February 2007 - At-Large - lists.icann.org

Re: [At-Large] [EURO-Discuss] [Fwd: Re: Domain Name Tasting]
by Nick Ashton-Hart Feb. 16, 2007

Feb. 16, 2007

See below On 16/02/07, John L <johnl(a)iecc.com> wrote: > > > Secondly: If there are missing elements from the issues report - which > was > > forwarded around recently, and is attached again here - we should > identify > > those and make improvements to the report. Any thoughts on that subject > would > > be very helpful. > > I sent a response the day it came out, which should be in the mail > archives. The day it came out the first time in August, or more recently? If the latter then I will go find it. > In other words the ALAC would need to take action formally and transmit a > > request to the GNSO Council as provided above. > > Good point. The committee needs to decide whether it wants to do so. The committee, in consultation with the community, would be well-advised - in advance - to decide what outcome it is actually looking for, and to devise the rationale for the position it takes on the issue. > HOWEVER: Just because ALAC asks the GNSO to start a PDP doesn't mean that > > they will. > > Yes, I know. But we have to ask for them to say yes or no. Actually, the point I was making is that there are multiple routes to initiating a PDP, and careful thought needs to be spent on which route is most likely to assure the result you want. You would also, after deciding what specific outcomes you are looking for, and the best way to go about trying to initiate a PDP based upon the desired outcomes, want to reach out to key constituencies in the GNSO to see what view they are likely to take on your ideas and views. To be effective in raising a PDP and achieving the result you want from the PDP process is far more complex than ALAC communicating with the GNSO and asking them to do something. R's, > John > > _______________________________________________ > ALAC mailing list > ALAC(a)atlarge-lists.icann.org > > http://atlarge-lists.icann.org/mailman/listinfo/alac_atlarge-lists.icann.org > > www.alac.icann.org > www.icannalac.org > -- -- Regards, Nick Ashton-Hart PO Box 32160 London N4 2XY United Kingdom UK Tel: +44 (20) 8800-1011 USA Tel: +1 (202) 657-5460 Fax: +44 (20) 7681-3135 mobile: +44 (7774) 932798 Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

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Re: [At-Large] [EURO-Discuss] [Fwd: Re: Domain Name Tasting]
by Nick Ashton-Hart Feb. 16, 2007

