June 2016 - council - lists.icann.org

Document and Motion deadline Monday, 11 July 2016 at 23:59 UTC for the GNSO Council Meeting 21 July 2016 at 21:00 UTC
by Glen de Saint Géry 30 Jun '16

30 Jun '16

Dear Councillors, Reports, motions and documents for consideration are due no later than (NLT) 10 days in advance (i.e. MONDAY, 11 July 2016 at 23:59 UTC) of the GNSO Council Meeting on 21 July 2016 at 21:00UTC Motions should be sent to the Council mailing list and will then be posted on the Wiki at: https://community.icann.org/display/gnsocouncilmeetings/Motions+21+July+2016 Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

1 0

Special GNSO Council Meeting 9 August 2016
by Glen de Saint Géry 30 Jun '16

30 Jun '16

Dear Councillors, This is to remind you so that you can schedule this in time that there will be a special GNSO Council meeting to confirm the members and liaisons of the Customer Service Committee on Tuesday, 9 August 2016. The document and motion deadline for this meeting is on 30 July 2016. This will be posted on the GNSO Calendar page: http://gnso.icann.org/en/group-activities/calendar Thank you. Kind regards, Glen

1 0

Registrar Stakeholder Group Election Results
by Glen de Saint Géry 30 Jun '16

30 Jun '16

FYI The results of the election that closed at 23:59 UTC on 29 June 2016 are as follows: CHAIR Graeme Bunton VICE CHAIR Darcy Southwell SECRETARY Theo Geurts TREASURER Ben Anderson NOMINATING COMMITTEE REPRESENTATIVE Thomas Barrett GNSO COUNCIL REPRESENTATIVE Michele Neylon The Chair, Vice Chair, Secretary, and Treasurer will assume their positions as of 1 July 2016. The GNSO Council and the Nominating Committee representatives will assume their positions when seated at ICANN’s annual general meeting in November in Hyderabad, India. Regards Michele -- Mr Michele Neylon Blacknight Solutions Hosting, Colocation & Domains http://www.blacknight.host/ http://blog.blacknight.com/

1 0

For your review - revised motion re. DT to implement the GNSO's new roles and obligations
by Marika Konings 30 Jun '16

30 Jun '16

Dear All, Following our discussion today, please find attached a revised version of the motion to create a DT to further develop recommendations to implement the GNSO’s new roles and obligations under the revised ICANN Bylaws which aims to capture the agreed approach with regards to the drafting team and subsequent approval. You will find attached a redline and a clean version (note, for some reason I am not able to get rid of the blue color in the redline document so it may be easier to review the clean version). Paul, please confirm whether this meets your expectations and as such would stand as the latest version of the motion. Of course, other comments are welcome, as well as a second for the motion. Thanks, Marika Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

