April 2009 - council - lists.icann.org

Draft GNSO Council minutes 26 March 2009
by Glen de Saint Géry April 7, 2009

April 7, 2009

Dear Council Members, Attached please find the draft GNSO Council minutes of the meeting held on 26 March 2009. Please let me know if you would like any changes made. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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GNSO participants to receive ICANN travel support for Sydney
by Glen de Saint Géry April 7, 2009

April 7, 2009

Dear Councillors, Please find the GNSO list of participants selected by each constituency to receive ICANN Travel support for the Sydney meetings. This list, plus the database information will be forwarded to the ICANN Travel Staff. CBUC Philip Sheppard - Airfare, hotel, per diem - full suppport Zahid Jamil - Airfare, hotel, per diem - full suppport Mike Rodenbaugh - Airfare, hotel, per diem - full support ISP Tony Holmes - Airfare, hotel, per diem - full suppport Tony Harris - Airfare, hotel, per diem - full suppport Greg Ruth - hotel and per diem NCUC Mary Wong - hotel and per diem Robin Gross - Airfare Registrar c Clarke Walton - Airfare, hotel, per diem - full support Stéphane van Gelder - Airfare, hotel, per diem - full support Registry c Cherie Stubbs - Airfare, hotel, per diem - full support Nominating Committee Appointees Avri Doria - GNSO Council chair - Airfare, hotel, per diem - full support Olga Cavalli - Airfare, hotel, per diem - full support Terry Davis - Airfare, hotel, per diem - full support The IPC has still to submit names. Please let me know as soon as possible if there are any changes that should be made. Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Draft Revisions to the ICANN Bylaws Relating to GNSO Restructure
by Denise Michel April 6, 2009

April 6, 2009

Many thanks to all of you who have already commented on the draft revisions to the ICANN Bylaws relating to GNSO restructuring that were circulated late last week to start community discussion (also attached). Your emails were particularly useful in getting everyone to focus quickly on several specific issues. In this message, we'll attempt to address a number of the specific comments made Friday and over the weekend to give you some background on our drafting thoughts to help further the dialogue. Article X: §3.1 Issue: This proposed Bylaws amendment assigns the responsibility for selecting Council representatives to the four Stakeholder Groups with the stipulation that each Board-recognized Constituency shall be allocated a minimum of one seat on the GNSO Council. This article seems to have garnered the most immediate attention and questions. Rather than prejudging this issue, Staff's view was that this revision was entirely consistent with the GNSO Improvements Report, the Board's resolution, and various Board discussions to-date. Existing constituency Council seats are currently hard-wired into the Bylaws and no Board member or Board committee has suggested to us that this be changed. As discussed in greater detail below, elements in the Board-approved GNSO Improvements Report and in Board resolutions suggest that the role of Constituencies within the GNSO continues to be significant and merits ongoing support in the Bylaws. 1. The GNSO Improvements Report produced by the Board Governance Committee (BGC) and endorsed by the Board last June emphasized the continued primacy of the Constituency structure as a fundamental building block of the GNSO. The Report did not attempt to change the existing Bylaws mechanisms by which the Board evaluates and approves GNSO Constituencies, but instead recommended that the process be more fluid, open, and accessible. In fact, the Report contains many references to expanding Constituency involvement in the GNSO by (a) encouraging new groups to form, (b) providing those structures with standard "tool kits" of administrative services, (c) evening "the playing field" among constituencies, (d) creating general best-practice guidelines to ensure consistent operational practices across different groups, and (e) assuring the community that transparency, openness and fairness remain fundamental ICANN principles. The Report specifically states that: "It should be noted that we view the new stakeholder structure primarily as a way to organize the Council. While it will also encourage the constituencies to maximize their common interests, it does not on its own change the constituency structure itself." (Board GNSO Improvements Report, page 42). The ICANN Board, in its 1 October 2008 resolutions, reinforced its support for the following principles pertaining to the formation of the new Stakeholder Groups. The Board specifically requested that, in establishing the newly formed structures, all constituency members and other relevant parties comply with the Board's principles including, "The inclusion of new actors/participants, where applicable, and the expansion of constituencies (emphasis added) within Stakeholder Groups, where applicable." The GNSO Improvements Report anticipated the creation of a lightly structured Stakeholder Group (SG) organizational layer to be inserted between Constituencies and the GNSO Council with a primary responsibility to select/allocate/apportion GNSO Council seats among its Constituency members. It did not anticipate the elimination of Constituencies in favor of Stakeholder Groups, although some in the community now suggest that Constituencies may no longer be necessary. Staff's position is not new and, at the Board's direction, Staff has made every effort to share its understanding with the community over the past six months through informal discussions with Constituency leaders and by providing sample organizational templates designed to: (a) help the community assess existing Constituency charters; (b) guide the development of potential new Constituency charters; and (c) assist community leaders as they fashioned new Stakeholder Group (SG) charters. 2. Second, among the stated goals of restructuring is to encourage the formation of new Constituencies to enhance the diversity of viewpoints in ICANN. As is true in the current Bylaws, Staff's proposed amendment in this section continues to place the responsibility with the Board to determine if the viewpoint represented by the Constituency applicant is significant enough to be entitled to recognition and, thereby, a minimum of one Council seat. Based upon a few of the Stakeholder Group voting systems that have been submitted thus far, a newly approved Constituency may not gain a Council seat, which raises concerns about depriving the GNSO Council of the new voices that the Board formally recognizes. It is conceivable that, without the GNSO seat requirement, an incumbent interest group could control a Stakeholder Group and potentially prevent these new viewpoints from fully participating in the GNSO. Without the promise of being able to participate meaningfully at the Council level, Staff is concerned that prospective new organizations may not pursue the arduous tasks of organizing, petitioning, drafting a charter, and defending their viability in being formally recognized as a Constituency within the GNSO. Without Board protection in this potentially volatile and delicate vetting process, Constituencies in formation may cease to make the effort. If that reality should be allowed to unfold, the GNSO will have failed to achieve a vital element of the Board's vision. It has been suggested that there should not be a hard-wiring of Constituencies to Council seats and seat allocation should be a Stakeholder Group responsibility. We agree that SGs should have that responsibility, although not without any constraints, and this is reflected in these proposed Bylaws to spur consideration and discussion. The current allocation of Council seats to Constituencies has been hard-wired since 2003. It does not seem inconsistent to accord a similar right to each prospective new Constituency that is Board-approved. (See Article XX below for discussion of what happens in the future should we reach a point where the number of Constituencies exceeds the number of Council seats.) 3. Third, as it relates to the non-contracted party house, the GNSO restructuring removed three seats (collectively) from the Commercial Constituencies and provided a new Non-Commercial Stakeholder Group with six seats. The rationale for this shift was that this was appropriate because, with the proper outreach and recruitment activities, additional non-commercial Constituencies would be formed that would hold seats to represent different viewpoints on the GNSO Council. "...a new non-commercial Stakeholders Group must go far beyond the membership of the current Non-Commercial Users Constituency (NCUC). We must consider educational, research, and philanthropic organizations, foundations, think tanks, members of academia, individual registrant groups and other non- commercial organizations, as well as individual registrants, as part of a non-commercial registrants Stakeholders Group." (Board GNSO Improvements Report, page 32) Guaranteeing a Council seat to new Constituencies in this SG, which will have half of the Council's non-contracted party seats, provides assurance that diverse viewpoints will be represented and heard on the Council. §3.3 Issue: Procedures and voting threshold for removal of an NCA for cause. The language concerning removal of a Nominating Committee Appointee (NCA) for cause was included for completeness, but Staff is recommending that it (along with all non-PDP thresholds) be relocated to the GNSO Council's Operating Rules. The provision and voting thresholds, as specified for each house, were taken from the Working Group on GNSO Council Restructure (WG-GCR) Report approved by the Board in its 1 October 2008 meeting (see below). It is, Resolved (2008.10.01.09), the Board adopts all voting thresholds proposed in the WG-GCR Report. The Board requests that the GNSO develop any additional voting thresholds or categories that may be needed as part of its proposed GNSO Improvements Implementation Plan to be submitted to the Board for approval. This issue could conceivably be revisited in the context of the Council Operating Rules effort since it is anticipated that those rules would need to be approved by the Board before becoming effective. §3.6: Issue: Board Seats #13 and #14 As explained in the footnote to this section, the language presented in yellow highlight was recommended in the WG-GCR Report; however, it has not been approved by the Board. Staff is hoping to collect some final additional community feedback on the matter again this month and expects final Board action on this matter at it's 23 April meeting. Once the Board has acted, this section will be amended to reflect the Board's decision as to the methodology and any other rules pertaining to these selections. I have asked Rob to make a final request to constituency leaders for feedback on the Board Seat issue and he will follow up on that mater this week. §3.8 Issue: Confusion as to whether the NCAs are appointed to each voting house by the Nominating Committee. Staff acknowledges that the original wording in (a) and (b) could be interpreted in a way that was not intended by the drafters. Staff recommends the following amendment to this section to avoid ambiguity as to how the NCAs are actually selected/appointed to each voting house: a. The Contracted Party House includes the Registry Stakeholder Group (three members), the Registrar Stakeholder Group (three members), and one Nominating Committee Appointee (NCA) for a total of seven voting members; and b. The Non-Contracted Party House includes the Commercial Stakeholder Group (six members), the Non-Commercial Stakeholder Group (six members), and one Nominating Committee Appointee (NCA) for a total of thirteen voting members. The assignment of each Nominating Committee Appointee to a voting house is determined by the GNSO Council Operating Rules and Procedures. Article XX §5.1 Issue: Provision that the Board resolves any condition in which the number of Constituencies exceeds the available Council seats in a Stakeholder Group. Staff refers to the explanation provided above in response to Article X, §3.1. Arguably, this language may not need to be expressed in the Bylaws; however, Staff believes that it is important to recognize formally that this potential condition (i.e. Constituencies exceeding the number of SG Council seats) could have the effect of causing prospective new Constituencies to wonder how they can become involved if there are no remaining positions available. While the circumstance appears to be remote in today's environment, there should be a provision to address it before it occurs. If the Board elects to change the Council organization or voting structure then the Bylaws would have to be modified in any case. One alternative might be to move the language from this section to Article XX-Transition. §5.5 Issue: Transition language to map the existing Constituency seats to the new Stakeholder Groups. Staff emphasizes that this section of the transition article is only intended to map the existing Constituency seats (SGs do not yet formally exist) to the new Stakeholder Groups. §5.11 Issue: Voting thresholds for Policy Development Process As explained in an email sent to the Council list on Friday, 27 March by Ken Bour, the voting thresholds originally prescribed by the Working Group on GNSO Council Restructuring (WG-GCR) contained both PDP and non-PDP elements. In this re-drafting exercise, Staff recommended that the thresholds be parsed out as follows: the non-PDP voting thresholds will be contained in Council OR&P while the PDP thresholds will be included in Article XX-Transition until such time as the Policy Process Steering Committee (PPSC) and Policy Development Process (PDP) Work Team (Jeff Neumann, Chair) have completed deliberations and are prepared to recommend a formal revision to Annex A of the Bylaws. Since the PDP thresholds are currently specified in Annex A, which is not being revised as part of the Council restructuring effort, Staff recommends that the new PDP thresholds should be included in Article XX vs. Council OR&P. Article XX is a "transition" document only and, once the PDP voting thresholds are successfully relocated from Annex A to the Council OR&P (Staff's recommendation), Article XX can be removed from the Bylaws in its entirety (assuming all other transition matters are completed). Below are the voting thresholds recast into the two groupings: Non-PDP: a) Elect Council Chair: requires 60% of both houses. b) Remove NCA for Cause: requires 75% of both houses (excluding the NCA subject to removal); subject to Board approval. c) All other GNSO Council Business (default): requires majority of both houses. PDP: a) Create an Issues Report: requires more than 25% vote of both houses or majority of one house. b) Initiate a PDP within Scope: requires more than 33% vote of both houses or more than 66% vote of one house. c) Initiate a PDP not within Scope: requires a vote of more than 75% of one house and a majority of the other house ("Super Majority"). d) Approve a PDP without a Super Majority: requires a majority of both houses and further requires that one representative of at least 3 of the 4 Stakeholder Groups supports. e) Approve a PDP with a Super Majority: requires greater than 75% majority in one house and majority in the other house. The PDP thresholds (above) were taken from the consensus recommendation of the WG-GCR and have been approved by the Board. Staff recommends that, while the thresholds themselves are not subject to Council or community rewrite, the PPSC and PDP Work Team do have the goal of reengineering the entire PDP. If, in the course of those deliberations, it appears that some or all of the above thresholds need to be modified or recast, the Board will need to take those recommendations under advisement. Staff also notes that the Operations Steering Committee (OSC) and the GNSO Council Operations Team are working on developing the methods, procedures, administration, and tools (to become part of the Council OR&P) that will need to be in place when the Council takes its first bicameral vote, which could be as early as its June meeting in Sydney. General Comments Finally, contrary to a recent comment, Staff would like to clarify that it has not prejudged or "made up its mind" on any of these issues. As the GNSO Improvements Report noted: "Many details, of course, remain to be worked out concerning the new stakeholder structure for the Council, including the role of constituencies and/or interest groups within them. As noted earlier, we welcome the GNSO working with Staff to develop the appropriate Implementation Plan." (Board GNSO Improvements Report at page 33). In preparing the draft Bylaws, Staff has tried to track the implementation of GNSO Improvements and Restructuring to specific directions from the Board. We hope that this exercise serves to facilitate discussions on these important topics in order to resolve them in a timely manner. We welcome further conversation about how these elements might be achieved with different language. All Policy Staff involved can be reached via policy-staff(a)icann.org and +1-310-823-9358. Regards, Denise Michel Vice President, Policy

