find the balance between the GNSO Council always "controlling" what the SCI does, and the SCI going off on a "frolic of its own" on projects Lori Schulman:Yes, I would imagine that SCI would need some latitude to address issues that it identifies Lori Schulman:but not serve as the procedure police Mary Wong:@Lori, yep, exactly Amr Elsadr:@Lori: Policing the procedures is technically the council's job. :) Lori Schulman:I lost audio Terri Agnew:@Anne , we are no longer hearing you Lori Schulman:Call in is dead Lori Schulman:now the sound is back Amr Elsadr:I am in favor of the first two suggestions. Julie Hedlund:Anne was giving people time to read the letter -- so there was a pause. Lori Schulman:LOL. Didn't even hear breathing. Amr Elsadr:The action items including the two regarding the SCI are posted here: https://community.icann.org/display/gnsocouncilmeetings/Action+Items Julie Hedlund:@Anne: See items 5 and 6 in the link above. Note that the items are on hold. These are not motions that the Council has acted on, as Mary notes. Julie Hedlund:@Anne: These are posted online. I'll send the link. Greg Shatan:I believe Avri is in Frankfurt or on the way back. Amr Elsadr:The minutes of GNSO council meetings are not prepared quick enough to be too useful as a method of notification. I would agree with Mary that it is easier to have the liaison notify the SCI of updates. Julie Hedlund:Also, one can follow the transcripts on the GNSO calendar Julie Hedlund:Usually they are posted prior to the next Council meeting. Julie Hedlund:It may be simplest for the liaison to simply alert the SCI when the minutes are posted. Julie Hedlund:Or for members to check the schedule periodially. Anne Aikman-Scalese:@Julie - please support the group by sending the minutes when available. We should not ask Avri to do this given her schdule. Ron A:I agree that the Liaison would be best positioned to pass the minutes along. Mary Wong:@Anne, it's not that we don't want to do this; we do support a good many WGs, CWGs and committees and so we try to be consistent in our support approach to all. Julie Hedlund:@Anne, I will echo Mary. It is not that we do not want to do this, but it a matter of resources that all staff and managers would need to consider. Ron A:+1 Amr - transcripts/recordings are much quicker Anne Aikman-Scalese:Shall we add at the beginning of the third paragraph "SCI understands that GNSO Council has put two specific previous topics suggested for SCI work on hold pending receipt of the results of the GNSO Review". Nonetheless, this review may be available in Singapore and various possibilities for the 2015 SCI work plan include:" Amr Elsadr:Agree with Greg on all counts. Amr Elsadr:I would, as Greg suggested, postpone the review of the consensus levels after the GNSO review is done. I believe this is what we had planned at the time this came up. Ron A:Agree with revisions and plan Anne. Lori Schulman:I agree to the plan Mary Wong:Please let staff check on our availability before scheduling a meeting next week? Stefania Milan:Anne, I agree as well Amr Elsadr:We can do it on-list. Ron A:on list works for me Lori Schulman:I think the list is fine. Stefania Milan:on-list would work for me too Ron A:Well done Anne! Amr Elsadr:@Ron: +1 :) Amr Elsadr:Thanks all. Bye. Lori Schulman:Thank you. Lori Schulman:Happy First Meeting/. Stefania Milan:bye and thanks! Julie Hedlund:Thanks everyone! Angie Graves:Thanks! Mary Wong:Thanks, Anne and all! Anne Aikman-Scalese:Thank you everyone!

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20 January Meeting Agenda and Draft SCI Letter to the GNSO Council
by Julie Hedlund Jan. 17, 2015

Jan. 17, 2015

Dear SCI members, Please see the agenda below from Anne and Lori for the SCI meeting on 20 January. In addition, please review the attached draft letter, which will be discussed during the meeting. Best regards, Julie Julie Hedlund, Policy Director 20 January SCI Meeting Agenda 1. Roll Call/SOI Updates 2. Each member to summarize briefly his/her reasons for being involved with SCI 3. Discussion of ³Immediate Review² and ³Periodic Review² as contained in SCI Charter 4. Discussion of draft letter to GNSO Council regarding 2015 work plan 5. AOB 6. Scheduling of next meeting (none in Singapore Avri to brief GNSO Council) 7. Adjournment

