November 2008 - council - lists.icann.org

Draft agenda for 20 nvemeber 2008 council Meeting
by Avri Doria 13 Nov '08

13 Nov '08

Hi, As Glen is on vacation I have posted the draft agenda on the wiki workspace (https://st.icann.org/gnso-council/index.cgi?agenda_20_nov_2008 ) and copied it below. The standard posting will occur shortly. Please sned any comments on the schedule to this list. the meeting is being schedule for 1900 UTC. thanks a. ---- Roll Call (5) Updated SOI (5) Agenda Review (5) WHOIS Studies (20) * Continuing discussion Registration Abuse Policies (20) * Presentation of issues report o http://gnso.icann.org/issues/registration-abuse/gnso-issues-report-registra… * Discussion * Next Steps Comments on IDNccTLD Fast track (20) * discussion of next steps Note: Comment Period ends 8 Dec 2008 Issues on new gTLD Implementation - discussion of next steps on possible actions (15) * continued review * posting of council level comments * possible modification of 4 month posting of final RFP requirement Status Updates (20) * Board Update * Policy Items o New gTLDs Implemenation Plan Note: Comment Period ends 8 Dec 2008 o Other topics where there has been a change since Cairo (still needs confirmation) * Working Groups o Fast Flux o IRTP Part A PDP * Drafting Teams o Travel Policy o Open Discussion Comment * GNSO "Improvements" o PPSC Update o OSC Update AOB

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Information on the Open Joint Sessions in Cairo
by Glen de Saint Géry 11 Nov '08

11 Nov '08

-- OPEN JOINT SESSIONS IN CAIRO The upcoming ICANN Cairo meeting will experiment a new session format called Open Joint Sessions. Organized jointly by gNSO, ccNSO, GAC and ALAC, their purpose is to foster interaction between the different constituencies on some key issues on the Agenda. The sessions are open to all ICANN attendees and will take place in the main room, under the chairmanship of the respective Chairs of the four involved SOs and ACs. The sessions will be moderated to encourage structured interaction but devoted to contributions from the floor. There will be two sessions on Monday afternoon and one session on Thursday morning. Monday afternoon : Initial interaction the first session, devoted to the expansion of the Domain Name Space, will address the two issues of new gTLDs and IDN ccTLDs, on the basis of the presentations by staff in the morning on the documents recently released (Draft Applicant Guidebook for new gTLDs <http://www.icann.org/en/topics/new-gtld-comments-en.htm> and Draft Implementation Plan for IDN ccTLD Fast Track <http://www.icann.org/en/topics/idn/fast-track/idn-cctld-implementation-plan…> ) the second session will be devoted to the Transition Action Plan, on the basis of the documents produced by the President's Strategic Committee (PSC) : the revised versions of the Transition Action Plan <http://www.icann.org/en/jpa/iic/action-plan-revised.htm> and Improving Institutional Confidence <http://www.icann.org/en/jpa/iic/improving-confidence-revised.htm> Although staff will be available to answer specific questions should the need arise, the purpose of these sessions is primarily to allow a direct, "trans-silo", interaction on key documents and major issues at stake between members of the Councils and Committees as well as all members of the community before they are discussed in the various constituency fora. It is hoped that the sessions will help identify the key points in the various documents that will most benefit from the opportunity of face-to-face interaction in Cairo and that they will trigger better understanding between the different constituencies on the potentially delicate issues. Thursday morning : reporting back A third session on Thursday morning will offer the opportunity to report back on discussions held during the week and to identify common issues of interest or concern within the Community and the way to address them moving forward. Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Proposed draft schedule for GNSO Chair and Vice Chair elections
by Glen de Saint Géry 11 Nov '08

11 Nov '08

Dear All, Proposed draft schedule for GNSO Chair and Vice Chair elections Call for nominations for GNSO Council Chair Monday 1 December 2008 to Monday 15 December 2008 (2 weeks) Possible interviews with the candidates Tuesday 16 December candidate slate announced Proposed period to interview candidates 16 December - 23 December 2008 Voting for GNSO Council chair Monday 5 January to 14 January 2009 Thursday 15 January 2009 announce the result of the GNSO Council Chair Call for nominations for GNSO Council Vice Chair Thursday 15 January 2009 to Thursday 22 January 2009 29 January 2009 GNSO Council meeting Confirmation of the GNSO Council Chair Vote for GNSO Council Vice Chair 30 January 2009 end of term for current Chair and Vice Chair Thank you. kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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GAC Communiqué
by Bruce Tonkin 11 Nov '08