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RE: [council] Draft Revisions to the ICANN Bylaws Relating to GNSO Restructure
by Alan Greenberg April 6, 2009

April 6, 2009

Although it is correct that policy will be formulated in working groups, it is also important to remember that it is Council that will be deciding what policies to look at and formulating the charters of the working groups. The inability to speak on Council may well mean that the issues that are important to you do not get raised to the level where there is a WG to participate in. Alan At 05/04/2009 11:49 AM, Tim Ruiz wrote: >Thank you Avri. That is my view, and the RrC view as well. > >In addition to Avri's well reasoned comments it is my impression that >under this new structure the Council will be serving more in a >management role, as had been envisioned from the beginning but not yet >executed on well. The Working Groups is where the real policy work will >take place, and where it will be important for *voices* to be heard. If >that is true, then new constituencies will have the same opportunity as >all existing ones in that regard. Otherwise, giving such weight to >having a Councilor, seems backsliding on an issue that the new structure >is meant to address. > >Tim > > -------- Original Message -------- >Subject: Re: [council] Draft Revisions to the ICANN Bylaws Relating to >GNSO Restructure >From: Avri Doria <avri(a)psg.com> >Date: Sat, April 04, 2009 10:47 pm >To: "council(a)gnso.icann.org" <council(a)gnso.icann.org>, >policy-staff(a)icann.org >Cc: "liaison6c(a)gnso.icann.org" <liaison6c(a)gnso.icann.org> > > >Denise, > >Thank you for the detailed note on the Staff's position on these issues. > >In this not I want tomake a few points on the issue concerning the >changes to X.3.1 > >1. From the full report of the board (which is curiously difficult to >find on line: for those who need to get new copy it can be found at: >http://www.icann.org/topics/gnso-improvements/gnso-improvements-report-03fe… > >) >The Board requests the Council, with >support from Staff, to prepare suggested changes to the Bylaws, >within six months, regarding the Councilâs structure on the >basis of four broad stakeholder groups and voting practices >consistent with the principles outlined above. > >Thus unless the council agrees to the proposed amendments, they will not >constitute changes prepared by the council with the support of the >staff. In the case of the one council seat per constituency, I believe >the staff is advocating an position that can neither be warranted by the >Board recommendations nor by council decisions at this point. While the >recommendations made by the staff are appreciated as a starting point, >it is the GNSO council that must make the decisions. In reading your >discussion, I had the feeling you were presenting us with what you felt >was the only possible interpretation. I wish to take issue with this >assumption. > >2. I certainly see no language in the Board/BCG recommendations >requiring that each new constituency get a seat on the council. In fact >all of the discussions on seating in the council is at the SG level. >And my reading of the recommendations, as well as the length discussions >the council had with the BCG indicate the intention to de-link the seats >in the council from the constituency structure. Perhaps we will need to >get a ruling from the Board on this as it is difficult to proceed with >such diametrically opposed understandings on the board's decision. My >reading says that there is no direct linkage between the existence of a >constituency and a seat on the Council, though of course the SG has to >show that is is giving fair representation to all in the SG group - >whatever constituency they may be a member of or however many >constituencies they may be a member of. > >3. There was certainly no language indicating that once we got to more >then 6 constituencies in a non-contracted house or more then 3 >constituencies in the contracted house that we would need to restructure >yet again. I hope that we are successful in bringing new >constituencies into the process, and I think that a well defined WG >process will aid in doing so. But if the by-law change you and your >staff advocate were to be advanced, I believe that pain of an additional >restructuring as well as the waste of time and effort it would >constitute would work as a disincentive to the acceptance on new >constituencies. It would be as hard to add the 4th constituency to one >of the contracted house as it was to add new constituencies before the >reorg we are suffering through at the moment. I believe that creating >disincentives for the creation on new constituency was definitely not >something the Board was intending in its decision. > >4. While it is true that the reason for constituting new constituencies >is to allow greater voice, given the function of the future council as a >management group, and given that voice is dependent on WG participation >and not council membership, the subject of voice and a council seat are >orthogonal to each other. Thus I do not believe that a requirement for >one council seat for each new constituency can be backed up by an >interpretation of the requirements for change made by the Board. > >5. Finally it is up to the stakeholders charters, as approved by the >board to determine the process by which seats are allocated - this is >explicit in the BCG recommendation. Each of the SG has been given the >opportunity to design a fair and comprehensive system for doing so. The >Board will review each of these SGs in order to determine whether they >do or not. It seems to me that the right of self determination by the >SGs with the advice and consent of the Board must not be abrogated by >Policy Staff fiat. > >thanks > >a. > > > >On Tue, 2009-03-31 at 11:31 -0700, Denise Michel wrote: > > Many thanks to all of you who have already commented on the draft > > revisions to the ICANN Bylaws relating to GNSO restructuring that were > > circulated late last week to start community discussion (also > > attached). Your emails were particularly useful in getting everyone > > to focus quickly on several specific issues. In this message, weâll > > attempt to address a number of the specific comments made Friday and > > over the weekend to give you some background on our drafting thoughts > > to help further the dialogue. > > > > Article X: > > > > Â§3.1 Issue: This proposed Bylaws amendment assigns the > > responsibility for selecting Council representatives to the four > > Stakeholder Groups with the stipulation that each Board-recognized > > Constituency shall be allocated a minimum of one seat on the GNSO > > Council. > > > > This article seems to have garnered the most immediate attention and > > questions. Rather than prejudging this issue, Staffâs view was that > > this revision was entirely consistent with the GNSO Improvements > > Report, the Boardâs resolution, and various Board discussions > > to-date. Existing constituency Council seats are currently hard-wired > > into the Bylaws and no Board member or Board committee has suggested > > to us that this be changed. As discussed in greater detail below, > > elements in the Board-approved GNSO Improvements Report and in Board > > resolutions suggest that the role of Constituencies within the GNSO > > continues to be significant and merits ongoing support in the Bylaws. > > > > 1. The GNSO Improvements Report produced by the Board Governance > > Committee (BGC) and endorsed by the Board last June emphasized the > > continued primacy of the Constituency structure as a fundamental > > building block of the GNSO. The Report did not attempt to change the > > existing Bylaws mechanisms by which the Board evaluates and approves > > GNSO Constituencies, but instead recommended that the process be more > > fluid, open, and accessible. > > > > In fact, the Report contains many references to expanding Constituency > > involvement in the GNSO by (a) encouraging new groups to form, (b) > > providing those structures with standard âtool kitsâ of administrative > > services, (c) evening âthe playing fieldâ among constituencies, (d) > > creating general best-practice guidelines to ensure consistent > > operational practices across different groups, and (e) assuring the > > community that transparency, openness and fairness remain fundamental > > ICANN principles. The Report specifically states that: > > âIt should be noted that we view the new stakeholder structure > > primarily as a way to organize the Council. While it will also > > encourage the constituencies to maximize their common interests, it > > does not on its own change the constituency structure itself.â (Board > > GNSO Improvements Report, page 42). > > > > The ICANN Board, in its 1 October 2008 resolutions, reinforced its > > support for the following principles pertaining to the formation of > > the new Stakeholder Groups. The Board specifically requested that, in > > establishing the newly formed structures, all constituency members and > > other relevant parties comply with the Boardâs principles including, > > âThe inclusion of new actors/participants, where applicable, and the > > expansion of constituencies (emphasis added) within Stakeholder > > Groups, where applicable.â > > > > The GNSO Improvements Report anticipated the creation of a lightly > > structured Stakeholder Group (SG) organizational layer to be inserted > > between Constituencies and the GNSO Council with a primary > > responsibility to select/allocate/apportion GNSO Council seats among > > its Constituency members. It did not anticipate the elimination of > > Constituencies in favor of Stakeholder Groups, although some in the > > community now suggest that Constituencies may no longer be necessary. > > > > > > Staffâs position is not new and, at the Boardâs direction, Staff has > > made every effort to share its understanding with the community over > > the past six months through informal discussions with Constituency > > leaders and by providing sample organizational templates designed to: > > (a) help the community assess existing Constituency charters; (b) > > guide the development of potential new Constituency charters; and (c) > > assist community leaders as they fashioned new Stakeholder Group (SG) > > charters. > > > > 2. Second, among the stated goals of restructuring is to encourage > > the formation of new Constituencies to enhance the diversity of > > viewpoints in ICANN. As is true in the current Bylaws, Staffâs > > proposed amendment in this section continues to place the > > responsibility with the Board to determine if the viewpoint > > represented by the Constituency applicant is significant enough to be > > entitled to recognition and, thereby, a minimum of one Council seat. > > > > Based upon a few of the Stakeholder Group voting systems that have > > been submitted thus far, a newly approved Constituency may not gain a > > Council seat, which raises concerns about depriving the GNSO Council > > of the new voices that the Board formally recognizes. It is > > conceivable that, without the GNSO seat requirement, an incumbent > > interest group could control a Stakeholder Group and potentially > > prevent these new viewpoints from fully participating in the GNSO. > > Without the promise of being able to participate meaningfully at the > > Council level, Staff is concerned that prospective new organizations > > may not pursue the arduous tasks of organizing, petitioning, drafting > > a charter, and defending their viability in being formally recognized > > as a Constituency within the GNSO. Without Board protection in this > > potentially volatile and delicate vetting process, Constituencies in > > formation may cease to make the effort. If that reality should be > > allowed to unfold, the GNSO will have failed to achieve a vital > > element of the Boardâs vision. > > > > It has been suggested that there should not be a hard-wiring of > > Constituencies to Council seats and seat allocation should be a > > Stakeholder Group responsibility. We agree that SGs should have that > > responsibility, although not without any constraints, and this is > > reflected in these proposed Bylaws to spur consideration and > > discussion. The current allocation of Council seats to Constituencies > > has been hard-wired since 2003. It does not seem inconsistent to > > accord a similar right to each prospective new Constituency that is > > Board-approved. (See Article XX below for discussion of what happens > > in the future should we reach a point where the number of > > Constituencies exceeds the number of Council seats.) > > > > 3. Third, as it relates to the non-contracted party house, the GNSO > > restructuring removed three seats (collectively) from the Commercial > > Constituencies and provided a new Non-Commercial Stakeholder Group > > with six seats. The rationale for this shift was that this was > > appropriate because, with the proper outreach and recruitment > > activities, additional non-commercial Constituencies would be formed > > that would hold seats to represent different viewpoints on the GNSO > > Council. > > âa new non-commercial Stakeholders Group must go far beyond the > > membership of the current Non-Commercial Users Constituency (NCUC). > > We must consider educational, research, and philanthropic > > organizations, foundations, think tanks, members of academia, > > individual registrant groups and other non- commercial organizations, > > as well as individual registrants, as part of a non-commercial > > registrants Stakeholders Group.â (Board GNSO Improvements Report, page > > 32) > > > > Guaranteeing a Council seat to new Constituencies in this SG, which > > will have half of the Councilâs non-contracted party seats, provides > > assurance that diverse viewpoints will be represented and heard on the > > Council. > > > > > > Â§3.3 Issue: Procedures and voting threshold for removal of an NCA > > for cause. > > > > The language concerning removal of a Nominating Committee Appointee > > (NCA) for cause was included for completeness, but Staff is > > recommending that it (along with all non-PDP thresholds) be relocated > > to the GNSO Councilâs Operating Rules. The provision and voting > > thresholds, as specified for each house, were taken from the Working > > Group on GNSO Council Restructure (WG-GCR) Report approved by the > > Board in its 1 October 2008 meeting (see below). > > > > It is, Resolved (2008.10.01.09), the Board adopts all voting > > thresholds proposed in the WG-GCR Report. The Board requests that the > > GNSO develop any additional voting thresholds or categories that may > > be needed as part of its proposed GNSO Improvements Implementation > > Plan to be submitted to the Board for approval. > > > > This issue could conceivably be revisited in the context of the > > Council Operating Rules effort since it is anticipated that those > > rules would need to be approved by the Board before becoming > > effective. > > > > > > Â§3.6: Issue: Board Seats #13 and #14 > > > > As explained in the footnote to this section, the language presented > > in yellow highlight was recommended in the WG-GCR Report; however, it > > has not been approved by the Board. Staff is hoping to collect some > > final additional community feedback on the matter again this month and > > expects final Board action on this matter at itâs 23 April meeting. > > Once the Board has acted, this section will be amended to reflect the > > Boardâs decision as to the methodology and any other rules pertaining > > to these selections. I have asked Rob to make a final request to > > constituency leaders for feedback on the Board Seat issue and he will > > follow up on that mater this week. > > > > > > Â§3.8 Issue: Confusion as to whether the NCAs are appointed to > > each voting house by the Nominating Committee. > > > > Staff acknowledges that the original wording in (a) and (b) could be > > interpreted in a way that was not intended by the drafters. Staff > > recommends the following amendment to this section to avoid ambiguity > > as to how the NCAs are actually selected/appointed to each voting > > house: > > > > a. The Contracted Party House includes the Registry Stakeholder Group > > (three members), the Registrar Stakeholder Group (three members), and > > one Nominating Committee Appointee (NCA) for a total of seven voting > > members; and > > b. The Non-Contracted Party House includes the Commercial Stakeholder > > Group (six members), the Non-Commercial Stakeholder Group (six > > members), and one Nominating Committee Appointee (NCA) for a total of > > thirteen voting members. > > The assignment of each Nominating Committee Appointee to a voting > > house is determined by the GNSO Council Operating Rules and > > Procedures. > > > > > > Article XX > > > > Â§5.1 Issue: Provision that the Board resolves any condition in > > which the number of Constituencies exceeds the available Council seats > > in a Stakeholder Group. > > > > Staff refers to the explanation provided above in response to Article > > X, Â§3.1. > > > > Arguably, this language may not need to be expressed in the Bylaws; > > however, Staff believes that it is important to recognize formally > > that this potential condition (i.e. Constituencies exceeding the > > number of SG Council seats) could have the effect of causing > > prospective new Constituencies to wonder how they can become involved > > if there are no remaining positions available. While the circumstance > > appears to be remote in todayâs environment, there should be a > > provision to address it before it occurs. If the Board elects to > > change the Council organization or voting structure then the Bylaws > > would have to be modified in any case. One alternative might be to > > move the language from this section to Article XX-Transition. > > > > > > Â§5.5 Issue: Transition language to map the existing Constituency > > seats to the new Stakeholder Groups. > > > > Staff emphasizes that this section of the transition article is only > > intended to map the existing Constituency seats (SGs do not yet > > formally exist) to the new Stakeholder Groups. > > > > > > Â§5.11 Issue: Voting thresholds for Policy Development Process > > > > As explained in an email sent to the Council list on Friday, 27 March > > by Ken Bour, the voting thresholds originally prescribed by the > > Working Group on GNSO Council Restructuring (WG-GCR) contained both > > PDP and non-PDP elements. In this re-drafting exercise, Staff > > recommended that the thresholds be parsed out as follows: the non-PDP > > voting thresholds will be contained in Council OR&P while the PDP > > thresholds will be included in Article XXTransition until such time > > as the Policy Process Steering Committee (PPSC) and Policy Development > > Process (PDP) Work Team (Jeff Neumann, Chair) have completed > > deliberations and are prepared to recommend a formal revision to Annex > > A of the Bylaws. Since the PDP thresholds are currently specified in > > Annex A, which is not being revised as part of the Council > > restructuring effort, Staff recommends that the new PDP thresholds > > should be included in Article XX vs. Council OR&P. Article XX is a > > âtransitionâ document only and, once the PDP voting thresholds are > > successfully relocated from Annex A to the Council OR&P (Staffâs > > recommendation), Article XX can be removed from the Bylaws in its > > entirety (assuming all other transition matters are completed). Below > > are the voting thresholds recast into the two groupings: > > > > Non-PDP: > > a) Elect Council Chair: requires 60% of both houses. > > b) Remove NCA for Cause: requires 75% of both houses (excluding the > > NCA subject to removal); subject to Board approval. > > c) All other GNSO Council Business (default): requires majority of > > both houses. > > > > PDP: > > a) Create an Issues Report: requires more than 25% vote of both > > houses or majority of one house. > > b) Initiate a PDP within Scope: requires more than 33% vote of > > both houses or more than 66% vote of one house. > > c) Initiate a PDP not within Scope: requires a vote of more than > > 75% of one house and a majority of the other house (âSuper > > Majorityâ). > > d) Approve a PDP without a Super Majority: requires a majority of > > both houses and further requires that one representative of at least 3 > > of the 4 Stakeholder Groups supports. > > e) Approve a PDP with a Super Majority: requires greater than 75% > > majority in one house and majority in the other house. > > > > The PDP thresholds (above) were taken from the consensus > > recommendation of the WG-GCR and have been approved by the Board. > > > > Staff recommends that, while the thresholds themselves are not subject > > to Council or community rewrite, the PPSC and PDP Work Team do have > > the goal of reengineering the entire PDP. If, in the course of those > > deliberations, it appears that some or all of the above thresholds > > need to be modified or recast, the Board will need to take those > > recommendations under advisement. > > > > Staff also notes that the Operations Steering Committee (OSC) and the > > GNSO Council Operations Team are working on developing the methods, > > procedures, administration, and tools (to become part of the Council > > OR&P) that will need to be in place when the Council takes its first > > bicameral vote, which could be as early as its June meeting in > > Sydney. > > > > > > General Comments > > > > Finally, contrary to a recent comment, Staff would like to clarify > > that it has not prejudged or âmade up its mindâ on any of these > > issues. As the GNSO Improvements Report noted: > > > > "Many details, of course, remain to be worked out concerning the new > > stakeholder structure for the Council, including the role of > > constituencies and/or interest groups within them. As noted earlier, > > we welcome the GNSO working with Staff to develop the appropriate > > Implementation Plan." (Board GNSO Improvements Report at page 33). > > > > In preparing the draft Bylaws, Staff has tried to track the > > implementation of GNSO Improvements and Restructuring to specific > > directions from the Board. We hope that this exercise serves to > > facilitate discussions on these important topics in order to resolve > > them in a timely manner. We welcome further conversation about how > > these elements might be achieved with different language. All Policy > > Staff involved can be reached via policy-staff(a)icann.org and > > +1-310-823-9358. > > > > Regards, > > > > Denise Michel > > Vice President, Policy