2 3

Fwd: Adoption of GNSO Review Recommendations
by James M. Bladel 30 Jun '16

30 Jun '16

Council, FYI. This topic is on our Discussion agenda today. Thank you, J. ____________ James Bladel GoDaddy Begin forwarded message: From: Rinalia Abdul Rahim <rinalia.abdulrahim(a)board.icann.org<mailto:rinalia.abdulrahim@board.icann.org>> Date: June 30, 2016 at 06:49:25 GMT+3 To: jbladel(a)godaddy.com<mailto:jbladel@godaddy.com> Cc: heather.forrest(a)acu.edu.au<mailto:heather.forrest@acu.edu.au>, Donna.Austin(a)neustar.biz<mailto:Donna.Austin@neustar.biz>, marika.konings(a)icann.org<mailto:marika.konings@icann.org>, Glen(a)icann.org<mailto:Glen@icann.org>, gnso-secretariat(a)gnso.icann.org<mailto:gnso-secretariat@gnso.icann.org>, Board-ops-team(a)icann.org<mailto:Board-ops-team@icann.org>, Effectiveness-comm(a)icann.org<mailto:Effectiveness-comm@icann.org>, Rinalia Abdul Rahim <rinalia.abdulrahim(a)gmail.com<mailto:rinalia.abdulrahim@gmail.com>> Subject: Adoption of GNSO Review Recommendations Dear James and Members of the GNSO Council, I am pleased to share with you the ICANN Board Resolution from its meeting on 25 June 2016 (https://www.icann.org/resources/board-material/resolutions-2016-06-25-en). As I mentioned during the GNSO Council meeting this week, the Board has approved the adoption of 34 out of 36 recommendations from the GNSO Review. The resolution outlines the next steps regarding the development of the Implementation Plan for the adopted recommendations. For ease of reference, I paste the relevant sections below. Please let me know if you have any questions. My committee looks forward to working with you and the GNSO in the next phases of this important project of strengthening the effectiveness of the GNSO. Best regards, Rinalia Abdul Rahim Chair, Organizational Effectiveness Committee of the ICANN Board (OEC) 1. Independent Review of the Generic Names Supporting Organization Final Report and Recommendations Whereas, ICANN Bylaws Article IV, Section 4.1<https://www.icann.org/resources/pages/governance/bylaws-en#IV-4> calls on the ICANN Board to "cause a periodic review of the performance and operation of each Supporting Organization, each Supporting Organization Council, each Advisory Committee (other than the Governmental Advisory Committee), and the Nominating Committee by an entity or entities independent of the organization under review. The goal of the review, to be undertaken pursuant to such criteria and standards as the Board shall direct, shall be to determine (i) whether that organization has a continuing purpose in the ICANN structure, and (ii) if so, whether any change in structure or operations is desirable to improve its effectiveness." Whereas, the second independent review of the GNSO <https://www.icann.org/resources/reviews/org/gnso#gnso2-2014-2015> commenced in 2014. Whereas, the independent examiner that conducted the GNSO Review produced a Draft Report<https://www.icann.org/en/system/files/files/gnso-review-draft-29may15-en.pdf> [PDF, 2.5 MB] that was published for public comment<https://www.icann.org/public-comments/gnso-review-draft-2015-06-01-en> in May 2015. Whereas, the independent examiner produced a Final Report<https://www.icann.org/zh/system/files/files/gnso-review-final-summary-15sep…> [PDF, 727 KB], containing thirty-six (36) recommendations in September 2015. Whereas, the GNSO Review Working Party serving as a liaison between the GNSO, the independent examiner and the Organizational Effectiveness Committee of the Board assessed the implementation feasibility of all 36 recommendations and suggested a prioritization of recommendations. Whereas, the GNSO Council adopted the GNSO Working Party's Feasibility and Prioritization Analysis of the GNSO Review Recommendations with a modification. Whereas, the Organizational Effectiveness Committee of the Board concluded that the GNSO Working Party's Feasibility and Prioritization Analysis of the GNSO Review Recommendations as adopted by the GNSO Council, ought to guide the implementation process of the 36 recommendations. Resolved (2016.06.25.10), the Board acknowledges the independent examiner's hard work and thanks them for producing a comprehensive set of recommendations to improve the GNSO's effectiveness, transparency, and accountability. Resolved (2016.06.25.11), the Board acknowledges the work and support of the GNSO Review Working Party during the review process, as well as its insightful Feasibility and Prioritization Analysis that was adopted<http://gnso.icann.org/en/council/resolutions#201604> by the GNSO Council on 14 April 2016 and guided the OEC's recommendation to the Board. The Board thanks the GNSO Review Working Party for its efforts. Resolved (2016.06.25.12), the Board accepts the Final Report from the independent examiner. Resolved (2016.06.25.13), taking into account the GNSO Working Party's Feasibility and Prioritization Analysis of the GNSO Review Recommendations, adopted with modifications by the GNSO Council, the Board adopts thirty-four (34) recommendations of the Final Report (i.e. all recommendations excluding recommendations 23 and 32). Resolved (2016.06.25.14), the Board requests that the GNSO Council convene a group that oversees the implementation of Board-accepted recommendations. An implementation plan, containing a realistic timeline for the implementation, definition of