February 2015 - council - lists.icann.org

Please participate - GNSO ICANN 52 Meeting Survey
by Marika Konings 13 Feb '15

13 Feb '15

Dear All, As discussed during yesterday's meeting, please participate in the GNSO ICANN 52 Meeting Survey so that input can be taken into account as we start planning for ICANN 53 in Buenos Aires. To participate in the survey, please go to https://www.surveymonkey.com/s/35M9C75. You are encouraged to share the survey with your respective stakeholder groups and constituencies. It was great seeing you all and safe travels back home! Best regards, Marika

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GNSO Council meeting Action Items
by Glen de Saint Géry 12 Feb '15

12 Feb '15

Dear Councillors, REMINDER: GNSO Wrap-up meeting today, Thursday 12 February 2015, 12:00 – 13:30 in Hullet with lunch! Please find the action Items arising from the GNSO Council public meeting 11 February 2015. Action Items:<https://community.icann.org/display/gnsocouncilmeetings/Action+Items> Form a drafting team to work on suggestions for the new meeting format as proposed by the Meeting Strategy Group. Volunteers: Bret Fausett, Tony Holmes, James Bladel, Volker Greimann. Reminder to Avri Doria and Tony Holmes to provide the statement, per the action items from the 15 January 2015 Council meeting where the Council could consider making a public statement where it applauds the work done from all the groups, (the numbers, names and the protocols) and offer a public statement of support recognizing the good work and the benefit from obtaining a coherent approach even if it has taken longer than the set-out timeline. The statement could also note that while meeting the timeline is important, not doing so in the interest of finding the right solution attests to the success of the multi stakeholder model. This statement could possibly come out of the Singapore meeting. Item 7: UPDATE – GNSO / GAC Consultation Group and related work Action item: Council to sign off on the “quick look process” for the GAC to engage at an early stage in the Policy Development process at next council meeting Please provide comments or let me know if any have been forgotten. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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GAC Communiqué
by Bruce Tonkin 12 Feb '15

12 Feb '15

Hello All, Attached is the GAC Communiqué taken from: https://gacweb.icann.org/display/gacweb/Governmental+Advisory+Committee Regards, Bruce Tonkin

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GNSO Wrap-up meeting Thursday 12 February 2015 at 12:00 – 13:30 in Hullet
by Glen de Saint Géry 12 Feb '15

12 Feb '15

Dear Councillors, Please find the agenda for the GNSO Wrap-up meeting, today, Thursday 12 February 2015 at 12:00 – 13:30 in Hullet where lunch will be served. 1. Review of ICANN 52 GNSO related meetings - any feedback / input that should be considered for the ICANN meeting in Buenos Aires (note, a survey will also be circulated to obtain input). Confirm who will hold the pen for the ICANN 53 GNSO meeting schedule. 2. Meeting Strategy Implementation DT - Current volunteers: Tony, Bret, James and Volker. Any others? 3. CWG on Country and Territory Names as TLDs Liaison - any volunteers? (Gabriela Szlak was the Council liaison but has left the Council recently) 4. Open & Strategic Discussion – Complete discussion of 3 remaining strategic objectives from Saturday session 5. Facilitated F2F PDP WG meeting pilot project – Select WG for facilitated face to face in Buenos Aires (staff suggestion is PPSAI - conditional upon revisiting the decision (if necessary) at the GNSO Council meeting on 19 March should the WG not be able to publish its Initial Report in a timely manner to allow for review of comments and deliberations in preparation of the Final Report in Buenos Aires). 6. new gTLD Discussion Group - Discuss a holistic approach around new gTLD next round planning and reviews. Understand the sequencing of events, including what items should move in parallel or are sequential. 7. Confirm action / way forward on CWG for Auction Proceeds 8. GNSO Council FY16 Community Requests 9. AOB Please let me know if you have any questions. Thank you Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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FW: Update to GNSO Council meeting Wednesday 11 February at 13:00 in Canning
by Glen de Saint Géry 11 Feb '15

