March 2016 - council - lists.icann.org

DRAFT GNSO Council teleconference agenda 14 April 2016 at 21:00 UTC
by Glen de Saint Géry May 2, 2016

May 2, 2016

Dear All, Please find the proposed draft agenda for the GNSO Council Meeting on 14 April 2016 at 21:00 UTC. http://gnso.icann.org/en/meetings/agenda-council-14apr16-en.htm https://community.icann.org/display/gnsocouncilmeetings/Agenda+14+April+2016 This agenda was established according to the GNSO Council Operating Procedures,<http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf> approved and updated on 24 June 2015. For convenience: · An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. · An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Coordinated Universal Time: 21:00 UTC: http://tinyurl.com/gn4sy7u 14:00 Los Angeles; 17:00 Washington; 22:00 London; 00:00 Istanbul; 07:00 Hobart Please be aware that the clocks will have changed in some parts of the world, so refer to the other times below to ensure you join the meeting at the correct time. UTC time remains the same for Council meetings, local time changes. GNSO Council Meeting Audio Cast To join the event click on the link: http://stream.icann.org:8000/gnso.m3u Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call. ___________________________________________ Item 1: Administrative matters (5 minutes) 1.1 - Roll call 1.2 - Updates to Statements of Interest 1.3 - Review/amend agenda. 1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: Minutes of the meeting of the GNSO Council Meeting Minutes, 29 February and 9 March 2016 will be posted as approved on xxxx 2016. Item 2: Opening Remarks / Review of Projects & Action List (5 minutes) 2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List<http://gnso.icann.org/meetings/projects-list.pdf> and Action List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items> Item 3: Consent agenda (0 minutes) Item 4: PRESENTATION & DISCUSSION - Possible Next Steps in Resolving the Issue of Permanent Protection of Certain Red Cross Identifiers (20 minutes) In November 2013, the GNSO Council approved<http://gnso.icann.org/en/council/resolutions#20131120-2> the final recommendations from its Policy Development Process (PDP) Working Group on the Protection of IGO-INGO Identifiers in All gTLDs. Subsequently, in April 2014, the ICANN Board approved<https://www.icann.org/resources/board-material/resolutions-2014-04-30-en#2.a> those of the GNSO's PDP recommendations that are not inconsistent with GAC advice<https://www.icann.org/en/groups/board/documents/resolutions-annex-a-30apr14…> received on the topic. For the Red Cross movement, the protections adopted were for the full names Red Cross, Red Crescent, Red Crystal, Red Lion & Sun at the top and second levels, in the 6 official languages of the United Nations, with an Exception Procedure to be designed during the implementation phase for the affected organizations. However, with respect to the names and acronyms of the 189 national Red Cross societies and the names of the International Red Cross Movement (as noted by the GAC in its Singapore Communique<https://gacweb.icann.org/download/attachments/34373692/Final%20Communique%2…)>), the Board requested more time to consider the GNSO's recommendations as these are inconsistent with GAC advice<https://www.icann.org/en/system/files/files/resolutions-annex-b-30apr14-en.…> received on the topic. In the interim period, the Board adopted<https://www.icann.org/resources/board-material/resolutions-new-gtld-2014-10…> temporary protections for the Red Cross national society and international movement names noted in the GAC's Singapore Communique. At ICANN55, representatives of the Red Cross met with the GNSO Council leadership to discuss possible next steps. Here the Red Cross representatives will brief the Council on the scope of the Red Cross' continuing request for permanent protections for those of its national society and international movement identifiers that are not currently covered by the policy recommendations that have been adopted by the GNSO Council and the ICANN Board. 4.1 - Introduction (James Bladel) 4.2 - Presentation by representatives of the Red Cross (by invitation) 4.3 - Q&A / next steps Item 5: VOTE - Approval of Proposed Approach for Implementing Recommendations from the GNSO Review (10 minutes) As part of ICANN's Bylaws-mandated periodic review of its structures, the ICANN Board's Structural Improvements Committee (now known as the Organizational Effectiveness Committee) appointed Westlake Governance as the independent examiner to conduct the current review of the performance and operations of the GNSO. A GNSO Working Party, chaired by former Councillor Jennifer Wolfe and comprising representatives of all the GNSO's Stakeholder Groups and Constituencies, was formed to consult with Westlake over the design and conduct of the review. Westlake's Draft Report was published<https://www.icann.org/public-comments/gnso-review-draft-2015-06-01-en> for public comment on 1 June 2015. Following feedback received, including from the GNSO Working Party, Westlake published its Final Report<https://www.icann.org/en/system/files/files/gnso-review-final-15sep15-en.pdf> on 15 September. The Working Party reviewed all the recommendations to develop guidance for the GNSO Council and ICANN Board in relation to the implementability and prioritization of the recommendations. The Council received a written update<http://gnso.icann.org/en/correspondence/presentation-gnso-council-update-21…> from the Working Party chair on 29 January, and the Working Party's proposed Implementation and Feasibility Analysis<http://gnso.icann.org/en/drafts/review-feasibility-prioritization-25feb16-e…> was sent to the Council on 28 February. Here the Council will review the Working Party's Implementation and Feasibility Analysis, and vote on its adoption as well as agree on next steps in the process. 5.1 - Presentation of the motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+9+March+2016> (Wolf-Ulrich Knoben) 5.2 - Discussion 5.3 - Council vote (voting threshold: simple majority) Item 6: COUNCIL VOTE - Approval of Procedures Governing the Selection of the GNSO Liaison to the Governmental Advisory Committee (10 minutes) As part of a two-year pilot program initiated in June 2014, the GNSO Council and the Governmental Advisory Committee (GAC) agreed, through its joint GAC-GNSO Consultation Group<https://community.icann.org/x/phPRAg>, to appoint a GNSO Liaison to the GAC. The purpose of the Liaison role was to facilitate more effective early engagement by the GAC in GNSO policy activities and to contribute toward better information flow between the two bodies. Following Consultation Group review<http://gnso.icann.org/en/drafts/review-liaison-gac-pilot-29feb16-en.pdf> of the pilot program, the Consultation Group recommended that the Liaison role be made a permanent one in March 2016. Here the Council will review and approve the scope of such a permanent Liaison role as well as the application, selection and confirmation process. 