March 2013 - council - lists.icann.org

Final Issue Report on Translation and Transliteration of Contact Information
by Julie Hedlund April 1, 2013

April 1, 2013

Dear All, Please find attached for your consideration the Final Issue Report on the Translation and Transliteration of Contact Information. For your convenience, I've also attached a draft motion on the initiation of a PDP on this topic. If you have any questions, please let me know. With best regards, Julie Julie Hedlund, Policy Director

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Weekend GNSO working session schedules - Beijing.
by Glen de Saint Géry March 31, 2013

March 31, 2013

Dear All, Please find the weekend GNSO working session schedules. https://community.icann.org/display/gnsocouncilmeetings/GNSO+Working+Sessio… https://community.icann.org/display/gnsocouncilmeetings/GNSO+Working+Sessio… Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Proposed Agenda for the GNSO Council Public Meeting in Beijing 10 April 2013 at 07:15 UTC (15:15 Local time)
by Glen de Saint Géry March 31, 2013

March 31, 2013

Dear All, Please find the proposed Agenda for the GNSO Council Public Meeting in Beijing 10 April 2013 at 07:15 UTC (15:15 Local time). http://beijing46.icann.org/node/37155 The agenda is also published on the Wiki at: https://community.icann.org/display/gnsocouncilmeetings/Agenda+10+April+2013 Motions may be viewed at: https://community.icann.org/display/gnsocouncilmeetings/Motions+10+April+20… http://beijing46.icann.org/node/37155 This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. http:// <http://gnso.icann.org/en/council/gnso-operating-procedures-13sep12-en.pdf> gnso.icann.org/en/council/gnso-operating-procedures-13sep12-en.pdf<http://gnso.icann.org/en/council/gnso-operating-procedures-13sep12-en.pdf> For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 07:15 UTC<http://tinyurl.com/bojlrbx> http://tinyurl.com/cu3adns Coordinated Universal Time 07:15 UTC 00:15 Los Angeles; 03:15 Washington; 08:15 London; 09:15 Paris; 19:15 Wellington Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. 15:15 - 17:30 Council Public Forum Presentations by Stakeholder Groups and Constituency Leaders (60 minutes) * Registries Stakeholder Group - Keith Drazek * Registrars Stakeholder Group - Matt Serlin * Non Commercial Users Constituency (NCUC) - Bill Drake * Non Commercial Stakeholders Constituency - Robin Gross * Not-for-Profit Operational Concerns Constituency - Alain Berranger. * Commercial and Business Users Constituency (BC) - Elisa Cooper * Intellectual Property Constituency (IPC) - Kristina Rosette * Internet Service Providers and Connectivity Providers (ISPCP) - Tony Holmes Break (10 minutes) Item 1: Administrative matters (10 minutes) 1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: Draft Minutes of the GNSO Council meeting 14 March 2013 approved on 30 March 2013. http://gnso.icann.org/mailing-lists/archives/council/msg14383.html 1.5. GNSO Projects List http://gnso.icann.org/meetings/projects-list.pdf * Review main changes. * Comments and/or questions. Item 2: Opening Remarks from Chair (10 minutes) Review focus areas and provide updates on specific key themes / topics Include brief review of Projects List<http://gnso.icann.org/meetings/projects-list.pdf> and Action List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items> Item 3: Consent agenda ([0] minutes) TBC. Item 4: MOTION - Initiation of a Policy Development Process (PDP) on the Translation and Transliteration of Contact Information (10 minutes) A Final Issue Report translation and transliteration of contact information was submitted to the GNSO Council on 21 March 2013 (see http://gnso.icann.org/en/library) The Final Issue Report recommends that the GNSO Council should initiate a Policy Development Process (PDP) limited to the issues discussed in this report but delay the next steps in the PDP until the Expert Working Group on gTLD Directory Services completes its recommendations, in May 2013 with a possible extension, in order to ensure that the resulting policy recommendations would be consistent with any new model or approaches to contact data that may result from the Expert Working Group's deliberations; As recommended by the WHOIS Policy Review Team the Final Issue Report also recommends that ICANN should commission a study on the commercial feasibility of translation or transliteration systems for internationalized contact data, which is expected to help inform the PDP Working Group in its deliberations; ICANN's General Counsel has confirmed that the topic is properly within the scope of the ICANN policy process and within the scope of the GNSO. Link to motion https://community.icann.org/display/gnsocouncilmeetings/Motions+10+April+20… 4.1 Reading of the motion (). 