Feb. 16, 2007

Firstly: John, feel free to join the European list; I'm sure that nobody will object. Secondly: If there are missing elements from the issues report - which was forwarded around recently, and is attached again here - we should identify those and make improvements to the report. Any thoughts on that subject would be very helpful. Thirdly: Just because the ALAC requests an issues report from the At- large staff does not automatically lead to the GNSO Staff asking the GNSO to initiate a PDP. Here's a snippet from the Bylaws (Annex A(1)): 1. Raising an Issue An issue may be raised for consideration as part of the PDP by any of the following: a. Board Initiation. The Board may initiate the PDP by instructing the GNSO Council ("Council") to begin the process outlined in this Annex. b. Council Initiation. The GNSO Council may initiate the PDP by a vote of at least twenty-five percent (25%) of the members of the Council present at any meeting in which a motion to initiate the PDP is made. c. Advisory Committee Initiation. An Advisory Committee may raise an issue for policy development by action of such committee to commence the PDP, and transmission of that request to the GNSO Council. In other words the ALAC would need to take action formally and transmit a request to the GNSO Council as provided above. HOWEVER: Just because ALAC asks the GNSO to start a PDP doesn't mean that they will. The Council has to vote to do so - and the weighted voting of the registrars and registries means that the extra votes they dispose - especially in this case - could block a PDP being raised. I'm not saying that they would block it, or that any other constituency might do so, but the voting position means that we must move carefully. The initiation of a PDP is a serious step and it is very political. If a PDP were to be sought, careful thought would need to be given to how to assure that the PDP process actually begins - and then how to raise the votes in the GNSO Council to help the process reach the desired conclusion. I would suggest strongly that careful planning and though, as well as advance discussions with members of the GNSO council and the ICANN Board, should be held so that the political climate can be assessed. The At-Large Community should also, in advance, have a clear idea of exactly what the outcome of a PDP ought to be. On 16 Feb 2007, at 15:35, Rudi Vansnick wrote: > John Levine asked me to forward the message below to the European > maillist as he was not authorised he said. > > On Fri, 16 Feb 2007, Rudi Vansnick wrote: > >> I support the Domain Name Tasting issue to be discussed at the >> upcoming >> ICANN Meeting in Lisbon. Looking at what happens in EURid, I >> personally >> think the issue is a real big hurdle for EURid, even at Belgian (.be) >> level many discussions are ongoing. > > That's a good thought. The ALAC has already asked for and received an > issues paper on this topic. It wasn't as complete as I would have > liked, > but it did cover the basics. > > The bylaws say that within 15 days after the report, the GNSO council > staff is supposed to recommend to the GNSO whether or not to > initiate a > policy development process (PDP). The issues report came out > months ago, > but I don't recall hearing what happened relative to a PDP. > > Nick, can you query their staff and find out? Thanks. > > Regards, > John Levine, johnl(a)iecc.com, Primary Perpetrator of "The Internet > for Dummies", > Information Superhighwayman