3 4

RE: [council] Draft Revisions to the ICANN Bylaws Relating to GNSO Restructure
by Tim Ruiz April 6, 2009

April 6, 2009

That can be solved at the SG level, and actually should be in my opinion. Tim -------- Original Message -------- Subject: RE: [council] Draft Revisions to the ICANN Bylaws Relating to GNSO Restructure From: Alan Greenberg <alan.greenberg(a)mcgill.ca> Date: Sun, April 05, 2009 11:30 am To: "liaison6c(a)gnso.icann.org" <liaison6c(a)gnso.icann.org>, "council(a)gnso.icann.org" <council(a)gnso.icann.org>, policy-staff(a)icann.org Although it is correct that policy will be formulated in working groups, it is also important to remember that it is Council that will be deciding what policies to look at and formulating the charters of the working groups. The inability to speak on Council may well mean that the issues that are important to you do not get raised to the level where there is a WG to participate in. Alan At 05/04/2009 11:49 AM, Tim Ruiz wrote: >Thank you Avri. That is my view, and the RrC view as well. > >In addition to Avri's well reasoned comments it is my impression that >under this new structure the Council will be serving more in a >management role, as had been envisioned from the beginning but not yet >executed on well. The Working Groups is where the real policy work will >take place, and where it will be important for *voices* to be heard. If >that is true, then new constituencies will have the same opportunity as >all existing ones in that regard. Otherwise, giving such weight to >having a Councilor, seems backsliding on an issue that the new structure >is meant to address. > >Tim > > -------- Original Message -------- >Subject: Re: [council] Draft Revisions to the ICANN Bylaws Relating to >GNSO Restructure >From: Avri Doria <avri(a)psg.com> >Date: Sat, April 04, 2009 10:47 pm >To: "council(a)gnso.icann.org" <council(a)gnso.icann.org>, >policy-staff(a)icann.org >Cc: "liaison6c(a)gnso.icann.org" <liaison6c(a)gnso.icann.org> > > >Denise, > >Thank you for the detailed note on the Staff's position on these issues. > >In this not I want tomake a few points on the issue concerning the >changes to X.3.1 > >1. From the full report of the board (which is curiously difficult to >find on line: for those who need to get new copy it can be found at: >http://www.icann.org/topics/gnso-improvements/gnso-improvements-report-03fe… > >) >The Board requests the Council, with >support from Staff, to prepare suggested changes to the Bylaws, >within six months, regarding the Councilâs structure on the >basis of four broad stakeholder groups and voting practices >consistent with the principles outlined above. > >Thus unless the council agrees to the proposed amendments, they will not >constitute changes prepared by the council with the support of the >staff. In the case of the one council seat per constituency, I believe >the staff is advocating an position that can neither be warranted by the >Board recommendations nor by council decisions at this point. While the >recommendations made by the staff are appreciated as a starting point, >it is the GNSO council that must make the decisions. In reading your >discussion, I had the feeling you were presenting us with what you felt >was the only possible interpretation. I wish to take issue with this >assumption. > >2. I certainly see no language in the Board/BCG recommendations >requiring that each new constituency get a seat on the council. In fact >all of the discussions on seating in the council is at the SG level. >And my reading of the recommendations, as well as the length discussions >the council had with the BCG indicate the intention to de-link the seats >in the council from the constituency structure. Perhaps we will need to >get a ruling from the Board on this as it is difficult to proceed with >such diametrically opposed understandings on the board's decision. My >reading says that there is no direct linkage between the existence of a >constituency and a seat on the Council, though of course the SG has to >show that is is giving fair representation to all in the SG group - >whatever constituency they may be a member of or however many >constituencies they may be a member of. > >3. There was certainly no language indicating that once we got to more >then 6 constituencies in a non-contracted house or more then 3 >constituencies in the contracted house that we would need to restructure >yet again. I hope that we are successful in bringing new >constituencies into the process, and I think that a well defined WG >process will aid in doing so. But if the by-law change you and your >staff advocate were to be advanced, I believe that pain of an additional >restructuring as well as the waste of time and effort it would >constitute would work as a disincentive to the acceptance on new >constituencies. It would be as hard to add the 4th constituency to one >of the contracted house as it was to add new constituencies before the >reorg we are suffering through at the moment. I believe that creating >disincentives for the creation on new constituency was definitely not >something the Board was intending in its decision. > >4. While it is true that the reason for constituting new constituencies >is to allow greater voice, given the function of the future council as a >management group, and given that voice is dependent on WG participation >and not council membership, the subject of voice and a council seat are >orthogonal to each other. Thus I do not believe that a requirement for >one council seat for each new constituency can be backed up by an >interpretation of the requirements for change made by the Board. > >5. Finally it is up to the stakeholders charters, as approved by the >board to determine the process by which seats are allocated - this is >explicit in the BCG recommendation. Each of the SG has been given the >opportunity to design a fair and comprehensive system for doing so. The >Board will review each of these SGs in order to determine whether they >do or not. It seems to me that the right of self determination by the >SGs with the advice and consent of the Board must not be abrogated by >Policy Staff fiat. > >thanks > >a. > > > >On Tue, 2009-03-31 at 11:31 -0700, Denise Michel wrote: > > Many thanks to all of you who have already commented on the draft > > revisions to the ICANN Bylaws relating to GNSO restructuring that were > > circulated late last week to start community discussion (also > > attached). Your emails were particularly useful in getting everyone > > to focus quickly on several specific issues. In this message, weâll > > attempt to address a number of the specific comments made Friday and > > over the weekend to give you some background on our drafting thoughts > > to help further the dialogue. > > > > Article X: > > > > Â§3.1 Issue: This proposed Bylaws amendment assigns the > > responsibility for selecting Council representatives to the four > > Stakeholder Groups with the stipulation that each Board-recognized > > Constituency shall be allocated a minimum of one seat on the GNSO > > Council. > > > > This article seems to have garnered the most immediate attention and > > questions. Rather than prejudging this issue, Staffâs view was that > > this revision was entirely consistent with the GNSO Improvements > > Report, the Boardâs resolution, and various Board discussions > > to-date. Existing constituency Council seats are currently hard-wired > > into the Bylaws and no Board member or Board committee has suggested > > to us that this be changed. As discussed in greater detail below, > > elements in the Board-approved GNSO Improvements Report and in Board > > resolutions suggest that the role of Constituencies within the GNSO > > continues to be significant and merits ongoing support in the Bylaws. > > > > 1. The GNSO Improvements Report produced by the Board Governance > > Committee (BGC) and endorsed by the Board last June emphasized the > > continued primacy of the Constituency structure as a fundamental > > building block of the GNSO. The Report did not attempt to change the > > existing Bylaws mechanisms by which the Board evaluates and approves > > GNSO Constituencies, but instead recommended that the process be more > > fluid, open, and accessible. > > > > In fact, the Report contains many references to expanding Constituency > > involvement in the GNSO by (a) encouraging new groups to form, (b) > > providing those structures with standard âtool kitsâ of administrative > > services, (c) evening âthe playing fieldâ among constituencies, (d) > > creating general best-practice guidelines to ensure consistent > > operational practices across different groups, and (e) assuring the > > community that transparency, openness and fairness remain fundamental > > ICANN principles. The Report specifically states that: > > âIt should be noted that we view the new stakeholder structure > > primarily as a way to organize the Council. While it will also > > encourage the constituencies to maximize their common interests, it > > does not on its own change the constituency structure itself.â (Board > > GNSO Improvements Report, page 42). > > > > The ICANN Board, in its 1 October 2008 resolutions, reinforced its > > support for the following principles pertaining to the formation of > > the new Stakeholder Groups. The Board specifically requested that, in > > establishing the newly formed structures, all constituency members and > > other relevant parties comply with the Boardâs principles including, > > âThe inclusion of new actors/participants, where applicable, and the > > expansion of constituencies (emphasis added) within Stakeholder > > Groups, where applicable.â > > > > The GNSO Improvements Report anticipated the creation of a lightly > > structured Stakeholder Group (SG) organizational layer to be inserted > > between Constituencies and the GNSO Council with a primary > > responsibility to select/allocate/apportion GNSO Council seats among > > its Constituency members. It did not anticipate the elimination of > > Constituencies in favor of Stakeholder Groups, although some in the > > community now suggest that Constituencies may no longer be necessary. > > > > > > Staffâs position is not new and, at the Boardâs direction, Staff has > > made every effort to share its understanding with the community over > > the past six months through informal discussions with Constituency > > leaders and by providing sample organizational templates designed to: > > (a) help the community assess existing Constituency charters; (b) > > guide the development of potential new Constituency charters; and (c) > > assist community leaders as they fashioned new Stakeholder Group (SG) > > charters. > > > > 2. Second, among the stated goals of restructuring is to encourage > > the formation of new Constituencies to enhance the diversity of > > viewpoints in ICANN. As is true in the current Bylaws, Staffâs > > proposed amendment in this section continues to place the > > responsibility with the Board to determine if the viewpoint > > represented by the Constituency applicant is significant enough to be > > entitled to recognition and, thereby, a minimum of one Council seat. > > > > Based upon a few of the Stakeholder Group voting systems that have > > been submitted thus far, a newly approved Constituency may not gain a > > Council seat, which raises concerns about depriving the GNSO Council > > of the new voices that the Board formally recognizes. It is > > conceivable that, without the GNSO seat requirement, an incumbent > > interest group could control a Stakeholder Group and potentially > > prevent these new viewpoints from fully participating in the GNSO. > > Without the promise of being able to participate meaningfully at the > > Council level, Staff is concerned that prospective new organizations > > may not pursue the arduous tasks of organizing, petitioning, drafting > > a charter, and defending their viability in being formally recognized > > as a Constituency within the GNSO. Without Board protection in this > > potentially volatile and delicate vetting process, Constituencies in > > formation may cease to make the effort. If that reality should be > > allowed to unfold, the GNSO will have failed to achieve a vital > > element of the Boardâs vision. > > > > It has been suggested that there should not be a hard-wiring of > > Constituencies to Council seats and seat allocation should be a > > Stakeholder Group responsibility. We agree that SGs should have that > > responsibility, although not without any constraints, and this is > > reflected in these proposed Bylaws to spur consideration and > > discussion. The current allocation of Council seats to Constituencies > > has been hard-wired since 2003. It does not seem inconsistent to > > accord a similar right to each prospective new Constituency that is > > Board-approved. (See Article XX below for discussion of what happens > > in the future should we reach a point where the number of > > Constituencies exceeds the number of Council seats.) > > > > 3. Third, as it relates to the non-contracted party house, the GNSO > > restructuring removed three seats (collectively) from the Commercial > > Constituencies and provided a new Non-Commercial Stakeholder Group > > with six seats. The rationale for this shift was that this was > > appropriate because, with the proper outreach and recruitment > > activities, additional non-commercial Constituencies would be formed > > that would hold seats to represent different viewpoints on the GNSO > > Council. > > âa new non-commercial Stakeholders Group must go far beyond the > > membership of the current Non-Commercial Users Constituency (NCUC). > > We must consider educational, research, and philanthropic > > organizations, foundations, think tanks, members of academia, > > individual registrant groups and other non- commercial organizations, > > as well as individual registrants, as part of a non-commercial > > registrants Stakeholders Group.â (Board GNSO Improvements Report, page > > 32) > > > > Guaranteeing a Council seat to new Constituencies in this SG, which > > will have half of the Councilâs non-contracted party seats, provides > > assurance that diverse viewpoints will be represented and heard on the > > Council. > > > > > > Â§3.3 Issue: Procedures and voting threshold for removal of an NCA > > for cause. > > > > The language concerning removal of a Nominating Committee Appointee > > (NCA) for cause was included for completeness, but Staff is > > recommending that it (along with all non-PDP thresholds) be relocated > > to the GNSO Councilâs Operating Rules. The provision and voting > > thresholds, as specified for each house, were taken from the Working > > Group on GNSO Council Restructure (WG-GCR) Report approved by the > > Board in its 1 October 2008 meeting (see below). > > > > It is, Resolved (2008.10.01.09), the Board adopts all voting > > thresholds proposed in the WG-GCR Report. The Board requests that the > > GNSO develop any additional voting thresholds or categories that may > > be needed as part of its proposed GNSO Improvements Implementation > > Plan to be submitted to the Board for approval. > > > > This issue could conceivably be revisited in the context of the > > Council Operating Rules effort since it is anticipated that those > > rules would need to be approved by the Board before becoming > > effective. > > > > > > Â§3.6: Issue: Board Seats #13 and #14 > > > > As explained in the footnote to this section, the language presented > > in yellow highlight was recommended in the WG-GCR Report; however, it > > has not been approved by the Board. Staff is hoping to collect some > > final additional community feedback on the matter again this month and > > expects final Board action on this matter at itâs 23 April meeting. > > Once the Board has acted, this section will be amended to reflect the > > Boardâs decision as to the methodology and any other rules pertaining > > to these selections. I have asked Rob to make a final request to > > constituency leaders for feedback on the Board Seat issue and he will > > follow up on that mater this week. > > > > > > Â§3.8 Issue: Confusion as to whether the NCAs are appointed to > > each voting house by the Nominating Committee. > > > > Staff acknowledges that the original wording in (a) and (b) could be > > interpreted in a way that was not intended by the drafters. Staff > > recommends the following amendment to this section to avoid ambiguity > > as to how the NCAs are actually selected/appointed to each voting > > house: > > > > a. The Contracted Party House includes the Registry Stakeholder Group > > (three members), the Registrar Stakeholder Group (three members), and > > one Nominating Committee Appointee (NCA) for a total of seven voting > > members; and > > b. The Non-Contracted Party House includes the Commercial Stakeholder > > Group (six members), the Non-Commercial Stakeholder Group (six > > members), and one Nominating Committee Appointee (NCA) for a total of > > thirteen voting members. > > The assignment of each Nominating Committee Appointee to a voting > > house is determined by the GNSO Council Operating Rules and > > Procedures. > > > > > > Article XX > > > > Â§5.1 Issue: Provision that the Board resolves any condition in > > which the number of Constituencies exceeds the available Council seats > > in a Stakeholder Group. > > > > Staff refers to the explanation provided above in response to Article > > X, Â§3.1. > > > > Arguably, this language may not need to be expressed in the Bylaws; > > however, Staff believes that it is important to recognize formally > > that this potential condition (i.e. Constituencies exceeding the > > number of SG Council seats) could have the effect of causing > > prospective new Constituencies to wonder how they can become involved > > if there are no remaining positions available. While the circumstance > > appears to be remote in todayâs environment, there should be a > > provision to address it before it occurs. If the Board elects to > > change the Council organization or voting structure then the Bylaws > > would have to be modified in any case. One alternative might be to > > move the language from this section to Article XX-Transition. > > > > > > Â§5.5 Issue: Transition language to map the existing Constituency > > seats to the new Stakeholder Groups. > > > > Staff emphasizes that this section of the transition article is only > > intended to map the existing Constituency seats (SGs do not yet > > formally exist) to the new Stakeholder Groups. > > > > > > Â§5.11 Issue: Voting thresholds for Policy Development Process > > > > As explained in an email sent to the Council list on Friday, 27 March > > by Ken Bour, the voting thresholds originally prescribed by the > > Working Group on GNSO Council Restructuring (WG-GCR) contained both > > PDP and non-PDP elements. In this re-drafting exercise, Staff > > recommended that the thresholds be parsed out as follows: the non-PDP > > voting thresholds will be contained in Council OR&P while the PDP > > thresholds will be included in Article XXTransition until such time > > as the Policy Process Steering Committee (PPSC) and Policy Development > > Process (PDP) Work Team (Jeff Neumann, Chair) have completed > > deliberations and are prepared to recommend a formal revision to Annex > > A of the Bylaws. Since the PDP thresholds are currently specified in > > Annex A, which is not being revised as part of the Council > > restructuring effort, Staff recommends that the new PDP thresholds > > should be included in Article XX vs. Council OR&P. Article XX is a > > âtransitionâ document only and, once the PDP voting thresholds are > > successfully relocated from Annex A to the Council OR&P (Staffâs > > recommendation), Article XX can be removed from the Bylaws in its > > entirety (assuming all other transition matters are completed). Below > > are the voting thresholds recast into the two groupings: > > > > Non-PDP: > > a) Elect Council Chair: requires 60% of both houses. > > b) Remove NCA for Cause: requires 75% of both houses (excluding the > > NCA subject to removal); subject to Board approval. > > c) All other GNSO Council Business (default): requires majority of > > both houses. > > > > PDP: > > a) Create an Issues Report: requires more than 25% vote of both > > houses or majority of one house. > > b) Initiate a PDP within Scope: requires more than 33% vote of > > both houses or more than 66% vote of one house. > > c) Initiate a PDP not within Scope: requires a vote of more than > > 75% of one house and a majority of the other house (âSuper > > Majorityâ). > > d) Approve a PDP without a Super Majority: requires a majority of > > both houses and further requires that one representative of at least 3 > > of the 4 Stakeholder Groups supports. > > e) Approve a PDP with a Super Majority: requires greater than 75% > > majority in one house and majority in the other house. > > > > The PDP thresholds (above) were taken from the consensus > > recommendation of the WG-GCR and have been approved by the Board. > > > > Staff recommends that, while the thresholds themselves are not subject > > to Council or community rewrite, the PPSC and PDP Work Team do have > > the goal of reengineering the entire PDP. If, in the course of those > > deliberations, it appears that some or all of the above thresholds > > need to be modified or recast, the Board will need to take those > > recommendations under advisement. > > > > Staff also notes that the Operations Steering Committee (OSC) and the > > GNSO Council Operations Team are working on developing the methods, > > procedures, administration, and tools (to become part of the Council > > OR&P) that will need to be in place when the Council takes its first > > bicameral vote, which could be as early as its June meeting in > > Sydney. > > > > > > General Comments > > > > Finally, contrary to a recent comment, Staff would like to clarify > > that it has not prejudged or âmade up its mindâ on any of these > > issues. As the GNSO Improvements Report noted: > > > > "Many details, of course, remain to be worked out concerning the new > > stakeholder structure for the Council, including the role of > > constituencies and/or interest groups within them. As noted earlier, > > we welcome the GNSO working with Staff to develop the appropriate > > Implementation Plan." (Board GNSO Improvements Report at page 33). > > > > In preparing the draft Bylaws, Staff has tried to track the > > implementation of GNSO Improvements and Restructuring to specific > > directions from the Board. We hope that this exercise serves to > > facilitate discussions on these important topics in order to resolve > > them in a timely manner. We welcome further conversation about how > > these elements might be achieved with different language. All Policy > > Staff involved can be reached via policy-staff(a)icann.org and > > +1-310-823-9358. > > > > Regards, > > > > Denise Michel > > Vice President, Policy

