January 2008 - council - lists.icann.org

updated Statement of Interest for Mike Rodenbaugh
by Mike Rodenbaugh 30 Jan '08

30 Jan '08

I have edited my Statement of Interest to provide more specificity as to the nature of my clients and prospective clients, and to update the status of my relationship with Yahoo! wrt to ICANN. Here is the edited version, the last two paragraphs have changed. Statement of Interest Mike Rodenbaugh - Commercial and Business Users Constituency I am owner of Rodenbaugh Law, a member of the Business and Commercial Users Constituency. I am an attorney licensed in California. I conduct much of my business via the internet. I advise and represent entities and individuals with various commercial interests in domain names and other forms of intellectual property, and with varying interests in internet commerce. I am personally concerned about the security and stability of the Internet, as it is increasingly the backbone of our society, critical to global commerce, communications and safety. So I am interested in ICANN's role in managing and coordinating the technical and policy aspects of the Internet. I am mindful of the many enormous benefits of the internet that are fostered by ICANN policy, and seek for ICANN policy to develop in ways that will enhance the growth of internet commerce and communications. I am also concerned about various, serious harms enabled by policies of ICANN and its contracting registries and accredited registrars, or by lack of effective policy. Businesses and their customers are experiencing increasingly severe harm from phishing, malware distribution, hacking and other forms of online crime and intellectual property infringement. For many years I served as in-house counsel at Yahoo! Inc., working increasingly to protect Yahoo! users and their commercial and personal interests, as well as Yahoo!'s commercial interests, against these increasing worldwide threats. I believe that these harms will continue to rapidly grow, unless DNS policies are adapted to help fight them. So I strive for DNS policy that helps to mitigate those threats as much as reasonably possible. On occasion, I may have clients with similar concerns, or who have other policy interests at ICANN. As a representative elected to the GNSO Council by the collective members of the Business Constituency, I am required by the Constituency's Charter to support and otherwise remain faithful to approved positions of the Constituency as applicable, rather than my own views or those of any client I may have at any given time. To the extent that any client seeks my representation or advocacy in any ICANN forum, I would further disclose the identity of such client and their interest in the matter at the time of that representation. Generally my clients are online businesses that do not have a contract with ICANN, though I may represent contracting parties from time to time in matters unrelated to ICANN policy, for example in a commercial transaction or dispute resolution. I also intend to represent businesses that seek new top-level domains in the upcoming process contemplated by ICANN. Moreover, I consult and provide advice to Yahoo! Inc. with respect to Yahoo!'s interests at ICANN, and provide legal services to Yahoo! in a variety of other matters. Yahoo! is interested in the continued accessibility of WHOIS information, development of stronger rights protection mechanisms to curb abusive registrations, development of IDN TLD domain space, and the release of single-letter, second-level domain names in existing gTLDs, among other issues relevant to ICANN.

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ICANN Board Recommends Action on Domain Tasting
by GNSO.SECRETARIAT＠GNSO.ICANN.ORG 30 Jan '08

30 Jan '08

[To: council[at]gnso.icann.org; liaison6c[at]gnso.icann.org] [To: ga[at]gnso.icann.org; announce[at]gnso.icann.org] [To: regional-liaisons[at]icann.org] http://www.icann.org/announcements/announcement-29jan08.htm ICANN Board Recommends Action on Domain Tasting Suggested fee change would effectively eliminate tasting 29 January 2008 MARINA DEL REY, Calif.: The Internet Corporation for Assigned Names and Numbers is looking to effectively end domain tasting with a proposal to start charging the annual ICANN fee on registrar domain registrations. Domain tasting is the use of the Add Grace Period to test the profitability of a domain name registration. The AGP is a five-day period following the initial registration of a domain name when the registration may be deleted and a credit can be issued to a registrar. "Domain tasting has been an issue for the Internet community and ICANN is offering this proposal as a way to stop tasting," said Dr Paul Twomey, ICANN's President and CEO. "Charging the ICANN fee as soon as a domain name is registered would close the loophole used by tasters to test a domain name's profitability for free." AGP was originally introduced by registries so registrars could avoid costs if a domain name was mistyped or misspelled during the registration process. It is part of the .com, .net, .org, .info, .name, .pro, and .biz registry contracts. Tasting has been a serious challenge for the Internet community and has grown exponentially since 2004. In January 2007 the top 10 domain tasters accounted for 