wanna-be, http://www.johnlevine.com, Mayor > "More Wiener schnitzel, please", said Tom, revealingly. > > > > > _______________________________________________ > EURO-Discuss mailing list > EURO-Discuss(a)atlarge-lists.icann.org > http://atlarge-lists.icann.org/mailman/listinfo/euro- > discuss_atlarge-lists.icann.org -- Regards, Nick Ashton-Hart Director, At-Large ICANN PO Box 32160 London N4 2XY United Kingdom Main Tel: +44 (20) 8800-1011] USA Tel: +1 (202) 657-5460 Fax: +44 (20) 7681-3135 mobile: +44 (7774) 932798 email: nick.ashton-hart(a)icann.org Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

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Re: [At-Large] [AFRI-Discuss] Domain Name Tasting
by Nick Ashton-Hart Feb. 16, 2007

Feb. 16, 2007

Absolutely possible. I've copied Craig Schwartz of ICANN in on this email; he's the liaison to the registrars. It may be that such an informational session is already planned; if not, perhaps he will have an idea about how we can have a discussion on the subject you've raised. On 16/02/07, Alan Levin <alan(a)futureperfect.co.za> wrote: > > Hi, > > I'm not in favour nor against this suggestion. > > Once we're chatting about agenda items, I am interested to have a > session on the new Auth code requirements for initiating a registrar > transfer process. This makes things incredibly difficult for > registrants to change their registrar should they be unhappy with the > service they receive. Changing registrars has become an obstacle/ > assault course. > > Possible? > > warm regards, > > Alan > > > On 16 Feb 2007, at 10:55 AM, Nick Ashton-Hart wrote: > > > Dear all: > > > > Since ALAC, African and European ALSes are all meeting in Lisbon, > > I'm wondering if we can do some substantive work with respect to > > the domain name tasting issue. > > > > Of course, if one region wants to do more with this than another, > > that's fine - but it occurs to me we will have lots of experts and > > staff people around in Lisbon; lets make the most of them. > > > > I'd like to ask, in particular, the ICANN Staff Registry Liaison to > > come and talk, at least with the ALAC but if it is in an open > > meeting perhaps also with other groups - or separately also with > > regions - and that conversation could be about registry issues in > > general with a focus on tasting. > > > > Without objection, I'll put a placeholder into the draft agenda of > > each group for a discussion on registry issues. We can always then > > remove it of course. > > > > > > -- > > Regards, > > > > Nick Ashton-Hart > > Director, At-Large > > ICANN > > PO Box 32160 > > London N4 2XY > > United Kingdom > > Main Tel: +44 (20) 8800-1011] > > USA Tel: +1 (202) 657-5460 > > Fax: +44 (20) 7681-3135 > > mobile: +44 (7774) 932798 > > email: nick.ashton-hart(a)icann.org > > Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / > > Skype: nashtonhart > > Online Bio: https://www.linkedin.com/in/ashtonhart > > > > > > > > > > _______________________________________________ > > AFRI-Discuss mailing list > > AFRI-Discuss(a)atlarge-lists.icann.org > > http://atlarge-lists.icann.org/mailman/listinfo/afri- > > discuss_atlarge-lists.icann.org > > --------------------------------------------- > Alan Levin > Tel: +27 21 409-7997 > -- -- Regards, Nick Ashton-Hart PO Box 32160 London N4 2XY United Kingdom UK Tel: +44 (20) 8800-1011 USA Tel: +1 (202) 657-5460 Fax: +44 (20) 7681-3135 mobile: +44 (7774) 932798 Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