6.1 - Presentation of the motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+14+April+20…> 6.2 - Discussion 6.3 - Council vote (voting threshold: simple majority) Item 7: COUNCIL VOTE - Approval of GNSO Input to the ICANN Board on the GAC's Marrakech Communique (20 minutes) Beginning in mid-2015 with the GAC's Buenos Aires Communique, the GNSO Council developed a mechanism for reviewing and commenting on aspects of that Communique that are relevant to gTLD policy. The resulting GNSO input on both the GAC's Buenos Aires and Dublin Communiques were approved by the GNSO Council and sent to the ICANN Board and the GAC Chair (see https://www.icann.org/en/system/files/correspondence/robinson-to-icann-boar… and http://gnso.icann.org/en/correspondence/gnso-gac-review-31dec15-en.pdf) Here the Council will review the draft response to the GAC's Marrakech Communique, drafted by a volunteer group of Councillors, and, if appropriate, approve its being forwarded to the ICANN Board and GAC Chair. 7.1 - Presentation of the motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+14+April+20…> (Proposer name: Susan Kawaguchi /Jennifer Gore / Rubens Kuhl) 7.2 - Discussion 7.3 - Council vote (voting threshold: simple majority) Item 8: COUNCIL APPROVAL - Public Comment on ICANN's FY17 Proposed Budget (15 minutes) On 5 March 2016, the draft ICANN FY17 Operating Plan and Budget was published<https://www.icann.org/public-comments/op-budget-fy17-five-year-2016-03-04-en> for public comment (closing on 30 April). The GNSO Council had previously provided public comments<https://forum.icann.org/lists/comments-op-budget-fy16-18mar15/pdfWW7Sy3WTwV…> to the FY16 Operating Plan and Budget. At ICANN55, a small group of Councillors had volunteered to work on possible Council comments to the draft FY17 budget. Here the Council will review and, if appropriate, agree to send in the proposed comments. 8.1 - Update and summary of comments (Keith Drazek / Edward Morris / Carlos Raul Gutierrez) 8.2 - Discussion 8.3 - Next steps Item 9: DISCUSSION - Implementation of the IANA Stewardship Transition Plan (10 minutes) At ICANN55, community discussions were held concerning the upcoming implementation of the IANA Stewardship Transition Plan, including at a session on 7 March<https://meetings.icann.org/en/marrakech55/schedule/mon-iana-stewardship-imp…>. Several GNSO community members voiced concerns about whether the proposed implementation plan would meet the requirements of the Cross Community Working Group to Develop an IANA Stewardship Proposal on Naming-Related Functions (CWG-Stewardship<https://community.icann.org/x/37fhAg>). On 25 March a Call for Volunteers<https://www.icann.org/news/announcement-2016-03-25-en> was issued for additional CCWG participation, including for implementation of the adopted Work Stream 1 recommendations. Here the Council will discuss the community concerns that have been raised, and review possible next steps in relation to the CWG-Stewardship and ICANN staff that have been charged with developing the implementation plan. 9.1 - Summary & update (James Bladel) 9.2 - Discussion 9.3 - Next steps Item 10: DISCUSSION - Planning for "Meeting B" (ICANN Policy Forum) (10 Minutes) At ICANN55, the GNSO held several discussions, including with the ICANN Board, concerning the focus, duration and meeting schedule for the first designated ICANN Policy Forum, to take place in Helsinki as ICANN56 (i.e. the initial so-called "Meeting B"). Specific concerns were raised about the apparent lack of time for actual policy work in the overall Meeting B schedule when all the current draft SO/AC/Board proposals were put together, and about the lack of opportunity for different SO/AC/Board groups to interact with one another. A small group of SO/AC volunteers has been formed to address these concerns. Here the Council will hear from its representatives to this group, and discuss further plans for finalizing the GNSO's schedule for ICANN56 so as to maximize the policy focus for Meeting B. This includes confirmation of the PDP Working Group(s) to be invited to consider conducting a face-to-face working meeting in Helsinki, on a day either precedent or subsequent to the ICANN56 schedule. 10.1 - Update (Donna Austin / Volker Greimann) 10.2 - Discussion 10.3 - Next steps Item 11: DISCUSSION - Status of Cross Community Working Group on Internet Governance (10 minutes) The Charter<https://community.icann.org/download/attachments/52888213/Charter%20ccWG%20…> for this Cross Community Working Group was ratified<https://community.icann.org/x/oQInAw> by the ccNSO Council (September 2014), the GNSO Council (October 2014), and the ALAC (April 2015). The CCWG Charter states its scope as doing "whatever it deems relevant and necessary to facilitate and ensure engagement and participation of the ICANN community in the global Internet governance scene and multi-stakeholder decision-making processes", with regular updates to be provided to its Chartering Organizations and a periodic Progress Paper where appropriate. The Charter also provides that the Chartering Organizations should review the Charter and CCWG deliverables in order to determine whether the group should continue or be dissolved, with the proviso that the CCWG will continue if at least two of its Chartering Organizations extend the Charter and notify the other Chartering Organizations accordingly. During the CCWG co-chairs' update to the ccNSO and GNSO Councils at ICANN55, there was some discussion over whether a CCWG format or other arrangement might be the most appropriate form for SO/AC interaction on Internet governance matters, especially given the expected forthcoming finalization<https://www.icann.org/public-comments/ccwg-framework-principles-draft-2016-…> of a Uniform Framework of Principles for Future CCWGs by the CCWG-Principles. Here the GNSO Council will continue that discussion, with a view toward agreeing on the appropriate next steps for the CCWG on Internet Governance. 11.1 - Introduction and summary (Carlos Raul Gutierrez) 11.2 - Discussion 11.3 - Next steps Item 12: Any Other Business (5 minutes) 12.1 - Proposed approach to Expert Working Group on Internationalized Registration Data (IRD) Final Report _________________________________ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) Reference (Coordinated Universal Time) UTC 21:00 Local time between March and October Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-7+0DST 14:00 San José, Costa Rica UTC-5+0DST 16:00 Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-5+0DST 16:00 New York/Washington DC, USA (EST) UTC-4+0DST 17:00 Buenos Aires, Argentina (ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 18:00 Rio de Janiero, Brazil (BRST) UTC-3+0DST 18:00 London, United Kingdom (BST) UTC+0DST 22:00 Bonn, Germany (CET) UTC+1+0DST 23:00 Cairo, Egypt, (EET) UTC+2+0DST 23:00 Istanbul, Turkey (EEST) UTC+3+0DST 00:00 next day Perth, Australia (WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+0DST 07:00 next day Singapore (SGT) UTC +8 05:00 next day Sydney/Hobart, Australia (AEDT) UTC+11+0DST 07:00 next day ---------------------------------------------------------------------------- DST starts/ends on last Sunday of October 2016, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com<http://www.timeanddate.com/> http://tinyurl.com/gn4sy7u Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