95% of all deleted .com and .net domain names - or 45,450,897 domain names out of 47,824,131 total deletes. The proposal will be part of the ICANN budget process for the fiscal year starting 1 July 2008. The early draft version of that budget will be released for and discussed at ICANN's New Delhi meeting later this month. After public discussions of this proposal and other budget issues, the proposed budget will be released for addition discussions by 17 May 2008 and be voted on at the board meeting to be held during the ICANN meeting in Paris in June. ICANN accredited registrars representing two-thirds of fees collected will be asked to approve the proposal. "This idea came from the ICANN community and we think it is a viable solution the Internet community has been seeking," Dr Twomey added. -- Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org

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Preliminary minutes of ICANN Board meeting on 23 Jan 2008
by Bruce Tonkin 30 Jan '08

30 Jan '08

Hello All, Attached below are the preliminary minutes from the Board meeting held on 23 Jan 2008. The major items of relevant to the GNSO are: (1) The Board approved the PDP-Feb06 recommendations: "Whereas, at its meeting on 9 August 2007, the GNSO Council voted by a supermajority in favor of the recommendations set forth in the GNSO's Final Report on Contractual Conditions for Existing gTLDs (PDP Feb-06). Whereas, the implementation of the GNSO's recommendations would not impose any new obligations directly on gTLD registries or registrars under contract with ICANN, but instead would result in certain operational steps to be taken by ICANN, as identified in the Council Report to the Board on PDP Feb-06 posted on 4 October 2007 <http://gnso.icann.org/issues/gtld-policies/council-report-to-board-PDP- feb-06-04oct07.pdf>. Resolved (2008.01.02), the Board accepts the GNSO's recommendations on contractual conditions for existing gTLDs, and directs staff to implement the recommendations as outlined in the Council Report to the Board for PDP Feb-06." (2) IDN cctlds and gtlds - there was extensive discussion described in the miutes. Essentially the Board is encouraging further discussion to occur in New Delhi. (3) Regarding add-grace period (note I abstained from this discussion as the the PDP is not yet complete, and as I am employed by a registrar - I felt that it would be inappropriate for me to propose an individual Board member view) "Whereas, the current version of all gTLD registry contracts provides for a five-calendar-day Add Grace period (AGP) following the initial registration of a domain during which a domain may be deleted and the sponsoring Registrar will be credited for the amount of the registration fee (see, e.g., http://www.icann.org/tlds/agreements/verisign/appendix-07-01mar06.htm); Whereas, the AGP was originally created to allow domain names that had been accidentally registered to be cancelled; Whereas, the practice of "domain tasting," by which names are registered and then deleted during the AGP, has grown at a very great rate since 2005, with tens of millions of domains registered and deleted each month; Whereas, it is apparent that the AGP is being used for purposes for which it was not intended; Whereas, abuse of the AGP is, in the opinion of the majority of respondents whose statements were collected by the GNSO Ad Hoc Group on Domain Name Tasting (4 October 2007 report), producing disadvantages in the form of consumer confusion and potential fraud that outweigh the benefits of the AGP; Whereas, the GNSO Council on 31 October 2007 resolved to launch a PDP on Domain Tasting and to encourage staff to apply ICANN's fee collections to names registered and subsequently de-registered during the AGP; Whereas, it is the Board's view that abuses of the AGP should speedily be halted, while the positive benefits of the AGP to consumers should be retained; Whereas, the positive benefits of the AGP may include, among other things, avoiding fraud and monitoring, testing and development of registrars' provisioning, production and/or merchant gateway systems; Whereas, the Board believes that the withdrawal of ICANN's waiver of ICANN's non-refundable transaction fee to the deletion of names within the AGP will substantially end the practice of abusing the AGP; THEREFORE, the Board resolves (2008.01.04) to encourage ICANN's budgetary process to include fees for all domains added, including domains added during the AGP, and encourages community discussion involved in developing the ICANN budget, subject to both Board approval and registrar approval of this fee. " (4) Regarding new gTLDS - There was further discussion. Generally Board members seems to want to get a full picture of the implementation issues before voting. As for the GNSO - there is also an issue on whether the Board would vote on a recommendation by recommendation basis, or vote for or against the whole set. There was some discussion about the circumstances under which implementation options would need to be discussed further with the GNSO. (5) Regarding UDRP Provider Application from Czech Arbitration Court "Whereas the Czech Arbitration Court (CAC) has made application to ICANN to be approved as an UDRP provider, the application was posted for initial public