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Re: [At-Large] {Disarmed} Re: Domain Name Tasting
by Nick Ashton-Hart Feb. 16, 2007

Feb. 16, 2007

It would certainly be possible to arrange remote access to those not in Lisbon to listen in at least to the discussion... On 16/02/07, Izumi AIZU < iza(a)anr.org> wrote: > > While we are not yet sure how many Asia Pacific ALSes will be able to come > > to Lisbon, Domain monetization is certainly a hot topic they may all be > interested in learning. > > I chatted with two members of GAC from Japan last night, none of them are > aware of potential issues of this. > > thanks, > > izumi > > 2007/2/16, Nick Ashton-Hart < nashton(a)spamcop.net>: > > > > Dear all: > > Since ALAC, African and European ALSes are all meeting in Lisbon, I'm > > wondering if we can do some substantive work with respect to the domain name > > tasting issue. > > > > Of course, if one region wants to do more with this than another, that's > > fine - but it occurs to me we will have lots of experts and staff people > > around in Lisbon; lets make the most of them. > > > > I'd like to ask, in particular, the ICANN Staff Registry Liaison to come > > and talk, at least with the ALAC but if it is in an open meeting perhaps > > also with other groups - or separately also with regions - and that > > conversation could be about registry issues in general with a focus on > > tasting. > > > > Without objection, I'll put a placeholder into the draft agenda of each > > group for a discussion on registry issues. We can always then remove it of > > course. > > > > > > -- > > Regards, > > > > Nick Ashton-Hart > > Director, At-Large > > ICANN > > PO Box 32160 > > London N4 2XY > > United Kingdom > > Main Tel: [image: Web Bug from > > chrome://skype_ff_toolbar_win/content/space.gif] [image: Web Bug from > > chrome://skype_ff_toolbar_win/content/space.gif][image: Web Bug from > > chrome://skype_ff_toolbar_win/content/space.gif] [image: Web Bug from > > chrome://skype_ff_toolbar_win/content/space.gif]+44 (20) 8800-1011 ] > > USA Tel: [image: Web Bug from > > chrome://skype_ff_toolbar_win/content/space.gif] [image: Web Bug from > > chrome://skype_ff_toolbar_win/content/space.gif][image: Web Bug from > > chrome://skype_ff_toolbar_win/content/space.gif] [image: Web Bug from > > chrome://skype_ff_toolbar_win/content/space.gif]+1 (202) 657-5460 > > Fax: +44 (20) 7681-3135 > > mobile: [image: Web Bug from > > chrome://skype_ff_toolbar_win/content/space.gif] [image: Web Bug from > > chrome://skype_ff_toolbar_win/content/space.gif][image: Web Bug from > > chrome://skype_ff_toolbar_win/content/space.gif] [image: Web Bug from > > chrome://skype_ff_toolbar_win/content/space.gif]+44 (7774) 932798 > > email: nick.ashton-hart(a)icann.org > > Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / > > Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart > > > > > > > > > > > > > > _______________________________________________ > > ALAC mailing list > > ALAC(a)atlarge-lists.icann.org > > http://atlarge-lists.icann.org/mailman/listinfo/alac_atlarge-lists.icann.org > > > > > > www.alac.icann.org > > www.icannalac.org > > > > > > -- > >> Izumi Aizu << > > Institute for HyperNetwork Society > Kumon Center, Tama University > * * * * * > << Writing the Future of the History >> > www.anr.org > _______________________________________________ > ALAC mailing list > ALAC(a)atlarge-lists.icann.org > http://atlarge-lists.icann.org/mailman/listinfo/alac_atlarge-lists.icann.org > > > www.alac.icann.org > www.icannalac.org > -- -- Regards, Nick Ashton-Hart PO Box 32160 London N4 2XY United Kingdom UK Tel: +44 (20) 8800-1011 USA Tel: +1 (202) 657-5460 Fax: +44 (20) 7681-3135 mobile: +44 (7774) 932798 Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