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Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group
by Amr Elsadr Jan. 7, 2015

Jan. 7, 2015

Hi, Just thought that it’d be interesting for folks here to know that one of our recent projects is being put to use. :) Thanks. Amr Begin forwarded message: > From: Glen de Saint Géry <Glen(a)icann.org> > Subject: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group > Date: December 17, 2014 at 9:28:01 PM GMT+1 > To: Council GNSO <council(a)gnso.icann.org> > > Dear Councillors > > The Council approved at the meeting on 11 December 2014, Voting Outside a Meeting, as described in Section 4.10 in the revised GNSO Operating Procedures for the Council’s reply comment on the Nominating Committee Recommendations from the Board Working Group. > > The proposed timeline for this vote is: > > 1. 31 December 2014 23:59 UTC Final Council reply comment on the Nominating Committee Recommendations from the Board Working Group submitted to the Council mailing list. > Tony Holmes to hold the pen on refining the comment up to 31 December 2014. > > 2. Voting by electronic ballot: > Voting Opens Saturday, 3 January 2015 > > Voting Closes on Tuesday 6 January 2015 at 23:59 UTC. > If you foresee any connectivity issues during this period, please let me know so that alternate arrangements can be made. > > 3. 9 January 2015 Comments submitted to the public comment forum > > 4. All Council members, except the non-voting Nominating Committee Appointee are eligible to vote. > > 4. 10. 2 Determination; Notice. Voting outside a meeting may only occur when all of the following conditions are met: > a. The GNSO Chair determines, after discussion with Council members, that the issue will have been adequately discussed and sufficient time given to each Stakeholder Group and Constituency to consider the issue by the time the vote is called; > b. The GNSO Chair determines, after discussion with Council members, that the Council’s regular meeting schedule would make it difficult to resolve the issue without scheduling an extra meeting and this would be impractical in light of the circumstances at that time; > c. No Councilor objects to the vote being taken outside a regularly scheduled Council meeting; and > d. The GNSO Chair provides at least seven (7) calendar days’ advance notice of the vote, along with notice of the beginning and ending day and hour of the voting period (in UTC), which period shall not be less than four (4) calendar days. > > > 4. 10.3.1 Guidelines for Voting Outside a Meeting > As with votes taken during a regularly scheduled GNSO Council meeting, all votes taken outside a meeting will: > a. Be open (i.e., not by secret ballot); > b. Allow for the inclusion of voting statements in accordance with Section 4.3.2 of these Operating Procedures; and > c. Have their outcomes published and recorded, with accompanying voter statements, if any, as minutes for purposes of formal record keeping. These items > are to be prepared and approved in accordance with Section 3.5 of these Operating Procedures, except that the relevant time period shall commence with the ending of the voting period. > 4.10.3.2 Voting outside a meeting should normally be by electronic means. Methods used to transmit and record votes taken outside of meetings shall be authenticated and verifiable using the same criteria and applying the same standards as those used for absentee ballots under Section 4.4.3 of these Operating Procedures. > > Please let me know if you have any questions. > Thank you. > Kind regards, > > Glen > > Glen de Saint Géry > GNSO Secretariat > gnso.secretariat(a)gnso.icann.org > http://gnso.icann.org

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SCI Work Completed in 2014
by Julie Hedlund Dec. 23, 2014

Dec. 23, 2014

Dear SCI members, Staff has updated the wiki to show the work completed for 2014. Please see: https://community.icann.org/pages/viewpage.action?pageId=49350790. Best regards, Julie Julie Hedlund, Policy Director

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RESULTS: 2015 SCI Chair and Vice Chair Selection
by Julie Hedlund Dec. 17, 2014