11 Feb '15

FYI Item 10: ccNSO Update Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/> From: Byron Holland [mailto:byron.holland@cira.ca] Sent: mercredi 11 février 2015 04:23 To: Glen de Saint Géry Cc: Bart Boswinkel; Jonathan Robinson; Marika Konings; Lars Hoffmann Subject: RE: Update to GNSO Council meeting Wednesday 11 February at 13:00 in Canning Hi, Unfortunately I will not be able attend. The current hot topics in the ccNSO are: 1) Framework of Interpretation (FOI) WG is coming to conclusion at this meeting. It reviewed all existing policies regarding delegation, redelegation, and retirement of ccTLDs. It was joint WG with the GAC, started in 2011. We expect the GAC to be silent on the issue, neither approve nor formally object to the outcome of the FOI. This is important due to the linkages with IANA oversight transition issue. 2) IANA oversight transition. As a directly affected customer of the IANA functions and a chartering member of the CWG, we are deeply involved in this rapidly evolving issue. At this point opinions in the cc community are evolving and there is no current consensus on which "model" will become the preferred outcome. 3) ICANN Accountability. The cc community is a charter member of this WG, supplying one of the co-chairs as well as a number of members. It is still early days in this groups life, but it is one that the ccNSO will also be paying close attention to. We are expecting that some of the outputs of this WG will be required before the CWG will be able to come to any final proposals, potentially impacting the timing of CWG proposals. Best regards, Byron

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FW: Invitation to the GNSO - GAC Community Session on Protection of Geographic Names
by Jonathan Robinson 10 Feb '15

10 Feb '15

Heather, I have received the below and attached invitation from Olga Cavelli. I expect that this is of interest to you and would like confirmation that you will be able to attend. In addition, are you able to do the five minute presentation requested or could you suggest someone who may be able to? Thank-you. Jonathan From: Olga Cavalli [mailto:olgacavalli@gmail.com] Sent: 08 February 2015 23:05 To: jonathan.robinson(a)ipracon.com Cc: Mason Cole; Schneider, Thomas Subject: Invitation to the GNSO - GAC Community Session on Protection of Geographic Names Dear Jonathan, as I told you this evening, working group on protection of geographic names in the GAC wants to invite the GNSO to join us in the community session on Protection of Geographic names. We also want to invite the GNSO for a five minutes presentation about comments to the draft background document. See attached documents for your refence: - Summary of comments recieved - Community session relevant links and agenda. Looking forward for your participation. Please confirm who form GNSO will come, session will take place on Wednesday 10:30 to 11:30 at the Collyer room. Best regards Olga

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RE: Question
by Jonathan Robinson 10 Feb '15

10 Feb '15

Phil, The purpose of this meeting is to create space for discussion of contentious motions or issues. The idea being to have an opportunity to discuss such issues at the end of constituency day (when they may have been further discussed) but before going into the Council meeting on Wednesday. In that way, compromises, accommodations, amendments etc may be possible in a way that they might not be in the midst of the formal (Wed) council meeting. The time was listed as 6:30 pm in one or more of the schedules listed but I understand it is now 6pm. I may be late due to CWG meeting prior. Thanks, Jonathan From: Phil Corwin [mailto:psc@vlaw-dc.com] Sent: 10 February 2015 16:30 To: Glen de Saint Géry; jrobinson(a)afilias.info Cc: Susan Kawaguchi Subject: Question There is a meeting listed on the GNSO calendar we received for "GNSO/SG/Constituency Informal Discussion" from 6:30-7:30 this evening in Sophia. What is this meeting and are Councilors expected to attend? Philip S. Corwin, Founding Principal Virtualaw LLC 1155 F Street, NW Suite 1050 Washington, DC 20004 202-559-8597/Direct 202-559-8750/Fax 202-255-6172/cell "Luck is the residue of design" -- Branch Rickey

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GNSO weekend working sessions transcripts posted
by Glen de Saint Géry 10 Feb '15

10 Feb '15

Dear All, The transcripts of the GNSO weekend working sessions are all posted on pages: http://gnso.icann.org/en/group-activities/calendar#jan http://singapore52.icann.org/en/schedule/sat-gnso-working http://singapore52.icann.org/en/schedule/sun-gnso-working Let us know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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Informal Meeting today 10 February 2015 at 18:00 – 19:00 in SOPHIA
by Glen de Saint Géry 10 Feb '15