11 Nov '08

From: http://gac.icann.org/web/communiques/gac32com.pdf Governmental Advisory Committee Cairo, 5 November 2008 GAC Communiqué - Cairo I. INTRODUCTION The Governmental Advisory Committee (GAC) of the Internet Corporation for Assigned Names and Numbers (ICANN) met in Cairo, during November 2- 5, 2008. 48 members, 3 observers and one invited country, Russia, participated in the meeting. The Governmental Advisory Committee expresses warm thanks to the Ministry of Communications and Information Technology of Egypt for hosting the meeting in Cairo and ICANN for supporting the GAC meeting. II. IDN ccTLDs The GAC welcomes the release of the Draft Implementation Plan for the IDN ccTLD Fast Track Process which represents a good basis for further discussions. The GAC considers it important to receive further information on the issues outlined in Module 7 of the Draft Implementation Plan including a draft text for the proposed agreement intended to determine the relationship between ICANN and potential IDN ccTLD operators. That would allow the GAC to advance its position on this issue. The GAC emphasizes that every effort should be made to avoid situations where problems regarding the formalization and finalization of agreements would prevent or delay a legitimate applicant from introducing an IDN ccTLD. In addition, the charging of fees for the IDN ccTLD fast track process should be examined further to ensure that it does not constitute an additional difficulty for participation in this process. The GAC considers it would be useful to have further examination of the geographic names issues associated with the implementation of the IDN ccTLD fast track process and the new gTLDs including the proposal outlined in the ccNSO's resolution of 31 October 2007, relating to the consideration of country and territory names in the new gTLD process. III. New gTLDs Due to the late posting of the Draft Applicant Guidebook, the GAC is not in a position to provide substantive comments at this stage. The GAC intends to provide comments at the latest by the next ICANN meeting in Mexico. The GAC appreciates the level of engagement inter-sessionally with ICANN staff which lead to better reflection of the GAC principles on New gTLDs in the Draft Applicant Guidebook, particularly principles 2.2 and 2.6. As a result of this exchange and subsequent meeting with the ccNSO, the GAC became more sensitive to the potential blurring of the existing distinction between the ccTLD and gTLD namespace. Questions related to the consideration of country and territory names need to be addressed further. The GAC will continue consideration of whether the strings being meaningful representations or abbreviations of a country and territory name in any script or language should not be allowed in the gTLD space until the related ccTLD policy development processes have been completed. The procedure recommended in 2.7a of the GAC principles also needs to be further considered at the Draft Applicant Guidebook. IV. GAC input to the PSC report In line with its communiqué of the Paris meeting, the GAC has progressed in the preparation of its input to the PSC process, including on the role of governments. V. WHOIS In its meetings with the GNSO and the ICANN Board, the GAC expressed disappointment that no substantive progress has been made in response to its March 2007 request for studies on the uses and misuses of WHOIS data. The GAC welcomed the status report provided by the Board and asked that it be converted into a more formal written response. The GAC also invited the Board to reflect on alternative ways to address the GAC's request. VI. DNS vulnerability and DNSSEC The GAC received informative presentations on DNS vulnerabilities and DNSSEC and looks forward to further engagement with the SSAC on these issues. It is understood that a greater interaction between ICANN and the main bodies responsible for generating security-related standards and protocols could provide a more integrated approach on security issues. VII. ICANN meeting reform proposal The GAC input to ICANN's meeting reform proposal is attached to the communiqué. In its discussions with the Board, the GAC emphasized the difficulties faced by GAC members in providing advice to ICANN on matters where documentation is only available immediately prior to ICANN meetings and only in English. VIII. Geographic Regions The GAC supports the proposal to create a community wide working group to consider the issues raised in the ICANN Geographical Regions report prepared by the ccNSO Regions Working Group. IX. Work Program 2009 The GAC identified the following priorities for 2009: . IDN ccTLD, including fast track . new gTLD . IPv4 to IPv6 transition, . security and stability of the DNS, . evolution of ICANN The work program is subject to review and will be adjusted as challenges arise. X. Elections Mr Janis Karklins, from Latvia, was re-elected to the position of Chair of the GAC. Mr Bertrand de La Chapelle, from France, was re-elected to the position of Vice Chair. Ms Manal Ismail, from Egypt, and Mr Jayantha Fernando, from Sri Lanka, were elected to the positions of Vice Chairs. The decision is effective from the end of the first meeting of 2009. The GAC thanks Ms Maimouna Diop Diagne from Senegal and Mr Everton Lucero from Brazil for their service in capacity of Vice Chairs and their outstanding contribution to the work of the GAC. * * * * The GAC warmly thanks all those among the ICANN community who have contributed to the dialogue with GAC in Cairo. The next GAC meeting will be during the period of the ICANN meeting in Mexico City, Mexico. Annex GAC comments on ICANN's meeting policy ICANN has initiated a discussion regarding its meeting policy, by posting an issue paper on May 16 (http://www.icann.org/en/meetings/meetings-reform-discussion-paper-16may08-e… ) and opening an online forum for comments (http://forum.icann.org/lists/meeting-consultation-2008/ and summary: http://forum.icann.org/lists/meeting-consultation-2008/msg00011.html . The issue was also addressed during the Paris meeting Open Forum. The Governmental Advisory Committee (GAC) offers the following comments to colleagues in other constituencies and to the ICANN Board as a contribution to this important discussion. Main comments 1. The number of participants and the diversity of issues addressed at ICANN meetings have significantly grown since the creation of the organization ten years ago. But the current rhythm of three events a year represents an important financial and time commitment for all stakeholders, particularly in the context of the growing number of other Internet-related processes they also must participate in. Moving towards two events a year would clearly reduce this burden. 2. However, physical meetings are essential for broad community interaction. They represent a critical part of ICANN's functioning and multi-stakeholder nature. Moreover, a critical focus on ICANN's agenda in recent months has been "transparency and accountability" in the policy development process, a key aspect of which is to conduct business and make decisions - to the greatest extent possible - in the public eye. Accordingly, and given ICANN's current working methods, it is feared that an immediate reduction to two meetings will only slow down processes and reduce transparency and accountability. 