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RE: [liaison6c] RE: [council] Draft Revisions to the ICANN Bylaws Relating to GNSO Restructure
by Alan Greenberg April 6, 2009

April 6, 2009

At 05/04/2009 09:12 PM, Milton L Mueller wrote: >Alan: >There are arguments to be made on either side of this issue. At this >stage, that is not the point. The issue is whether one staff person >decides for us or whether ICANN follows its legitimate process and >allows the stakeholders in the GNSO and the Board to come to an >agreement on this. At 05/04/2009 09:31 PM, Milton L Mueller wrote: >Alan, please note that the NCSG charter NCUC proposed allows a 20% >minority within the SG to bind _all_ NCSG Council representatives to >support the creation of a WG on a topic that that minority supports. >This is either a 20% of the Policy Committee, which represents >constituencies, or 20% of the membership. > >(does anyone actually read the charters we are debating?) > >So minority viewpoints on policy can be represented quite well on >the Council without the distorted process of binding constituencies >to a specific number of Council seats. > >Perhaps Denise's comments were made in ignorance of this feature of >the proposal, because it completely refutes her arguments. However, >staff members involved in this discussion sat in and listened as the >NCUC meeting debated and discussed it in Mexico City, so I know that >Ken Bour at least is fully aware of it. > >Anyway, as I said before, I am happy to discuss and debate the issue >with you, Alan, and other legitimate stakeholders in the process. >But this is our debate and the Board's decision. The staff has no >business intervening in the debate the way it has; they are only >involved to facilitate our discussions and not to act as a >substitute for the Board. Milton, I was not arguing for or against ANY of the various positions. I was just responding to Tim's comment that since policy will be formulated in Working Groups, it is THERE that having a voice will be important. As true as that is, I was pointing out that having a voice (direct, indirect or whatever) in Council will ALSO be important. This is clearly a position that you agree with, since you are reiterating that in drafting the NCSG charter, the need to be heard on Council was factored in. Alan

1 0

RE: [liaison6c] Re: [council] Draft Revisions to the ICANN Bylaws Relating to GNSO Restructure
by Gomes, Chuck April 5, 2009