4.2 Discussion of motion and next steps. 4.3 Vote. Item 5: UPDATE & DISCUSSION - Policy vs. Implementation (15 minutes) Recent issues highlight an ongoing broader issue regarding the boundary between policy development and implementation work as well as the effective integration of policy development and integration work from the outset. In addition, the Council is increasingly asked to consider issues for policy guidance and may well need to look at the evolution of its own work and processes to accommodate this type of request. ICANN Staff published a paper<http://gnso.icann.org/en/correspondence/policy-implementation-framework-08j…> intended to facilitate further community discussions on this topic. Discussions on the Council mailing list and at subsequent meetings indicate that this is an area of fundamental interest to the Council. Following further community discussion in Beijing the Council is to discuss the current position and to consider next steps from a GNSO Council perspective. 5.1 Discussion 5.2 Next steps Item 6: UPDATE & DISCUSSION - Template to request an Issues Report (10 minutes) One outcome from the Operations and Organisation meeting that GNSO Council Leadership held with ICANN staff in Amsterdam earlier this year, was to develop an online template to complete the request for an Issue Report. The objective of this tool is to encourage requestors to gather as much information as possible and engage in early discussions with others prior to submitting a request for an Issue Report. The intended outcome is that by encouraging completion of all the information requested in the template, it will be possible to identify what information may still be needed and encourage collaboration between different interested parties at an early stage. The template (https://community.icann.org/x/GQllAg) can be completed by either by following the instructions or by downloading the word template from the same page. Once completed, Council members will be able to either create a PDF and submit that together with a motion to the Council mailing list, or insert the relevant wiki link in the motion. Please note that this template is tailored to requests for Issue Reports as defined in the PDP Manual. The template is still in draft form and the Council is to discuss its usefulness, consider accepting it for future issue reports and consider also where similar templates could be used elsewhere. 6.1 - Discussion 6.2 - Next steps Item 7: UPDATE & DISCUSSION - Outcomes from sessions in Beijing (15 minutes) A series of main session meetings will have taken place as well as meetings between the Council and other key stakeholders. This item represents an opportunity to capture and review any key outcomes or actions arising from those meetings. 7.1 - Discussion 7.2 - Next steps Item 8: Any Other Business (5 minutes) Open Microphone Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between March and October, Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 07:15 ---------------------------------------------------------------------------- California, USA (PST<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-8+1DST 00:15 New York/Washington DC, USA (EST) UTC-5+1DST 03:15 Rio de Janiero, Brazil (BRST) UTC-3+1DST 04:15 Montevideo, Uruguay (UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-3+1DST 04:15 Edinburgh, Scotland (BST) UTC+0DST 08:15 London, United Kingdom (BST) UTC+0DST 08:15 Abuja, Nigeria (WAT<http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html>) UTC+1+0DST 08:15 Bonn, Germany (CEST) UTC+1+0DST 09:15 Stockholm, Sweden (CET) UTC+1+0DST 09:15 Ramat Hasharon, Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.…>) UTC+2+0DST 10:15 Karachi, Pakistan (PKT<http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.html> ) UTC+5+0DST 12:15 Beijing/Hong Kong, China (HKT ) UTC+8+0DST 15:15 Perth, Australia (WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+0DST 15:15 Wellington, New Zealand (NZDT<http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.html> ) UTC+12+1DST 19:15 ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of October 2013, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com http://tinyurl.com/cu3adns Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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RE: [council] GNSO Council Meeting with ICANN CEO, Sunday
by Neuman, Jeff March 31, 2013

