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Fwd: FY25 Community Regional Outreach Program (CROP) Launches
by Amrita Choudhury May 29, 2024

May 29, 2024

Dear APRALO ALS and UIMs, Sharing information on the CROP Funding available for FY25, so that you are aware. The first step would be for you to start planning your outreach and engagement activities for FY25 and we will list it like earlier in the APRALO O&E plan.The new format will be shared soon. ItWe will share more information and guidelines on the same soon. Regards, Amrita ---------- Forwarded message --------- From: Ozan Sahin <ozan.sahin(a)icann.org> Date: Wed, 29 May 2024 at 18:29 Subject: FY25 Community Regional Outreach Program (CROP) Launches To: crop-staff(a)icann.org <crop-staff(a)icann.org> Cc: Pierre Dandjinou <pierre.dandjinou(a)icann.org>, Jia Rong Low < jiarong.low(a)icann.org>, Save Vocea <save.vocea(a)icann.org>, Chris Mondini < chris.mondini(a)icann.org>, Mikhail Anisimov <mikhail.anisimov(a)icann.org>, Rodrigo De La Parra <rodrigo.delaparra(a)icann.org>, Baher Esmat < baher.esmat(a)icann.org>, Naela Sarras <naela.sarras(a)icann.org> Dear community leaders, I am pleased to announce that the Fiscal Year 2025 (FY25) Community Regional Outreach Program (CROP) space is now ready for your use. The CROP team invites all community leaders and groups to collaboratively work with our regional Global Stakeholder Engagement (GSE) colleagues to develop Outreach Strategic Plans for FY25. The following aspects of CROP will continue to apply for FY25: - *Applicable geographic regions and countries within regions* – ICANN organization believes that it will allow for greater clarity as well as community flexibility in many cases to use the GSE list of countries and regions <https://drive.google.com/file/d/14seX2l_Gq5rE97gbr38i1EuUbKRZ5GHl/view?usp=…>, rather than the less detailed listing of official ICANN Public Meeting regions. - Reimbursement for * conference registration fees* – while the general rule remains that conference registration fees are not part of CROP funding, for FY25, the ICANN organization has created *a limited exception* for cases where senior staff approval has been sought, obtained, and documented. - Using *1 out of 3 trip allocations to an ICANN Public Meeting or ICANN-organized event* – for FY25, any 1 out of the 3 trip allocations can be used to an ICANN Public Meeting or an ICANN-organized event (if one is taking place in the applicable region). The ICANN organization hopes this will provide the ICANN community with greater flexibility in planning their FY25 strategic outreach activities. - *7-week deadline* for trip requests – Trip proposals are due to the CROP administrator seven weeks before the start date of the proposed trip. Concurrence from the relevant l GSE regional vice president is due at least six weeks before the start date of the proposed trip. - *CROP staff lead* administrators – for FY25, the staff leads for this program will be Nathalie Peregrine for GNSO constituencies and Ozan Sahin for At-Large RALOs. We will be responsible for ensuring compliance with the applicable deadlines, following up on trip proposals and assessment reports, and to generally assist you with the program. However, please continue to send your queries and reports to the usual email address ( crop-staff(a)icann.org) On behalf of the CROP support team, regional GSE colleagues, and the Travel Support team, I hope that your groups will find the FY25 CROP helpful in conducting your regional strategic outreach activities. The FY25 CROP space can be found here <https://docs.google.com/document/d/1Guq_QTzRajIHn2SPDqa0rJp6w8ybNRVqGh5nt6R…>. We strongly encourage you to confirm your CROP Program Coordinators <https://docs.google.com/document/d/1eUf5mDxoR4MBDj8bpAqRbAZ2IZhZGMdchah5lF-…> and work with GSE colleagues to develop your Outreach Strategic Plans as soon as possible so that you can start submitting your FY25 CROP trip requests. At-Large RALOs Workspace <https://docs.google.com/document/d/1zc-GFy2mfPUCcsIw5C9iNiHUDeYVRTelOpjqT24…> GNSO Constituencies Workspace <https://docs.google.com/document/d/1prfA982UAyzEx73HvuhXpFl-ntJQyvskQ-ZUjAP…> Best regards, CROP staff Ozan Sahin Policy Development Support Senior Specialist Internet Corporation for Assigned Names and Numbers (ICANN)