11 24

Briefing Note on the status of protections for Red Cross names and acronyms
by Mary Wong April 9, 2016

April 9, 2016

Dear all, Per proposed agenda item #4, staff has contacted the Red Cross representatives who met with Heather and James in Marrakech, to invite them to participate on the Council’s April call (as noted below). Given the fact that many current Council members may be new to this topic as well as the fullness of the April agenda, staff has also prepared the attached Briefing Note for the Council. The Briefing Note is essentially a summary of the current state of protections (both interim and permanent) for different Red Cross names and acronyms, and includes notes on the timelines of the GNSO work, GAC advice and Board action on the topic. We hope you will find the Briefing Note helpful in your preparation for the April call and in considering potential next steps for the Council on the matter. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org Telephone: +1-603-5744889 From: <owner-council(a)gnso.icann.org<mailto:owner-council@gnso.icann.org>> on behalf of Glen de Saint Géry <Glen(a)icann.org<mailto:Glen@icann.org>> Date: Wednesday, March 30, 2016 at 09:52 To: "GNSO Council List (council(a)gnso.icann.org<mailto:council@gnso.icann.org>)" <council(a)gnso.icann.org<mailto:council@gnso.icann.org>> Subject: [council] DRAFT GNSO Council teleconference agenda 14 April 2016 at 21:00 UTC Dear All, Please find the proposed draft agenda for the GNSO Council Meeting on 14 April 2016 at 21:00 UTC. http://gnso.icann.org/en/meetings/agenda-council-14apr16-en.htm https://community.icann.org/display/gnsocouncilmeetings/Agenda+14+April+2016 This agenda was established according to the GNSO Council Operating Procedures,<http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf> approved and updated on 24 June 2015. For convenience: · An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. · An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Coordinated Universal Time: 21:00 UTC: http://tinyurl.com/gn4sy7u 14:00 Los Angeles; 17:00 Washington; 22:00 London; 00:00 Istanbul; 07:00 Hobart Please be aware that the clocks will have changed in some parts of the world, so refer to the other times below to ensure you join the meeting at the correct time. UTC time remains the same for Council meetings, local time changes. GNSO Council Meeting Audio Cast To join the event click on the link: http://stream.icann.org:8000/gnso.m3u Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call. ___________________________________________ Item 1: Administrative matters (5 minutes) 1.1 – Roll call 1.2 – Updates to Statements of Interest 1.3 – Review/amend agenda. 1.4 – Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: Minutes of the meeting of the GNSO Council Meeting Minutes, 29 February and 9 March 2016 will be posted as approved on xxxx 2016. Item 2: Opening Remarks / Review of Projects & Action List (5 minutes) 2.1 – Review focus areas and provide updates on specific key themes / topics, to include review of Projects List<http://gnso.icann.org/meetings/projects-list.pdf> and Action List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items> Item 3: Consent agenda (0 minutes) Item 4: PRESENTATION & DISCUSSION – Possible Next Steps in Resolving the Issue of Permanent Protection of Certain Red Cross Identifiers (20 minutes) In November 2013, the GNSO Council approved<http://gnso.icann.org/en/council/resolutions#20131120-2> the final recommendations from its Policy Development Process (PDP) Working Group on the Protection of IGO-INGO Identifiers in All gTLDs. Subsequently, in April 2014, the ICANN Board approved<https://www.icann.org/resources/board-material/resolutions-2014-04-30-en#2.a> those of the GNSO’s PDP recommendations that are not inconsistent with GAC advice<https://www.icann.org/en/groups/board/documents/resolutions-annex-a-30apr14…> received on the topic. For the Red Cross movement, the protections adopted were for the full names Red Cross, Red Crescent, Red Crystal, Red Lion & Sun at the top and second levels, in the 6 official languages of the United Nations, with an Exception Procedure to be designed during the implementation phase for the affected organizations. However, with respect to the names and acronyms of the 189 national Red Cross societies and the names of the International Red Cross Movement (as noted by the GAC in its Singapore Communique<https://gacweb.icann.org/download/attachments/34373692/Final%20Communique%2…)>), the Board requested more time to consider the GNSO’s recommendations as these are inconsistent with GAC advice<https://www.icann.org/en/system/files/files/resolutions-annex-b-30apr14-en.…> received on the topic. In the interim period, the Board adopted<https://www.icann.org/resources/board-material/resolutions-new-gtld-2014-10…> temporary protections for the Red Cross national society and international movement names noted in the GAC’s Singapore Communique. At ICANN55, representatives of the Red Cross met with the GNSO Council leadership to discuss possible next steps. Here the Red Cross representatives will brief the Council on the scope of the Red Cross’ continuing request for permanent protections for those of its national society and international movement identifiers that are not currently covered by the policy recommendations that have been adopted by the GNSO Council and the ICANN Board. 