comment on the 25 May 2007, posts which CAC has taken into account comments received in various forums and the revised application was posted for comment on 2 November 2007. Whereas the staff have considered the further comments made in the comment period for the revised application, and has required revisions of the proposal from CAC. Whereas the revised CAC application contains features that are beneficial and innovative for the UDRP. It is hereby resolved (2008.01.06) that the Board approves the application of CAC to become a UDRP provider, and advises the General Counsel to enter into discussions with CAC regarding the process for CAC's provision of UDRP services. " Regards, Bruce Tonkin From: http://www.icann.org/minutes/prelim-report-23jan08.htm Preliminary Report for the Special Meeting of the ICANN Board of Directors [Formal Minutes are still to be approved by the ICANN Board] 23 January 2008 A Special Meeting of the ICANN Board of Directors was held via teleconference 23 January 2008. Chairman Peter Dengate Thrush called the meeting to order at 4.00am Pacific Daylight Time (PDT). The following Directors participated in all or part of the meeting: Harald Alvestrand, Raimundo Beca, Susan Crawford, Vice Chairman Roberto Gaetano, Demi Getschko, Steven Goldstein, Dennis Jennings, Rajasekhar Ramaraj, Njeri Rionge, Rita Rodin, Jean-Jacques Subrenat, Bruce Tonkin, President and CEO Paul Twomey. The following Board Liaisons participated in all or part of the meeting: Steve Crocker, SSAC Liaison; Janis Karklins, GAC Liaison; Thomas Narten, IETF Liaison; Reinhard Scholl, TLG Liaison; Wendy Seltzer, ALAC Liaison; and Suzanne Woolf, RSSAC Liaison. The following Board Member was not present on the call: David Wodelet. Also, the following ICANN Staff participated in all or part of the meeting: John Jeffrey, General Counsel and Secretary; Doug Brent, Chief Operating Officer; Kevin Wilson, Chief Financial Officer; Kurt Pritz, Senior Vice President, Business Operations; Paul Levins, Vice President, Corporate Affairs; Denise Michel, Vice President, Policy; Barbara Roseman, General Operations Manager, IANA; Kim Davies, Manager of Root Zone Services; and, Donna Austin, Manager, Governmental Relations. 1) Approval of Minutes for 18 December 2007 Steven Goldstein moved and Jean-Jacque Subrenat seconded the motion to accept the minutes of the meeting of 18 December 2007. Resolved (2008.01.01), the minutes of the Board Meeting of 18 December 2007 are approved. A voice vote was taken of all Board Members present and the motion was approved by a vote of 12-0. Due to technical call issues Rajasekhar Ramaraj and Raimundo Beca were not present for the vote. 2) GNSO Recommendation on Contractual Conditions for Existing gTLDs (PDP-Feb06) Kurt Pritz indicated that this policy recommendation by the GNSO Council regarding gTLD contractual conditions proposes operational steps to be taken by ICANN, and does not impose new obligations directly on its contracted parties. Staff recommends that the Board adopt the policy recommendations. This PDP arose out of discussions surrounding the .com negotiations. Originally, the PDP intended to address the .com registry agreement. Kurt reported that the General Counsel advised that a PDP on one single contract was not an appropriate subject for a policy development effort by the GNSO according to the bylaws so the focus was changed to undertake an analysis of the terms of all registry agreements. Ten policy recommendations were made as a result of the PDP. Staff supports the recommendations which tend to: follow the new gTLD policy recommendations for base contracts, recommend study by ICANN or the GNSO on certain issues, or recommend maintaining certain terms in existing agreements. The Chair noted that this discussion is the result of work, which started in January two years ago. He asked if staff were able to detect if there were any problems with the recommendations, bearing in mind that the registry constituency has always been opposed to the terms of reference, and whether there is any aspect the Board that the Board should particularly note. He also asked that if the Board accepts the policy recommendations, if there will be opposition from the gTLD registry constituency. Denise Michel noted that critical points of opposition from the registry constituency revolved around several issues, which were not supported by a GNSO majority and therefore, not included in the policy recommendations. The Chair accepted that on this basis, the Board could move ahead. The circumstances that gave rise to controversy were the conduct of negotiations of the .com renewal, but these recommendations do not focus on the negotiations of that contract and are focused on setting the scene for future registry contracts. Bruce Tonkin advised that, having been on GNSO Council at the time, the GNSO discussions moved away from focusing on current gTLD agreements and recognized that the PDP could not change existing contracts. The PDP evolved into recommendations for new baseline agreements going forward for new gTLDs. Rita Rodin asked specifically about a concern that the recommendations regarding re-bidding registry contracts upon their expiration, whether the recommendations would implemented to consider re-bidding as contracts