November 2019 - EURO-Discuss

Important SECOND ANNOUNCEMENT : EURALO General Assembly 2019 (Virtual) to be held 26 Nov at the IGF 2019 Berlin
by ICANN At-Large Staff Nov. 18, 2019

Nov. 18, 2019

Dear EURALO members, On behalf of EURALO Chair, Sébastien Bachollet and Secretariat, Natalia Filina, in accordance with EURALO’s NEW ARTICLES OF ASSOCIATION<https://community.icann.org/display/EURALO/FINAL+DRAFT+EURALO+Articles+of+A…> this is the second announcement of the EURALO General Assembly 2019 (Virtual) to be held at the IGF 2019 in Berlin, Germany on Tuesday 26th November 2019 between 17:00 - 18:30 pm local time in the conference centre's meeting room ESTREL 3. The Agenda has been posted in the EURALO General Assembly 2019 wiki page<https://community.icann.org/display/EURALO/EURALO+General+Assembly+2019+Age…>. Please be so kind to review the Agenda and documents to be posted and be prepared to participate! Important! Please complete the Google Surveys below indicating if you are planning to attend the General Assembly meeting in person: For ALSes: https://forms.gle/UgwRyYBwb9y7wHQQA For Individuals: https://forms.gle/19864rPEdWULCbjU6 At this stage you have three options: 1. attend the General Assembly (GA) in person: please indicate this on the Google Survey. 2. attend the General Assembly remotely: instructions for attending in this way are included below in this email. 3. do not attend the General Assembly: in which case you can nominate a PROXY (document attached) to represent you. A proxy will need to attend the General Assembly either in person, or remotely. It is really important that you take action for one of these three options above, as it is important that the General Assembly achieves quorum! In order to nominate a proxy, send your proxy document by email with the subject line PROXY EURALO GA 2019 to EURALO’s Chair at sebastien(a)bachollet.com<mailto:sebastien@bachollet.com>, Secretariat at filinafilka(a)gmail.com<mailto:filinafilka@gmail.com> and At-Large staff at staff(a)atlarge.icann.org<mailto:staff@atlarge.icann.org> appointing the proxy; Kindly note that according to the new EURALO Articles of Association, Proxies may only validly be appointed by a notice in writing (a “proxy notice”) which: a. states the name and address of the Member appointing the proxy; b. identifies the person appointed to be that Member’s proxy and the General Assembly in relation to which that person is appointed; c. is signed by or on behalf of the Member appointing the proxy, or is authenticated in such manner as the Board may determine; and is delivered to the General Assembly in accordance with the articles and any instructions contained in the notice of the General Assembly to which they relate. As per practice in past General Assemblies, there will be a maximum of two proxies possible per member present at the GA and staff will inform you if a nominated proxy has exceeded their vote allocation and suggest alternatives. At-Large staff will follow up with calendar invites with Remote Participation information (included below) so you can participate remotely. Remote Participation information: Zoom Room Join URL: https://icann.zoom.us/j/284342224?pwd=cW9Zb3pBbU14NDRES2x5TkJuUGI3dz09 Meeting ID: 284-342-224 Meeting Password:678793 Zoom Dial-in Numbers: https://zoom.us/u/ayXQGOHVG Thank you! Kind regards, ICANN Policy Staff in support of the At-Large Community E-mail: Staff(a)atlarge.icann.org<mailto:Staff@atlarge.icann.org> Website:atlarge.icann.org Facebook:facebook.com/icannatlarge Twitter:@ICANNAt-Large

