September 2003 - council - lists.icann.org

Special Meeting of ICANN's Security and Stability Advisory Committee Regarding VeriSign's Deployment of Wildcard
by GNSO SECRETARIAT Sept. 30, 2003

Sept. 30, 2003

[To: council(a)gnso.icann.org; ga(a)gnso.icann.org] [To: liaison6c(a)gnso.icann.org; announce(a)gnso.icann.org] http://www.icann.org/announcements/announcement-30sep03.htm Special Meeting of ICANN's Security and Stability Advisory Committee Regarding VeriSign's Deployment of Wildcard The meeting will be held on Tuesday, 7 October 2003, from 10 AM to 4 PM at: The Center for Strategic and International Studies <www.csis.org> 1800 K Street NW Washington, DC 20006 The meeting is free and open to the public. Please pre-register at <http://register.icann.org>. ICANN also plans to webcast the meeting live. Further details including an agenda, background materials and webcast arrangements are available at <http://secsac.icann.org>. In preparation for the meeting, ICANN and its SECSAC have issued a public request for comments and reports to <secsac-comment(a)icann.org> relating to the effects of the .com and .net wildcards. Additional information regarding SECSAC is available at <http://www.icann.org/committees/security/>. An information page on the .com and .net wildcards has been posted at <http://www.icann.org/general/wildcard-history.htm>. GNSO secretariat

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Regarding electing new GNSO council members
by Bruce Tonkin Sept. 29, 2003

Sept. 29, 2003

Hello All, Just a reminder that: >From Article X, Section 3, clause 5: "No more than one officer, director or employee of any particular corporation or other organization (including its subsidiaries and affiliates) shall serve on the GNSO Council at any given time." Regards, Bruce Tonkin

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UDRP issues from the intellectual property constituency
by Bruce Tonkin Sept. 29, 2003

Sept. 29, 2003

-----Original Message----- From: Jane Mutimear [mailto:jane.mutimear@twobirds.com] Sent: Tuesday, 30 September 2003 1:23 AM To: Bruce Tonkin Subject: UDRP choices Bruce Apologies for being late with the IPC's top 5. Using the same numbering system as in the staff report we would like to nominate the following: 1 2 3 9 13 Hope I'm not too late with this. Let me know if you need anything else. Regards Jane

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Travel arrangements for Tunisia
by GNSO SECRETARIAT Sept. 29, 2003

Sept. 29, 2003

[To: council(a)gnso.icann.org; ] [To: liaison6c(a)gnso.icann.org] Please visit the url below in connection with travel arrangements to Tunisia. http://www.icanncarthage.tn/ Customs procedure and transportation upon arrival to Tunis Carthage Airport: The Tunisian Internet Agency will provide transportation facilities from the Tunis Carthage Airport to the hotels listed on this web site and from the hotels to the meeting center. To take advantage of those services and to facilitate the customs procedure upon your arrival to Tunis, please fill in the following form before the 17th of October 2003. Visa for entry to Tunisia: Countries that have a Tunisian embassy or consulate : please send a request for an invitation letter to contact(a)icanncarthage.tn Countries that do not have a Tunisian embassy or consulate : landing visas will be provided to the ICANN meeting participants upon arrival to Tunis Carthage Airport. For visa instructions please send an E-mail to contact(a)icanncarthage.tn. TUNISAIR, the Official Carrier for the ICANN meeting in Carthage, offers the following discounts to the ICANN meeting participants, for all the flights it covers: 50% for economic class tickets 30% for business class tickets 50% for equipment transportation For more information, please contact the nearest TunisAir Travel Agency. GNSO Secretariat gnso.icann(a)gnso.icann.org

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Response from Chair of the Security and Stability Advisory Committee
by Bruce Tonkin Sept. 29, 2003

Sept. 29, 2003

-----Original Message----- From: Steve Crocker [mailto:steve@stevecrocker.com] Sent: Friday, 26 September 2003 10:54 AM To: Bruce Tonkin Bruce, On behalf of the Security and Stability Advisory Committee, thank you and the rest of the GNSO Council for the resolution of support. As I said on the call this morning, this is a team effort. We hope our work will be useful to your group, among others, and we look for inputs from your community to make sure the right questions are examined. Please do have your members contribute any questions or experiences to us for consideration. Send mail to secsac-comment(a)icann.org. We will also have a web site set up shortly. Thanks, Steve

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ICANN's Information Page: Verisign's Wildcard Service Deployment
by GNSO SECRETARIAT Sept. 26, 2003

Sept. 26, 2003

[To: council(a)gnso.icann.org] Information Page: Verisign's Wildcard Service Deployment These links will be updated and supplemented regularly. Please monitor this page for further developments http://www.icann.org/general/wildcard-history.htm GNSO Secretariat

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RE: [council] voting procedures
by Bruce Tonkin Sept. 25, 2003