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Re: [At-Large] [EURO-Discuss] Domain Name Tasting
by Rudi Vansnick Feb. 16, 2007

Feb. 16, 2007

I support the Domain Name Tasting issue to be discussed at the upcoming ICANN Meeting in Lisbon. Looking at what happens in EURid, I personally think the issue is a real big hurdle for EURid, even at Belgian (.be) level many discussions are ongoing. Rudi Vansnick President Internet Society Belgium vzw /Treasurer ISOC-ECC Barcelona-Spain/// GSM: +32 475 28 16 32 Tel: +32 70 77 39 39 www.isoc.be <http://www.isoc.be> - www.isoc.eu <http://www.isoc-ecc.org> Wolfgang Kleinwächter wrote: > I support Domain Name Tasting as an issue. Consumer interests are also affected by the the eveolvement of the secondary market, which is, partly, linked to DNT. So the issue is big enough and close to ALAC mission. > > Wolfgang > > ________________________________ > > Von: euro-discuss-bounces(a)atlarge-lists.icann.org im Auftrag von Nick Ashton-Hart > Gesendet: Fr 16.02.2007 09:55 > An: At-Large Worldwide; Africa Discuss; Europe Discuss > Betreff: [EURO-Discuss] Domain Name Tasting > > > Dear all: > > Since ALAC, African and European ALSes are all meeting in Lisbon, I'm wondering if we can do some substantive work with respect to the domain name tasting issue. > > Of course, if one region wants to do more with this than another, that's fine - but it occurs to me we will have lots of experts and staff people around in Lisbon; lets make the most of them. > > I'd like to ask, in particular, the ICANN Staff Registry Liaison to come and talk, at least with the ALAC but if it is in an open meeting perhaps also with other groups - or separately also with regions - and that conversation could be about registry issues in general with a focus on tasting. > > Without objection, I'll put a plac holder into the draft agenda of each group for a discussion on registry issues. We can always then remove it of course. > > > >

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Domain Name Tasting
by Nick Ashton-Hart Feb. 16, 2007

Feb. 16, 2007

Dear all: Since ALAC, African and European ALSes are all meeting in Lisbon, I'm wondering if we can do some substantive work with respect to the domain name tasting issue. Of course, if one region wants to do more with this than another, that's fine - but it occurs to me we will have lots of experts and staff people around in Lisbon; lets make the most of them. I'd like to ask, in particular, the ICANN Staff Registry Liaison to come and talk, at least with the ALAC but if it is in an open meeting perhaps also with other groups - or separately also with regions - and that conversation could be about registry issues in general with a focus on tasting. Without objection, I'll put a placeholder into the draft agenda of each group for a discussion on registry issues. We can always then remove it of course. -- Regards, Nick Ashton-Hart Director, At-Large ICANN PO Box 32160 London N4 2XY United Kingdom Main Tel: +44 (20) 8800-1011] USA Tel: +1 (202) 657-5460 Fax: +44 (20) 7681-3135 mobile: +44 (7774) 932798 email: nick.ashton-hart(a)icann.org Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

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Response to the Ombudsman's report
by Wendy Seltzer Feb. 16, 2007