Dec. 17, 2014

Dear SCI members, The deadline for the call for nominations for the 2015 SCI Chair and Vice Chair ended COB Friday, 12 December. Here are the results of the call for nominations: > Chair: Amr Elsader nominated Anne Aikman-Scalese to be Chair of the SCI. > Wolf Ulrich-Knoben seconded the nomination. Anne has accepted the nomination > and is willing to serve as chair. > > Vice Chair: Cintra Sooknanan indicated that she will not serve a second term > as Vice Chair. Lori Schulman nominated herself to serve as Vice Chair. > Cintra and Amr seconded the nomination. Since the SCI Charter requires that > only a primary member of the SCI (not an alternate) may serve as Chair or Vice > Chair, the NPOC has agreed that Lori will switch roles with Cintra and will > serve as the primary member and Cintra will serve as the alternate. As there were no other nominations for Chair or Vice Chair prior to the deadline, and as there is only one nomination for each position, there is no need to proceed to an election. Thus, the 2015 SCI Chair and Vice Chair will be Anne Aikman-Scalese and Lori Schulman. Best regards, Julie Julie Hedlund, Policy Director

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RE: [gnso-improvem-impl-sc] RESULTS: 2015 SCI Chair and Vice Chair Selection
by Ron Andruff Dec. 16, 2014

Dec. 16, 2014

Dear Anne, Dear Lori, I send my heartfelt congratulations to you both! I have a lot of confidence in your leadership of the SCI and wish you well in carrying out your mandate. P.S. Happy holidays! Kind regards, RA Ron Andruff www.lifedotsport.com -------- Original message -------- From: Julie Hedlund <julie.hedlund(a)icann.org> Date:12/15/2014 14:12 (GMT-05:00) To: "<gnso-improvem-impl-sc(a)icann.org>" <gnso-improvem-impl-sc(a)icann.org> Subject: [gnso-improvem-impl-sc] RESULTS: 2015 SCI Chair and Vice Chair Selection Dear SCI members, The deadline for the call for nominations for the 2015 SCI Chair and Vice Chair ended COB Friday, 12 December. Here are the results of the call for nominations: Chair: Amr Elsader nominated Anne Aikman-Scalese to be Chair of the SCI. Wolf Ulrich-Knoben seconded the nomination. Anne has accepted the nomination and is willing to serve as chair. Vice Chair: Cintra Sooknanan indicated that she will not serve a second term as Vice Chair. Lori Schulman nominated herself to serve as Vice Chair. Cintra and Amr seconded the nomination. Since the SCI Charter requires that only a primary member of the SCI (not an alternate) may serve as Chair or Vice Chair, the NPOC has agreed that Lori will switch roles with Cintra and will serve as the primary member and Cintra will serve as the alternate. As there were no other nominations for Chair or Vice Chair prior to the deadline, and as there is only one nomination for each position, there is no need to proceed to an election. Thus, the 2015 SCI Chair and Vice Chair will be Anne Aikman-Scalese and Lori Schulman. Best regards, Julie Julie Hedlund, Policy Director

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EXTENSION: Election/Selection of Chair and Vice Chair for 2015
by Julie Hedlund Dec. 14, 2014

Dec. 14, 2014

Dear SCI members, **Please note that the deadline for this item has been extended to COB, Friday, 12 December.** This is a reminder that per the SCI Charter, each December the SCI has to nominate, select and (if necessary) elect a Chair and Vice Chair for the following year. Only primary members of the SCI (i.e. no alternates) are eligible to stand for either position. Per the Charter, the Chair and Vice Chair shall serve for a 1-year term with the option to continue for a second 1-year term. Ron Andruff has served two 1-year terms and thus is term-limited and cannot continue in the position in 2015. The SCI therefore needs at least one volunteer/nominee for Chair for 2015. If there is more than one nominee/volunteer for Chair, the Charter prescribes how an election will then be run: https://community.icann.org/x/L4Hg Cintra Sooknanan will have served served 1 term as Vice Chair as of the end of 2014 and is eligible to continue for a second 1-year term. For the avoidance of doubt, time served as Vice Chair shall not prohibit the Vice Chair from serving as Chair. If there is more than one nominee/volunteer for Vice Chair an election will be run as per the Charter. Interested SCI members should volunteer or submit nominations for either the Chair or Vice Chair position. Please send all candidate nominations (including self-nominations) to this list not later than **Friday, 012 December.** Thank you very much for your consideration. Best regards, Julie Julie Hedlund, Policy Director