4.1 – Introduction (James Bladel) 4.2 – Presentation by representatives of the Red Cross (by invitation) 4.3 – Q&A / next steps Item 5: VOTE – Approval of Proposed Approach for Implementing Recommendations from the GNSO Review (10 minutes) As part of ICANN's Bylaws-mandated periodic review of its structures, the ICANN Board's Structural Improvements Committee (now known as the Organizational Effectiveness Committee) appointed Westlake Governance as the independent examiner to conduct the current review of the performance and operations of the GNSO. A GNSO Working Party, chaired by former Councillor Jennifer Wolfe and comprising representatives of all the GNSO's Stakeholder Groups and Constituencies, was formed to consult with Westlake over the design and conduct of the review. Westlake's Draft Report was published<https://www.icann.org/public-comments/gnso-review-draft-2015-06-01-en> for public comment on 1 June 2015. Following feedback received, including from the GNSO Working Party, Westlake published its Final Report<https://www.icann.org/en/system/files/files/gnso-review-final-15sep15-en.pdf> on 15 September. The Working Party reviewed all the recommendations to develop guidance for the GNSO Council and ICANN Board in relation to the implementability and prioritization of the recommendations. The Council received a written update<http://gnso.icann.org/en/correspondence/presentation-gnso-council-update-21…> from the Working Party chair on 29 January, and the Working Party’s proposed Implementation and Feasibility Analysis<http://gnso.icann.org/en/drafts/review-feasibility-prioritization-25feb16-e…> was sent to the Council on 28 February. Here the Council will review the Working Party’s Implementation and Feasibility Analysis, and vote on its adoption as well as agree on next steps in the process. 5.1 – Presentation of the motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+9+March+2016> (Wolf-Ulrich Knoben) 5.2 – Discussion 5.3 – Council vote (voting threshold: simple majority) Item 6: COUNCIL VOTE – Approval of Procedures Governing the Selection of the GNSO Liaison to the Governmental Advisory Committee (10 minutes) As part of a two-year pilot program initiated in June 2014, the GNSO Council and the Governmental Advisory Committee (GAC) agreed, through its joint GAC-GNSO Consultation Group<https://community.icann.org/x/phPRAg>, to appoint a GNSO Liaison to the GAC. The purpose of the Liaison role was to facilitate more effective early engagement by the GAC in GNSO policy activities and to contribute toward better information flow between the two bodies. Following Consultation Group review<http://gnso.icann.org/en/drafts/review-liaison-gac-pilot-29feb16-en.pdf> of the pilot program, the Consultation Group recommended that the Liaison role be made a permanent one in March 2016. Here the Council will review and approve the scope of such a permanent Liaison role as well as the application, selection and confirmation process. 6.1 – Presentation of the motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+14+April+20…> 6.2 – Discussion 6.3 – Council vote (voting threshold: simple majority) Item 7: COUNCIL VOTE – Approval of GNSO Input to the ICANN Board on the GAC’s Marrakech Communique (20 minutes) Beginning in mid-2015 with the GAC’s Buenos Aires Communique, the GNSO Council developed a mechanism for reviewing and commenting on aspects of that Communique that are relevant to gTLD policy. The resulting GNSO input on both the GAC’s Buenos Aires and Dublin Communiques were approved by the GNSO Council and sent to the ICANN Board and the GAC Chair (see https://www.icann.org/en/system/files/correspondence/robinson-to-icann-boar… and http://gnso.icann.org/en/correspondence/gnso-gac-review-31dec15-en.pdf) Here the Council will review the draft response to the GAC’s Marrakech Communique, drafted by a volunteer group of Councillors, and, if appropriate, approve its being forwarded to the ICANN Board and GAC Chair. 7.1 – Presentation of the motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+14+April+20…> (Proposer name: Susan Kawaguchi /Jennifer Gore / Rubens Kuhl) 7.2 – Discussion 7.3 – Council vote (voting threshold: simple majority) Item 8: COUNCIL APPROVAL – Public Comment on ICANN’s FY17 Proposed Budget (15 minutes) On 5 March 2016, the draft ICANN FY17 Operating Plan and Budget was published<https://www.icann.org/public-comments/op-budget-fy17-five-year-2016-03-04-en> for public comment (closing on 30 April). The GNSO Council had previously provided public comments<https://forum.icann.org/lists/comments-op-budget-fy16-18mar15/pdfWW7Sy3WTwV…> to the FY16 Operating Plan and Budget. At ICANN55, a small group of Councillors had volunteered to work on possible Council comments to the draft FY17 budget. Here the Council will review and, if appropriate, agree to send in the proposed comments. 