March 31, 2013

Does this mean he will not be present when we meet with the Board, or is this just some additional "alone time" that we get with the CEO. This will affect the topics I think we should discuss. Best regards, Jeffrey J. Neuman Sent from iPad. Please excuse any typos. -----Original Message----- From: Jonathan Robinson [mailto:jonathan.robinson@ipracon.com] Sent: Saturday, March 30, 2013 07:59 AM Eastern Standard Time To: council(a)gnso.icann.org Subject: [council] GNSO Council Meeting with ICANN CEO, Sunday All, We have a short meeting (30 mins) with Fadi Chehade on Sunday April 7th. I’d like to spend 5 minutes setting the scene with him on the role and relevance of the Council and the good work we have done and intend to do. Notwithstanding the challenges of our diversity of representation, style etc. Please come back to me urgently with any key topics you like to cover / see covered. Many thanks, Jonathan

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RE: [council] FW: Letter of support ICANN - NOC AUT
by Neuman, Jeff March 30, 2013

March 30, 2013

Thanks Jonathan. This flurry of letters is just the the beginning of what icann will see as the decision making becomes more top-down. If ICANN is successful as getting a unilateral right to amend in any form in the registry and registrar agreements, every group will be lobbying the icann board, staff and everyone else it can to get a top-down decision made without involving the multi-stakeholder process. Just look at what has happened already with this issue, the open vs closed debate, and the Strawman. Regardless of your stance on these issues, the amount of letters directly to the ICANN CEO has been staggering in the last couple of months compared the last several years. I believe this is happening because of the seemingly increased perception that this current board and staff is willing to push aside the multi-stakeholder process by calling things implementation and make top-down decisions. If icann is seen as an entity getting more involved in "consumer protection issues" or "competition authority type" decisions, as is reflected in the latest version of what has been called the "public interest amendment process" (which I call the Board Initiated Amendment process) this flurry of letters is just the tip of the iceberg in my opinion. All of this should be discussed in Beijing. Best regards, Jeffrey J. Neuman Sent from iPad. Please excuse any typos. -----Original Message----- From: Jonathan Robinson [mailto:jonathan.robinson@ipracon.com] Sent: Saturday, March 30, 2013 07:55 AM Eastern Standard Time To: council(a)gnso.icann.org Subject: [council] FW: Letter of support ICANN - NOC AUT All, Please note the contents of the attached in relation to the protection of the words “Olympic” and “Olympiad”. I have been cc’d on a flurry of letters which, from what I have seen, are all essentially the same i.e. letters from national Olympic Committees to their respective Governments. Jonathan From: Elisabeth Traintinger [mailto:traintinger@olympia.at] Sent: 29 March 2013 10:53 To: christian.singer(a)bmvit.gv.at Cc: Heather.Dryden(a)ic.gc.ca; SRadell(a)ntia.doc.gov; mark.carvell(a)culture.gsi.gov.uk; jonathan.robinson(a)ipracon.com; cherine.chalaby(a)icann.org; fadi.chehade(a)icann.org; jbikoff(a)sgbdc.com; marianne.chappuis(a)olympic.org; howard.stupp(a)olympic.org; Peter MENNEL; Florian Gosch Subject: Letter of support ICANN - NOC AUT Dear Mr. Singer, on behalf of the Secretary General of the Austrian Olympic Committee, Mr. Peter Mennel, I would like to forward a letter regarding protection of the words “Olympic” and” Olympiad” in the expanding internet domain name space. Yours sincerely Elisabeth Traintinger ________________________________ AUSTRIAN OLYMPIC COMMITTEE Elisabeth Traintinger Assistant Secretary General New adress & phone number Rennweg 46-50 / 2nd floor / Top 7 1030 VIENNA AUSTRIA T: +43 1 7995511 – 11 M: +43 664 4312231 F: +43 1 7995511 - 20 traintinger(a)olympia.at <mailto:gosch@olympia.at> http://www.olympia.at <http://www.olympia.at/> <http://www.facebook.com/OlympicTeamAustria> Finden Sie uns auf Facebook ZVR 530776223

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GNSO Council Meeting with ICANN CEO, Sunday
by Jonathan Robinson March 30, 2013

