November 2006 - council - lists.icann.org

RE: [council] Proposed resolution rregarding GNSO review working group
by Bruce Tonkin Nov. 16, 2006

Nov. 16, 2006

Hello Philip, > > Whereas the GNSO council review report and GNSO review > reports are now complete. > The Council resolves to establish a GNSO working group. > The working group membership should be wider than just > members of Council embracing all relevant parties and work in > a collaborative manner. > Council instructs staff to draft terms of reference for the > working group within 14 days with a proposal for membership > that balances broad participation by relevant parties with > practicality. > As discussed in the Council call, I will place this on the Council agenda for Sao Paulo. In the meantime it would be useful to perhaps flesh this out. Can you elaborate on what you mean by: "embracing all relevant parties" I expect that the Board will establish some form of working group comprising Board members, Council members, and perhaps others from outside of the GNSO community. Maybe people that may form potentially new GNSO constituencies. I wonder if the corresponding GNSO working group that provides input into the Board's working group should comprise just members of GNSO constituencies and members of Council, with liaisons from the advisory committees. Ie structured as per the GNSO IDN working group. Regards, Bruce Tonkin

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GNSO Council teleconference MP3 recording 16 November 2006
by GNSO.SECRETARIAT＠GNSO.ICANN.ORG Nov. 16, 2006

Nov. 16, 2006

[To: ga[at]gnso.icann.org; announce[at]gnso.icann.org [To: liaison6c[at]gnso.icann.org; council[at]gnso.icann.org] Please find the MP3 recording of the GNSO Council teleconference, held on October 19, 2006 at: http://gnso-audio.icann.org/GNSO-Council-20061116.mp3 http://gnso.icann.org/calendar/#nov Happy listening! Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org

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Draft agenda for GNSO Public Forum on New TLDs
by Denise Michel Nov. 16, 2006

Nov. 16, 2006

Below is a *draft* agenda for the Sao Paulo GNSO Public Forum on New Tlds that has been prepared for your consideration and comment. The primary goal of this forum is to focus public attention on the Committee's work, and encourage a useful public discussion by all interested stakeholders on the key elements of the draft final report. Note that I've made some initial suggestions of various Committee members who might provide neutral summaries of sections of the report and encourage public discussion. I'm sure most members could fill these roles, and your suggestions are welcome. Also, input is needed on targeted questions people should come prepared to address and other ideas on how to structure the discussion to ensure audience engagement and useful input. We'd like to get this posted before 20 November. Thanks. Denise Denise Michel Vice President, Policy Development ICANN denise.michel(a)icann.org +1-408-429-3072 mobile **DRAFT** GNSO NEW TLDs PUBLIC FORUM 4 December, 14:00 - 16:30 Hotel Transamérica, São Paulo The GNSO is organizing a special public forum at ICANN's Sao Paulo meeting on Monday, 4 December, 14:00 - 16:30, to provide an opportunity for an in-depth, public discussion about the GNSO's Draft Final Report on the Introduction of New Top Level Domains (new TLDs). The most important elements of this discussion are: 1. Application Process 2. Evaluation Processes 3. Dispute Resolution The GNSO's New TLD Committee will soon be posting the report for public comment, and will be soliciting input from interested stakeholders on a variety of questions. This forum, which will be web cast and transcribed, will provide an additional opportunity for stakeholders to provide input to the Committee's proposals for the selection criteria, allocation methods, contractual conditions, and other elements that should be used as part of the process for introducing new TLDs. A panel of Committee members will provide summaries on various aspects of new TLD introduction to encourage audience participation and broad-based input. This forum will be a critical opportunity for stakeholders to share specific recommendations and guidance on how ICANN could implement the GNSO Committee's recommendations on the introduction of new Tlds. Proposed Agenda: Moderator, Bruce Tonkin, Chair, GNSO Council * Introduction, Overview of Draft Final New TLDs Report - Bruce Tonkin Panel: * Selection Criteria for new TLDs - Marilyn Cade, Business Constituency, and Bret Fausett, At-Large Liaison, Members, New TLDs Committee (note: summarize/raise key questions about TOR 2) * Audience Input * Allocation Methods for new TLDs - Ken Stubbs, Registry Constituency, and Milton Mueller, Non-Commercial Users Constituency, Members, New TLDs Committee (note: summarize/raise key questions about TOR 3) * Audience Input * Contractual Conditions for new TLDs - Tony Holms, Internet Service Provider Constituency, and Avri Doria, Nominating Committee Appointee, Members, New TLDs Committee (note: summarize/raise key questions about TOR 4) * Audience Input (note: need key questions for the audience to address) Background [insert, including links to documents]