8.1 – Update and summary of comments (Keith Drazek / Edward Morris / Carlos Raul Gutierrez) 8.2 – Discussion 8.3 – Next steps Item 9: DISCUSSION – Implementation of the IANA Stewardship Transition Plan (10 minutes) At ICANN55, community discussions were held concerning the upcoming implementation of the IANA Stewardship Transition Plan, including at a session on 7 March<https://meetings.icann.org/en/marrakech55/schedule/mon-iana-stewardship-imp…>. Several GNSO community members voiced concerns about whether the proposed implementation plan would meet the requirements of the Cross Community Working Group to Develop an IANA Stewardship Proposal on Naming-Related Functions (CWG-Stewardship<https://community.icann.org/x/37fhAg>). On 25 March a Call for Volunteers<https://www.icann.org/news/announcement-2016-03-25-en> was issued for additional CCWG participation, including for implementation of the adopted Work Stream 1 recommendations. Here the Council will discuss the community concerns that have been raised, and review possible next steps in relation to the CWG-Stewardship and ICANN staff that have been charged with developing the implementation plan. 9.1 – Summary & update (James Bladel) 9.2 – Discussion 9.3 – Next steps Item 10: DISCUSSION – Planning for “Meeting B” (ICANN Policy Forum) (10 Minutes) At ICANN55, the GNSO held several discussions, including with the ICANN Board, concerning the focus, duration and meeting schedule for the first designated ICANN Policy Forum, to take place in Helsinki as ICANN56 (i.e. the initial so-called “Meeting B”). Specific concerns were raised about the apparent lack of time for actual policy work in the overall Meeting B schedule when all the current draft SO/AC/Board proposals were put together, and about the lack of opportunity for different SO/AC/Board groups to interact with one another. A small group of SO/AC volunteers has been formed to address these concerns. Here the Council will hear from its representatives to this group, and discuss further plans for finalizing the GNSO’s schedule for ICANN56 so as to maximize the policy focus for Meeting B. This includes confirmation of the PDP Working Group(s) to be invited to consider conducting a face-to-face working meeting in Helsinki, on a day either precedent or subsequent to the ICANN56 schedule. 10.1 – Update (Donna Austin / Volker Greimann) 10.2 – Discussion 10.3 – Next steps Item 11: DISCUSSION – Status of Cross Community Working Group on Internet Governance (10 minutes) The Charter<https://community.icann.org/download/attachments/52888213/Charter%20ccWG%20…> for this Cross Community Working Group was ratified<https://community.icann.org/x/oQInAw> by the ccNSO Council (September 2014), the GNSO Council (October 2014), and the ALAC (April 2015). The CCWG Charter states its scope as doing “whatever it deems relevant and necessary to facilitate and ensure engagement and participation of the ICANN community in the global Internet governance scene and multi-stakeholder decision-making processes”, with regular updates to be provided to its Chartering Organizations and a periodic Progress Paper where appropriate. The Charter also provides that the Chartering Organizations should review the Charter and CCWG deliverables in order to determine whether the group should continue or be dissolved, with the proviso that the CCWG will continue if at least two of its Chartering Organizations extend the Charter and notify the other Chartering Organizations accordingly. During the CCWG co-chairs’ update to the ccNSO and GNSO Councils at ICANN55, there was some discussion over whether a CCWG format or other arrangement might be the most appropriate form for SO/AC interaction on Internet governance matters, especially given the expected forthcoming finalization<https://www.icann.org/public-comments/ccwg-framework-principles-draft-2016-…> of a Uniform Framework of Principles for Future CCWGs by the CCWG-Principles. Here the GNSO Council will continue that discussion, with a view toward agreeing on the appropriate next steps for the CCWG on Internet Governance. 11.1 – Introduction and summary (Carlos Raul Gutierrez) 11.2 – Discussion 11.3 – Next steps Item 12: Any Other Business (5 minutes) 12.1 – Proposed approach to Expert Working Group on Internationalized Registration Data (IRD) Final Report _________________________________ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) Reference (Coordinated Universal Time) UTC 21:00 Local time between March and October Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-7+0DST 14:00 San José, Costa Rica UTC-5+0DST 16:00 Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-5+0DST 16:00 New York/Washington DC, USA (EST) UTC-4+0DST 17:00 Buenos Aires, Argentina (ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 18:00 Rio de Janiero, Brazil (BRST) UTC-3+0DST 18:00 London, United Kingdom (BST) UTC+0DST 22:00 Bonn, Germany (CET) UTC+1+0DST 23:00 Cairo, Egypt, (EET) UTC+2+0DST 23:00 Istanbul, Turkey (EEST) UTC+3+0DST 00:00 next day Perth, Australia (WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+0DST 07:00 next day Singapore (SGT) UTC +8 05:00 next day Sydney/Hobart, Australia (AEDT) UTC+11+0DST 07:00 next day ---------------------------------------------------------------------------- DST starts/ends on last Sunday of October 2016, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com<http://www.timeanddate.com/> http://tinyurl.com/gn4sy7u Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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WSIS session on new gTLDs
by Marika Konings April 4, 2016