3. Furthermore, the ICANN community will have to take action next year on three issues with important consequences for the future (the first call for new gTLDs, the IDN ccTLD fast-track and the Transition Action Plan) and regular face-to-face interaction during 2009 is critical. 4. In that context, improving further ICANN's working methods should be the immediate priority, as it would reduce the need for frequent face-to-face global meetings and therefore help achieve the ultimate objective of lighter travel commitments required from ICANN participants. A list of issues to address in that respect is indicated below to foster further discussion. 5. Regional meetings are useful outreach and awareness-raising opportunities that deserve to be encouraged: they can in particular facilitate discussions of policy and implementation issues of local interest. But they should not pre-empt discussions on issues that must be addressed at the global level. Such regional meetings would benefit from being co-hosted with regional actors. Actually, constituency-based meetings already take place extensively at regional level, including among RIRs or, for ccTLD issues, through CENTR and APTLD. These meetings prepare a lot of the constituency input for ICANN processes at the global level. Any additional ICANN regional initiatives must complement (provide added value to) and take into account existing constituency initiatives. 6. Likewise, thematic intersessional meetings are often necessary to advance consensus on specific issues (for instance within ad hoc working groups) and to increase the involvement of actors who do not participate in the general ICANN meetings. However, in order to foster transparency and accountability, such thematic inter-sessional meetings should always seek to take advantage of other existing events to facilitate multi-stakeholder participation and be more clearly integrated in the policy development process. Experience shows that they are less a replacement for the general meetings than a complement to ensure that annual meetings can be devoted to the most pressing or delicate issues. Intersessional work should also involve conference calls and online discussion, as practiced already at constituency level. 7. Finally, recent experiences have demonstrated that holding meetings in travel hubs facilitates participation and reduces travel and time costs. This should be encouraged, irrespective of the final number of annual meetings. The principle of regional rotation should however be maintained. It is therefore recommended to hold one meeting a year at least in a rotating roster of major hub destinations (3-5 for each region), while keeping the current policy of call for candidatures for the other meeting(s) in the near term. An early planning would also facilitate application for visas by participants. The GAC recommends that a portion of the agenda for the Mexico City meeting in March 2009 be devoted to a Community-wide discussion of these issues. They must be addressed in a holistic approach in order to improve further the efficiency of ICANN's unique multi-stakeholder model and institutional confidence in the organization. Issues to be discussed further in this context As mentioned above, discussion on the meeting policy cannot be separated from other issues regarding working methods during and between ICANN meetings. The following elements, inter alia, should be addressed as part of the supporting reforms necessary before envisaging a reduction of the number of annual meetings. Meeting structure and purpose Physical meetings are unique opportunities for direct interaction between all stakeholder groups and the ICANN Board. The meeting structure should also appropriately balance discussions within constituencies, within SOs or ACs and among all actors, to make the best use of the limited time and avoid the "silo effect". Agendas should be structured around key themes and staff support should be coordinated to facilitate more effective cross-community discussions. The online program should be posted well in advance and should be presented according to "issue tracks" in addition to days and constituencies' tracks. For each issue, a clear description of the process time-line, to-date progress and expected results at a given meeting would also help the ICANN community evaluate progress and concrete outcomes. Remote participation Further enhancing remote participation capabilities is the highest priority, both at the physical events and during intersessional work. Real-time transcription of ICANN's main sessions has been very positive and current efforts to post it in real- time should be commended. Live audio feeds from other sessions, including SO meetings should be made available and all efforts undertaken to use communication tools to enable remote interaction at all stages. ICANN must become a model in remote participation. Language policy Additional steps to develop interpretation in main sessions are key to diversify international participation. Regional meetings are also an opportunity to engage linguistic communities. In parallel, a clearer document classification could help establish an improved translation policy on key papers (for instance: issue papers, final recommendations, decisions). These measures must be studied with due consideration to the corresponding costs involved and budget available. Indication of the status of each issue at a given meeting Each session at ICANN meetings should more clearly indicate the status of the discussion regarding the issue at stake: whether it is a preliminary stage (awareness-raising, issue-framing, agenda-setting), an intermediary stage in a drafting exercise (consultation, review of progress, further consensus-building) or a decision-making stage (final validation by an SO, AC or the Board). Such an indication on the event program would allow actors to organize their work more easily. In that context, documents to be examined at a given ICANN meeting should be available early enough to allow informed interactions. Intersessional work More structured intersessional work is necessary to advance work on pending issues and to prepare for trans-stakeholder group interaction during the face-to-face ICANN meetings. Better online collaboration methods and tools (conference calls and mailing lists) are probably needed and staff support is critical in that respect. Clearer processes at ICANN level would also facilitate the planning of intersessional work undertaken by constituencies. Policy development workflow Recent examples (in particular on the IDN ccTLD fast-track) have demonstrated the benefits of a working group approach that draws on different sources of expertise from the outset of a process and allows better intersessional work. Working group methodology should be further elaborated to foster a more effective, accountable and multi-stakeholder policy development workflow. Examination of other international organisations There would be merit in ICANN examining arrangements in other similar international organisations. This analysis would assist in identifying models and useful options to improve existing meeting arrangements. GAC would recommend preparation of an options paper to focus discussion in Mexico.