April 5, 2009

I suggest that we do our own legal analysis like we did with the two versions of the DAG to identify exactly what issues must stay in the Bylaws and develop our rationale for that so that we can either demand that those stay in the Bylaws or insist on mitigating language. I am sure that Jonathan Spencer will participate on our part. Should we arrange a conference call of RyC attorneys? Jeff - do you want to do that? Chuck > -----Original Message----- > From: Neuman, Jeff [mailto:Jeff.Neuman@neustar.us] > Sent: Sunday, April 05, 2009 9:13 AM > To: avri(a)acm.org; council(a)gnso.icann.org; policy-staff(a)icann.org > Cc: liaison6c(a)gnso.icann.org; Gomes, Chuck > Subject: RE: [liaison6c] Re: [council] Draft Revisions to the > ICANN Bylaws Relating to GNSO Restructure > > All, > > My biggest issues, which I have explained to staff and my > constituency surrounds taking elements out of the Bylaws and > putting them into an Operating Rules document as has been > implied by many councilors as well as by staff. I understand > the view that it MAY provide for some flexibility, but taking > any elements of the PDP out of the bylaws has implications on > the contracted parties which MUST be fully considered by the > legal staffs on the registries/registrars and ICANN prior to > taking any such actions since our agreements refer to the > Bylaws for the policy process. > > Perhaps more importantly, by taking elements out of the > Bylaws, you are essentially removing those elements from the > Independent Review Process. The IRP is only for cases in > which the Bylaws are violated. If the elements are not in > the Bylaws, there is no review and hence NO ACCOUNTABILITY. > As we have seen in the XXX IRP, the ICANN staff considers the > IRP to be extremely narrow (Too narrow in my opinion). > Nonetheless, I for one do not want to take things out of the > Bylaws without a commitment hardcoded in writing that > removing them from the Bylaws would not remove them from the > IRP in cases of any violations by the ICANN. > > I cannot post to the Council list, but believe these points > should be made clear to all of the Council members. > > Jeffrey J. Neuman, Esq.: NeuStar, Inc. > Vice President, Law & Policy > > > The information contained in this e-mail message is intended > only for the use of the recipient(s) named above and may > contain confidential and/or privileged information. If you > are not the intended recipient you have received this e-mail > message in error and any review, dissemination, distribution, > or copying of this message is strictly prohibited. If you > have received this communication in error, please notify us > immediately and delete the original message. > > > > -----Original Message----- > From: owner-liaison6c(a)gnso.icann.org > [mailto:owner-liaison6c@gnso.icann.org] On Behalf Of Avri Doria > Sent: Saturday, April 04, 2009 11:48 PM > To: council(a)gnso.icann.org; policy-staff(a)icann.org > Cc: liaison6c(a)gnso.icann.org > Subject: [liaison6c] Re: [council] Draft Revisions to the > ICANN Bylaws Relating to GNSO Restructure > > > Denise, > > Thank you for the detailed note on the Staff's position on > these issues. > > In this not I want tomake a few points on the issue > concerning the changes to X.3.1 > > 1. From the full report of the board (which is curiously difficult to > find on line: for those who need to get new copy it can be > found at: > http://www.icann.org/topics/gnso-improvements/gnso-improvement > s-report-03feb08.pdf > ) > The Board requests the Council, with > support from Staff, to prepare suggested changes to > the Bylaws, > within six months, regarding the Council's structure on the > basis of four broad stakeholder groups and voting practices > consistent with the principles outlined above. > > Thus unless the council agrees to the proposed amendments, > they will not constitute changes prepared by the council with > the support of the staff. In the case of the one council > seat per constituency, I believe the staff is advocating an > position that can neither be warranted by the Board > recommendations nor by council decisions at this point. > While the recommendations made by the staff are appreciated > as a starting point, it is the GNSO council that must make > the decisions. In reading your discussion, I had the feeling > you were presenting us with what you felt was the only > possible interpretation. I wish to take issue with this assumption. > > 2. I certainly see no language in the Board/BCG > recommendations requiring that each new constituency get a > seat on the council. In fact all of the discussions on > seating in the council is at the SG level. > And my reading of the recommendations, as well as the length > discussions the council had with the BCG indicate the > intention to de-link the seats in the council from the > constituency structure. Perhaps we will need to get a ruling > from the Board on this as it is difficult to proceed with > such diametrically opposed understandings on the board's > decision. My reading says that there is no direct linkage > between the existence of a constituency and a seat on the > Council, though of course the SG has to show that is is > giving fair representation to all in the SG group - whatever > constituency they may be a member of or however many > constituencies they may be a member of. > > 3. There was certainly no language indicating that once we > got to more then 6 constituencies in a non-contracted house > or more then 3 constituencies in the contracted house that we > would need to restructure > yet again. I hope that we are successful in bringing new > constituencies into the process, and I think that a well > defined WG process will aid in doing so. But if the by-law > change you and your staff advocate were to be advanced, I > believe that pain of an additional restructuring as well as > the waste of time and effort it would constitute would work > as a disincentive to the acceptance on new constituencies. > It would be as hard to add the 4th constituency to one of the > contracted house as it was to add new constituencies before > the reorg we are suffering through at the moment. I believe > that creating disincentives for the creation on new > constituency was definitely not something the Board was > intending in its decision. > > 4. While it is true that the reason for constituting new > constituencies is to allow greater voice, given the function > of the future council as a management group, and given that > voice is dependent on WG participation and not council > membership, the subject of voice and a council seat are > orthogonal to each other. Thus I do not believe that a > requirement for one council seat for each new constituency > can be backed up by an interpretation of the requirements for > change made by the Board. > > 5. Finally it is up to the stakeholders charters, as approved > by the board to determine the process by which seats are > allocated - this is explicit in the BCG recommendation. Each > of the SG has been given the opportunity to design a fair and > comprehensive system for doing so. The Board will review each > of these SGs in order to determine whether they do or not. It > seems to me that the right of self determination by the SGs > with the advice and consent of the Board must not be > abrogated by Policy Staff fiat. > > thanks > > a. > > > > On Tue, 2009-03-31 at 11:31 -0700, Denise Michel wrote: > > Many thanks to all of you who have already commented on the draft > > revisions to the ICANN Bylaws relating to GNSO > restructuring that were > > circulated late last week to start community discussion (also > > attached). Your emails were particularly useful in getting > everyone > > to focus quickly on several specific issues. In this > message, we'll > > attempt to address a number of the specific comments made > Friday and > > over the weekend to give you some background on our > drafting thoughts > > to help further the dialogue. > > > > Article X: > > > > §3.1 Issue: This proposed Bylaws amendment assigns the > > responsibility for selecting Council representatives to the four > > Stakeholder Groups with the stipulation that each Board-recognized > > Constituency shall be allocated a minimum of one seat on the GNSO > > Council. > > > > This article seems to have garnered the most immediate > attention and > > questions. Rather than prejudging this issue, Staff's view > was that > > this revision was entirely consistent with the GNSO Improvements > > Report, the Board's resolution, and various Board > discussions to-date. > > Existing constituency Council seats are currently > hard-wired into the > > Bylaws and no Board member or Board committee has suggested > to us that > > this be changed. As discussed in greater detail below, > elements in the > > Board-approved GNSO Improvements Report and in Board resolutions > > suggest that the role of Constituencies within the GNSO > continues to > > be significant and merits ongoing support in the Bylaws. > > > > 1. The GNSO Improvements Report produced by the Board Governance > > Committee (BGC) and endorsed by the Board last June emphasized the > > continued primacy of the Constituency structure as a fundamental > > building block of the GNSO. The Report did not attempt to > change the > > existing Bylaws mechanisms by which the Board evaluates and > approves > > GNSO Constituencies, but instead recommended that the > process be more > > fluid, open, and accessible. > > > > In fact, the Report contains many references to expanding > Constituency > > involvement in the GNSO by (a) encouraging new groups to form, (b) > > providing those structures with standard "tool kits" of > administrative > > services, (c) evening "the playing field" among constituencies, (d) > > creating general best-practice guidelines to ensure consistent > > operational practices across different groups, and (e) assuring the > > community that transparency, openness and fairness remain > fundamental > > ICANN principles. The Report specifically states that: > > "It should be noted that we view the new stakeholder structure > > primarily as a way to organize the Council. While it will also > > encourage the constituencies to maximize their common interests, it > > does not on its own change the constituency structure > itself." (Board > > GNSO Improvements Report, page 42). > > > > The ICANN Board, in its 1 October 2008 resolutions, reinforced its > > support for the following principles pertaining to the formation of > > the new Stakeholder Groups. The Board specifically > requested that, in > > establishing the newly formed structures, all constituency > members and > > other relevant parties comply with the Board's principles > including, > > "The inclusion of new actors/participants, where > applicable, and the > > expansion of constituencies (emphasis added) within Stakeholder > > Groups, where applicable." > > > > The GNSO Improvements Report anticipated the creation of a lightly > > structured Stakeholder Group (SG) organizational layer to > be inserted > > between Constituencies and the GNSO Council with a primary > > responsibility to select/allocate/apportion GNSO Council > seats among > > its Constituency members. It did not anticipate the elimination of > > Constituencies in favor of Stakeholder Groups, although some in the > > community now suggest that Constituencies may no longer be > necessary. > > > > > > Staff's position is not new and, at the Board's direction, > Staff has > > made every effort to share its understanding with the > community over > > the past six months through informal discussions with Constituency > > leaders and by providing sample organizational templates > designed to: > > (a) help the community assess existing Constituency charters; (b) > > guide the development of potential new Constituency > charters; and (c) > > assist community leaders as they fashioned new Stakeholder > Group (SG) > > charters. > > > > 2. Second, among the stated goals of restructuring is to encourage > > the formation of new Constituencies to enhance the diversity of > > viewpoints in ICANN. As is true in the current Bylaws, Staff's > > proposed amendment