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Off the call
by Mawaki Chango Nov. 16, 2006

Nov. 16, 2006

Hello, Thanks Bruce for reading the charter for me on the call; unfortunately my connection again dropped off for the third time, so I'm back in my office to send this. In general, I would agree to proceed with a limited scope of the WG as being currently defined. I'd further suggest the council considering instead of "identify and prioritize policy issues..." (I'm writing from the top of my head from what I heard on the call earlier on), the following wording "identify and specify the relevant policy issues etc." For the records, I'd like the council to take note that I advise it is unfair, in terms of openness and transparency, not to give to all constituency members the opportunity to volunteer for the WG but also to compete as a potential chair. So I'd like to see the council vote on the way forward for this process. If the majority agrees to carry on with the current membership and elect the chair, I will have to accept it, but wanted to have my reservations on the records. For the remaining business, if there is a need for a vote, I'd like Robin Gross to carry my vote. Thank you, and success. Mawaki

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Additional agenda item for the Council call on 16 Nov - regarding IDN working group
by Bruce Tonkin Nov. 16, 2006

Nov. 16, 2006

Hello All, I would like to add an additional agenda item regarding the GNSO IDN working group. As you know, I chaired the original working group on the assumption that the working group had a very short life. Based on the last Council meetings decision to re-instate the working group with no specific time limit, I wanted to hand over the chair to another person. There have been two candidates that have been nominated by committee members - Ram Mohan and Sophia Bekele. I have thus initiated an email election process based on the existing membership of the working group to put a new chair in place. There are however outstanding issues: - clearly defining the charter of the working group - clarifying the rules for membership I have received some requests from people in the ICANN community that are currently not members of a GNSO constituency, but are members of the general assembly mailing list. So far I have been recommending that these people join one of the existing GNSO constituencies to meet the requirement of a "GNSO volunteer" I have since noticed that the current definition of a working group in: http://www.gnso.icann.org/council/names-proceduresv7.shtml opens up membership to "members of the General Assembly (GA) defined as subscribers to the ga(a)dnso.org, announce(a)dnso.org or the GA voting register". I am not sure if this is the Council's intent. The working group is attracting plenty of interest, but my concern is that without a clear charter that we are setting false expectations regarding the purpose of this working group. We also need to clearly establish the working group in the context of the President's Advisory Committee, the ccNSO working group, and the new gTLD committee. It has also been noted that perhaps we should hold off on electing a chair until the above is clearer, and we have done a public call for members etc. One alternative is that we continue with the current election and with the current group of members, and that the elected chair work with the group to finalise a charter and submit that to the GNSO Council for approval. I don't personally have the time to do that, hence my interest in handing over responsibility to someone else. We could limit the "initial" term of the chair to three months, and then if the working group is still operational, we could hold a follow up election. Alternatively if the two candidates are willing, we could simply suggest they be appointed as joint chairs for the purpose of moving the work forward. I am interested in ideas on further thoughts via the mailing list, and discussion on the way forward at the next Council meeting on 16 Nov. Regards, Bruce Tonkin

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Comparison of GNSO review recommendations - 2004-2006
by Maria Farrell Nov. 16, 2006

Nov. 16, 2006

Dear Council members, Attached is a first draft of a table of review recommendations made regarding the GNSO in the past two years. It includes the independent review of the GNSO Council (2004), the Council's review of itself (2004) and the LSE review of the GNSO (2006). Determining the accomplishments already achieved is time-intensive and somewhat subjective. I have not yet included a column that assesses progress against each recommendation. The policy staff is working on this to ensure a comprehensive response, and a complete table will be sent to the council next week with our initial views on how to reflect the status of accomplishments against recommendations so far. There will be opportunity for the Council to provide its comments on this draft. All the best, Maria