Feb. 16, 2007

It appears that the Ombudsman's "report" has been posted publicly. Here is my personal response: The Ombudsman is quick to extol the virtues of Ombudsmanship (Report, p.15), but slow to put them into practice. He praises the flexibility and equitable alternatives open to an ombudsman, as distinct from a court of law, then treats the At-Large Advisory Committee like the hostile target of a grand jury investigation with no opportunity to respond. Using selective quotation from interim drafts circulated on internal lists, he paints a skewed picture of the Committee's processes and conclusions, and therefore misses some of the key facts in the dispute. The Committee does not deny responsibility for some delays. At the same time, the Committee was often barred from more rapid response by its ICANN-appointed staff, who unilaterally blocked Committee publication of vote results and then sent notifications to applicants without offering the Committee any opportunity to review or correct them. There are indeed problems to be addressed in the ALAC's functions, many of them deep structural problems in ICANN's construction of the ALAC, but the Ombudsman's determination that the Committee must be publicly shamed unfortunately misses the opportunity to make progress in resolving any of them. --Wendy -- Wendy Seltzer -- wendy(a)seltzer.org Visiting Assistant Professor of Law, Brooklyn Law School Fellow, Berkman Center for Internet & Society http://cyber.law.harvard.edu/seltzer.html http://www.chillingeffects.org/

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Newest Accredited At-Large Structures
by Nick Ashton-Hart Feb. 15, 2007

Feb. 15, 2007

Good afternoon all! Since Annette Muehlberg, Chair of the At-Large Advisory Committee is ill, I have been asked to pass along the following: The Interim ALAC conducted a vote on pending ALS applications during the period of 16th January 2007 at 12 noon and through 6th February 2007 at 12 noon ((GMT)). The respective ALSes are being informed about the result by ICANN staff. According to the by-laws, a minimum of 9 members must vote, and the results are based on a 2/3 majority of the members voting. In this election, 14 members voted. Majority required: 9 votes (see below). We hope you will join us in welcoming them to their respective regions. Applicant Yes No Abstain (76) Barbados Information and Communications Technology Professionals Association 12 0 1 (78) ISOC France 13 0 (77) ISOC Puerto Rico 12 0 1 (75) ISOC Tunisia 13 0 (80) USUARIA 12 0 1 Voters Annette Yes to all Carlos Yes to all Hong Yes to all Siavash Yes to 3 Abstain to 2 Abstain - BIIPA, ISOC Puerto Rico Vittorio Yes to all Pierre Yes to 4 Abstain to 1 Abstain - USUARIA Wendy Yes to all John Yes to all Jacqueline Yes to all Alice Yes to all Alan Yes to all on Telcon 6th Feb Izumi Yes to all on Telcon 6th Feb José Yes to all -- Regards, Nick Ashton-Hart Director, At-Large ICANN PO Box 32160 London N4 2XY United Kingdom Main Tel: +44 (20) 8800-1011] USA Tel: +1 (202) 657-5460 Fax: +44 (20) 7681-3135 mobile: +44 (7774) 932798 email: nick.ashton-hart(a)icann.org Win IM: ashtonhart(a)hotmail.com / AIM/iSight: nashtonhart(a)mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart

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European ALS Community Invitation to ICANN Lisbon Meeting
by Nick Ashton-Hart Feb. 14, 2007