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Loula
by philip.sheppard＠aim.be 10 Nov '08

10 Nov '08

Glen this is Loula's email rada(a)rada-rrpr.com Philip

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Council resolution regarding extension of public comment periods
by Liz Gasster 09 Nov '08

09 Nov '08

All, The ICANN staff recognizes the intent behind this resolution and we will begin to think through any implications associated with this recommendation. As a threshold matter, it may be helpful to mention that many structures within ICANN have pre-defined requirements for conducting public comments, including the time frames required for soliciting public comment. These differ today by entity, many requirements are specified in various bylaws provisions applicable to various structures, including requirements applicable to Board-initiated solicitations for public comment. The current bylaws provisions applicable to GNSO Council-related solicitations for public comment are specific to the GNSO Council. Staff has also heard concerns from some Council members about the volume of reports and materials produced by ICANN staff (and possibly working group reports as well) just prior to and during ICANN meetings, because of the challenges associated with reviewing and being prepared to comment on late-breaking documents and reports. For example, staff was directed to complete the registration abuse issues report prior to the Cairo ICANN meeting specifically so that the report could be discussed in Cairo, but, understandably, many Council members were unable to read the report in time for a timely discussion. Thus, it may also be appropriate to consider whether deadlines for other deliverables should also be extended accordingly to further address Council member concerns. Staff looks forward to discussing all this further with Council members. Thanks, Liz

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Cairo Adopted Board Resolutions
by Glen de Saint Géry 07 Nov '08

