December 2003 - council - lists.icann.org

Public comment period "Registry Services" is open until December 28, 2003.
by GNSO SECRETARIAT 24 Dec '03

24 Dec '03

[To: ga[at]gnso.icann.org; announce[at]gnso.icann.org] [To: liaison6c[at]gnso.icann.org; council[at]gnso.icann.org] REMINDER: The public comment period is open until December 28, 2003. http://gnso.icann.org/comments-request/ Procedure for use by ICANN in considering requests for consent and related contractual amendments to allow changes in the architecture or operation of a gTLD registry (8 December 2003 - 28 December 2003) Thank you in advance for the time you take to comment. GNSO Secretariat

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Details on March 2004 ICANN Meeting
by GNSO SECRETARIAT 24 Dec '03

24 Dec '03

[To: council[at]gnso.icann.org] ICANN has made this announcement about the ROME meeting: Details on March 2004 ICANN Meeting to be Held in Rome, Italy Marina del Rey, California, USA (23 December 2003) -- ICANN's next round of meetings will be held 2-6 March 2004 in Rome, Italy. The meetings are free to attend and open to any interested person. ICANN encourages broad participation in its bottom-up, consensus development process. The meetings will be hosted by Register.it and The Institute of Informatics and Telematics of the Italian National Council of Research. They will be held at the Melia Roma Aurelia Antica Hotel in Rome, Italy. Please note that Melia Roma Aurelia Antica Hotel is offering a special ICANN conference room rate for bookings before 31 December 2003. The special rates are 170 Euros for a standard double room for a single use and 190 Euros for a standard double room (breakfast and taxes included for both rates). After 31 December 2003, rooms will still be available, but will return to the regular rates which start at 184 Euros. Pre-registration for attendees is available by filling out the form at <http://register.icann.org>. Information relating to the meeting agenda and schedule is available on the ICANN website. The meeting website created by the local host has information about accomodations, the Rome area, meeting rooms, visa/customs procedures, sponsorship opportunities, and social events. Please review the visa requirements for Italy - it may take up to 60 days to obtain a visa if one is required for your travel. Press inquiries about the meeting should be directed to John Jeffrey <press(a)icann.org>. Further details of the meeting will be announced as arrangements are finalized. If you have questions regarding the meeting please feel free to contact us by e-mail at <meeting(a)icann.org>. ====================================================================== To unsubscribe from this list, send an e-mail to <webmaster(a)icann.org> with "Unsubscribe icann-announce" in the subject line.

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Re: [council] TR: Task Force 3 Proposed Schedule
by Elisabeth Porteneuve 19 Dec '03

19 Dec '03

Dear Bruce, Dear Brian, This short note to confirm you what I said on the GNSO Council call of 18 December. The next CENTR GA in mid-February 2004 in Salzbourg will deal with WHOIS and WHOIS-related services. The CENTR Secretariat is about starting the research and and a survey will take place. If the GNSO Council or Whois TF 3 have specific questions on Whois data accuracy, please let us know - we will be happy to include them in CENTR survey. The collected information/result will be available for Salzbourg meeting. The CENTR plans to start our survey probably 16 January (*) and close it two weeks later. An additional two weeks are necessary to write the report. Kind regards, Merry Christmas and Happy New Year, Joyeux Noel, Bonne et Heureuse Annee, Wesolych Swiat Bozego Narodzenia i Szczesliwego Nowego Roku, Elisabeth Porteneuve ccTLD Liaison to the GNSO Council (*) According to CENTR rules, our Secretariat is closed between 24 December and 5 January. ===================================================================== From: "GNSO SECRETARIAT" <gnso.secretariat(a)gnso.icann.org> To: "council" <council(a)gnso.icann.org> Subject: [council] TR: Task Force 3 Proposed Schedule Date: Thu, 18 Dec 2003 08:49:19 +0100 [To: council[at]gnso.icann.org] WHOIS TASK FORCE 3 SCHEDULE forwarded by Brian Darville, task force 3 chair: De : Brian Darville: Envoye : jeudi 18 decembre 2003 00:10 Task Force 3 proposes the following schedule for the completion of its work: December 24, 2003 - Dissemination by ICANN of all WHOIS Workshop materials related to Task Force 3's milestones and tasks; December 31, 2003 - Prepare list of contacts for data verification practices December 31, 2003 - Prepare draft of questions for contacts December 31, 2003 - ICANN Staff to provide (available) data verification data and protocols from ccTLDs December 31, 2003 - Prepare questions for Registrars regarding current practices January 5, 2003 - Send questions to Registrars January 5, 2003 - Finalize list of contacts for data verification practices January 5, 2003 - Finalize questions for contacts and begin survey January 15, 2003 - Analyze responses from Registrars January 26, 2003 - Conclude survey of contacts February 2, 2003 - Prepare interim report on survey of Registrars and outside sources February 23, 2003 - Constituency statements due March 16, 2003 - Prepare Preliminary Report including constituency statements and policy recommendations March 17, 2003 - Open public comment period for 20 days April 6, 2003 - Public Comment Period Closes April 20, 2003 - Prepare Final report for GNSO Council Regards, Brian Darville Chair, Task Force 3 Oblon, Spivak (703) 412-6426 bdarville(a)oblon.com GNSO Secretariat --