desired outcomes and a way to measure current state as well as progress toward the desired outcome, shall be submitted to the Board as soon as possible, but no later than six (6) months after the adoption of this resolution. Resolved (2016.06.25.15), the Board directs the GNSO Council to provide the Board with regular reporting on the implementation efforts. Rationale for Resolutions 2016.06.25.10 – 2016.06.25.15 To ensure ICANN's multistakeholder model remains transparent and accountable, and to improve its performance, ICANN organizes independent reviews of its supporting organizations and advisory committees as prescribed in Article IV Section 4.1<https://www.icann.org/resources/pages/governance/bylaws-en#IV-4> of the ICANN Bylaws. The second GNSO Review started in 2014 and the independent examiner presented its Final Report in September 2015. The Board's action today is consistent with ICANN's commitment pursuant to section 9.1 of the Affirmation of Commitments (AoC) to maintain and improve robust mechanisms for public input, accountability, and transparency so as to ensure that the outcomes of its decision-making reflect the public interest and that ICANN is accountable to all stakeholders. The GNSO Review recommendations have the potential to advance ICANN's transparency and accountability objectives and have been considered carefully by the Board's Organizational Effectiveness Committee as well as by the full Board. The Board resolution will have a positive impact on ICANN and especially the GNSO as it reinforces ICANN's and the GNSO's commitment to maintaining and improving its accountability, transparency and organizational effectiveness. Development of implementation steps for the Board-adopted GNSO Review recommendations is not expected to have a considerable budgetary impact on the organization. However, implementation work may necessitate certain expenditures (including staff support) and may require a significant commitment of volunteer time. Volunteer workload and ICANN resources will be considered during the implementation planning and prioritization. Why is the Board addressing the issue? This resolution completes the second review of the GNSO and is based on the Final Report of the independent examiner, Westlake Governance, as well as the GNSO Review Working Party's assessment of the recommendations as adopted by the GNSO Council. Following the assessment of all pertinent documents and community feedback by the Board's Organizational Effectiveness Committee, the Board is now in a position to consider and act on the recommendations and instruct the GNSO to start the implementation process in due course. What is the proposal being considered? The proposal the Board is considering is the Final Report by the GNSO Review's independent examiner in combination with "GNSO Review Working Party's Feasibility and Prioritization Analysis of the GNSO Review Recommendations", adopted by the GNSO Council, and considered by the Organizational Effectiveness Committee. What significant materials did the Board review? The Board reviewed the independent examiner's GNSO Review Final Report<https://community.icann.org/x/lJNYAw> containing 36 recommendations; the Board also reviewed the "GNSO Review Working Party's Feasibility and Prioritization Assessment" as adopted by the GNSO Council, and it reviewed the considerations by the Organizational Effectiveness Committee with regard to both the Final Report and the Feasibility Assessment. Additionally, the Board considered the Report of Public Comments<https://www.icann.org/en/system/files/files/report-comments-gnso-review-dra…> [PDF, 1.58 KB] on the Independent Examiner's Initial Report as well as the overview of changes<https://community.icann.org/display/GR2/Final+Report+of+Independent+Examine…> [PDF, 114 KB] that took place from the Initial to the Final Report as a result of this community feedback. Are there fiscal impacts or ramifications on ICANN (strategic plan, operating plan, or budget)? The work to improve the effectiveness of the GNSO organization may require additional resources beyond those included in the Board-approved FY17 Operating Plan and Budget, when adopted. This determination depends on the implementation planning and the definition of desired outcomes and prioritization. Additionally, implementation work should serve as an input into the next strategic planning cycle. Are there any security, stability or resiliency issues relating to the DNS? This action is not expected to have a direct impact on the security, stability or resiliency of the DNS. Still, once the improvements are implemented future policy-development will become more transparent and accountable, which in turn might indirectly impact the security, stability or resiliency of the DNS in a positive way. Is public comment required prior to Board action? A Public Comment<https://www.icann.org/public-comments/gnso-review-draft-2015-06-01-en> was opened following the publication of the Draft Report in May 2015. As this is a result of a Bylaw-mandated organizational review, public comment is not necessary prior to implementation. It is important to note that throughout the GNSO Review process there has been extensive discussion and exchange of ideas and information between the independent examiner, the GNSO Review Working Party, the GNSO community and the ICANN Board.