1 0

ICANN Board Seat 15 Selection
by ICANN At-Large Staff Nov. 14, 2019

Nov. 14, 2019

Dear All, This message is being sent on behalf of Yrjö Länsipuro, the Chair of the Board Candidate Evaluation Committee (BCEC) and Alan Greenberg, Chair of the Board Member Selection Process Committee (BMSPC). From BCEC Chair: The BCEC received only one Expression of Interest for position of Board Member selected by At-Large (ICANN Board Seat 15) for the three year term beginning at the conclusion of ICANN69 scheduled to be held in Hamburg in October 2020. The BCEC confirmed that the applicant is an excellent candidate, and in accordance with its responsibilities under ALAC Rules of Procedure (RoP), places the name of León Sánchez on the BCEC Slate of Candidates for Seat 15. From the BMSPC Chair: The ALAC RoP allow RALOs to petition to add additional candidates to the BCEC Slate of Candidates. In this case, there were no additional EoIs submitted, so no petition process is possible. The ALAC RoP 19.11.2 reads: "If there is only one candidate on the Final Candidate List, that candidate will be acclaimed the winner." Accordingly it is my pleasure to announce that León Felipe Sánchez Ambía has been selected as the occupant of ICANN Board Seat 15 for a second three year term beginning at the conclusion of ICANN69 scheduled to be held in Hamburg in October 2020. Kind regards, ICANN Policy Staff in support of the At-Large Community Website: atlarge.icann.org<https://atlarge.icann.org/> Facebook: facebook.com/icann<https://www.facebook.com/icannatlarge>atlarge<https://www.facebook.com/icannatlarge> Twitter: @<https://twitter.com/ICANNAtLarge>ICANNAtLarge<https://twitter.com/ICANNAtLarge>

1 0

Meeting invitation: EURALO Monthly Call on Tuesday, 19 November 2019 at 19:00 UTC
by ICANN At-Large Staff Nov. 14, 2019

Nov. 14, 2019

Dear All, The next EURALO Monthly Call is scheduled for Tuesday, 19 November 2019 at 19:00 UTC for 90 minutes. For other times: https://tinyurl.com/v52o2yl The agenda (to be updated) and call details can be found at: https://community.icann.org/x/iJIzBw Zoom Room: https://icann.zoom.us/j/175517878 /<https://icann.zoom.us/j/175517878%20/>Meeting ID: 175-517-878 EURALO Main Wiki Portal: https://community.icann.org/x/K5Qi EURALO Web Page: https://atlarge.icann.org/ralos/euralo ADIGO Conf. ID EN: 1638 Toll-free access number (US and Canada): 800 550 6865 Other toll-free numbers: http://adigo.com/icann/

1 0

REMINDER: NOW OPEN - Call for Expressions of Interest (EoIs) for the At-Large Board Member Position 2019-2020 Cycle
by ICANN At-Large Staff Nov. 10, 2019