March 30, 2013

All, We have a short meeting (30 mins) with Fadi Chehade on Sunday April 7th. I'd like to spend 5 minutes setting the scene with him on the role and relevance of the Council and the good work we have done and intend to do. Notwithstanding the challenges of our diversity of representation, style etc. Please come back to me urgently with any key topics you like to cover / see covered. Many thanks, Jonathan

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FW: Letter of support ICANN - NOC AUT
by Jonathan Robinson March 30, 2013

March 30, 2013

All, Please note the contents of the attached in relation to the protection of the words "Olympic" and "Olympiad". I have been cc'd on a flurry of letters which, from what I have seen, are all essentially the same i.e. letters from national Olympic Committees to their respective Governments. Jonathan From: Elisabeth Traintinger [mailto:traintinger@olympia.at] Sent: 29 March 2013 10:53 To: christian.singer(a)bmvit.gv.at Cc: Heather.Dryden(a)ic.gc.ca; SRadell(a)ntia.doc.gov; mark.carvell(a)culture.gsi.gov.uk; jonathan.robinson(a)ipracon.com; cherine.chalaby(a)icann.org; fadi.chehade(a)icann.org; jbikoff(a)sgbdc.com; marianne.chappuis(a)olympic.org; howard.stupp(a)olympic.org; Peter MENNEL; Florian Gosch Subject: Letter of support ICANN - NOC AUT Dear Mr. Singer, on behalf of the Secretary General of the Austrian Olympic Committee, Mr. Peter Mennel, I would like to forward a letter regarding protection of the words "Olympic" and" Olympiad" in the expanding internet domain name space. Yours sincerely Elisabeth Traintinger ________________________________ AUSTRIAN OLYMPIC COMMITTEE Elisabeth Traintinger Assistant Secretary General New adress & phone number Rennweg 46-50 / 2nd floor / Top 7 1030 VIENNA AUSTRIA T: +43 1 7995511 - 11 M: +43 664 4312231 F: +43 1 7995511 - 20 <mailto:gosch@olympia.at> traintinger(a)olympia.at <http://www.olympia.at/> http://www.olympia.at <http://www.facebook.com/OlympicTeamAustria> cid:image001.png@01CDFE05.0500EA10 Finden Sie uns auf Facebook ZVR 530776223

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New gTLD Program Posts Next Set of Initial Evaluation Results
by Glen de Saint Géry March 29, 2013

March 29, 2013

https://www.icann.org/en/news/announcements/announcement-2-29mar13-en.htm New gTLD Program Posts Next Set of Initial Evaluation Results 29 March 2013 Building upon last week's release of results for the first 30 applications, today ICANN released Initial Evaluation (IE) results for the next set of applications with priority numbers 31-60. There are 25 applications in this second set that received a passing score. This takes the total number of IDN applications receiving a passing score to 52. ICANN will continue to post IE results weekly, ramping up to 100 results per week by June. Click here to view all Initial Evaluation results<https://gtldresult.icann.org/application-result/applicationstatus>. Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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ICANN Board-Stakeholder Action List
by Glen de Saint Géry March 29, 2013

March 29, 2013

https://www.icann.org/en/news/announcements/announcement-29mar13-en.htm ICANN Board-Stakeholder Action List Items from ICANN Meeting 45 - Toronto 29 March 2013 Updated 26 March 2013 The attached ICANN Board-Stakeholder Action List sets out what the board heard in Toronto where board action was required, what the proposed action was, and what we've done since the ICANN 45 Meeting. In the future, it is intended that an Action List like this one will continue to be published no later than 1 month after each meeting. Just prior to the following meeting an updated version of the Action List will be published setting out what the board has done with respect to each item. Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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GNSO Working Sessions - weekend schedule
by Glen de Saint Géry March 29, 2013

March 29, 2013

Dear Councillors, Ahead of the full GNSO related meetings schedule, please find the weekend schedule for the GNSO Working Sessions which will take place in Function 8 AB. Saturday, 6 April 2013 http://beijing46.icann.org/node/36995 https://community.icann.org/display/gnsocouncilmeetings/GNSO+Working+Sessio… Sunday, 7 April 2013 http://beijing46.icann.org/node/37015 https://community.icann.org/display/gnsocouncilmeetings/GNSO+Working+Sessio… Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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