came up for renewal. Bruce Tonkin said that with regard to existing gTLD agreements, some agreements have already been renewed with a renewal presumption in them, for example, .BIZ and .INFO and followed the format of .com and have provisions for renewal in them. Rita Rodin advised that a registry concern, in seeking funding from investors, is that certain investment is based on the premise of a presumption of renewal and asked if that will continue? Bruce Tonkin advised that he believed this to be the case. John Jeffrey advised that the 'presumption of renewal' provisions would be briefed according to the GNSO Council work and the staff prepared implementation plans, and additional information would be provided back to the Board after the additional work was completed. Rita Rodin noted that it seems that the policy recommendations are intended to cover existing and new agreements going forward but some elements are still being determined. John Jeffrey indicated that the Board was not being asked to vote on imposing consensus policies or changes to existing registry agreements. Susan Crawford asked whether future Board discussion of the new gTLD policy implementation regarding base contracts would include review of the presumptive renewal aspects of this PDP? John Jeffrey answered that all aspects of these policy recommendations would be discussed in the context of the new gTLD process and the proposals being drafted for changes to form agreements, which would come to the board during the implementation of the new gTLDs policies. Further, Staff will clarify the implementation plans of the approved GNSO policy recommendations and inform the Board, the GNSO and the broader community of the results. Dennis Jennings noted that while he considered the text on present limitations to consensus policies to be appropriate and should continue, there is a discussion on domain name tasting and attempts to extend this practice may affect DNS security and stability. He questioned if it is it appropriate to maintain those limitations on consensus policy. He noted that he is raising this to be tabled and discussed at some later point. Denise Michel advised that the BGC GNSO review working group considered limitation on consensus policy, often known as a 'picket fence,' and proposed to re-examine the issue. The Council view was not to make any changes on those limitations. Bruce Tonkin moved and Roberto Gaetano seconded to adopt the following resolution: Whereas, at its meeting on 9 August 2007, the GNSO Council voted by a supermajority in favor of the recommendations set forth in the GNSO's Final Report on Contractual Conditions for Existing gTLDs (PDP Feb-06). Whereas, the implementation of the GNSO's recommendations would not impose any new obligations directly on gTLD registries or registrars under contract with ICANN, but instead would result in certain operational steps to be taken by ICANN, as identified in the Council Report to the Board on PDP Feb-06 posted on 4 October 2007 <http://gnso.icann.org/issues/gtld-policies/council-report-to-board-PDP- feb-06-04oct07.pdf>. Resolved (2008.01.02), the Board accepts the GNSO's recommendations on contractual conditions for existing gTLDs, and directs staff to implement the recommendations as outlined in the Council Report to the Board for PDP Feb-06. A voice vote was taken of all Board Members present and the motion was approved by a vote of 14-0. 3) Discussion of Ongoing Community Dialogue about IDN ccTLDs and gTLDs The Chair advised that this item was triggered by a GNSO resolution to send the Board a letter relating to the fast track IDN ccTLD process. A letter had also been received from the ccNSO Chair on the topic. The letters can be viewed at: http://gnso.icann.org/drafts/repsonse-to-resolution-07-89-20dec07.pdf http://www.icann.org/correspondence/ccnso-chair-to-icann-board-21jan08.p df Denise Michel advised that the ccNSO and GNSO have agreed to meet face-to-face in New Delhi to discuss the GNSO recommendations, and in particular the suggestion of creating a joint working group on the topics of IDN ccTLDs and gTLDs. The Chair advised that the Board could do nothing and wait for the outcome of the discussions, but could acknowledge receipt of the letter. Denise Michel advised that the staff recommendation is to acknowledge the letters from GNSO and ccNSO and look forward to developments in New Delhi. The Chair asked if this approach would satisfy both parties or are they expecting more? Denise Michel advised that the GNSO request is that Board should create a working group comprising representatives from ccNSO, GNSO, GAC and ALAC and participants from other ICANN bodies as desired. The ccNSO has asked that that action not be taken and that ccNSO and GNSO Councils should discuss this in New Delhi. Susan Crawford acknowledged that this is obviously a thorny issue and as has been discussed in the past in the context of contractual issues, there is no such thing as a ccTLD IDN. The Board has acknowledged that some want to move forward quickly but there is a problem and a lot of suspicion, and it is not clear, that some would not ask for more than one. My understanding would be a very limited implementation and would be an equivalent to an existing ccTLD, if that's not the case and it is a