Nov. 10, 2019

Dear All, Please note that the deadline for the call for Expressions of Interest for the At-Large Board Member Position 2019-2020 Cycle is 23:59 UTC on Monday, 11 November 2019. Kind regards, ICANN Policy Staff in support of the At-Large Community Website: atlarge.icann.org<https://atlarge.icann.org/> Facebook: facebook.com/icann<https://www.facebook.com/icannatlarge>atlarge<https://www.facebook.com/icannatlarge> Twitter: @<https://twitter.com/ICANNAtLarge>ICANNAtLarge<https://twitter.com/ICANNAtLarge> From: Heidi Ullrich <heidi.ullrich(a)icann.org> on behalf of ICANN Staff <staff(a)atlarge.icann.org> Date: Friday, 18 October 2019 at 1:43 PM To: EURO-Discuss <euro-discuss(a)atlarge-lists.icann.org> Cc: ICANN Staff <staff(a)atlarge.icann.org>, "bcec-2020(a)icann.org" <bcec-2020(a)icann.org>, "bcec-staff(a)icann.org" <bcec-staff(a)icann.org> Subject: NOW OPEN - Call for Expressions of Interest (EoIs) for the At-Large Board Member Position 2019-2020 Cycle * Ce message sera envoyé prochainement en ES et FR* *Este mensaje se enviará en breve en ES y FR* Dear All, On behalf of the Board Candidate Evaluation Committee (BCEC), we are seeking Expressions of Interest (EoIs) from individuals who wish to serve as an ICANN Board Director. The selected candidate will serve a 3-year term starting at the end of ICANN69 (2020 Annual General Meeting - AGM). Background Seat number 15 of the ICANN Board of Directors is dedicated to a member selected by the At-Large community. This seat is currently occupied by León Sánchez, who assumed the position at the end of ICANN60 (2017 AGM). His 3-year term will be completed at the closing of ICANN69 (2020 AGM), and he will be eligible for re-appointment. Pursuant to Section 19 of the At-Large Advisory Committee (ALAC) Rules of Procedure<https://community.icann.org/display/atlarge/Rules+of+Procedure?preview=/226…> (RoP), the At-Large community began the selection process for the next Board Director in September 2019, with the appointment of the Chairs and Members of the BCEC and the Board Member Selection Process Committee (BMSPC). The BCEC is responsible for outlining candidate requirements and expectations, calling for, identifying, and evaluating applications, and compiling the initial slate of candidates. The BMSPC oversees the entire selection process, including the development of the selection timeline and the election process. Both groups have regionally balanced membership and operate in accordance with a strict code of conduct and confidentiality where applicable. For more information, please visit the At-Large Board Member Selection Home - 2019-2020<https://community.icann.org/display/ABMS/At-Large+Board+Member+Selection+Ho…>. In accordance with the ALAC Rules of Procedure (RoP), Regional At-Large Organizations (RALOs) may petition to have a candidate added to the slate. The BCEC is expected to finalize its selection by the end of 2019. Following the publication of the BCEC slate, unsuccessful applicants may opt to have their candidacy considered by the five RALOs. The overall selection process will conclude by Wednesday, 22 April 2020. The successful applicant will be announced on or before that date. How to Submit an Expression of Interest (EoI) Form Interested individuals should begin the process by reviewing the At-Large Board Member Candidate Requirements<https://community.icann.org/x/W5YCBw> 2019-2020 and the At-Large Board Member Candidate Reference Links & Resources<https://community.icann.org/x/Z4WGBg>. In particular, please ensure that you meet the eligibility requirements detailed under “Additional Bylaws Qualifications” on the At-Large Board Member Candidate Requirements<https://community.icann.org/x/W5YCBw> page. Those interested and are eligible should email BCEC Staff<mailto:bcec-staff@icann.org> to briefly indicate your interest. Upon receipt, At-Large staff will provide access to an online EoI Form for your completion. Specifically, applicants are requested to name three (3) to four (4) referees who are willing, at short notice, to provide a written reference for your candidacy when contacted by the BCEC and At-Large staff. The deadline for submitting an EoI Form for the BCEC’s consideration is 23:59 UTC on Monday, 11 November 2019. Please email the BCEC Staff<mailto:bcec-staff@icann.org> if you have more questions. Kind regards, ICANN Policy Staff in support of the At-Large Community Website: atlarge.icann.org<https://atlarge.icann.org/> Facebook: facebook.com/icann<https://www.facebook.com/icannatlarge>atlarge<https://www.facebook.com/icannatlarge> Twitter: @<https://twitter.com/ICANNAtLarge>ICANNAtLarge<https://twitter.com/ICANNAtLarge>

1 0

FIRST ANNOUNCEMENT : EURALO General Assembly 2019 (Virtual) to be held 26 NOV at the IGF 2019 Berlin
by ICANN At-Large Staff Nov. 5, 2019