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At-Large Consolidated Policy Working Group (CPWG)
by ICANN Policy Calendar May 28, 2024

May 28, 2024

**If you require a dial out or need to state an apology, please contact At-Large staff at staff(a)atlarge.icann.org<mailto:staff@atlarge.icann.org> with your preferred number*** Dear All, The next At-Large Consolidated Policy Working Group (CPWG) Call is scheduled for Wednesday, 05 June 2024 at 14:00 UTC for 90 mins, For other times:https://tinyurl.com/5yzurhkp The agenda (to be updated) and call details can be found at: https://community.icann.org/x/AYBFF Zoom Room: https://icann.zoom.us/j/765717566?pwd=UTJCdWRSZVdJNEhOYW02OVBqQVQ1Zz09 / Passcode: #CPWG2345* Real time transcription (RTT) available at (subject to availability): https://www.streamtext.net/player?event=ICANN ADIGO Conference Bridge: EN: 3535 (Please note, there will NOT be interpretation) Toll-free access number (US and Canada): 800 550 6865 Other toll-free numbers: https://www.adigo.com/icann At-Large Consolidated Policy Working Group (CPWG) Wiki Space: https://community.icann.org/x/jYDpB If you require a dial-out please contact At-Large staff at: staff(a)atlarge.icann.org<mailto:staff@atlarge.icann.org> Thank you. Kind Regards, At-Large Staff ICANN Policy Staff in support of the At-Large Community Website: atlarge.icann.org<https://atlarge.icann.org/> Facebook: facebook.com/icann<https://www.facebook.com/icannatlarge>atlarge<https://www.facebook.com/icannatlarge> Twitter: @<https://twitter.com/ICANNAtLarge>ICANNAtLarge<https://twitter.com/ICANNAtLarge>

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At-Large calls / Week of 27 - 31 May 2024
by ICANN At-Large Staff May 27, 2024

May 27, 2024

Dear All, Please find below the list of At-Large meetings for the week of 27 - 31 May 2024 - Please note this is ICANN80 Prep Week Monday, 27 May 2024 None Tuesday, 28 May 2024 14:00 UTC: AFRALO ICANN80 Planning Committee: https://community.icann.org/x/CQAfF - Zoom Link: https://icann.zoom.us/j/96544812884?pwd=ZlhZbXQ0bmtFL2lCV2doVS9vVHF3Zz09 Wednesday, 29 May 2024 None Thursday, 30 May 2024 14:00 UTC: At-Large Social Media Working Group: https://community.icann.org/x/mwEfF - Zoom Link: https://icann.zoom.us/j/94280240617?pwd=M0hrc0JDUmNBSk5xU2t4Mjk5YVNrZz09 <https://icann.zoom.us/meeting/register/tJYpcOigqj0pG9AJs1G_oLypLnFStphsAJR9> Friday, 31 May 2024 None Please confirm your dial-out requests or apology notice to staff(a)atlarge.icann.org<mailto:staff@atlarge.icann.org> Thank you. Kind Regards, At-Large Staff ICANN Policy Staff in support of the At-Large Community Website: atlarge.icann.org<https://atlarge.icann.org/> Facebook: facebook.com/icann<https://www.facebook.com/icannatlarge>atlarge<https://www.facebook.com/icannatlarge> Twitter: @<https://twitter.com/ICANNAtLarge>ICANNAtLarge<https://twitter.com/ICANNAtLarge>

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**NOW ON ** Reminder - APRALO Monthly call on Thursday, 23 May 2024 at 06:00 UTC
by ICANN At-Large Staff May 23, 2024

May 23, 2024

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Reminder - APRALO Monthly call on Thursday, 23 May 2024 at 06:00 UTC
by ICANN At-Large Staff May 22, 2024