larger initiative, then the Board needs to understand that. All we've done is approve a working group to consider ISO 3166 equivalents and we see the GNSO erupting. Can we be clear on what the ccTLD expectation is from this process? Denise Michel advised that the IDNC working group would have an initial report posted in a matter of days, which will be the focus of community discussion at the forthcoming meeting. Janis Karklins advised that his interpretation of the GNSO concern is not linked to the fast track but linked to a philosophical question of what is an IDN ccTLD in the DNS architecture. The ccNSO has launched a PDP and this question could be answered in that process. It is important to engage in discussion with all constituencies, therefore my suggestion would be apart from acknowledging receipt of the two letters, to encourage them to enter in to dialogue and engage with other constituencies in dialogue and come back to Board for a decision if needed. Dennis Jennings agreed with Janis, we should do nothing now until the discussions start in New Delhi. However, we should follow up Susan's question about the distinction between the fast track and ccIDNs and the Board should give guidance to the community as to the limited nature of the fast track and what we would consider appropriate. Dennis Jennings noted that it is a separate topic; it is a fast track for limited purposes and should not be confused with the general question of IDN ccTLDs, Steve Goldstein advised that all he would vote for is to approve one fast track IDN ccTLD per territory, but only one for each of those and they get to chose which script they want to use, if they want others they have to go through the gTLD process to get it. The Chair considered this pre-emptive of the topic being discussed. Janis Karklins agreed the discussion is being pre-emptive, there will be a four hour workshop in New Delhi where the initial report will be discussed and it may be there are no fast track applications at all, there may be a dozen, but let the process go and it will be delivered for consideration by Board in Paris. The Board should be relaxed at this point, to monitor discussion, intervene if feel going in wrong direction and leave the ccNSO and the GAC to come up with decision. Rita Rodin noted that while not necessarily agreeing with Janis, she does think the fast track was the issue which is why the GNSO asked to add a few more people to the working group, the concern being that the fast track process is going to facilitate a land grab at this juncture. We need to let the working group do its work but more clarification is needed. She is encouraged that the groups will meet in New Delhi but feels the Board should acknowledge receipt of the letter and feels it is very important that the issue has been raised and the Board looks forward to the outcome in New Delhi. Bruce Tonkin drew the Board's attention to a number of inter-dependencies, namely the IDN fast track process, the new gTLD process, and the ccNSO PDP. The first decision on what is included in the fast track will impact on what is available in the new gTLD round and there is a concern there will be a land grab of space. The concern on the ccNSO side is if the fast track is very limited and a small set of nominated names are identified, the GNSO may go on some land grab. Also need to be careful whatever you do in the first round of gTLDs as this needs to take into account the ccPDP process so it may be necessary to confine some names. There are also differences in the contractual framework between gTLDs and ccTLDs, which create the potential for inequities. The Chair agreed to acknowledge the letters the question is how much further do we go? Rita and Janis are encouraging them to dialogue at meeting. The Chair advised against running the issues together. The ccPDP can be used to address the question the GNSO is asking, asking in a kind of a way the GNSO is asking, where does this fit. We should let the ccPDP solve that and encourage dialogue in New Delhi, at the same time we want to be careful to send a signal that the fast track will be looked at very carefully but not draw too much attention to possible limits before the process concludes. The Chair suggested that the Board acknowledge the letter and encourage dialogue but not go much further than that at this point. Jean-Jacques Subrenat suggested that the minutes or any response would state that the Board would read the conclusions coming out of that meeting and work on the issues. The Chair indicated that he did not consider it necessary to have a formal resolution and asked John Jeffrey if he could record the discussion in sufficient detail for the purposes of the Minutes. John Jeffrey advised that it could be noted clearly in the minutes, without any action being taken by the Board. 