April 4, 2016

Dear All, There was a request during the GNSO Council wrap up session to obtain further information about the new gTLD Session that had been submitted by ICANN to take place during the WSIS Forum which takes place from 2-6 May in Geneva, Switzerland. This session is currently scheduled for 2 May from 14.30 16.15 (see Draft Agenda (as of 24/03/2016) <https://www.itu.int/net4/wsis/forum/2016/Content/documents/agenda/WSISForum _2016_DraftAgenda_2016-03-24.pdf> ) and is titled 'the gTLD Programme: Looking Forward to a Future Application Round'. The request for this session noted that 'The Workshop will explore and discuss the lessons learned from the 1st Round of gTLD applications which took place in 2012 and will look forward to the process ICANN has embarked on in preparation for a 2nd Round of applications¹. The responsible staff will now start to scope out this session following the approval of the ITU of the request. Best regards, Marika

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GNSO Review WP Feasibility&Prioritization Motion
by WUKnoben April 4, 2016

April 4, 2016

Dear council colleagues, I hope you’ve returned safely and could take some rest from the Marrakech meeting. I’d like to call to your mind that on the occasion of the public council meeting I’ve withdrawn the motion on the GNSO Review WP Feasibility&Prioritization since from the discussion it became obvious that more SG/C-internal information exchange was needed before submitting the material to the OEC of the Board. The next council call where the motion could be discussed is scheduled on 14 April with the motion submission deadline on 04 April. This counts a bit more than 2 weeks from now – with the Easter holidays in between. Therefore I would highly appreciate you initiating talks in your related SG/C. Please enter any question/comment to the list you may have regarding the (see attached) a.. feasibility assessment and prioritization of the GNSO review WP b.. draft motion Best regards Wolf-Ulrich

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AOC Reviews
by James M. Bladel April 1, 2016