in this section continues to place the > > responsibility with the Board to determine if the viewpoint > > represented by the Constituency applicant is significant > enough to be > > entitled to recognition and, thereby, a minimum of one Council seat. > > > > Based upon a few of the Stakeholder Group voting systems that have > > been submitted thus far, a newly approved Constituency may > not gain a > > Council seat, which raises concerns about depriving the > GNSO Council > > of the new voices that the Board formally recognizes. It is > > conceivable that, without the GNSO seat requirement, an incumbent > > interest group could control a Stakeholder Group and potentially > > prevent these new viewpoints from fully participating in the GNSO. > > Without the promise of being able to participate > meaningfully at the > > Council level, Staff is concerned that prospective new > organizations > > may not pursue the arduous tasks of organizing, > petitioning, drafting > > a charter, and defending their viability in being formally > recognized > > as a Constituency within the GNSO. Without Board > protection in this > > potentially volatile and delicate vetting process, > Constituencies in > > formation may cease to make the effort. If that reality should be > > allowed to unfold, the GNSO will have failed to achieve a vital > > element of the Board's vision. > > > > It has been suggested that there should not be a hard-wiring of > > Constituencies to Council seats and seat allocation should be a > > Stakeholder Group responsibility. We agree that SGs should > have that > > responsibility, although not without any constraints, and this is > > reflected in these proposed Bylaws to spur consideration and > > discussion. The current allocation of Council seats to > Constituencies > > has been hard-wired since 2003. It does not seem inconsistent to > > accord a similar right to each prospective new Constituency that is > > Board-approved. (See Article XX below for discussion of > what happens > > in the future should we reach a point where the number of > > Constituencies exceeds the number of Council seats.) > > > > 3. Third, as it relates to the non-contracted party house, > the GNSO > > restructuring removed three seats (collectively) from the > Commercial > > Constituencies and provided a new Non-Commercial Stakeholder Group > > with six seats. The rationale for this shift was that this was > > appropriate because, with the proper outreach and recruitment > > activities, additional non-commercial Constituencies would > be formed > > that would hold seats to represent different viewpoints on the GNSO > > Council. > > "...a new non-commercial Stakeholders Group must go far beyond the > > membership of the current Non-Commercial Users Constituency (NCUC). > > We must consider educational, research, and philanthropic > > organizations, foundations, think tanks, members of academia, > > individual registrant groups and other non- commercial > organizations, > > as well as individual registrants, as part of a non-commercial > > registrants Stakeholders Group." (Board GNSO Improvements > Report, page > > 32) > > > > Guaranteeing a Council seat to new Constituencies in this SG, which > > will have half of the Council's non-contracted party seats, > provides > > assurance that diverse viewpoints will be represented and > heard on the > > Council. > > > > > > §3.3 Issue: Procedures and voting threshold for > removal of an NCA > > for cause. > > > > The language concerning removal of a Nominating Committee Appointee > > (NCA) for cause was included for completeness, but Staff is > > recommending that it (along with all non-PDP thresholds) be > relocated > > to the GNSO Council's Operating Rules. The provision and voting > > thresholds, as specified for each house, were taken from > the Working > > Group on GNSO Council Restructure (WG-GCR) Report approved by the > > Board in its 1 October 2008 meeting (see below). > > > > It is, Resolved (2008.10.01.09), the Board adopts all voting > > thresholds proposed in the WG-GCR Report. The Board > requests that the > > GNSO develop any additional voting thresholds or categories > that may > > be needed as part of its proposed GNSO Improvements Implementation > > Plan to be submitted to the Board for approval. > > > > This issue could conceivably be revisited in the context of the > > Council Operating Rules effort since it is anticipated that those > > rules would need to be approved by the Board before becoming > > effective. > > > > > > §3.6: Issue: Board Seats #13 and #14 > > > > As explained in the footnote to this section, the language > presented > > in yellow highlight was recommended in the WG-GCR Report; > however, it > > has not been approved by the Board. Staff is hoping to > collect some > > final additional community feedback on the matter again > this month and > > expects final Board action on this matter at it's 23 April meeting. > > Once the Board has acted, this section will be amended to > reflect the > > Board's decision as to the methodology and any other rules > pertaining > > to these selections. I have asked Rob to make a final request to > > constituency leaders for feedback on the Board Seat issue > and he will > > follow up on that mater this week. > > > > > > §3.8 Issue: Confusion as to whether the NCAs are appointed to > > each voting house by the Nominating Committee. > > > > Staff acknowledges that the original wording in (a) and (b) > could be > > interpreted in a way that was not intended by the drafters. Staff > > recommends the following amendment to this section to avoid > ambiguity > > as to how the NCAs are actually selected/appointed to each voting > > house: > > > > a. The Contracted Party House includes the Registry > Stakeholder Group > > (three members), the Registrar Stakeholder Group (three > members), and > > one Nominating Committee Appointee (NCA) for a total of > seven voting > > members; and b. The Non-Contracted Party House includes the > > Commercial Stakeholder Group (six members), the Non-Commercial > > Stakeholder Group (six members), and one Nominating Committee > > Appointee (NCA) for a total of thirteen voting members. > > The assignment of each Nominating Committee Appointee to a voting > > house is determined by the GNSO Council Operating Rules and > > Procedures. > > > > > > Article XX > > > > §5.1 Issue: Provision that the Board resolves any condition in > > which the number of Constituencies exceeds the available > Council seats > > in a Stakeholder Group. > > > > Staff refers to the explanation provided above in response > to Article > > X, §3.1. > > > > Arguably, this language may not need to be expressed in the Bylaws; > > however, Staff believes that it is important to recognize formally > > that this potential condition (i.e. Constituencies exceeding the > > number of SG Council seats) could have the effect of causing > > prospective new Constituencies to wonder how they can > become involved > > if there are no remaining positions available. While the > circumstance > > appears to be remote in today's environment, there should be a > > provision to address it before it occurs. If the Board elects to > > change the Council organization or voting structure then the Bylaws > > would have to be modified in any case. One alternative might be to > > move the language from this section to Article XX-Transition. > > > > > > §5.5 Issue: Transition language to map the existing > Constituency > > seats to the new Stakeholder Groups. > > > > Staff emphasizes that this section of the transition > article is only > > intended to map the existing Constituency seats (SGs do not yet > > formally exist) to the new Stakeholder Groups. > > > > > > §5.11 Issue: Voting thresholds for Policy Development Process > > > > As explained in an email sent to the Council list on > Friday, 27 March > > by Ken Bour, the voting thresholds originally prescribed by the > > Working Group on GNSO Council Restructuring (WG-GCR) contained both > > PDP and non-PDP elements. In this re-drafting exercise, Staff > > recommended that the thresholds be parsed out as follows: > the non-PDP > > voting thresholds will be contained in Council OR&P while the PDP > > thresholds will be included in Article XX-Transition until > such time > > as the Policy Process Steering Committee (PPSC) and Policy > Development > > Process (PDP) Work Team (Jeff Neumann, Chair) have completed > > deliberations and are prepared to recommend a formal > revision to Annex > > A of the Bylaws. Since the PDP thresholds are currently > specified in > > Annex A, which is not being revised as part of the Council > > restructuring effort, Staff recommends that the new PDP thresholds > > should be included in Article XX vs. Council OR&P. Article XX is a > > "transition" document only and, once the PDP voting thresholds are > > successfully relocated from Annex A to the Council OR&P (Staff's > > recommendation), Article XX can be removed from the Bylaws in its > > entirety (assuming all other transition matters are > completed). Below > > are the voting thresholds recast into the two groupings: > > > > Non-PDP: > > a) Elect Council Chair: requires 60% of both houses. > > b) Remove NCA for Cause: requires 75% of both houses > (excluding the > > NCA subject to removal); subject to Board approval. > > c) All other GNSO Council Business (default): requires > majority of > > both houses. > > > > PDP: > > a) Create an Issues Report: requires more than 25% vote of both > > houses or majority of one house. > > b) Initiate a PDP within Scope: requires more than 33% vote of > > both houses or more than 66% vote of one house. > > c) Initiate a PDP not within Scope: requires a vote of more than > > 75% of one house and a majority of the other house ("Super > Majority"). > > d) Approve a PDP without a Super Majority: requires a > majority of > > both houses and further requires that one representative of > at least 3 > > of the 4 Stakeholder Groups supports. > > e) Approve a PDP with a Super Majority: requires > greater than 75% > > majority in one house and majority in the other house. > > > > The PDP thresholds (above) were taken from the consensus > > recommendation of the WG-GCR and have been approved by the Board. > > > > Staff recommends that, while the thresholds themselves are > not subject > > to Council or community rewrite, the PPSC and PDP Work Team do have > > the goal of reengineering the entire PDP. If, in the > course of those > > deliberations, it appears that some or all of the above thresholds > > need to be modified or recast, the Board will need to take those > > recommendations under advisement. > > > > Staff also notes that the Operations Steering Committee > (OSC) and the > > GNSO Council Operations Team are working on developing the methods, > > procedures, administration, and tools (to become part of the Council > > OR&P) that will need to be in place when the Council takes > its first > > bicameral vote, which could be as early as its June meeting > in Sydney. > > > > > > General Comments > > > > Finally, contrary to a recent comment, Staff would like to clarify > > that it has not prejudged or "made up its mind" on any of these > > issues. As the GNSO Improvements Report noted: > > > > "Many details, of course, remain to be worked out > concerning the new > > stakeholder structure for the Council, including the role of > > constituencies and/or interest groups within them. As > noted earlier, > > we welcome the GNSO working with Staff to develop the appropriate > > Implementation Plan." (Board GNSO Improvements Report at page 33). > > > > In preparing the draft Bylaws, Staff has tried to track the > > implementation of GNSO Improvements and Restructuring to specific > > directions from the Board. We hope that this exercise serves to > > facilitate discussions on these important topics in order > to resolve > > them in a timely manner. We welcome further conversation about how > > these elements might be achieved with different language. > All Policy > > Staff involved can be reached via policy-staff(a)icann.org and > > +1-310-823-9358. > > > > Regards, > > > > Denise Michel > > Vice President, Policy > >