Nov. 5, 2019

Dear EURALO members, On behalf of EURALO’s Chair Olivier Crépin-Leblond and Secretariat Olawale Bakare, and incoming Chair Sébastien Bachollet and Secretariat Natalia Filina, in accordance with EURALO’s NEW ARTICLES OF ASSOCIATION<https://community.icann.org/display/EURALO/FINAL+DRAFT+EURALO+Articles+of+A…> this is the first announcement of the EURALO General Assembly 2019 (Virtual) to be held at the IGF 2019 in Berlin, Germany on Wednesday 26th November 2019. The GA will be held between 17:00 - 18:30 pm local time in the conference centre's meeting room ESTREL 3. The Agenda has been posted in the EURALO General Assembly 2019 wiki page<https://community.icann.org/display/EURALO/EURALO+General+Assembly+2019+Age…>. Please be so kind to review the Agenda and documents to be posted and be prepared to participate! Important! Please complete the Google Surveys below indicating if you are planning to attend the General Assembly meeting in person: For ALSes: https://forms.gle/UgwRyYBwb9y7wHQQA For Individuals: https://forms.gle/19864rPEdWULCbjU6 At this stage you have three options: 1. attend the General Assembly (GA) in person: please indicate this on the Google Survey. 2. attend the General Assembly remotely: instructions for attending in this way are included below in this email. 3. do not attend the General Assembly: in which case you can nominate a PROXY (document attached) to represent you. A proxy will need to attend the General Assembly either in person, or remotely. It is really important that you take action for one of these three options above, as it is important that the General Assembly achieves quorum! In order to nominate a proxy, send your proxy document by email with the subject line PROXY EURALO GA 2019 to EURALO’s Chair at sebastien(a)bachollet.com<mailto:sebastien@bachollet.com>, Secretariat at filinafilka(a)gmail.com<mailto:filinafilka@gmail.com> and At-Large staff at staff(a)atlarge.icann.org<mailto:staff@atlarge.icann.org> appointing the proxy; Kindly note that according to the new EURALO Articles of Association, Proxies may only validly be appointed by a notice in writing (a “proxy notice”) which: a. states the name and address of the Member appointing the proxy; b. identifies the person appointed to be that Member’s proxy and the General Assembly in relation to which that person is appointed; c. is signed by or on behalf of the Member appointing the proxy, or is authenticated in such manner as the Board may determine; and is delivered to the General Assembly in accordance with the articles and any instructions contained in the notice of the General Assembly to which they relate. As per practice in past General Assemblies, there will be a maximum of two proxies possible per member present at the GA and staff will inform you if a nominated proxy has exceeded their vote allocation and suggest alternatives. At-Large staff will follow up with calendar invites with Remote Participation information (included below) so you can participate remotely. Remote Participation information: Zoom Room Join URL: https://icann.zoom.us/j/284342224?pwd=cW9Zb3pBbU14NDRES2x5TkJuUGI3dz09 Meeting ID: 284-342-224 Meeting Password:678793 Zoom Dial-in Numbers: https://zoom.us/u/ayXQGOHVG Thank you! ICANN Policy Staff in support of the At-Large Community E-mail: Staff(a)atlarge.icann.org<mailto:Staff@atlarge.icann.org> Website:atlarge.icann.org Facebook:facebook.com/icannatlarge Twitter:@ICANNAt-Large

1 0

ALS Mobilization Plan
by Alan Greenberg Nov. 3, 2019

Nov. 3, 2019

As many of you know, we are in the midst of implementing the At-Large Review. A key part of this is using our ALS infrastructure to identify new active ICANN policy-oriented volunteers. To do this, we will need much better communications with ALSes and their members. Much work was done by the ALS Criteria and Expectations Taskforce several years ago and the proposals it made were the basis for the At-Large Review proposals. It is now time to finalize and enhance those proposals and have them implemented. You can find the current draft ALS Mobilization Plan at https://docs.google.com/document/d/1Ex6BjDrJjESxNZSbTYLbKswVsDvpaEvt/edit#h… . We are looking for people with a strong knowledge of ICANN At-Large and ALSes to refine this plan for approval by the ALAC. This will be a relatively short-term project, but it is important to have active participation from all RALOs. If you are interested in working on this, please send a message to At-Large Staff <staff(a)atlarge.icann.org>. The first meeting of the group will be convened shortly after ICANN66. Alan

3 2

Vote Results Re: New EURALO Articles of Association adopted
by ICANN At-Large Staff Nov. 1, 2019