April 1, 2016

Hello Colleagues - Following up from our discussions in Morocco, the next phases of AOC Reviews for Accountability and Transparency (ATRT3) and WHOIS (WHOIS2) will be kicking off this year. (See attached slide for schedule). During our weekend sessions in Marrakech, we discussed the challenges & wisdom of launching these reviews now, given that substantial work on both topics is already in progress. Also, our update from ICANN Staff made it clear that Staff would not act unilaterally to delay or postpone any scheduled AOC review, particularly in the absence of consistent guidance from the Community. We did not reach any decision at ICANN55. In my view, our options are: (1) Take no action. The likely outcome is that the AOC Reviews (ATRT3 and WHOIS2) will commence as planned. (2) Consult informally with other SO/ACs and the Board to get a sense of similar concerns shared by other organizations in the Community. (3) Draft a letter to the Board/Staff, copying other SO/ACs, outlining our concerns about potential overlap/redundancy of upcoming AOC reviews with ongoing work on Accountability and WHOIS. We can flag this topic for discussing during out next Council call (14 APR). However, the agenda for this meeting is starting to fill up, so it would be immensely helpful if we could discuss on the list and arrive at a decision. Thank you, J.

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For your review - GNSO Liaison to the GAC Call for Volunteers
by Marika Konings March 30, 2016

March 30, 2016

Dear All, As requested during the GNSO Council wrap up session in Marrakech, please find attached the updated call for volunteers for the GNSO Liaison to the GAC which reflects in redline format the updates that have been made as recommended by the GAC-GNSO Consultation Group compared to the original call for volunteers which took place in 2014. Furthermore you will find also attached the evaluation sheet that was used by the GNSO leadership as part of the previous selection process and which is expected to be used for this round as well. If you have any comments and/or concerns, please feel free to share these with the mailing list. The idea is that the Council confirms during its next meeting its intent to convert this pilot project to a permanent role following which the call for volunteers would be published as Mason Cole, the current liaison, has indicated that he is not available to continue in this position beyond the end of his term at the end of June 2016. Best regards, Marika

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Re: [council] Meeting B [Policy Forum] Helsinki
by James M. Bladel March 29, 2016

March 29, 2016

Thanks, Donna, and appreciate you & Volker taking the lead on this. I agree that the three active PDPs you've highlighted should be the focus of the Policy Forum. If there is sufficient room on the agenda, we might also ask for an update on the implementation of recently completed PDPs (PPSAI, IRTP-C, Thick WHOIS, etc.) and an update from the CCT Review Team. I think those could also qualify as policy development work. Thank you, J. From: <owner-council(a)gnso.icann.org<mailto:owner-council@gnso.icann.org>> on behalf of "Austin, Donna" <Donna.Austin(a)neustar.biz<mailto:Donna.Austin@neustar.biz>> Date: Tuesday, March 29, 2016 at 8:33 To: GNSO Council List <council(a)gnso.icann.org<mailto:council@gnso.icann.org>> Subject: [council] Meeting B [Policy Forum] Helsinki Last Thursday Volker and I attended a call, hosted by Chris Disspain from the Board, to start planning for Meeting B (Policy Forum), in Helsinki in June. As a first step, we have been asked to, by 8 April 2016, identify a list of issues or topics that the GNSO would be interested in discussing at small or large cross-community sessions during the Helsinki meeting. It would seem that as a rough guide the afternoons will be assigned for cross-community engagement and the mornings will be made available for independent SO/AC work or bilateral meetings depending on requirements; however, the schedule will be developed once it is better understood what the respective requirements of all SOs and ACs. It is not expected that there will be a public forum, the Board will not meet with constituencies separately, ie no Constituency Tuesday, and no formal Board meeting. As discussed in Marrakech, there was support for the idea that the Policy Forum be used as an opportunity to progress policy development processes, namely: · PDP New gTLD Subsequent Procedures · PDP Review of All Rights Protection Mechanisms in all gTLDs · PDP on Next-Generation gTLD Registration Directory Service The Council could also use some of the time available in Helsinki to discuss workload prioritisation and working methods, but these are just suggestions. As we will need to inform Tanzanica King of our topics by 8 April, it would be useful if we could receive individual contributions by 5 April so that we can agree a consolidated list to provide to Tanzie on the 8th. We look forward to hearing from all of you on the issue of topics and issues you would like discussed in Helsinki. Thanks Donna Donna Austin:Neustar, Inc. Policy and Industry Affairs Manager Cell:+1.310.890.9655 Email: donna.austin(a)neustar.biz<mailto:donna.austin@neustar.biz> ________________________________ The information contained in this e-mail message is intended only for the use of the recipient(s) named above and may contain confidential and/or privileged information. If you are not the intended recipient you have received this e-mail message in error and any review, dissemination, distribution, or copying of this message is strictly prohibited. If you have received this communication in error, please notify me immediately and delete the original message. Follow Neustar: [cid:image001.png@01CC3CD3.5F595DC0] Facebook<http://www.facebook.com/neustarinc> [cid:image002.png@01CC3CD3.5F595DC0] LinkedIn<http://www.linkedin.com/company/5349> [cid:image003.png@01CC3CD3.5F595DC0] Twitter<http://www.twitter.com/neustar> P Please consider the environment before printing this e-mail.