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REMINDER: Election/Selection of Chair and Vice Chair for 2015
by Julie Hedlund Dec. 5, 2014

Dec. 5, 2014

Dear SCI members, This is a reminder that per the SCI Charter, each December the SCI has to nominate, select and (if necessary) elect a Chair and Vice Chair for the following year. Only primary members of the SCI (i.e. no alternates) are eligible to stand for either position. Per the Charter, the Chair and Vice Chair shall serve for a 1-year term with the option to continue for a second 1-year term. Ron Andruff has served two 1-year terms and thus is term-limited and cannot continue in the position in 2015. The SCI therefore needs at least one volunteer/nominee for Chair for 2015. If there is more than one nominee/volunteer for Chair, the Charter prescribes how an election will then be run: https://community.icann.org/x/L4Hg Cintra Sooknanan will have served served 1 term as Vice Chair as of the end of 2014 and is eligible to continue for a second 1-year term. For the avoidance of doubt, time served as Vice Chair shall not prohibit the Vice Chair from serving as Chair. If there is more than one nominee/volunteer for Vice Chair an election will be run as per the Charter. Interested SCI members should volunteer or submit nominations for either the Chair or Vice Chair position. Please send all candidate nominations (including self-nominations) to this list not later than **Friday, 05 December.** Thank you very much for your consideration. Best regards, Julie Julie Hedlund, Policy Director

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Election/Selection of Chair and Vice Chair for 2015
by Julie Hedlund Nov. 21, 2014

Nov. 21, 2014

Dear SCI members, Per the SCI Charter, each December the SCI has to nominate, select and (if necessary) elect a Chair and Vice Chair for the following year. Only primary members of the SCI (i.e. no alternates) are eligible to stand for either position. Per the Charter, the Chair and Vice Chair shall serve for a 1-year term with the option to continue for a second 1-year term. Ron Andruff has served two 1-year terms and thus is term-limited and cannot continue in the position in 2015. The SCI therefore needs at least one volunteer/nominee for Chair for 2015. If there is more than one nominee/volunteer for Chair, the Charter prescribes how an election will then be run: https://community.icann.org/x/L4Hg Cintra Sooknanan will have served served 1 term as Vice Chair as of the end of 2014 and is eligible to continue for a second 1-year term. For the avoidance of doubt, time served as Vice Chair shall not prohibit the Vice Chair from serving as Chair. If there is more than one nominee/volunteer for Vice Chair an election will be run as per the Charter. Interested SCI members should volunteer or submit nominations for either the Chair or Vice Chair position. Please send all candidate nominations (including self-nominations) to this list not later than Friday, 05 December. Thank you very much for your consideration. Best regards, Julie Julie Hedlund, Policy Director

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FW: Business Constituency supports proposed changes to GNSO Operating Procedures
by Mary Wong Oct. 28, 2014

Oct. 28, 2014

Dear all, Please note the support of the Business Constituency for all three of the proposed changes to the GNSO¹s Operating Procedures and Working Group Guidelines. Steve noted to me in addition that although these are being sent after the initial comment period had closed (there being no reply period as there were no comments), the BC wished the SCI to know of its support. We will inform the GNSO Council of the BC¹s position when they review the full set of proposed changes. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong(a)icann.org From: Steve DelBianco <sdelbianco(a)netchoice.org> Date: Sunday, October 19, 2014 at 9:14 PM To: policy-staff <policy-staff(a)icann.org>, Mary Wong <mary.wong(a)icann.org> Subject: Business Constituency supports proposed changes to GNSO Operating Procedures > The Business Constituency (³BC²) submits these comments to the Proposed > Changes Operating Procedures developed by the Standing Committee on > Improvements Implementation (³SCI²) posted for public comment on September 17, > 2014. > > The BC wishes to thank the members of the SCI for this thoughtful proposal. > > The BC fully supports the recommendations of the SCI for two amendments to the > GNSO Operating Procedures and the one amendment to the GNSO Working Group > Guidelines described in Section I. The BC appreciates the opportunity to > provide our comments on these recommendations. > > This comment was approved in accord with our charter. > > > Steve DelBianco > Vice chair for policy coordination > ICANN Business Constituency > > >

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