Feb. 14, 2007

Below please find all the information related to the attendance by the European ALS community at the Lisbon ICANN International Meeting. We look forward to welcoming you to Lisbon! Please read carefully. Dear European At-Large representative: A European Regional At-Large Organization (EURALO) formation meeting will be held in Lisbon, Portugal between [sat before mtg to end date of meeting]. All accredited and candidate At-Large Structures (ALSes) in the ICANN European Region are invited to send delegates to the meeting. The 28th International ICANN meeting will feature tutorials, workshops, and stakeholder meetings on a variety of issues of interest to end-users (such as internationalized domain names and the introduction of new top level domain names), as well as public forums and a public meeting of ICANN's Board of Directors. More information is posted at www.icann.org/meetings/lisbon. There are expected to be a total of two to three sessions of the European ALS Community. The First Session is tentatively scheduled for all day on Saturday, 24th March, with the additional sessions during the ICANN Meeting that will be scheduled in order to allow maximum participation for European ALS delegates in the other ICANN meetings, and any of the sessions of the At-Large Advisory Committee as desired. ICANN is pleased to offer travel support to enable one representative from each accredited or candidate ALS to attend. In addition, remote attendance will be facilitated for those unable to attend the meeting in person. The objective of the European ALS Meeting is to: 1) Finalise a Memorandum of Understanding (MoU) that will be submitted to the ICANN Board of Directors to officially establish the EURALO. 2) Attend and participate in a public MoU Signing Ceremony, with ICANN Officers and stakeholders present, and present the MoU to the ICANN Board; 3) Finalise the Bylaws for the EURALO. 4) Elect the two Regional Representatives of the EURALO to the At- Large Advisory Committee; 5) Elect other EURALO Officers and/or Secretariat as those positions may be defined within the Bylaws; 6) Discuss and agree the policy areas of concern for the upcoming year in relation to ICANN’s remit and a programme of work on the issues. Conference documents, draft proposals, a draft agenda, and details of how to attend remotely will be kept up-to-date on the EURALO Wiki’s Meetings and Events section at Http://st.icann.org/euralo, which may also be reached from www.euralo.org. You may choose an RSS feed from that page which will keep you up-to-date on the meetings – or simply check back often. MEETING VENUE: ICANN is arranging for the meeting room and all technical requirements for those attending in person and remotely. MAIN ICANN MEETING ACCESS: You may register for the main ICANN meeting from the Lisbon meeting page as above, or you may choose to register upon arrival. There is no fee for registration in either case. TRAVEL SUPPORT: ICANN is able to provide travel support and hotel accommodation for one representative of each At Large Structure, and most candidates for ALS status, who have identified themselves as requiring travel assistance, as follows: Airfare, to and from Lisbon; Hotel accommodation at a hotel TBD – for the nights of 23rd to 28th March inclusive; Airport transfers to and from the hotel; Meals from 23rd March dinner to 29th March lunch inclusive (except where a hosted dinner or lunch is provided by ICANN directly) THE FINE PRINT REGARDING TRAVEL SUPPORT: ICANN is committed to helping the community attend events and meetings and greatly values the time and energy that volunteers invest in ICANN, but please remember that we have many ALSes in many regions and we want to ‘stretch’ our travel budget as far as we can – so we rely upon all of you to try to travel affordably. Here are a few guidelines with respect to this meeting: You are free to arrive earlier and depart later if you wish, however, all costs associated with doing so would be your responsibility, including any extra cost of airfare which might result from flying earlier or later. ICANN will pay for the room charges and tax for the hotel on the nights above-referenced, however, you will likely be asked to deposit a credit card for incidentals and meals. Meals charged to your hotel room for the nights covered by ICANN may be reimbursed after attending the meeting by requesting reimbursement (see below for further details). If you incur any costs in advance of approval of your Travel Authorisation Request Form being approved, ICANN will not reimburse these costs. Any reimbursements you request after the meeting for allowable expenses as outlined above will require receipts accompanying an Expense Reimbursement form submitted after you return home, so make sure to save all receipts. ICANN will provide travel support for only one delegate per ALS/ candidate ALS, so additional representatives wishing to attend the meeting would not be able to request reimbursement or travel support – however, those who wish to attend remotely may do so and we encourage remote participation. Air travel will be in economy class unless a special exception is requested and the request approved. If you feel that the length of your trip or some other factor justifies traveling by other classes, make your request to travel-staff(a)atlarge-lists.icann.org. HOW TO REQUEST TRAVEL ASSISTANCE: If you will request travel assistance to attend the meeting, please complete the attached Travel Approval form as soon as possible and email it to travel-staff(a)atlarge-lists.icann.org Please ensure that you fill in estimated costs for all sections of the form, except for the hotel, which costs will be paid directly by ICANN. **Please complete and email this form no later than 26 February 2007 ** After ICANN approves your travel request, you will receive information on how to get your airline and/or train tickets purchased for you from ICANN’s travel agents. Due to the number of At-Large constituency meetings, you will need to allow ICANN travel to purchase your tickets for you rather than purchase them yourselves, unless the best fare/flight combination is unavailable via the ICANN agent – however, your airfare cost if self-purchased will still need to be approved in advance; we advise that those who plan to seek reimbursment for airfare after the fact provide a costed itinerary to the travel-staff(a)atlarge-lists.icann.org address along with the completed Travel Approval Form. ** Please schedule your travel so that you will arrive not later than early morning on Saturday 24th March. The first Session of the meetings is expected to begin that morning ** EXPENSE REIMBURSEMENT: The Travel Expense Reimbursement Form is available on the EURALO Wiki at http://st.icann.org/euralo should you require reimbursement. Please include all receipts in order for the reimbursement to be processed. Completed Expense Reimbursement Forms and related documentation should be sent to accountspayable(a)icann.org with copies to travel-staff(a)atlarge-lists.icann.org. VISA INFORMATION: Please note that the nationals of a number of countries require a visa. Please refer to http://www.icann.org/meetings/lisbon for further information. Note further that ICANN staff cannot facilitate applications for visas and that it can take some time to get one, so if you are one of those who will require a visa you should apply for one without delay. If you will require a letter of invitation in order to get a visa, please write to travel-staff@atlarge- lists.icann.org If we can provide any further information, please feel free to contact us by email at travel-staff(a)atlarge-lists.icann.org. Kind regards ICANN Staff