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FYI - participation pilot project, Sao Paulo meeting
by Maria Farrell Nov. 16, 2006

Nov. 16, 2006

Dear Council members, ICANN staff have been working with community members in Latin America to create a set of orientation activities for new participants at the Sao Paulo meeting. We have worked with GNSO participants and ICANN's regional liaison in the region, Pablo Hinojosa, to identify and invite members of the Latin American business and technical community to take part in a series of events at the meeting. These will include social events and participation at informational events such as the tutorials. We hope to have approximately a dozen interested potential new participants to whom we will provide information materials, and introduce to GNSO constituency members during the ICANN meeting. The goal is to familiarise these potential participants with ICANN issues and processes, and follow up with them after the meeting to facilitate a continued involvement, if appropriate. To ensure that we have cast as wide a net as possible, I would like to invite you to suggest individuals who might also take part in focused orientation activities and benefit from follow up after the meeting. Individuals from the business community, technical/industry experts, and developers of new business models using the Internet would be welcome to participate. This activity is being done as a pilot project to take advantage of opportunities to boost participation in the Latin American region, and to provide solid information for developing a comprehensive participation project. Section 4 of the ICANN Operating Plan (Section entitled; '4. Increase participation in and efficiency of the ICANN multi-stakeholder environment', http://www.icann.org/announcements/operating-plan-22jun06.htm) sets out the objectives and activities of the participation project: The strategic objective is to improve and deepen participation in the ICANN's process by: 4.1.3 The business community 4.1.4 Technical and industry experts 4.1.5 Developers of new business models that use the Internet When the actual project begins (projected in first quarter of 2007), it will: * Develop a set of project objectives in consultation with ICANN constituency organisations, * Develop and implement a "recruitment plan" (including metrics and targets) of leading technical, business and policy individuals that describes the benefits and opportunities associated with participation in the ICANN model * Use increased participation to enhance Supporting Organisation and Advisory Committee effectiveness ICANN staff will use the lessons learnt during the pilot project to share with the community in order to inform the project's objectives, metrics and implementation plan. If you wish to suggest individuals to participate in activities during the Sao Paulo meeting, please email me to let me know. Many thanks, Maria

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Proposed resolution for Council meeting 16 November 2006
by Philip Sheppard Nov. 16, 2006

Nov. 16, 2006

Bruce, please add this proposed resolution as an amendment to the resolution under agenda item 6. Whereas the GNSO council review report and GNSO review reports are now complete. The Council resolves to establish a GNSO working group. The working group membership should be wider than just members of Council embracing all relevant parties and work in a collaborative manner. Council instructs staff to draft terms of reference for the working group within 14 days with a proposal for membership that balances broad participation by relevant parties with practicality. Philip Sheppard

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RE: GNSO Council regarding questions related to Minutes of 19 October 2006
by Marilyn Cade Nov. 16, 2006

Nov. 16, 2006

Dear Council Chair I have below outlined three questions related to the minutes of 19 October 2006. I have no objection to approving the minutes; I wish to highlight to fellow Councilors and to you, as chair, three concerns and to ask that we discuss these concerns briefly on today's call, as they are relevant to the work of Council, and its future work on the GNSO Review, and to the work of the Council and its TFs/WGs. I. First, let me deal with a simple item. In the discussion during last Council meeting, the chair asked that TF and working groups written reports be 7 days before the Council meets. I support that for the actual detailed outcomes of a TF or WG, however, I propose a modification on 'status reports' of work, or reports that are raising questions to the Council for further consideration. I ask that the TF and WG be able to present those kinds of reports up until 3 business days before a Council meeting. I note that for instance a TF or WG, driven by the need to progress work, could be meeting on the Monday before a Council meeting on Thursday and could identify a tough question the TF/WG wishes to bring to the Council's attention, or could make significant progress at that a meeting and would want to include that update in their report to the Council at its next meeting. The rigid application of 7 days will limit the transparency and accountability of the TF and WG, and the effectiveness of both and the Council. I fully support that a draft report on policy, and such, of course, need to be posted for 7 days before a Council meeting, but pragmatic management dictates that we should, as Council, provide for exigent circumstances as experience has taught us that they do arise. II: I would like to ask that we get an update on the correspondence sent to the Board under Item 3 in the Minutes, and on the status of the retention of an outside 'agency' to deliver findings on economic questions relating to the domain registration market. As you will recall, I had earlier asked to have Dan Halloran and Denise Michel invited to the Council call, so I would trust that this would be addressable by either Dan Halloran or Denise Michel III. Under item 6, Decision 4, I take note that the staff were gathering data on the PDP actions and basic data was to be available in the next few weeks. Can we please get a quick status update on that very early in the discussion on the GNSO Review, since it is a factual update on status that will inform other discussions. Marilyn Cade, BC councilor