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Protocol for participation in Council calls
by Bruce Tonkin 18 Dec '03

18 Dec '03

Hello All, Given we have some new council members, and some new participants from the ICANN staff and GAC, I would like to state some of the "unwritten" protocol rules that have been built up over time on the GNSO Council that make it easy to participate on a call with a large number of participants. My basic approach to a call is for each agenda item: - introduce the agenda item - provide some brief background to the issue, or ask a person to present a report or motion - form a queue of speakers to talk on agenda item If you wish to comment on a topic, please say: "It's <your name>. Please add me to the queue." I will normally collect a list of names for the queue and announce the queue order. E.g " I have Ken Stubbs, Marilyn Cade, and Jordyn in the queue - anyone else like to join?". This helps you know when it is your turn to speak. It is often polite for frequent speakers, to allow less frequent speakers to speak first. E.g "It's <your name>. Please put me at the end of the queue, as I would like to hear the views of the other speakers first". Please don't assume that I or other participants can determine who you are based on the sound of your voice. This may work for calls with a small amount of people that know each other well, but it does not scale to calls involving a wide range of people that often sound similar based on their particular regional "version" of English :-) Ie don't just say "Add ME to the queue", as often it is hard to hear who "me" is. If you wish to comment immediately on a statement made by a speaker while a queue is in place please say: "Its <your name>, may I comment?" or "<your name>. May I respond?" At this point I will either say "Yes, go ahead <name>." or "I will add you to the queue, after <name of another council member>". I am more likely to give the option to speak immediately to those that are infrequent speakers. If you are expecting to give a long response to an individual's statement, I would prefer that you join the queue rather than immediately respond, to ensure that everyone gets a fair chance to speak, and we don't end up forming a back-and-forth dialog between two individuals on the call. Please do not just jump in and speak. This means that some that have been waiting patiently to speak don't get a chance, and it is also hard to determine who you are purely on the basis of your voice (particularly if you do not speak regularly). This may sound cumbersome, but it is surprisingly efficient and ensures that at any point in time the council knows who is speaking and who gets to speak next. It is also a standing unwritten rule that everyone is entitled to a particular view, and if you want to change their view, this should be done by addressing the particular view and not the credibility or motivation of the person expressing the view. Ie personal insults or criticisms such as "I am more intelligent than you, so how would you know?", or "You are only saying that because you are a secret agent for company x" are not appropriate. As chair, I always welcome suggestions for improving the running of meetings either on the list or by private communication. I hope you all have an enjoyable end of year celebration/holiday. Regards, Bruce Tonkin Chair, GNSO Council.

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Clarification of participation in WHOIS task force calls by alternates
by Bruce Tonkin 18 Dec '03

18 Dec '03

Hello All, At its meeting on 20 Nov, the GNSO Council decided: "That for the purpose of the WHOIS task forces, constituencies be allowed to appoint more than one person to listen in on teleconferences and to participate in the mailing list, but in any single teleconference or physical meeting, there is only one person from the constituency to represent the constituency's views." Following initial meetings of the WHOIS task forces, clarification was sought on when it would be appropriate for constituency representatives, attending a teleconference or physical meeting as alternates to the primary constituency representative, to speak. Brian Darville, chair of WHOIS task force 3, offered the following approach: "We do allow alternates to speak on issues of general informational interest. The scope of the Task Force's work encompasses gathering and analyzing information. Many of the alternates, some of whom have significant ICANN experience and historical knowledge, can contribute significantly in furthering the Task Force's work by simply providing historical information or indicating the availability of other information germane to the issues the Task Force is addressing. Of course, under no circumstances will any alternate be allowed to represent the views of the constituency or provide the vote of any constituency (unless the designated representative is absent on the call)." The GNSO Council discussed this issue during its meeting on 18 Dec 2003. It was recognised that alternates play a valuable role in task force work in using their own network of contacts and resources to collect data together for the task force. Normally alternates would provide their work through the primary constituency representative on the task force. It was noted however that during a particular call or physical meeting an alternate may have some useful "factual" information to provide that is relevant to the discussion. Note that ICANN staff members and the GAC liaison have typically operated in that mode during GNSO council calls. It was noted that a balance needs to be struck between alternates offering information that might be strongly related to a particular constituency viewpoint (e.g isolated events, anecdotal information, or a reference to a Web blog or an academic paper expressing a particular opinion) as opposed to factual information (e.g a reference to an existing ICANN policy, or a reference to a previous statistical survey, or ICANN workshop). The Council recommended that the chair of each task force be given the discretion to take advantage of the availability of alternate members for the purposes of providing factual information, whilst ensuring that each constituency expresses their particular opinion/viewpoint on the policy issue under consideration through a single representative during any single call or physical meeting. If a particular constituency believes that the intent of the motion of 20 Nov (which ensures fair participation by all constituencies regardless of their size and resources) is not being met, this should be raised with the chair of the task force, through their representative on the task force. If a consituency is unable to resolve the issue with the task force chair, then the constituency can request guidance from the GNSO Council, through their representatives on the GNSO Council. Regards, Bruce Tonkin Chair, GNSO Council