May 22, 2024

**If you require a dial-out or need to state an apology, please contact At-Large staff at staff(a)atlarge.icann.org<mailto:staff@atlarge.icann.org> with your preferred number.** Dear All, The next APRALO Monthly meeting is scheduled on Thursday, 23 May 2024 at 06:00 UTC for 90 minutes. For other times: https://tinyurl.com/bdf56ab4 The agenda and call details can be found at: https://community.icann.org/x/b4GfEw APRALO wiki workspace: https://community.icann.org/x/4ZMi ADIGO Conference Bridge: English Conference ID: 1638 Toll-free access number (US and Canada): 800 550 6865 Other toll-free numbers: http://adigo.com/icann/ [adigo.com]<https://urldefense.com/v3/__http:/adigo.com/icann/__;!!PtGJab4!vep0o9XNm8VN…> Zoom Room: https://icann.zoom.us/j/97385835355?pwd=cHNWVDNvcEVXRUtaZVQ1blAxMzg4dz09 Password: APRA23MAY* Thank you. Kind Regards, At-Large Staff ICANN Policy Staff in support of the At-Large Community Website: atlarge.icann.org<https://atlarge.icann.org/> Facebook: facebook.com/icann<https://www.facebook.com/icannatlarge>atlarge<https://www.facebook.com/icannatlarge> Twitter: @<https://twitter.com/ICANNAtLarge>ICANNAtLarge<https://twitter.com/ICANNAtLarge>

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Meeting invitation: At-Large Consolidated Policy Working Group (CPWG) Call on Wednesday, 22 May 2024 at 19:00 UTC
by ICANN At-Large Staff May 22, 2024

May 22, 2024

**If you require a dial out or need to state an apology, please contact At-Large staff at staff(a)atlarge.icann.org<mailto:staff@atlarge.icann.org> with your preferred number*** Dear All, The next At-Large Consolidated Policy Working Group (CPWG) Call is scheduled for Wednesday, 22 May 2024 at 19:00 UTC for 90 mins, For other times: https://tinyurl.com/5ejeuau2<http://tinyurl.com/bdcm479f> The agenda (to be updated) and call details can be found at: https://community.icann.org/x/_oEEF <https://community.icann.org/x/cABkEw> Zoom Room: https://icann.zoom.us/j/765717566?pwd=UTJCdWRSZVdJNEhOYW02OVBqQVQ1Zz09 / Passcode: #CPWG2345* Real time transcription (RTT) available at (subject to availability): https://www.streamtext.net/player?event=ICANN ADIGO Conference Bridge: (subject to availability) EN, ES & FR: 3535 Toll-free access number (US and Canada): 800 550 6865 Other toll-free numbers: https://www.adigo.com/icann At-Large Consolidated Policy Working Group (CPWG) Wiki Space: https://community.icann.org/x/jYDpB If you require a dial-out please contact At-Large staff at: staff(a)atlarge.icann.org<mailto:staff@atlarge.icann.org> Thank you. Kind Regards, At-Large Staff ICANN Policy Staff in support of the At-Large Community Website: atlarge.icann.org<https://atlarge.icann.org/> Facebook: facebook.com/icann<https://www.facebook.com/icannatlarge>atlarge<https://www.facebook.com/icannatlarge> Twitter: @<https://twitter.com/ICANNAtLarge>ICANNAtLarge<https://twitter.com/ICANNAtLarge>

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**TODAY 19:00 UTC ** At-Large Consolidated Policy Working Group (CPWG) Call on Wednesday, 22 May 2024 at 19:00 UTC
by ICANN At-Large Staff May 22, 2024

May 22, 2024

Dial-outs & Apologies = Please do NOT reply to all Demandes d’appels & excuses = Merci de ne PAS répondre a tous Llamadas y disculpas = Por favor, NO responda a todos **If you require a dial out or need to state an apology, please contact At-Large staff at staff(a)atlarge.icann.org<mailto:staff@atlarge.icann.org> with your preferred number*** Dear All, The next At-Large Consolidated Policy Working Group (CPWG) Call is scheduled for Wednesday, 22 May 2024 at 19:00 UTC for 90 mins, For other times: https://tinyurl.com/5ejeuau2 The agenda and call details can be found at: https://community.icann.org/x/_oEEF Zoom Room: https://icann.zoom.us/j/765717566?pwd=UTJCdWRSZVdJNEhOYW02OVBqQVQ1Zz09 / Passcode: #CPWG2345* Real time transcription (RTT) available at (subject to availability): https://www.streamtext.net/player?event=ICANN ADIGO Conference Bridge: (subject to availability) EN, ES & FR: 3535 Toll-free access number (US and Canada): 800 550 6865 Other toll-free numbers: https://www.adigo.com/icann At-Large Consolidated Policy Working Group (CPWG) Wiki Space: https://community.icann.org/x/jYDpB If you require a dial-out please contact At-Large staff at: staff(a)atlarge.icann.org<mailto:staff@atlarge.icann.org> Thank you. Kind Regards, At-Large Staff ICANN Policy Staff in support of the At-Large Community Website: atlarge.icann.org<https://atlarge.icann.org/> Facebook: facebook.com/icann<https://www.facebook.com/icannatlarge>atlarge<https://www.facebook.com/icannatlarge> Twitter: @<https://twitter.com/ICANNAtLarge>ICANNAtLarge<https://twitter.com/ICANNAtLarge>