07 Nov '08

Attached please find the Cairo Adopted Board Resolutions on Friday 7 November 2009 1. Approval of BGC Recommendation regarding Board Committee Minutes 2. Update on GNSO Improvements Implementation 3. Single Letter Domains at the Second Level, including Proposed Contract Amendments for DotCoop and dotMobi 4. Approval of GNSO's Recommendations on Inter-Registrar Transfer Policy Clarifications 5. Approval of Site of June 2009 Asia/Pacific Meeting 6. Planning Status Report on At-Large Community Summit 7. Community-Wide Working Group to Review ICANN's Geographic Regions 8. President's Strategy Committee Update 9. Receipt of Reports from Board Committees 10. Board Response to Discussions Arising from Cairo Meeting 11. Independent Reviews Update 12. Registrar Accreditation Agreement Amendments Update 13. Discussion of IDN ccTLDs Associated with the ISO-3166 List "Fast Track" 14. Discussion of New gTLD RFP Draft 7 15. Other Business 16. Thanks to 2008 Nominating Committee 17. Thanks to Sponsors 18. Thanks to Local Hosts, Staff, Scribes, Interpreters, Event Teams, and Others 19. Thanks to Susan Crawford 20. Thanks to Steve Crocker 21. Thanks to Njeri Rionge 22. Thanks to Reinhard Scholl (Adjourn Tenth Annual Meeting & Convene Organizational Meeting) 1. Election of Board Chairman 2. Election of Board Vice-Chairman 3. Creation of New Board Committees 4. Appointment of Membership of New Board Committees 5. Appointment of Membership of Continuing Board Committees 6. Confirmation of Officers of ICANN 7. Other Business 1. Approval of BGC Recommendation regarding Board Committee Minutes Whereas, ICANN is committed to operating in an open and transparent manner. Whereas, the Board Governance Committee (BGC) has developed a recommended process for drafting and posting committee meeting minutes. The BGC recommended that within ten business days staff prepare detailed notes of each meeting that are to be used for internal purposes and only for Board access. Within two business days after each committee meeting, staff shall deliver to the committee (and make available to the full Board) a preliminary report, which shall include the general topics discussed during the meeting, the actions taken and the actions to be taken for future meetings. That preliminary report, once approved by the committee, shall become the minutes of the meeting, and shall be posted promptly on the committee's page on the ICANN website. Whereas, the BGC has recommended that the Board encourage all committees to follow such a process. Whereas, the Board agrees with the BGC's recommendation. Resolved (2008.11.07.01), ICANN Board committees shall draft and publish minutes in accordance with the procedure recommended above. 2. Update on GNSO Improvements Implementation (For discussion only.) 3. Single Letter Domains at the Second Level, including Proposed Contract Amendments for DotCoop and dotMobi Whereas, .COOP and .MOBI have submitted requests <http://www.icann.org/en/registries/rsep/> pursuant to ICANN's Registry Services Evaluation Policy to amend their registry agreements to permit the release of single-character second-level domains. Whereas, the proposed release of single-character domains in .COOP and .MOBI would be consistent with the recommendations of the GNSO Reserved Names Working Group. Whereas, ICANN has evaluated the proposed amendments to the DotCoop and dotMobi Sponsored gTLD Registry Agreements as new registry services pursuant to the Registry Services Evaluation Policy and has posted the amendments for public comment and Board approval (http://www.icann.org/registries/rsep/). Whereas, the Board concludes that the proposed amendments to allow the release of single-character names in the .COOP and .MOBI sponsored TLDs is limited to the unique circumstances of these TLDs, and the approval of these amendments does not establish a precedent that applies in all other circumstances. Resolved (2008.11.07.02), the .COOP amendment is approved, and the President and General Counsel are authorized to take such actions as appropriate to implement the amendment. Resolved (2008.11.07.03), the .MOBI amendment is approved, and the President and General Counsel are authorized to take such actions as appropriate to implement the amendment. 4. Approval of GNSO's Recommendations on Inter-Registrar Transfer Policy Clarifications Whereas, the Inter-Registrar Transfer Policy is an existing Consensus Policy which was implemented in 2004 and is currently under review by the GNSO. Whereas, on 4 September 2008, the GNSO Council adopted <http://gnso.icann.org/meetings/minutes-gnso-04sep08.shtml> a PDP Recommendation for modifying transfer denial reasons #8 and #9 in the Inter-Registrar Transfer Policy <http://gnso.icann.org/drafts/final-report-irt-policy-09apr08.pdf>. Whereas, on 16 October 2008, the GNSO Council changed the proposed new text in the PDP Recommendation for transfer denial reason #9 <http://gnso.icann.org/meetings/minutes-gnso-16oct08.shtml>, in response to public comments received. Whereas, the GNSO Council votes on 4 September and on 16 October regarding the PDP Recommendation both carried with supermajority support, i.e. by more than 2/3 of weighted votes in the Council. Whereas, the Recommendation, when implemented, will usefully clarify the two IRTP Denial Reasons covered, thereby enabling consistent application of these provisions to the advantage of all parties concerned. Resolved (2008.11.07.04), the Board adopts the GNSO Council's PDP Recommendation as a modification of the existing Inter-Registrar Transfer Policy and instructs ICANN staff to implement its provisions. 5. Approval of Site of June 2009 Asia/Pacific Meeting Whereas, the 35th ICANN Meeting is to be held in June 2009 in the Asia Pacific region. Whereas, the regional rotation was amended in 2007 and the Asia Pacific meeting was deferred due to logistical and budgetary considerations. Whereas, The Asia Pacific region is one of the most significant growth areas for the Internet. Whereas, the Board Finance Committee has recommended the adoption of the budget for the meeting in Sydney. Resolved (2008.11.07.05), the Board endorses Sydney, Australia as the location of the ICANN Asia Pacific Meeting to be held in June 2009, and adopts a budget for the meeting not to exceed US$1.973 million. Resolved (2008.11.07.06), the Board requests management and staff to explore adjusting the regional rotation to defer the European meeting in October 2009 and hold that meeting in Seoul, Korea. Resolved (2008.11.07.07), the Board requests management and staff to explore negotiating the cost of the Seoul meeting within a budget similar to that of the meeting in Sydney. 6. Planning Status Report on At-Large Community Summit (For Board discussion.) 