2 1

RE: [council] Draft Revisions to the ICANN Bylaws Relating to GNSO Restructure
by Tim Ruiz April 5, 2009

April 5, 2009

Thank you Avri. That is my view, and the RrC view as well. In addition to Avri's well reasoned comments it is my impression that under this new structure the Council will be serving more in a management role, as had been envisioned from the beginning but not yet executed on well. The Working Groups is where the real policy work will take place, and where it will be important for *voices* to be heard. If that is true, then new constituencies will have the same opportunity as all existing ones in that regard. Otherwise, giving such weight to having a Councilor, seems backsliding on an issue that the new structure is meant to address. Tim -------- Original Message -------- Subject: Re: [council] Draft Revisions to the ICANN Bylaws Relating to GNSO Restructure From: Avri Doria <avri(a)psg.com> Date: Sat, April 04, 2009 10:47 pm To: "council(a)gnso.icann.org" <council(a)gnso.icann.org>, policy-staff(a)icann.org Cc: "liaison6c(a)gnso.icann.org" <liaison6c(a)gnso.icann.org> Denise, Thank you for the detailed note on the Staff's position on these issues. In this not I want tomake a few points on the issue concerning the changes to X.3.1 1. From the full report of the board (which is curiously difficult to find on line: for those who need to get new copy it can be found at: http://www.icann.org/topics/gnso-improvements/gnso-improvements-report-03fe… ) The Board requests the Council, with support from Staff, to prepare suggested changes to the Bylaws, within six months, regarding the Council’s structure on the basis of four broad stakeholder groups and voting practices consistent with the principles outlined above. Thus unless the council agrees to the proposed amendments, they will not constitute changes prepared by the council with the support of the staff. In the case of the one council seat per constituency, I believe the staff is advocating an position that can neither be warranted by the Board recommendations nor by council decisions at this point. While the recommendations made by the staff are appreciated as a starting point, it is the GNSO council that must make the decisions. In reading your discussion, I had the feeling you were presenting us with what you felt was the only possible interpretation. I wish to take issue with this assumption. 2. I certainly see no language in the Board/BCG recommendations requiring that each new constituency get a seat on the council. In fact all of the discussions on seating in the council is at the SG level. And my reading of the recommendations, as well as the length discussions the council had with the BCG indicate the intention to de-link the seats in the council from the constituency structure. Perhaps we will need to get a ruling from the Board on this as it is difficult to proceed with such diametrically opposed understandings on the board's decision. My reading says that there is no direct linkage between the existence of a constituency and a seat on the Council, though of course the SG has to show that is is giving fair representation to all in the SG group - whatever constituency they may be a member of or however many constituencies they may be a member of. 3. There was certainly no language indicating that once we got to more then 6 constituencies in a non-contracted house or more then 3 constituencies in the contracted house that we would need to restructure yet again. I hope that we are successful in bringing new constituencies into the process, and I think that a well defined WG process will aid in doing so. But if the by-law change you and your staff advocate were to be advanced, I believe that pain of an additional restructuring as well as the waste of time and effort it would constitute would work as a disincentive to the acceptance on new constituencies. It would be as hard to add the 4th constituency to one of the contracted house as it was to add new constituencies before the reorg we are suffering through at the moment. I believe that creating disincentives for the creation on new constituency was definitely not something the Board was intending in its decision. 4. While it is true that the reason for constituting new constituencies is to allow greater voice, given the function of the future council as a management group, and given that voice is dependent on WG participation and not council membership, the subject of voice and a council seat are orthogonal to each other. Thus I do not believe that a requirement for one council seat for each new constituency can be backed up by an interpretation of the requirements for change made by the Board. 5. Finally it is up to the stakeholders charters, as approved by the board to determine the process by which seats are allocated - this is explicit in the BCG recommendation. Each of the SG has been given the opportunity to design a fair and comprehensive system for doing so. The Board will review each of these SGs in order to determine whether they do or not. It seems to me that the right of self determination by the SGs with the advice and consent of the Board must not be abrogated by Policy Staff fiat. thanks a. On Tue, 2009-03-31 at 11:31 -0700, Denise Michel wrote: > Many thanks to all of you who have already commented on the draft > revisions to the ICANN Bylaws relating to GNSO restructuring that were > circulated late last week to start community discussion (also > attached). Your emails were particularly useful in getting everyone > to focus quickly on several specific issues. In this message, we’ll > attempt to address a number of the specific comments made Friday and > over the weekend to give you some background on our drafting thoughts > to help further the dialogue. > > Article X: > > §3.1 Issue: This proposed Bylaws amendment assigns the > responsibility for selecting Council representatives to the four > Stakeholder Groups with the stipulation that each Board-recognized > Constituency shall be allocated a minimum of one seat on the GNSO > Council. > > This article seems to have garnered the most immediate attention and > questions. Rather than prejudging this issue, Staff’s view was that > this revision was entirely consistent with the GNSO Improvements > Report, the Board’s resolution, and various Board discussions > to-date. Existing constituency Council seats are currently hard-wired > into the Bylaws and no Board member or Board committee has suggested > to us that this be changed. As discussed in greater detail below, > elements in the Board-approved GNSO Improvements Report and in Board > resolutions suggest that the role of Constituencies within the GNSO > continues to be significant and merits ongoing support in the Bylaws. > > 1. The GNSO Improvements Report produced by the Board Governance > Committee (BGC) and endorsed by the Board last June emphasized the > continued primacy of the Constituency structure as a fundamental > building block of the GNSO. The Report did not attempt to change the > existing Bylaws mechanisms by which the Board evaluates and approves > GNSO Constituencies, but instead recommended that the process be more > fluid, open, and accessible. > > In fact, the Report contains many references to expanding Constituency > involvement in the GNSO by (a) encouraging new groups to form, (b) > providing those structures with standard “tool kits” of administrative > services, (c) evening “the playing field” among constituencies, (d) > creating general best-practice guidelines to ensure consistent > operational practices across different groups, and (e) assuring the > community that transparency, openness and fairness remain fundamental > ICANN principles. The Report specifically states that: > “It should be noted that we view the new stakeholder structure > primarily as a way to organize the Council. While it will also > encourage the constituencies to maximize their common interests, it > does not on its own change the constituency structure itself.” (Board > GNSO Improvements Report, page 42). > > The ICANN Board, in its 1 October 2008 resolutions, reinforced its > support for the following principles pertaining to the formation of > the new Stakeholder Groups. The Board specifically requested that, in > establishing the newly formed structures, all constituency members and > other relevant parties comply with the Board’s principles including, > “The inclusion of new actors/participants, where applicable, and the > expansion of constituencies (emphasis added) within Stakeholder > Groups, where applicable.” > > The GNSO Improvements Report anticipated the creation of a lightly > structured Stakeholder Group (SG) organizational layer to be inserted > between Constituencies and the GNSO Council with a primary > responsibility to select/allocate/apportion GNSO Council seats among > its Constituency members. It did not anticipate the elimination of > Constituencies in favor of Stakeholder Groups, although some in the > community now suggest that Constituencies may no longer be necessary. > > > Staff’s position is not new and, at the Board’s direction, Staff has > made every effort to share its understanding with the community over > the past six months through informal discussions with Constituency > leaders and by providing sample organizational templates designed to: > (a) help the community assess existing Constituency charters; (b) > guide the development of potential new Constituency charters; and (c) > assist community leaders as they fashioned new Stakeholder Group (SG) > charters. > > 2. Second, among the stated goals of restructuring is to encourage > the formation of new Constituencies to enhance the diversity of > viewpoints in ICANN. As is true in the current Bylaws, Staff’s > proposed amendment in this section continues to place the > responsibility with the Board to determine if the viewpoint > represented by the Constituency applicant is significant enough to be > entitled to recognition and, thereby, a minimum of one Council seat. > > Based upon a few of the Stakeholder Group voting systems that have > been submitted thus far, a newly approved Constituency may not gain a > Council seat, which raises concerns about depriving the GNSO Council > of the new voices that the Board formally recognizes. It is > conceivable that, without the GNSO seat requirement, an incumbent > interest group could control a Stakeholder Group and potentially > prevent these new viewpoints from fully participating in the GNSO. > Without the promise of being able to participate meaningfully at the > Council level, Staff is concerned that prospective new organizations > may not pursue the arduous tasks of organizing, petitioning, drafting > a charter, and defending their viability in being formally recognized > as a Constituency within the GNSO. Without Board protection in this > potentially volatile and delicate vetting process, Constituencies in > formation may cease to make the effort. If that reality should be > allowed to unfold, the GNSO will have failed to achieve a vital > element of the Board’s vision. > > It has been suggested that there should not be a hard-wiring of > Constituencies to Council seats and seat allocation should be a > Stakeholder Group responsibility. We agree that SGs should have that > responsibility, although not without any constraints, and this is > reflected in these proposed Bylaws to spur consideration and > discussion. The current allocation of Council seats to Constituencies > has been hard-wired since 2003. It does not seem inconsistent to > accord a similar right to each prospective new Constituency that is > Board-approved. (See Article XX below for discussion of what happens > in the future should we reach a point where the number of > Constituencies exceeds the number of Council seats.) > > 3. Third, as it relates to the non-contracted party house, the GNSO > restructuring removed three seats (collectively) from the Commercial > Constituencies and provided a new Non-Commercial Stakeholder Group > with six seats. The rationale for this shift was that this was > appropriate because, with the proper outreach and recruitment > activities, additional non-commercial Constituencies would be formed > that would hold seats to represent different viewpoints on the GNSO > Council. > “…a new non-commercial Stakeholders Group must go far beyond the > membership of the current Non-Commercial Users Constituency (NCUC). > We must consider educational, research, and philanthropic > organizations, foundations, think tanks, members of academia, > individual registrant groups and other non- commercial organizations, > as well as individual registrants, as part of a non-commercial > registrants Stakeholders Group.” (Board GNSO Improvements Report, page > 32) > > Guaranteeing a Council seat to new Constituencies in this SG, which > will have half of the Council’s non-contracted party seats, provides > assurance that diverse viewpoints will be represented and heard on the > Council. > > > §3.3 Issue: Procedures and voting threshold for removal of an NCA > for cause. > > The language concerning removal of a Nominating Committee Appointee > (NCA) for cause was included for completeness, but Staff is > recommending that it (along with all non-PDP thresholds) be relocated > to the GNSO Council’s Operating Rules. The provision and voting > thresholds, as specified for each house, were taken from the Working > Group on GNSO Council Restructure (WG-GCR) Report approved by the > Board in its 1 October 2008 meeting (see below). > > It is, Resolved (2008.10.01.09), the Board adopts all voting > thresholds proposed in the WG-GCR Report. The Board requests that the > GNSO develop any additional voting thresholds or categories that may > be needed as part of its proposed GNSO Improvements Implementation > Plan to be submitted to the Board for approval. > > This issue could conceivably be revisited in the context of the > Council Operating Rules effort since it is anticipated that those > rules would need to be approved by the Board before becoming > effective. > > > §3.6: Issue: Board Seats #13 and #14 > > As explained in the footnote to this section, the language presented > in yellow highlight was recommended in the WG-GCR Report; however, it > has not been approved by the Board. Staff is hoping to collect some > final additional community feedback on the matter again this month and > expects final Board action on this matter at it’s 23 April meeting. > Once the Board has acted, this section will be amended to reflect the > Board’s decision as to the methodology and any other rules pertaining > to these selections. I have asked Rob to make a final request to > constituency leaders for feedback on the Board Seat issue and he will > follow up on that mater this week. > > > §3.8 Issue: Confusion as to whether the NCAs are appointed to > each voting house by the Nominating Committee. > > Staff acknowledges that the original wording in (a) and (b) could be > interpreted in a way that was not intended by the drafters. Staff > recommends the following amendment to this section to avoid ambiguity > as to how the NCAs are actually selected/appointed to each voting > house: > > a. The Contracted Party House includes the Registry Stakeholder Group > (three members), the Registrar Stakeholder Group (three members), and > one Nominating Committee Appointee (NCA) for a total of seven voting > members; and > b. The Non-Contracted Party House includes the Commercial Stakeholder > Group (six members), the Non-Commercial Stakeholder Group (six > members), and one Nominating Committee Appointee (NCA) for a total of > thirteen voting members. > The assignment of each Nominating Committee Appointee to a voting > house is determined by the GNSO Council Operating Rules and > Procedures. > > > Article XX > > §5.1 Issue: Provision that the Board resolves any condition in > which the number of Constituencies exceeds the available Council seats > in a Stakeholder Group. > > Staff refers to the explanation provided above in response to Article > X, §3.1. > > Arguably, this language may not need to be expressed in the Bylaws; > however, Staff believes that it is important to recognize formally > that this potential condition (i.e. Constituencies exceeding the > number of SG Council seats) could have the effect of causing > prospective new Constituencies to wonder how they can become involved > if there are no remaining positions available. While the circumstance > appears to be remote in today’s environment, there should be a > provision to address it before it occurs. If the Board elects to > change the Council organization or voting structure then the Bylaws > would have to be modified in any case. One alternative might be to > move the language from this section to Article XX-Transition. > > > §5.5 Issue: Transition language to map the existing Constituency > seats to the new Stakeholder Groups. > > Staff emphasizes that this section of the transition article is only > intended to map the existing Constituency seats (SGs do not yet > formally exist) to the new Stakeholder Groups. > > > §5.11 Issue: Voting thresholds for Policy Development Process > > As explained in an email sent to the Council list on Friday, 27 March > by Ken Bour, the voting thresholds originally prescribed by the > Working Group on GNSO Council Restructuring (WG-GCR) contained both > PDP and non-PDP elements. In this re-drafting exercise, Staff > recommended that the thresholds be parsed out as follows: the non-PDP > voting thresholds will be contained in Council OR&P while the PDP > thresholds will be included in Article XX–Transition until such time > as the Policy Process Steering Committee (PPSC) and Policy Development > Process (PDP) Work Team (Jeff Neumann, Chair) have completed > deliberations and are prepared to recommend a formal revision to Annex > A of the Bylaws. Since the PDP thresholds are currently specified in > Annex A, which is not being revised as part of the Council > restructuring effort, Staff recommends that the new PDP thresholds > should be included in Article XX vs. Council OR&P. Article XX is a > “transition” document only and, once the PDP voting thresholds are > successfully relocated from Annex A to the Council OR&P (Staff’s > recommendation), Article XX can be removed from the Bylaws in its > entirety (assuming all other transition matters are completed). Below > are the voting thresholds recast into the two groupings: > > Non-PDP: > a) Elect Council Chair: requires 60% of both houses. > b) Remove NCA for Cause: requires 75% of both houses (excluding the > NCA subject to removal); subject to Board approval. > c) All other GNSO Council Business (default): requires majority of > both houses. > > PDP: > a) Create an Issues Report: requires more than 25% vote of both > houses or majority of one house. > b) Initiate a PDP within Scope: requires more than 33% vote of > both houses or more than 66% vote of one house. > c) Initiate a PDP not within Scope: requires a vote of more than > 75% of one house and a majority of the other house (“Super > Majority”). > d) Approve a PDP without a Super Majority: requires a majority of > both houses and further requires that one representative of at least 3 > of the 4 Stakeholder Groups supports. > e) Approve a PDP with a Super Majority: requires greater than 75% > majority in one house and majority in the other house. > > The PDP thresholds (above) were taken from the consensus > recommendation of the WG-GCR and have been approved by the Board. > > Staff recommends that, while the thresholds themselves are not subject > to Council or community rewrite, the PPSC and PDP Work Team do have > the goal of reengineering the entire PDP. If, in the course of those > deliberations, it appears that some or all of the above thresholds > need to be modified or recast, the Board will need to take those > recommendations under advisement. > > Staff also notes that the Operations Steering Committee (OSC) and the > GNSO Council Operations Team are working on developing the methods, > procedures, administration, and tools (to become part of the Council > OR&P) that will need to be in place when the Council takes its first > bicameral vote, which could be as early as its June meeting in > Sydney. > > > General Comments > > Finally, contrary to a recent comment, Staff would like to clarify > that it has not prejudged or “made up its mind” on any of these > issues. As the GNSO Improvements Report noted: > > "Many details, of course, remain to be worked out concerning the new > stakeholder structure for the Council, including the role of > constituencies and/or interest groups within them. As noted earlier, > we welcome the GNSO working with Staff to develop the appropriate > Implementation Plan." (Board GNSO Improvements Report at page 33). > > In preparing the draft Bylaws, Staff has tried to track the > implementation of GNSO Improvements and Restructuring to specific > directions from the Board. We hope that this exercise serves to > facilitate discussions on these important topics in order to resolve > them in a timely manner. We welcome further conversation about how > these elements might be achieved with different language. All Policy > Staff involved can be reached via policy-staff(a)icann.org and > +1-310-823-9358. > > Regards, > > Denise Michel > Vice President, Policy