1 0

Feedback Requested -- Proposed cost controls for CCWG-Accountability
by James M. Bladel 29 Jun '16

29 Jun '16

Councilors - Please review the attached document, outlining proposed cost control mechanisms for CCWG-ACCT Work Stream 2. The proposal calls for an allocation of $8.8M in FY17, and will include procedures for tracking and reporting WS2 expenditures (travel, meeting, legal advisors). The Board Finance Committee and the CCWG co-Chairs are seeking feedback from chartering organizations (including the GNSO) by early July. If there are no objections, I am happy to volunteer to gather GNSO comments/questions and bring these to the broader discussion, but to do so I would ask that you please review within your Constituency and submit your feedback to me as soon as possible following the Helsinki Policy Forum. If we'd like to begin group discussion on this topic tomorrow, let's include this under AOB. Thank you, J.

1 0

Re: [council] For your review - revised motion re. DT to implement the GNSO's new roles and obligations
by Marika Konings 29 Jun '16

29 Jun '16

And of course, Susan as well as the seconder of this motion. Thanks, Marika Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>. From: <owner-council(a)gnso.icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Wednesday 29 June 2016 at 20:00 To: "council(a)gnso.icann.org" <council(a)gnso.icann.org> Subject: [council] For your review - revised motion re. DT to implement the GNSO's new roles and obligations Dear All, Following our discussion today, please find attached a revised version of the motion to create a DT to further develop recommendations to implement the GNSO’s new roles and obligations under the revised ICANN Bylaws which aims to capture the agreed approach with regards to the drafting team and subsequent approval. You will find attached a redline and a clean version (note, for some reason I am not able to get rid of the blue color in the redline document so it may be easier to review the clean version). Paul, please confirm whether this meets your expectations and as such would stand as the latest version of the motion. Of course, other comments are welcome, as well as a second for the motion. Thanks, Marika Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

1 0

For discussion - draft motion on IAG Final Report on Review of the WHOIS conflicts with national law procedure
by Marika Konings 29 Jun '16

29 Jun '16

Dear All, In preparation for agenda item 11 on tomorrow’s Council agenda, next steps relating to the Final Report of the Implementation Advisory Group on Review of the WHOIS Conflicts with National Law Procedure, please find attached a draft motion for your review. Please note that the motion is purely intended to facilitate the discussion with a potential consideration of this motion or modified version thereof during the GNSO Council motion in July. Best regards, Marika Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

1 0

Revised Motion on Drafting Team/Empowerment
by Paul McGrady 29 Jun '16

29 Jun '16

Hi All, Attached is a revised version (with track changes) of my motion which we discussed on Monday. Thank you all for your input into improving this. I look forward to discussing the revised version with you all soon. Best, Paul Paul McGrady policy(a)paulmcgrady.com

8 15

Council activities today
by Phil Corwin 29 Jun '16

29 Jun '16

Do we have a Council planning session at 6:30 today, and/or any other Council activities that are not on the main Helsinki calendar? Thanks in advance for your guidance. Philip S. Corwin, Founding Principal Virtualaw LLC 1155 F Street, NW Suite 1050 Washington, DC 20004 202-559-8597/Direct 202-559-8750/Fax 202-255-6172/cell "Luck is the residue of design" -- Branch Rickey ________________________________________ From: owner-council(a)gnso.icann.org [owner-council(a)gnso.icann.org] on behalf of Glen de Saint Géry [Glen(a)icann.org] Sent: Monday, June 27, 2016 4:26 AM To: GNSO Council List (council(a)gnso.icann.org) Subject: [council] Approve pterosaurs subscribe council\ "Lars Hoffmann" <lars.hoffmann(a)icann.org>

4 5