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GNSO Council teleconference December 18 MP3 recording
by GNSO SECRETARIAT 18 Dec '03

18 Dec '03

[To: ga[at]gnso.icann.org; announce[at]gnso.icann.org] [To: liaison6c[at]gnso.icann.org; council[at]gnso.icann.org] Please find the MP3 recording of the GNSO Council teleconference, held on December 18, 2003 at: http://gnso-audio.icann.org/GNSO-20031218.mp3 Happy listening! GNSO Secretariat gnso.secretariat[at]gnso.icann.org

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RE: Conference call now
by Christopher.Wilkinson＠cec.eu.int 18 Dec '03

18 Dec '03

Got it. CW -----Original Message----- From: WILKINSON Christopher (INFSO) Sent: jeudi 18 décembre 2003 13:16 To: 'gnso.secretariat(a)gnso.icann.org'; council Subject: Conference call now Sorry to bother you, but I cannot find the call-in number etc. for the conference call. Can anyone help? CW

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Conference call now
by Christopher.Wilkinson＠cec.eu.int 18 Dec '03

18 Dec '03

Sorry to bother you, but I cannot find the call-in number etc. for the conference call. Can anyone help? CW

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TR: Task Force 3 Proposed Schedule
by GNSO SECRETARIAT 18 Dec '03

18 Dec '03

[To: council[at]gnso.icann.org] WHOIS TASK FORCE 3 SCHEDULE forwarded by Brian Darville, task force 3 chair: De : Brian Darville: Envoye : jeudi 18 decembre 2003 00:10 Task Force 3 proposes the following schedule for the completion of its work: December 24, 2003 - Dissemination by ICANN of all WHOIS Workshop materials related to Task Force 3's milestones and tasks; December 31, 2003 - Prepare list of contacts for data verification practices December 31, 2003 - Prepare draft of questions for contacts December 31, 2003 - ICANN Staff to provide (available) data verification data and protocols from ccTLDs December 31, 2003 - Prepare questions for Registrars regarding current practices January 5, 2003 - Send questions to Registrars January 5, 2003 - Finalize list of contacts for data verification practices January 5, 2003 - Finalize questions for contacts and begin survey January 15, 2003 - Analyze responses from Registrars January 26, 2003 - Conclude survey of contacts February 2, 2003 - Prepare interim report on survey of Registrars and outside sources February 23, 2003 - Constituency statements due March 16, 2003 - Prepare Preliminary Report including constituency statements and policy recommendations March 17, 2003 - Open public comment period for 20 days April 6, 2003 - Public Comment Period Closes April 20, 2003 - Prepare Final report for GNSO Council Regards, Brian Darville Chair, Task Force 3 Oblon, Spivak (703) 412-6426 bdarville(a)oblon.com GNSO Secretariat

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Whois TF 2 Schedule
by Jordyn A. Buchanan 17 Dec '03

17 Dec '03

Hello fellow council members: As requested, Whois TF 2 is providing some feedback to council as to the feasibility of Initially convened 2 Dec. Interim report on primary data and collection efforts by 15 Jan Data gathering public comment to commence in early January Public comment to end by 25 Jan Data compiled from various sources by 2 Feb Constituency statements due 23 Feb Preliminary report prepared post-Rome ICANN meeting Public comment period (20 days) Preparation of Final report (including any public comment of note) (10 days) Council consideration of Final report (10 days) Preparation of Board report (5 days) Note that the task force has not yet had the opportunity to agree to a date for the prelimary report. However, I have proposed a date of March 26, and so far have heard no objection from other task force members. Sincerely, Jordyn

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