Sept. 25, 2003

Hello Amadeu, > > I think that in Carthage we should spend some minutes > discussing better > ways of managing votes on resolutions. Amending resolutions > on the fly > over the phone makes understanding the final picture very difficult. > Indeed, if we do have net access we always can see modified versions > (but we still should be able to find a ways to wathc the amendments > being introduced. Unfortunately not everybody can have > mail/web access > during teleconfs. So we also need to revisit the written > procedure for > voting. I dont think that we should require a confirmation by > subsequent > teleconf. Perhaps this is so for the legal Board of a California > corporation, but the GNSO is an adivsory policy body, and > whould enjoiy > more flexibility. You are correct that it is better to have resolutions posted and discussed via email well before a meeting. I have generally enforced a rule that procedural or administrative motions or advice (such as discussed with respect to the wildcard issue) can be handled more flexibility then consensus policies - which actually have contractual meaning and there are some more formal obligations associated with these. Developing new consensus policies via the policy deelopment process in the by-laws is the core function of the GNSO Council. So for example the policies on transfers, deletes, and WHOIS were provided well in advance of any formal voting. We have also treated elections for the GNSO chair and ICANN Board will formal email voting periods and ratification by teleconference. The current rules of procedure for the council are found: http://www.gnso.icann.org/council/names-proceduresv7.shtml Where these rules differ from the new ICANN by-laws, the by-laws have precedence. A fresh draft of the rules of procedure was produced by the GNSO Secretariat: http://www.gnso.icann.org/council/new-procedures.shtml but no comments have been received from GNSO Council members on this draft, and it has not been formally endorsed by the Council. The relevant section of the rules of procedure dealing with email voting is: "13.1 The DNSO secretariat will typically act as returning officer for an e-mail vote. All votes using the DNSO secretariat voting software have resource implications. Any vote of the NC or General Assembly (GA) undertaken by the DNSO secretariat must be requested by the Names Council chair. The NC chair will not ordinarily refuse a request for a vote from the chair of the GA for a GA vote, so long as the number of requests are for ten or fewer votes per year. More than this number may have cost implication from overtime or other costs above that expected in the annual DNSO secretariat budget. If a request is refused, the GA chair is entitled to request NC discussion for the next ordinary meeting of the NC; the GA chair shall participate in such discussion. If the NC fails to honour such a request for discussion, the GA's request for a vote shall be considered granted. 13.2 The voting period for any vote will ordinarily be 14 calendar days. In exceptional circumstances it may be shorter. A reminder will be sent out two or three days before the end of the vote reminding the registered voters to vote before the close of the vote. The returning officer should confirm receipt of vote back to all voters. If a voter does not receive a receipt within one working day then the onus is on the voter to contact the returning officer and if necessary vote by telephone. Once the vote is closed, the address to which the ballot is sent is no longer valid and an out-of-time vote will be returned to sender. The result of the e-mail vote will be declared as soon as practicable once known. 13.3 Names Council e-mail votes. ICANN by-laws VI-B 2(h) requires that NC members "can speak to and hear one another" for an NC meeting to be valid. Votes taken by e-mail therefore have to be validated at a subsequent meeting. 13.4 Typically at the meeting of the Names Council following an e-mail vote, the Chair will ask for the e-mail vote to be validated by a simple vote of approval to show the will of the NC was fairly expressed by the e-mail vote. After such validation the result of the e-mail vote will be an act of the Names Council. 13.5 Should there be any technical failure or other anomaly in the e-mail vote, the Chair will ask NC members at the NC meeting following an e-mail vote, to reaffirm their original or intended e-mail vote. NC members cannot change their vote in a reaffirmation vote. 13.6 Under exceptional circumstances which must be described by the Chair and agreed to by the NC by a two-thirds vote, it may be decided to ignore the e-mail vote and hold a fresh vote at which NC members may chose to vote differently from their earlier e-mail vote." The relevant section of the new ICANN By-laws is: (from Artcile X, Section 3, clause 8: "8. Except as provided by paragraph 6 of this Section, the GNSO Council shall act at meetings. Members of the GNSO Council may participate in a meeting of the GNSO Council through use of (i) conference telephone or similar communications equipment, provided that all members participating in such a meeting can speak to and hear one another or (ii) electronic video screen communication or other communication equipment; provided that (a) all members participating in such a meeting can speak to and hear one another, (b) all members are provided the means of fully participating in all matters before the GNSO Council, and (c) ICANN adopts and implements means of verifying that (x) a person participating in such a meeting is a member of the GNSO Council or other person entitled to participate in the meeting and (y) all actions of, or votes by, the GNSO Council are taken or cast only by the members of the GNSO Council and not persons who are not members. Members entitled to cast a majority of the total number of votes of GNSO Council members then in office shall constitute a quorum for the transaction of business, and acts by a majority vote of the GNSO Council members present at any meeting at which there is a quorum shall be acts of the GNSO Council, unless otherwise provided herein. (See Section 5(2) of this Article concerning the number of votes that GNSO Council members may cast.) Advance notice of such meetings shall be posted on the Website, if reasonably practicable, at least 7 days in advance of the meeting. Except where determined by a majority vote (see Section 5(2) of this Article) of members of the GNSO Council present that a closed session is appropriate, meetings shall be open to physical or electronic attendance by all interested persons. The GNSO Council shall transmit minutes of its meetings to the ICANN Secretary, who shall cause those minutes to be posted to the Website as soon as practicable following the meeting, and no later than 21 days following the meeting." So shorter email voting periods are possible in exceptional circumstances, but the results must still be endorsed in a meeting where the participatns can see and hear each other. I believe this was intended to aid in reaching consensus when members may hear each others positions, and work to reach consensus on an issue. Regards, Bruce Tonkin