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Document and Motion deadline Monday, 4 April 2016 at 23:59 UTC for GNSO Council meeting 14 April 2016 at 21:00 UTC.
by Glen de Saint Géry March 29, 2016

March 29, 2016

Dear Councillors, Reports, motions and documents for consideration are due no later than (NLT) 10 days in advance (i.e. MONDAY, 4 April 2016 at 23:59 UTC) of the GNSO Council meeting on 14 April 2016 at 21:00 UTC. Motions should be sent to the Council mailing list and will then be posted on the Wiki at: https://community.icann.org/display/gnsocouncilmeetings/Motions+14+April+20… Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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Meeting B [Policy Forum] Helsinki
by Austin, Donna March 29, 2016

March 29, 2016

Last Thursday Volker and I attended a call, hosted by Chris Disspain from the Board, to start planning for Meeting B (Policy Forum), in Helsinki in June. As a first step, we have been asked to, by 8 April 2016, identify a list of issues or topics that the GNSO would be interested in discussing at small or large cross-community sessions during the Helsinki meeting. It would seem that as a rough guide the afternoons will be assigned for cross-community engagement and the mornings will be made available for independent SO/AC work or bilateral meetings depending on requirements; however, the schedule will be developed once it is better understood what the respective requirements of all SOs and ACs. It is not expected that there will be a public forum, the Board will not meet with constituencies separately, ie no Constituency Tuesday, and no formal Board meeting. As discussed in Marrakech, there was support for the idea that the Policy Forum be used as an opportunity to progress policy development processes, namely: * PDP New gTLD Subsequent Procedures * PDP Review of All Rights Protection Mechanisms in all gTLDs * PDP on Next-Generation gTLD Registration Directory Service The Council could also use some of the time available in Helsinki to discuss workload prioritisation and working methods, but these are just suggestions. As we will need to inform Tanzanica King of our topics by 8 April, it would be useful if we could receive individual contributions by 5 April so that we can agree a consolidated list to provide to Tanzie on the 8th. We look forward to hearing from all of you on the issue of topics and issues you would like discussed in Helsinki. Thanks Donna Donna Austin: Neustar, Inc. Policy and Industry Affairs Manager Cell: +1.310.890.9655 Email: donna.austin(a)neustar.biz<mailto:donna.austin@neustar.biz> ________________________________ The information contained in this e-mail message is intended only for the use of the recipient(s) named above and may contain confidential and/or privileged information. If you are not the intended recipient you have received this e-mail message in error and any review, dissemination, distribution, or copying of this message is strictly prohibited. If you have received this communication in error, please notify me immediately and delete the original message. Follow Neustar: [cid:image001.png@01CC3CD3.5F595DC0] Facebook<http://www.facebook.com/neustarinc> [cid:image002.png@01CC3CD3.5F595DC0] LinkedIn<http://www.linkedin.com/company/5349> [cid:image003.png@01CC3CD3.5F595DC0] Twitter<http://www.twitter.com/neustar> P Please consider the environment before printing this e-mail.

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TR: [Correspondence from Steve Crocker] PICs and Category 1, Safeguard 1-8 TLDs
by Glen de Saint Géry March 29, 2016

March 29, 2016

Dear Councillors, The letter has been posted on page: http://gnso.icann.org/en/council/correspondence<http://mailer.samanage.com/wf/click?upn=KTB340yHI8DoUtMP4BGJnral-2F6hkupRgT…> and can be directly viewed at: http://gnso.icann.org/en/correspondence/crocker-to-zuck-et-al-21mar16-en.pdf<http://mailer.samanage.com/wf/click?upn=KTB340yHI8DoUtMP4BGJnral-2F6hkupRgT…> Thank you very much. Kind regards, Glen From: owner-council(a)gnso.icann.org<mailto:owner-council@gnso.icann.org> [mailto:owner-council@gnso.icann.org] On Behalf Of James M. Bladel Sent: Tuesday, 22 March 2016 11:51 AM To: GNSO Council List <council(a)gnso.icann.org<mailto:council@gnso.icann.org>> Subject: [council] FW: [Correspondence from Steve Crocker] PICs and Category 1, Safeguard 1-8 TLDs Importance: High Council Colleagues - For your review, please see the attached letter from Steve Crocker to the chairs of the Competition, Consumer Trust and Consumer Choice Review Team (CCT-RT), and the PDP WG on New gTLD Subsequent Procedures. Thank you, J. From: Wendy Profit Date: Tuesday, March 22, 2016 at 13:47 Subject: [Correspondence from Steve Crocker] PICs and Category 1, Safeguard 1-8 TLDs Dear Jonathan, Avri, Stephen, and Jeff, Please find the attached letter from Steve Crocker on behalf of the ICANN Board regarding concerns raised by the ALAC and GAC around the effectiveness of the contracted PICs for the GAC Category 1, Safeguard 1-8 TLDs ("Safeguard PICs"). With warm regards, Wendy Profit ICANN Board Operations Specialist 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094

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