4) ISC (F-Root Operator)/ICANN Mutual Responsibilities Agreement Doug Brent advised that this has been an area of work over a long period to establish agreements with root server operators. The ISC and in particular Suzanne Woolf has taken leadership in bringing this to resolution which is the agreement before the Board today for ratification. Roberto Gaetano asked if there were any other discussions taking place with other root-server operators, and if so, are we trying to get the same agreement? Doug Brent advised that staff is making those efforts, but are not currently in any advanced stage of negotiation, but it is expected others will sign. Roberto Gaetano asked if there was any indication that any of the clauses would be unacceptable to other operators? Doug Brent advised that at this time there is nothing to suggest this is the case, but we may find that this does become the case during other negotiations. Thomas Narten asked in terms of agreement as whole, is ICANN satisfied with what has been agreed or are there areas for improvement? Doug Brent advised that this does not cover all the thorny issues we would want to cover with operators, but we think this is a good compromise. It does not cover how would root-server operations would be transferred from one to another or assigned but we believe the signing of this agreement to be a good step forward. Following on Thomas Narten's remark, Jean-Jacques Subrenat noted that the proposed resolution suggests that the CEO should seek to conclude 'similar' (and not 'identical') agreements, which does provide room for different agreements suited to specific situations. The Chair considered this to be a positive step for ICANN, and in reflecting on the early ccTLD discussions, trying to get everything into the first agreement is impossible and it is better to take what we can and over time they will become more refined and comprehensive. Suzanne Woolf noted her conflicts on this issue. She advised that she was happy with the agreement for two reasons: it breaks the log jam, ISC did a lot of soul searching before going forward and the process of negotiation and discussion was very pleasant and decided it would always be nice if it was this easy. The initial draft from ISC was based on extensive discussion over many years about what would be a good starting point and was deliberately undertaken with a view to dealing with something that would not be unacceptable to others. Paul Twomey advised that in relation to discussions with USG who had been pushing for such agreements, they acknowledged that while not letter perfect, it did cover enough hooks and pointers to satisfy those persons as well. Harald Alvestrand moved and Dennis Jennings seconded the following resolution. Whereas, effective root server operations are an essential component in providing a stable and secure, globally interoperable Internet; Whereas Internet Systems Consortium, ISC, is one of twelve global root server operators and the first to enter into an agreement with ICANN; Whereas this MRA outlines a structure and description of duties and expectations, dispute resolution, and interchange of technical information between ISC and ICANN; Whereas formalized expectations between ICANN and root operators will result in a wider understanding of the key operational and stability issues of most concern to the root operator community and the Internet community as a whole; Whereas this MRA is another important step in coordinating the key entities in providing domain name service, and ensuring that mutual accountabilities are documented and transparent; It is hereby resolved (2008.01.03) that the ISC/ICANN Mutual Responsibilities Agreement is approved. It is further resolved that ICANN's CEO should seek to conclude similar agreements with other root server operators. A voice vote was taken of all Board Members present and the motion was approved by a vote of 14-0. The Chair congratulated all of the staff and other parties involved in the negotiations. 5) Proposals to Address Domain Tasting , and 6) Compliance Report on Network Solutions' Domain Reservation Activities Bruce Tonkin recused himself from the discussion and dropped off the call during the discussion of items 5 & 6 due to potential conflict of interest. Kurt Pritz indicated that tasting is a practice that has grown over the years and that many recent discussions and writings demonstrate that the Board is already well versed on the related issues. Kurt indicated that ICANN has collected some information that a few parties have taken the practice to its logical conclusion, and operate exclusively on this model - deleting as much as 95.5% of names registered within the five-day grace period. Others exercise degrees of restraint. There are a spread percentage of names deleted in the grace period across all registrars that ranges from 0% to 99.5%. ICANN has had many discussions and consultations on this issue. It was proposed that ICANN charged a transaction fee on add-grace deletes in the 2004-2005 budget but there was substantial criticism that such a fee would be de-facto policy making by ICANN staff. Recently the GNSO voted to recommend that staff take action to change its transaction fee to change in for tasting deletes. If ICANN changed transaction fee in this manner, most think practice would cease. The vote represents Supporting Organization policy support for alternative budget. The staff paper discusses three options for addressing tasting, to eliminate the practice. These are three options that have been discussed recently in many recent writings describing the tasting practice and its effects. As discussed in the GNSO report and elsewhere, there are basically three options that could be used to attack domain