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GNSO Council teleconference September 25, 2003
by GNSO SECRETARIAT Sept. 25, 2003

Sept. 25, 2003

[To: ga(a)gnso.icann.org; announce(a)gnso.icann.org] [To: liaison6c(a)gnso.icann.org; council(a)gnso.icann.org] Please find the MP3 recording of the GNSO Council teleconference, held on September 25, 2003 at: http://www.coresystem.net/gnso/GNSO20030925.mp3.zip (to download) http://www.coresystem.net/gnso/GNSO20030925.mp3 Happy listening! GNSO Secretariat gnso.secretariat(a)gnso.icann.org

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RE: [council] voting procedures
by Neuman, Jeff Sept. 25, 2003

Sept. 25, 2003

Staff will help. But remember, unlike the Board, we have constituencies that we represent and we need to keep them in the loop. Real time editing of resolutions that change the substance of a resolution need to be carefully managed. Jeff -----Original Message----- From: Cade,Marilyn S - LGCRP [mailto:mcade@att.com] Sent: Thursday, September 25, 2003 12:52 PM To: Neuman, Jeff; Amadeu Abril i Abril Cc: Council (E-mail) Subject: RE: [council] voting procedures we should all be thinking of what happens when we have staff, and try not to create processes that don't take that into account. drafting of resolutions will undoubtedly devolve to staff in the fully staffed model. the board is of course able to deal with resolutions in real time, probably because they have access to online support and staff.:-) 202-255-7348c mcade(a)att.com -----Original Message----- From: Neuman, Jeff [mailto:Jeff.Neuman@Neustar.us] Sent: Thursday, September 25, 2003 11:32 AM To: 'Amadeu Abril i Abril'; Neuman, Jeff Cc: Council (E-mail) Subject: RE: [council] voting procedures I think we agree. There should be time to review the initial resolution as well as time to review the amendments. -----Original Message----- From: Amadeu Abril i Abril [mailto:Amadeu@abril.info] Sent: Thursday, September 25, 2003 11:28 AM To: Neuman, Jeff Cc: Council (E-mail) Subject: Re: [council] voting procedures Neuman, Jeff wrote: > I disagree to the extent that I would like to have time to review > motions on policy with my constituency. Jeff, this does not change my proposal. Even when we have the proposals one week, or one month, before the call, the problem with on-the-fly amendments remain. If a motion is not amendned at all and was on the table before the meeting, no problem with the usual proceudre. But whenever we start to play with its language, I would like to see: * a "visual support" (if you all were using Macs, I'd suggest SubEthaEdit http://www.codingmonkeys.de/subethaedit/) * In case some people cannot access the written version of the amendments, and specifically request so, that the vote be delayed and performed in the immediate 24 hours though email. I'ts not about time for digesting the policies, but the edits... taht sometime affect the substance. Amadeu

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RE: [council] voting procedures
by Cade,Marilyn S - LGCRP Sept. 25, 2003

Sept. 25, 2003

we should all be thinking of what happens when we have staff, and try not to create processes that don't take that into account. drafting of resolutions will undoubtedly devolve to staff in the fully staffed model. the board is of course able to deal with resolutions in real time, probably because they have access to online support and staff.:-) 202-255-7348c mcade(a)att.com -----Original Message----- From: Neuman, Jeff [mailto:Jeff.Neuman@Neustar.us] Sent: Thursday, September 25, 2003 11:32 AM To: 'Amadeu Abril i Abril'; Neuman, Jeff Cc: Council (E-mail) Subject: RE: [council] voting procedures I think we agree. There should be time to review the initial resolution as well as time to review the amendments. -----Original Message----- From: Amadeu Abril i Abril [mailto:Amadeu@abril.info] Sent: Thursday, September 25, 2003 11:28 AM To: Neuman, Jeff Cc: Council (E-mail) Subject: Re: [council] voting procedures Neuman, Jeff wrote: > I disagree to the extent that I would like to have time to review > motions on policy with my constituency. Jeff, this does not change my proposal. Even when we have the proposals one week, or one month, before the call, the problem with on-the-fly amendments remain. If a motion is not amendned at all and was on the table before the meeting, no problem with the usual proceudre. But whenever we start to play with its language, I would like to see: * a "visual support" (if you all were using Macs, I'd suggest SubEthaEdit http://www.codingmonkeys.de/subethaedit/) * In case some people cannot access the written version of the amendments, and specifically request so, that the vote be delayed and performed in the immediate 24 hours though email. I'ts not about time for digesting the policies, but the edits... taht sometime affect the substance. Amadeu

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