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Do Join APRALO Monthly Call of May 23 May 6 UTC
by Amrita Choudhury May 21, 2024

May 21, 2024

Dear APRALO Members, We hope you will be joining the APRALO May Monthly call Thursday 23 May at 6 UTC. We have 90 mins of interactive discussion lined up for you. It is important you join and share your views on the issues being discussed. The agenda with the participation link can be viewed using this link: https://community.icann.org/x/b4GfEw [image: image.png] Regards, Amrita

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Meeting invitation: APRALO Monthly call on Thursday, 23 May 2024 at 06:00 UTC
by ICANN At-Large Staff May 20, 2024

May 20, 2024

**If you require a dial-out or need to state an apology, please contact At-Large staff at staff(a)atlarge.icann.org<mailto:staff@atlarge.icann.org> with your preferred number.** Dear All, The next APRALO Monthly meeting is scheduled on Thursday, 23 May 2024 at 06:00 UTC for 90 minutes. For other times: https://tinyurl.com/bdf56ab4 The agenda and call details can be found at: https://community.icann.org/x/b4GfEw APRALO wiki workspace: https://community.icann.org/x/4ZMi ADIGO Conference Bridge: English Conference ID: 1638 Toll-free access number (US and Canada): 800 550 6865 Other toll-free numbers: http://adigo.com/icann/ [adigo.com]<https://urldefense.com/v3/__http:/adigo.com/icann/__;!!PtGJab4!vep0o9XNm8VN…> Zoom Room: https://icann.zoom.us/j/97385835355?pwd=cHNWVDNvcEVXRUtaZVQ1blAxMzg4dz09 Password: APRA23MAY* Thank you. Kind Regards, At-Large Staff ICANN Policy Staff in support of the At-Large Community Website: atlarge.icann.org<https://atlarge.icann.org/> Facebook: facebook.com/icann<https://www.facebook.com/icannatlarge>atlarge<https://www.facebook.com/icannatlarge> Twitter: @<https://twitter.com/ICANNAtLarge>ICANNAtLarge<https://twitter.com/ICANNAtLarge>

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Your Input Required by 21 May : Before APRALO Travel Policy Listening Call 23 May 6 UTC
by Amrita Choudhury May 18, 2024