7. Community-Wide Working Group to Review ICANN's Geographic Regions Whereas, the ccNSO raised issues regarding the assignment of territories to ICANN Geographic Regions and noted that any change to ICANN Geographic Regions could have widespread effect in ICANN. Subsequently, the ccNSO Council asked the ICANN Board to appoint a community-wide working group to review issues related to Geographic Regions, consult with all stakeholders, and submit proposed changes to the Board. Whereas, the Board asked for input from the ICANN community in November 2007 on the ccNSO Council's request for such a working group, and recently the ALAC, GNSO, and GAC have indicated their support for the appointment of a working group on this topic. Resolved (2008.11.07.08), the Board authorizes the formation of a community-wide working group to study and review the issues related to the definition of the ICANN Geographic Regions, consult with all stakeholders, and submit proposals for community and Board consideration relating to the current definition of the ICANN Geographic Regions. The Board requests that all interested Supporting Organizations and Advisory Committees nominate two individuals to serve on the working group, the composition of which the Board would like to approve at the December Board meeting. Resolved (2008.11.07.09), the Board requests the working group, as its first order of business, to draft and seek community input on a proposed charter, and submit the draft document for community review, and Board consideration and approval at the March 2009 Board meeting in Mexico City. In drafting the charter, the working group is directed to focus, but not limit, its work on the criteria for assigning countries, dependencies and recognized geopolitical entities to a Geographic Region, and to take into consideration the relevant ccNSO Board paper, the recent GNSO comments, and other community advice - including the GAC's original advice on the topic in 2000 <http://www.icann.org/en/committees/gac/communique-14jul00.htm>. Further, the Board directs ICANN Staff to support these efforts. 8. President's Strategy Committee Update (For discussion only.) 9. Receipt of Reports from Board Committees (For discussion only.) 10. Board Response to Discussions Arising from Cairo Meeting (For discussion only.) 11. Independent Reviews Update (Marco Lorenzoni to report.) 12. Registrar Accreditation Agreement Amendments Update (Kurt Pritz to report.) 13. Discussion of IDN ccTLDs Associated with the ISO-3166 List "Fast Track" (For discussion only.) 14. Discussion of New gTLD RFP Draft (Kurt Pritz to report.) 15. Other Business (N/A) 16. Thanks to 2008 Nominating Committee Whereas, on 11 September 2007, ICANN appointed Hagen Hultzsch as Chair of the Nominating Committee. Whereas, the 2008 Nominating Committee consisted of delegates from each of ICANN's constituencies and advisory bodies. Resolved (2008.11.07.10), the ICANN Board expresses its deep appreciation to Hagen Hultzsch and all of the members of the 2008 Nominating Committee for their dedication, hard work, and successful efforts. 17. Thanks to Sponsors The Board extends its thanks to all sponsors of this meeting: Telecom Egypt, Vodafone, Afilias Limited, LINKdotNET, NeuStar, Inc., TE Data, VeriSign, Inc., AfriNIC, AusRegistry, Safenames Ltd., China Internet Network Information Center (CNNIC), Core Internet Council of Registrars, Directi Internet Solutions Pvt. Ltd. d/b/a PublicDomainRegistry.com, EgyptAir, InternetX, Public Interest Registry, RegistryASP, CentralNic USA, Community DNS, EURid, ICANNWiki, and Iron Mountain Digital The Board also wishes to thank Domaine.info for providing photography and filming for this meeting. 18. Thanks to Local Hosts, Staff, Scribes, Interpreters, Event Teams, and Others The Board wishes to extend its thanks to the local host organizers, Ministry of Communications and Information Technology (MCIT) and National Telecommunication Regulatory Authority (NTRA). The Board extends special thanks to Dr. Tarek Kamel, Minister of Communication and Information Technology for his participation. The Board would also like to thank Manal Ismail, Director of International Technical Coordination at NTRA; Christine Arida, Director of Telecom Planning and Services at NTRA; and Nermine El-Saadany, Director of International Relations Division at NTRA; and both MCIT and NTRA staff. The Board expresses its appreciation to the scribes Laura Brewer, Teri Darrenougue, Jennifer Schuck, Charles Motter, and Susan Wollenweber, and to the entire ICANN staff for their efforts in facilitating the smooth operation of the meeting. The Board thanks Anne-Marie Greis, Samira Abdel Sayed, and the entire team of the interpreters for interpreting these meetings into Arabic, French, and Spanish. The Board also wishes to express its appreciation to VeriLan Events Services, Inc. for technical support, and Com Tech for their audio/visual support. Special thanks are given to Raed Eskander, Alber Nagib A. Malak, and Mohamed Ali. The Board would also like to thank Eman Hassan, Samar Aziz, Mohamed Abdallah and the event staff at the InterContinental Cairo CityStars for their support and for this beautiful facility to hold this event. 19. Thanks to Susan Crawford Whereas, Susan Crawford was appointed to the ICANN Board by the Nominating Committee, and started serving on 4 December 2005. Whereas, Susan has served the Board with considerable energy and skill, bringing her clarity of thinking and exposition to complex issues, and with considerable charm and good humor. She has served as chair of the ICANN Conflicts of Interest Committee, Meetings Committee and Reconsideration Committee, and as a member of the Board Governance and Compensation Committees, and has provided excellent insight, leadership and expertise in these roles. Whereas, Susan has served with great integrity and consistency to the Core Principles of ICANN. Whereas, Susan is concluding her service as a Director of the ICANN Board at this meeting in Cairo. Resolved (2008.11.07.11), the ICANN Board resolves that Susan Crawford has earned the deep appreciation of the Board for her term of service, and the Board wishes Ms. Crawford well in all future endeavors. 20. Thanks to Steve Crocker Whereas, Steve Crocker was appointed liaison to the ICANN Board on behalf of the Security and Stability Advisory Committee. He served in this roll from 2003 through the Annual General Meeting in 2008. Whereas, Steve has provided excellent insight, leadership and expertise in this role. Whereas, Steve has provided unique perspective to the Board on the security issues facing the internet. Whereas, Steve has provided valuable counsel on matters of policy that are the responsibility of the Board. Whereas, Steve Crocker has concluded his service as liaison on behalf of the Security and Stability Advisory Committee at the meeting in Cairo, and at the conclusion of this meeting will join the Board as a member selected by the Nominating Committee. Resolved (2008.11.07.12), the ICANN Board resolves that Steve Crocker has earned the deep appreciation of the Board for his service as liaison, and the Board wishes Steve well in his new role as Board member. 