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African ALS Community Invitation to ICANN Lisbon Meeting
by Nick Ashton-Hart Feb. 14, 2007

Feb. 14, 2007

Below please find all the information related to the attendance by the African ALS community at the Lisbon ICANN International Meeting. We look forward to welcoming you to Lisbon! Please read carefully. Dear African At-Large representative: A African Regional At-Large Organization (AFRALO) formation meeting will be held in Lisbon, Portugal between [sat before mtg to end date of meeting]. All accredited and candidate At-Large Structures (ALSes) in the ICANN African Region are invited to send delegates to the meeting. The 28th International ICANN meeting will feature tutorials, workshops, and stakeholder meetings on a variety of issues of interest to end-users (such as internationalized domain names and the introduction of new top level domain names), as well as public forums and a public meeting of ICANN's Board of Directors. More information is posted at www.icann.org/meetings/lisbon. There are expected to be a total of two to three sessions of the African ALS Community. The First Session is tentatively scheduled for Saturday, 24th March, with the additional sessions during the ICANN Meeting which will be scheduled in order to allow maximum participation for African ALS delegates in the other ICANN meetings. ICANN is pleased to offer travel support to enable one representative from each accredited or candidate ALS to attend. In addition, remote attendance will be facilitated for those unable to attend the meeting in person. The objective of the African ALS Meeting is to: 1) Sign the finalised Memorandum of Understanding (MoU) with senior Officers of ICANN in a signing ceremony and attend the public meeting when the ICANN Board of Directors resolves to officially establish the AFRALO. 2) Elect the two Regional Representatives of the AFRALO to the At- Large Advisory Committee; 3) Elect other AFRALO Officers and/or Secretariat as those positions may be defined by the Community or in the MoU; 4) Discuss and agree the policy areas of concern for the upcoming year in relation to ICANN’s remit and a programme of work regarding the same. Conference documents, draft proposals, a draft agenda, and details of how to attend remotely will be kept up-to-date on the AFRALO Wiki’s Meetings and Events section at Http://st.icann.org/AFRALO, which may also be reached at www.afralo.org. You may choose an RSS feed from that page which will keep you up-to-date on the meetings – or simply check back often. MEETING VENUE: ICANN is arranging for the meeting room and all technical requirements for those attending in person and remotely. MAIN ICANN MEETING ACCESS: You may register for the main ICANN meeting from the Lisbon meeting page as above, or you may choose to register upon arrival. There is no fee for registration in either case. TRAVEL SUPPORT: ICANN is able to provide travel support and hotel accommodation for one representative of each At Large Structure, and most candidates for ALS status, who have identified themselves as requiring travel assistance, as follows: Airfare, to and from Lisbon; Hotel accommodation at a hotel TBD – for the nights of 23rd to 28th March inclusive; Airport transfers to and from the hotel; Meals from 23rd March dinner to 29th March lunch inclusive (except where a hosted dinner or lunch is provided by ICANN directly) THE FINE PRINT REGARDING TRAVEL SUPPORT: ICANN is committed to helping the community attend events and meetings and greatly values the time and energy that volunteers invest in ICANN, but please remember that we have many ALSes in many regions and we want to ‘stretch’ our travel budget as far as we can – so we rely upon all of you to try to travel affordably. Here are a few guidelines with respect to this meeting: You are free to arrive earlier and depart later if you wish, however, all costs associated with doing so would be your responsibility, including any extra cost of airfare which might result from flying earlier or later. ICANN will pay for the room charges and tax for the hotel on the nights above-referenced, however, you will likely be asked to deposit a credit card for incidentals and meals. Meals charged to your hotel room for the nights covered by ICANN may be reimbursed after attending the meeting by requesting reimbursement (see below for further details). If you incur any costs in advance of approval of your Travel Authorisation Request Form being approved, ICANN will not reimburse these costs. Any reimbursements you request after the meeting for allowable expenses as outlined above will require receipts accompanying an Expense Reimbursement form submitted after you return home, so make sure to save all receipts. ICANN will provide travel support for only one delegate per ALS/ candidate ALS, so additional representatives wishing to attend the meeting would not be able to request reimbursement or travel support – however, those who wish to attend remotely may do so and we encourage remote participation. Air travel will be in economy class unless a special exception is requested and the request approved. If you feel that the length of your trip or some other factor justifies traveling by other classes, make your request to travel-staff(a)atlarge-lists.icann.org. HOW TO REQUEST TRAVEL ASSISTANCE: If you will request travel assistance to attend the meeting, please complete the attached Travel Approval form as soon as possible and email it to travel-staff(a)atlarge-lists.icann.org Please ensure that you fill in estimated costs for all sections of the form, except for the hotel, which costs will be paid directly by ICANN. **Please complete and email this form no later than 26th February 2007 ** After ICANN approves your travel request, you will receive information on how to get your airline and/or train tickets purchased for you from ICANN’s travel agents. Due to the number of At-Large constituency meetings, you will need to allow ICANN travel to purchase your tickets for you rather than purchase them yourselves, unless the best fare/flight combination is unavailable via the ICANN agent – however, your airfare cost if self-purchased will still need to be approved in advance; we advise that those who plan to seek reimbursment for airfare after the fact provide a costed itinerary to the travel-staff(a)atlarge-lists.icann.org address along with the completed Travel Approval Form. ** Please schedule your travel so that you will arrive not later than early morning on Saturday 24th March. The first Session of the regional meetings is expected to begin that morning.** EXPENSE REIMBURSEMENT: The Travel Expense Reimbursement Form is available on the AFRALO Wiki at http://st.icann.org/AFRALO should you require reimbursement. Please include all receipts in order for the reimbursement to be processed. Completed Expense Reimbursement Forms and related documentation should be sent to accountspayable(a)icann.org with copies to travel-staff(a)atlarge-lists.icann.org. VISA INFORMATION: Please note that the nationals of a number of countries require a visa. Please refer to http://www.icann.org/meetings/lisbon for further information. Note further that ICANN staff cannot facilitate applications for visas and that it can take some time to get one, so if you are one of those who will require a visa you should apply for one without delay. If you will require a letter of invitation in order to get a visa, please write to travel-staff@atlarge- lists.icann.org. If we can provide any further information, please feel free to contact us by email at travel-staff(a)atlarge-lists.icann.org. Kind regards, ICANN Staff

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