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Proposed charter for GNSO IDN working Group
by Bruce Tonkin Nov. 16, 2006

Nov. 16, 2006

Hello All, Here is a proposed charter for the GNSO IDN Working Group. GNSO IDN Working Group ====================== The IDN Working Group operates in the context of the following related activities within ICANN: (1) There is a President's Advisory Committee on IDNs http://www.icann.org/committees/idnpac/ which has been in operation since November 2005. Amongst other things this committee is tasked with analyzing the challenges relating to the technical implementation of internationalized top level domains and suggestions towards their resolution. IN particular the committee is supervising laboratory tests (see http://www.icann.org/announcements/announcement-19oct06.htm) (2) There has been a working group of gTLD registries and ccTLD registries to create a set of technical Guidelines for the Implementation of IDNs at the second level. See http://www.icann.org/general/idn-guidelines-22feb06.htm for version 2.1 of the Guidelines dated - 22 Feb 2006. (3) The GNSO has a Committee developing policy recommendations on new gTLDs, as part of a policy development process called PDP-Dec05. The policies developed for new gTLDs should also apply to new gTLDs that use the IDN standards. See: http://www.gnso.icann.org/issues/new-gtlds/ for more information. (4) The ICANN staff have produced a draft issues report on IDNs dated 2 August 2006 on IDNs available at: http://www.gnso.icann.org/issues/idn-tlds/issues-report-02aug06.htm (5) The ccNSO has formed a ccNSO IDN working group. From the minutes of 23 Aug 06 (http://www.ccnso.icann.org/minutes/minutes-23aug06.pdf) the purpose of this group is to: consider what the ccNSO should do on IDN issues, what policy issues should be considered jointly with the GNSO, liaise with the GNSO and prepare a report on the current status and future steps for the ccNSO on IDN issues. (6) External to ICANN, the Internet Architecture Board (IAB) has released a document (RFC4690: http://www.rfc-editor.org/rfc/rfc4690.txt) which provides a review and recommendations for Internationalized Domain Names. The purpose of the GNSO IDN Working Group is to identify and prioritise any policy issues that should be considered by the GNSO via a policy development process that have not already been considered within PDP-Dec05. It should do this using the following steps: (i) review the draft recommendations on new gTLDs (which include IDN gTLDs) from the GNSO's Committee on new gTLDs (ii) review the current status and outcomes from the laboratory tests, (iii) review the ICANN staff issues report, (iv) review the IAB document (RFC4690) (v) liaising with the ccNSO working Group to discuss any policy issues which they have identified Note for a policy issue to warrant a policy development process it must meet the following criteria: (A) is within the scope of ICANN's mission statement; (B) is broadly applicable to multiple situations or organizations; (C) is likely to have lasting value or applicability, albeit with the need for occasional updates; (D) will establish a guide or framework for future decision-making; or (E) implicates or affects an existing ICANN policy. Membership: Membership is open to any member of a GNSO constituency. ICANN advisory committees may appoint liaisons to the working group. Voting: Voting will be on the basis of 1 vote per member Duration: The working Group must complete its work by the end of the ICANN meeting in Portugal on 26-30 March 2007, and provide a report to the GNSO Council. Chair: The chair will be appointed via election from the existing members of the IDN working group established by the GNSO Council on 18 May 2006 to review the IDN issues report in the lead up to the ICANN meeting in Morocco. Regards, Bruce Tonkin

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