10 Feb '15

Dear All, Reminder : Today, Tuesday 10 February 2015 at 18:00 – 19:00 in SOPHIA there will be an informal meeting, beer and wine served, to discuss and prepare for the GNSO Council meeting tomorrow. Council members and constituency/stakeholder group chairs or a designated person if they are unable to attend, are welcome. Please see the agenda copied below and also found on the website http://singapore52.icann.org/en/schedule/wed-gnso-council and on the Wiki at: https://community.icann.org/display/gnsocouncilmeetings/GNSO+Council+Public… Proposed Agenda for the GNSO Council Public Meeting on 11 February 2015 at 13:00 Singapore Time (05:00 UTC) 11 February 2015 This agenda was established according to the GNSO Council Operating Procedures<http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> [PDF, 896 KB], approved and updated on 13 November 2014. For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Time 05:00 UTC: http://tinyurl.com/lxmtkuc Coordinated Universal Time 05:00 UTC 21:00 (10 February 2015) Los Angeles; 00:00 Washington; 05:00 London; 06:00 Brussels; 13:00 Singapore; 13:00 Perth GNSO Council meeting http://singapore52.icann.org/en/schedule-full Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. Item 1: Administrative matters (5 mins) 1.1 Roll Call 1.2 Statement of interest updates Phil Corwin<https://community.icann.org/display/gnsosoi/Philip+Corwin+SOI> 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: Minutes of the GNSO Council meetings 11 December 2014, 15 January 2015 and 29 January 2015 will be posted as approved on 14 February 2015. Item 2: Opening Remarks / Review of Projects & Action List (10 mins) Review focus areas and provide updates on specific key themes / topics Include review of Projects List<http://gnso.icann.org/meetings/projects-list.pdf> [PDF, 953 KB] and Action List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>. Comments or questions arising. Item 3: Consent agenda (0 mins) Item 4: DISCUSSION – Cross Community Working Group to develop a transition proposal for IANA stewardship on naming related functions (15 mins) The CWG<https://community.icann.org/x/37fhAg> was chartered to develop a proposal on Naming Related Functions for the IANA Stewardship Transition Proposal. The original January 2015 target date was driven by the request for proposals from the IANA Stewardship Transition Coordination Group<https://www.icann.org/stewardship/coordination-group> (ICG). A draft proposal was published for community comment on 1 December 2014. The CWG conducted an intensive work weekend on 10 & 11 January 2015, following which a revised timeline and update was provided to the community in the form of a Discussion Document<https://community.icann.org/download/attachments/49351404/CWG-SingaporeDisc…> [PDF, 447 KB]. This was discussed by the GNSO at its weekend working session in Singapore. Given the deadlines and associated intensity of the work of the CWG as well as the need for the GNSO as a chartering organisation to approve the CWG's ultimate proposal, this is an opportunity for the Council to discuss its and the GNSO community's further tasks following the GNSO's weekend deliberations on the updated CWG plan and timeline. 4.1 – Status summary (Jonathan Robinson) 4.2 – Discussion 4.3 – Next steps Item 5: DISCUSSION - Cross Community Working Group on Enhancing ICANN Accountability (15 mins) The National Telecommunications and Information Administration (NTIA) had requested that ICANN "convene a multistakeholder process to develop a plan to transition the U.S. government stewardship role" with regard to the IANA Functions and related root zone management (see item 4 above). During discussions around the transition process, the community raised the broader topic of the impact of the change on ICANN's accountability given its historical contractual relationship with the United States and NTIA. The concerns raised during these discussions indicate that the level of trust regarding existing ICANN accountability mechanisms does not yet meet some stakeholders' expectations. Considering that the NTIA has stressed that it expects community consensus on the transition, this gap between the current situation and stakeholder expectations may impede the progress of the transition. The charter<http://gnso.icann.org/en/drafts/enhancing-accountability-charter-03nov14-en…> [PDF, 487 KB] for this CCWG was adopted by the GNSO Council during its meeting on 13 November. The group has been meeting regularly since, and has developed two work streams, of which the first is intended to align with the timing of the CWG-Transition work and the overall NTIA objectives and timeline. Following the weekend update to the GNSO from the group's co-chairs and further discussions with the ICANN Board and other stakeholders, the Council will now consider how it might facilitate the continued progress of this CCWG, especially in view of the work and timelines of the CWG working on an IANA Transition Proposal for Naming-related Functions. 5.1 Status summary (Thomas Rickert) 5.2 Discussion 5.3 Next steps Item 6: DISCUSSION – Progress toward Launching the Pending PDP on the Purpose of gTLD Registration Data (WHOIS) (15 mins) An ICANN Board and GNSO Discussion Group was formed to develop recommendations on how to best effect next steps in the Board-mandated GNSO PDP on the purpose of WHOIS (including taking into account the work of the Expert Working Group). This group has been meeting regularly. An update on the group's progress was provided to the GNSO during its working weekend at this meeting. Following that session and in light of other WHOIS-related work going on in the community, the Council will discuss here the options and timing for conducting the PDP. 6.1 Status summary (Jonathan Robinson/Susan Kawaguchi) 6.2 Discussion 6.3 Next steps Item 7: UPDATE – GNSO / GAC Consultation Group and related work (10 mins) The GNSO/GAC Consultation Group released its initial recommendations<http://gnso.icann.org/en/drafts/gac-cg-issue-scoping-27jan15-en.pdf> regarding the scoping of a Policy Development Process (PDP) in late January 2015. In addition, the GNSO Liaison to the GAC has been actively engaging with the GAC on questions and issues arising from the GAC Communique in Los Angeles insofar as these had implications for ongoing GNSO Working Groups. Here the Council will consider the recommendations from the GNSO/GAC Consultation Group, taking into account feedback received from the community during meetings earlier in the week and with a view toward voting on a motion at the next Council meeting. If time permits, the Council will also discuss ideas put forward during the GNSO Council Development Session in Los Angeles, in relation to potential GNSO responses to the regular GAC Communiqués from each ICANN meeting. 