May 18, 2024

Dear APRALO ALS and UIMs, On 23 May during our monthly call at 6 UTC we will have a 30 mins listening session on our initial thoughts on how the travel policy should be formed from APRALOs perspective. The ALAC leadership and Melissa Allgood, from ICANN staff, would be participating to hear our views. Their aim is to take the feedback from the RALO on what should be the key criteria and indicators from APRALOs perspective while drafting a travel Policy. If you recall, last month we organised an initial poll on what should be the key aspects of the APRALO Travel Policy. Please refer to the attachment and mail below. *Action Item:* As the next steps, in preparation to the call and taking the parameters shared in the poll as a baseline, we request you to list in SUGGESTION MODE what should be the Criterias and Indicators for APRALO Travel Policy by 21 May 2024 *Please use this link to add your input* Regards, Amrita ---------- Forwarded message --------- From: Amrita Choudhury <amritachoudhury(a)ccaoi.in> Date: Fri, 19 Apr 2024 at 13:28 Subject: Travel Policy Response Summary To: APAC-Discuss <apac-discuss(a)atlarge-lists.icann.org> Dear APRALO Community, Thank you to all who submitted their response to the Travel Policy Poll. While the responses of the poll were shared in yesterday's APRALO Monthly call, sharing a summary of the same here. 34 people participated in the poll. As the poll was conducted prior to the Pilot Travel Policy being shelved (Ref: Mail from ALAC Chair). some of the responses will not be relevant. - 76% respondents supported the APRALO LT position on the Pilot Travel Policy. - 63% opined that the Pilot Travel Policy should be rejected. - 82% respondents felt that APRALO should have the discretion on how to use the 2 travel slots of the RALO - 94% felt that APRALO should be empowered to set APRALO specific metrics to evolve the travel policy which is fair and accountable and where required people for the meetings are predictable - In terms of suggestions for what could be the 2 or 3 parameters APRALO should apply metrics on to establish the new travel policy program for the RALOs, were: Engagement and Participation Equity Impact Assessment of Contribution (RALO, Community, IG) Diversity & Inclusion Incentive to engage Prioritize travel slots for RALO members who have proposed specific session topics, workshops, or initiatives that align with ICANN's strategic objectives and tnterests of the At-Large community. As a next step we will deliberate further in a small group on these metrics. Regards, Amrita On Tue, 16 Apr 2024 at 09:54, Amrita Choudhury <amritachoudhury(a)ccaoi.in> wrote: > Dear APRALO members, > > We have a few questions where we need your inputs, related to travel > policy. *Link: https://forms.gle/gabjf8fshuM7x1pZ7 > <https://forms.gle/gabjf8fshuM7x1pZ7>* > > Sharing the background and recent developments first. > > The background > > As per the existing travel policy, there are 2 travel slots for each RALO > and each of the 3 ALAC members travel to each meeting. > > A small team had been constituted at the At Large to discuss and evolve a > more fair and transparent travel policy than the existing one which is > performance and utility based. The small team had two online discussions. > Most felt that the performance metrics need to be evolved which are > flexible and creative and RALOs have the independence to create their own > metrics. At a session at San Juan there was a discussion but it was > inconclusive. > > Current developments: > > About two weeks ago the ALAC Chair sent an email announcing a pilot where > slots for travel to ICANN80 were assigned based on the utility of travel > members. However the slots of each RALO was reduced from 2 to 1 and 5 slots > were allotted to AFRALO travellers. > > This pilot has led to concerns in most RALOs. The main reason being it > was a top down decision where before implementing it was not discussed in > the small team or with the RALOs. > > Several RALOs such as AFRALO, LACRALO and EURALO have issued statements > against it and asked to repeal it. > > APRALO LT position so far: > > APRALO LT had written back the following statement: > > "There had been no concluding discussions at San Juan on the topic of > travel policy. Rather the key takeaway was that there needs to be more > deliberation and discussion before we agree on any new process. Therefore > this proposal was a bit unexpected. > > While we from APRALO are ok to go age will go with this proposed pilot > travel policy, just as a one time PILOT, however we will discuss it with > the other RALOs and go with what all the RALOs together decide upon. > > Further, we wish to add that, > > 1. Any future travel policy needs extensive prior deliberation and > agreement between all ALAC members and RALOs etc. Even for a pilot it is > preferred there is deliberation. > > 2. We agree that metrics need to be implemented, but that would require > further discussion and flexibility region wise. RALOs should have the > discretion to fix their own metrics and allot the 2 seats they have. Once > we have proper metrics in place and it is agreed by all, only then it > should be implemented. It should not be enforced. > > 3. Additionally, while we have no issues with AFRALO being given > additional slots, I hope the same will be reciprocated when we have > meetings in other regions. The APRALO will definitely be keen to have more > travel slots during the Istanbul meeting. Of course we will request that > based on what sessions/ initiatives we propose for that meeting. > > 4. For the one seat allotted this time we will continue with the rotation > system that we are following, at least for ICANN80 and Ali will attend it > ." > > > The Situation now: > > Three of the RALOs have written back rejecting the Pilot Travel Plan. > NARALO has not issued any statement. As mentioned above APRALO LT had > stated that we will go ahead with whatever all RALOs decide together. > > In that context we have a few questions where we need your view preferable > by 17 April 2024 EOD. > > Regards, > > Amrita > on behalf of APRALO LT > >

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