Nov. 1, 2019

Dear EURALO Community, Congratulations on adopting the new EURALO Articles of Association<https://community.icann.org/x/sYIzBw>. Please reference them at this link<https://community.icann.org/x/sYIzBw>. The results of the vote may be found below: EURALO Articles of Association 2019 As at Poll close: Wednesday 30 October 2019 23:59 UTC Number of voters: 28 · Group size: 38 · Percentage voted: 73.68 Rank Vote Option ID Vote Option Votes % Voters 1 16016395 Yes 23 82.14 Sandra Hoferichter Hoferichter, Christopher Wilkinson Wilkinson, Lutz Donnerhacke Donnerhack, Vittorio Bertola Bertola, Stefan Hugel Hügel, Oksana Prykhodko Prykhodko, Carolin Silbernagl Silbernagl, Valentina Pavel Pavel, Yrjo Lansipuro Lansipuro, Roberto Gaetano Gaetano, Oliver Passek Passek, Bastiaan Goslings Goslings, Erich Schweighofer Schweighofer, Ronald Bieber Bieber, Annette Muehlberg Muhlberg, Nenad Marinkovic Marinkovic, Anne-Marie Joly joly, Vladimir Kukovsky Kukovsky, Yuliya Morenets Morenets, Philip Kopetzky Kopetzky, Sebastien Bachollet Bachollet, Sergei Zaytsev Zaytsev, Steinar Grøtterød Grøtterød 2 16016394 Abstain 5 17.86 Franz Werner Hulsmann Hülsmann, Breda Kutin Kutin, Jose Legatheaux Martins Legatheaux, Nelly Stoyanova Stoyanova, FAUSTA Betty FAUSTA 3 16016396 No 0 0.00 You may view the results independently at: https://www.bigpulse.com/pollresults?code=1338061nS9pWBuKHZ97vYnVVt5f<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.bigpulse.com_pollr…> Congratulations, again! Kind Regards, At-Large Staff From: EURO-Discuss <euro-discuss-bounces(a)atlarge-lists.icann.org> on behalf of Olivier MJ Crépin-Leblond <ocl(a)gih.com> Date: 1 November 2019 Friday 16:12 To: "euro-discuss(a)atlarge-lists.icann.org" <euro-discuss(a)atlarge-lists.icann.org> Subject: [EURO-Discuss] New EURALO Articles of Association adopted Dear Colleagues, it is my pleasure and honour to be able to announce that the new EURALO Articles of Association have been adopted according to its previous Bylaws. Staff will follow-up sharing the exact details of the vote. Our EURALO Bylaws Task Force has spent more than 3 years debating and drafting them, as the our original, "old" Bylaws were completely out of date and inappropriate. At this point in time, I would like to thank the members of the Task Force on Review and Revision of EURALO Bylaws. Members of the group are listed on https://community.icann.org/x/iAZ1Aw But I would also like to recognise two people in particular who have done significant, tedious work, in this process: Mikhail Medrish, who led the initial work of the group in reviewing the original Bylaws to estimate the level of re-writing needed. The second person, who has held the pen with the new draft and has displayed expertise in being able to accompany the process in a complex environment that had to mix the needs of our community with a format of Swiss Articles - supposedly the simplest in Europe - was Florian Hule. Congratulations! It is thanks to the work of volunteers that EURALO can evolve. The next step will be to also design Operating Rules for EURALO - a formalisation how this Regional At-Large Organisation can operate its processes, from elections, to reporting its activities, to selection of representatives on committees etc. I hope you will be many volunteers to carry this work forward. Warmest regards, Olivier MJ Crépin-Leblond EURALO Chair

1 0

Final Draft EURALO Articles of Association 2019- COMMENTS received by Friday October 18
by Silvia Vivanco Nov. 1, 2019

Nov. 1, 2019

Dear EURALO members, On behalf of EURALO’s Chair Olivier Crepin-Leblond and the EURALO By-Laws Taskforce, kindly find the FINAL draft of the EURALO Articles of Association 2019 posted on the following wiki page: https://community.icann.org/display/EURALO/FINAL+DRAFT+EURALO+Articles+of+A… Comments shall be received until Friday October 18th at 23 UTC. Please be so kind to post any comments into the “comments” section of the wiki and/or by posting comments in EURALO’s mailing list euro-discuss(a)atlarge-lists.icann.org<mailto:euro-discuss@atlarge-lists.icann.org> , with the subject line "COMMENTS EURALO By-Laws" copying At-Large staff. Kindest regards, Silvia Silvia Vivanco Senior Manager, At-Large Regional Affairs Policy Development and At-Large Relations Tel: +51-997510935

3 4