21. Thanks to Njeri Rionge Whereas, Njeri Rionge was appointed to the ICANN Board by the Nominating Committee and started serving on 26 June 2003. She was appointed to a second term, which started on 4 December 2005. Whereas, Njeri has served the Board with considerable energy and skill. She has served as Chair of the ICANN Audit Committee and as a member of the Board Governance, Conflicts of Interest, and Compensation Committees, and has provided excellent insight, leadership and expertise in these roles. Whereas, Njeri is concluding her service as a Director of the ICANN Board at this Cairo meeting. Resolved (2008.11.07.13), the ICANN Board resolves that Njeri Rionge has earned the deep appreciation of the Board for her terms of service, and the Board wishes Ms. Rionge well in all future endeavors. 22. Thanks to Reinhard Scholl Whereas, Reinhard Scholl was appointed liaison to the ICANN Board on behalf of the Technical Liaison Group to serve during the year 2008. Whereas, Reinhard has provided excellent insight, leadership and expertise in this role. Whereas, Reinhard Scholl has concluded his term as liaison on behalf of the Technical Liaison Group at this meeting in Cairo. Resolved (2008.11.07.14), the ICANN Board resolves that Reinhard Scholl has earned the deep appreciation of the Board for his term of service, and the Board wishes Reinhard well in all future endeavors. (Adjourn Tenth Annual Meeting & Convene Organizational Meeting) 1. Election of Board Chairman Resolved (2008.11.07.15), that Peter Dengate Thrush is elected as Chairman of the Board, to serve at the pleasure of the Board and in accordance with the Bylaws of the Corporation, and shall hold such office until his resignation, removal, or other disqualification from service, or until his successor shall be elected and qualified. 2. Election of Board Vice-Chairman Resolved (2008.11.07.16), that Roberto Gaetano is elected as Vice-Chairman of the Board, to serve at the pleasure of the Board and in accordance with the Bylaws of the Corporation, and shall hold such office until his resignation, removal, or other disqualification from service, or until his successor shall be elected and qualified. 3. Creation of New Board Committees Whereas, the Board has spent considerable time over several meetings discussing the existing slate of Board committees. Whereas, the Board has determined that in the best interests of ICANN, some of its existing Board committees should be dissolved, responsibilities for those committees should be transferred to other existing Board committees, and some new Board committees should be established. Whereas, the changes to the structure of Board committees will require some revisions to the Bylaws. Resolved (2008.11.07.17), the Board establishes the following new Board committees: (i) the IANA Committee; (ii) the Public Participation Committee; (ii) the Risk Committee; and (iv) the Structural Improvements Committee. Resolved (2008.11.07.18), the periodic reviews of ICANN structures as set out in Article IV, Section 4 of the ICANN Bylaws and such other reviews as the Board shall determine shall be the responsibility of the Structural Improvements Committee. Resolved (2008.11.07.18), staff is directed to draft proposed revisions to the ICANN Bylaws to designate the Board Governance Committee as responsible for Conflicts of Interest and Reconsideration Requests. Those revisions shall be posted for public comment. 4. Appointment of Membership of New Board Committees Resolved (2008.11.07.19), the Board appoints the membership of the following new Board committees, and requests the members and Chairs of the committees to prepare charters for the committees for review by the Board Governance Committee and approval by the Board: IANA Committee: Harald Tveit Alvestrand (Chair), Raimundo Beca, Steve Crocker, Demi Getschko, and Katim Touray. Public Participation Committee: Dennis Jennings, Jean-Jacques Subrenat (Chair), Katim Touray, and Dave Wodelet. Risk Committee: Steve Crocker, Steve Goldstein, Rajasekhar Ramaraj, and Bruce Tonkin (Chair). Structural Improvements Committee: Harald Tveit Alvestrand, Raimundo Beca, Roberto Gaetano (Chair), Rita Rodin Johnston, and Jean-Jacques Subrenat . 5. Appointment of Membership of Continuing Board Committees Resolved (2008.11.07.20), that membership of the following Board committees be established: Audit Committee: Harald Tveit Alvestrand, Steve Crocker, and Rita Rodin Johnston (Chair). Board Governance Committee: Roberto Gaetano, Demi Getschko, Steve Goldstein, Dennis Jennings (Chair), and Rita Rodin Johnston. Compensation Committee: Peter Dengate Thrush (Chair), Steve Goldstein, Rajasekhar Ramaraj, and Bruce Tonkin. Conflicts of Interest Committee: Demi Getschko, Steve Goldstein (Chair), and David Wodelet. Executive Committee: Board Chairman Peter Dengate Thrush (Chair), and Board Vice-Chairman Roberto Gaetano, and President Paul Twomey. Finance Committee: Raimundo Beca, Steve Crocker, Dennis Jennings, Rajasekhar Ramaraj (Chair), and Bruce Tonkin (as observer). Reconsideration Committee: Roberto Gaetano, Demi Getschko (Chair), and Rajasekhar Ramaraj. 6. Confirmation of Officers of ICANN Resolved (2008.11.07.21), Dr. Paul Twomey is elected as President and Chief Executive Officer, to serve at the pleasure of the Board and in accordance with the Bylaws of the Corporation, and shall hold his office until his resignation, removal, or other disqualification from service, or until his successor shall be elected and qualified. Resolved (2008.11.07.22), Doug Brent is elected as Chief Operating Officer, to serve at the pleasure of the Board and in accordance with the Bylaws of the Corporation, and shall hold his office until his resignation, removal, or other disqualification from service, or until his successor shall be elected and qualified. Resolved (2008.11.07.23), John Jeffrey is elected as General Counsel and Secretary, to serve at the pleasure of the Board and in accordance with the Bylaws of the Corporation, and shall hold his office until his resignation, removal, or other disqualification from service, or until his successor shall be duly elected and qualified. Resolved (2008.11.07.24), Paul Levins is elected as Executive Officer and Vice President, Corporate Affairs, to serve at the pleasure of the Board and in accordance with the Bylaws of the Corporation, and shall hold his office until his resignation, removal, or other disqualification from service, or until his successor shall be duly elected and qualified. Resolved (2008.11.07.25), Kurt Pritz is elected as Senior Vice President, Services, to serve at the pleasure of the Board and in accordance with the Bylaws of the Corporation, and shall hold his office until his resignation, removal, or other disqualification from service, or until his successor shall be duly elected and qualified. Resolved (2008.11.07.26), Kevin Wilson is elected as Chief Financial Officer, to serve at the pleasure of the Board and in accordance with the Bylaws of the Corporation, and shall hold his office until his resignation, removal, or other disqualification from service, or until his successor shall be elected and qualified. 7. Other Business (N/A) Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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RE: [council] Draft compilation of questions and comments from New gTLD sessions
by Olof Nordling 07 Nov '08