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Collaborative Communication: New gTLD Overarching Issues
by Glen de Saint Géry April 3, 2009

April 3, 2009

[To: council[at]gnso.icann.org; liaison6c[at]gnso.icann.org] [To: ga[at]gnso.icann.org; announce[at]gnso.icann.org] [To: regional-liaisons[at]icann.org] http://www.icann.org/en/announcements/announcement-02apr09-en.htm Collaborative Communication: New gTLD Overarching Issues 2 April 2009 In response to the Public Comments regarding the draft Applicant Guidebook posted 24 October, 2008, (http://www.icann.org/en/topics/new-gtlds/comments-2-en.htm) ICANN has created a dedicated WIKI space entitled, "New gTLD Overarching Issues." This wiki will enable the community to view and post comments, upload proposals, documents and reports and leave feedback for ongoing dialogue related to the four overarching issues described in earlier postings: Trademark Protection TLD Demand and Economic Analysis Security and Stability: Root Zone Scaling Potential for Malicious Conduct The WIKI can be accessed at: https://st.icann.org/new-gtld-overarching-issues/index.cgi?new_gtld_overarc… Community members may also continue to provide feedback through the New gTLD Applicant Guidebook version 2 public comments forum that ends on 13 April, 2009 http://www.icann.org/en/topics/new-gtlds/comments-2-en.htm. Comments to the WIKI made on or before 23 May, 2009 will be considered for discussion in Sydney and the next version of the Guidebook. ICANN continues to engage in global collaboration with the many communities that have an interest in finding workable solutions on the outstanding issues in the New gTLD Applicant Guidebook. These collaborations include: the establishment of the Implementation Recommendation Team (IRT) on trademark issues, the request for a joint SSAC-RSSAC study on DNS stability and the commissioning of independent papers on economic and potential user abuse issues. The WIKI is intended to facilitate these discussions and the formation of additional independent thought on these issues ICANN will be participating in additional public consultations to discuss these issues. The dates and times will be announced shortly. After these collaborative efforts have been collated, the recommendations put forth will culminate with public discussions, the first of which will take place at the ICANN Meeting scheduled 21-26 June, 2009 in Sydney, Australia. These discussions are intended to arrive at a final version of the new gTLD implementation plan or Applicant Guidebook. Modifications to the implementation plan related to these overarching issues and embodied in the New gTLD Applicant Guidebook and registry agreement will be open to at least one more round of public comment and feedback in Q3 2009. New gTLDs and the Internet Openness Change Innovation After years of discussion and thought, generic Top-Level Domains (gTLDs) are being expanded. They will allow for more innovation, choice and change to a global Internet presently served by just 21 generic top-level domain names. A draft Applicant Guidebook describing the detailed application process has been developed with opportunities for public comment. Additional information on the Program can be found at: http://www.icann.org/en/topics/new-gtld-program.htm. ICANN is a not for profit corporation dedicated to coordinating the Internet's addressing system. Promoting competition and choice is one of the principles upon which ICANN was founded. In a world with 1.5 billion Internet users (and growing), diversity, choice and innovation are key. The Internet has supported huge increases in choice, innovation and the competition of ideas and expanding new gTLDs is an opportunity for more. Media Contact: Brad White Director of Media Affairs Tel: +1 202 429 2710 Email: brad.white(a)icann.org<mailto:brad.white@icann.org> Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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IDN gTLD Fast Track Drafting Team
by Glen de Saint Géry April 2, 2009

April 2, 2009

Dear All, FYI As discussed during the Council call last week, an IDN gTLD Fast Track Drafting Team drafting team mailing list has been created. Participants subscribed to the list: Edmon Chung -Team leader (Registry constituency) Chuck Gomes - (Registry constituency) Stéphane van Gelder - (Registrar Constituency) Adrian Kinderis- (Registrar Constituency) Mike Rodenbaugh - (CBUC) Avri Doria - GNSO Council chair Alan Greenberg - (ALAC) Mailing list address: Gnso-idng(a)icann.org With public archives at: http://forum.icann.org/lists/gnso-idng/ Please let me know who else would like to be subscribed to this drafting team. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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