7.1 – Update on GAC/GNSO Consultation Group (Mason Cole) 7.2 – Discussion 7.3 – Next steps Item 8: DISCUSSION: Potential CWG for Use of Auction Proceeds from New gTLD Auctions (15 mins) The Council has commenced deliberations on whether and when to convene a Cross-Community Working Group to develop suggestions on ways to best use the proceeds received by ICANN from new gTLD auctions. Having received initial feedback from the GNSO community on this potential idea (including at the GNSO weekend working session), the Council will now consider whether and, if so, how to move forward with an initiative to convene such a CWG. 8.1 Update – Jonathan Robinson 8.2 Discussion 8.3 Next steps Item 9: UPDATE: GNSO Review (15 minutes) The Independent Examiner commissioned by the ICANN Board to conduct the GNSO Review presented its initial findings to the GNSO Review Working Party at this ICANN meeting. This will be the first opportunity that the GNSO Council will have to discuss these findings and to consider further direction (if any and if needed) to be provided to the GNSO Review Working Party. 9.1 Update – Jennifer Wolfe 9.2 Discussion Item 10: ccNSO Update (10 minutes) At most ICANN meetings, the ccNSO and GNSO Councils conduct joint meetings to discuss matters of mutual interest, an initiative that continues to grow in importance as collaborations between the two SOs increase. Here the ccNSO Council liaison to the GNSO will be invited to update the GNSO Council on ongoing work in the ccNSO that is likely to be of interest or that may impact the work of the GNSO and/or its Stakeholder Groups and Constituencies. 10.1 Update – Patrick Myles 10.2 Discussion Item 11: Any Other Business 11.1 Summary of Upcoming Important Dates and Milestones for GNSO Working Groups - Jonathan Robinson/Marika Konings 11.2 Any other business Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: 1. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. 2. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. 3. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. 4. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. 5. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. 6. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. 7. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. 8. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. 9. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, 10. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. 11. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. 12. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf> [PDF, 380 KB]) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. 1. Initiate a Policy Development Process (PDP); 2. Approve a PDP recommendation; 3. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; 4. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 05:00 Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-8+0DST 21:00 (10 February 2015) San José, Costa Rica UTC-6+0DST 23:00 (10 February 2015) Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-6+0DST 23:00 (10 February 2015) New York/Washington DC, USA (EST) UTC-5+0DST 00:00 Rio de Janiero, Brazil (BRST) UTC-2+1DST 03:00 Montevideo, Uruguay (UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-2+1DST 03:00 London, United Kingdom (BST) UTC+0DST 05:00 Bonn, Germany (CET) UTC+1+0DST 06:00 Cairo, Egypt, (EET) UTC+2+0DST 07:00 Istanbul, Turkey (EEST) UTC+2+0DST 07:00 Ramat Hasharon, Israel(IDT<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.…>) UTC+3+0DST 07:00 Perth, Australia (WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+1DST 13:00 Singapore (SGT) UTC+8+0DST 13:00 Melbourne, Australia (AEDT) UTC+11+1DST 16:00 ---------------------------------------------------------------------------- DST starts/ends on last Sunday of March 2015, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com http://tinyurl.com/lxmtkuc Thank you. Kind regards Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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Cancellation of GNSO meeting with the ccNSO
by Jonathan Robinson 08 Feb '15

08 Feb '15

Dear GNSO Council members, Due to the addition of a significant number of meetings regarding the IANA Transition Stewardship and ICANN Accountability processes, it has become impossible to find a time that is mutually acceptable and effective for the regular joint GNSO-ccNSO meeting. As a result, I regret to inform you that we will not be able to meet together with the ccNSO in Singapore. Therefore, tomorrow's scheduled breakfast meeting is cancelled. However, we will ensure continued collaboration between the SOs as follows: 1. Communication and co-ordination between the CCNSO & GNSO chairs 2. Communication and co-ordination between policy support staff. 3. Ongoing work within the different current cross-community working groups 4. Effective use and updates from the relevant liaisons - Patrick Myles & Thomas Rickert We look forward to resuming this important meeting in Buenos Aires. Sincerely, Jonathan Robinson & Byron Holland

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