07 Nov '08

Robin and all, Oh well, checking the doc I realize that not only did I slot your comments re legal rights under MOPO, I also had slotted your MOPO comments under Community. Must have been late when I sorted them in that way -apologies. I have rearranged in the attached (and changed D to G...). Best regards Olof From: Olof Nordling Sent: Thursday, November 06, 2008 1:25 PM To: 'Robin Gross' Cc: Council GNSO Subject: RE: [council] Draft compilation of questions and comments from New gTLD sessions Hi Robin, Thanks - and I obviously need a hearing aid... Would appreciate your corrections, indeed! Best Olof From: Robin Gross [mailto:robin@ipjustice.org] Sent: Thursday, November 06, 2008 12:54 PM To: Olof Nordling Cc: Council GNSO Subject: Re: [council] Draft compilation of questions and comments from New gTLD sessions Hi Olof, Thanks for pulling it together. But it characterizes some of my comments incorrectly. The points that I made under the heading of "legal rights of others" are incorrectly labeled in this document as "morality and public order" objections. And several of my comments on the morality and public order implementation guidelines are not listed here at all. Also, it was Principle G I referred to on the applicants freedom of expression rights, not Principle D as this document states. Shall I send you my specific comments in written form to be added into this report so it accurately reflects the concerns I stated? Thank you, Robin On Nov 5, 2008, at 4:01 AM, Olof Nordling wrote: Dear Councilors, As stated earlier today, I've consolidated questions and comments raised during the Saturday/Sunday New gTLD sessions in a draft, attached. I have rearranged them in line with the Draft Applicant Guidebook modules (although some comments relate to more than one module). I hope this can be useful for Council's further work in preparing joint or individual input to the comment areas for the respective modules. Very best regards Olof <gnso council comments.doc> IP JUSTICE Robin Gross, Executive Director 1192 Haight Street, San Francisco, CA 94117 USA p: +1-415-553-6261 f: +1-415-462-6451 w: http://www.ipjustice.org e: robin(a)ipjustice.org<mailto:robin@ipjustice.org>

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Proposed dates for GNSO Council meetings
by Glen de Saint Géry 06 Nov '08

06 Nov '08

Dear All, Proposed dates for GNSO Council meetings through to the ICANN meetings in Mexico. 20 November 2008 18 December 2008 8 January 2009 29 January 2009 19 February 2009 28 February 2009 1 March 2009 2 - 6 March 2009 Please let me have your comments as soon as possible. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Draft compilation of questions and comments from New gTLD sessions
by Olof Nordling 06 Nov '08

06 Nov '08

Dear Councilors, As stated earlier today, I've consolidated questions and comments raised during the Saturday/Sunday New gTLD sessions in a draft, attached. I have rearranged them in line with the Draft Applicant Guidebook modules (although some comments relate to more than one module). I hope this can be useful for Council's further work in preparing joint or individual input to the comment areas for the respective modules. Very best regards Olof

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