tasting: (1) ICANN could revise its registrar-level transaction fee (the current rate is US$0.20, which is subject to raise as the contracted rate is US$0.25) to cover all new registrations and discontinue the exemption for "tasted" domains, (2) registries could impose a "restocking" fee for disproportionate domain deletions, or (3) ICANN could establish a new "policy" effectively deleting the add grace period policy in the registry agreements. Revising the registrar fees would be discussed with the community and specifically with registrars whose approval would be sought in accordance with the 2/3 requirements relating to approval of the ICANN budget by the registrars. Imposing a registry level restocking fee such as .org has implemented in its registry, is problematic because pricing and imposition of fees for registry services is considered as outside that "picket fence" that describes constraints on consensus policy. A consensus or temporary policy to delete the registry agreement contractual provision that specifies the add-grace period might not be an effective means of eliminating the practice. Tasting could still be offered as a short-term pricing or introductory price discounts even if the five-day period did not exist. Susan Crawford noted that she had been consulting with parties involved with and concerned with tasting and watching the Board discussion and the points of view discussed. In light of this, she circulated a resolution for the Board to consider that suggested that the Board take an emergency step to impose a fee on names deleted during the add grace period (AGP). This could be accomplished in the regular budget cycle. In order to expedite implementation, Susan proposed the Board adopt a resolution today as an emergency policy focused on the impact on security and stability and relating it to the recent service introduced by Network Solutions. With regard to the proposed resolution, Jean-Jacques Subrenat thought it was not absolutely necessary to include the reference to 'security and stability'. Citing his understanding of the urgency for the Board to take such a motion, he considered however that these practices under scrutiny do not in a significant way endanger security and stability, he suggested ICANN drop the reference to security and stability. Paul Twomey suggested that the resolution should encourage further exploration of the issue rather than reach a conclusion because we need to give at least 21 days public notice on such a proposition, and the ICANN Board should not agree that the fee be imposed until after public comment. Dennis Jennings and Steve Goldstein suggested additional proposed changes to the language. John Jeffrey advised that any attempt to invoke consensus policy would need to comply with bylaws. Resolutions to address tasting by invoking the consensus (or temporary) policy provisions of ICANN's registry or registrar agreements would have to comply with both the terms of those agreements, and with ICANN's Bylaws. Bylaws Article III, Section 6, for example, requires that "With respect to any policies that are being considered by the Board for adoption that substantially affect the operation of the Internet or third parties, including the imposition of any fees or charges, ICANN shall [...] provide public notice on the Website explaining what policies are being considered for adoption and why, at least twenty-one days (and if practical, earlier) prior to any action by the Board ..." <http://www.icann.org/general/bylaws.htm#III-6>. Susan Crawford agreed with changes to her proposed resolution by Jean-Jacques, Dennis Jennings, Paul Twomey and John Jeffrey. Janis Karklins advised that during the last GAC call there was a request to engage with the Board on domain name tasting in New Delhi, and he will be requesting a staff briefing for the GAC as well. The Chair asked in the context of the problem the registry and registrar agreements, and under the bylaws, if the Board is able to do this and make such a resolution. Susan Crawford considered that the Board adopts lots of resolutions like this, the "whereas" clauses identify scope, issues and what ICANN is encouraging through a budget process that we think will address tasting. She indicated that ICANN is not adopting a policy, but are directing staff to take actions in compliance with the existing budget process. The Chair considered the next general issue is the reference to the issue of the NSI practice, and asked whether it is clear that that practice will be addressed by this approach? Kurt Pritz advised that the NSI practice is enabled by the AGP: putting the name on hold for 5 days. If NSI is required to pay a transaction fee then it is general opinion that the practice would end. John Jeffrey confirmed that in conversations with NSI, a representative had indicated that the service had already been revised since it was initiated, and also that if ICANN were to impose a fee for the AGP than they would likely roll back the service. The Chair asked for further developments on the NSI situation. Kurt Pritz advised that ICANN wrote to NSI to investigate the practice and determine if the practice is in violation of the RAA. NSI had already amended the practice prior to that writing to bring it into compliance with the RAA. These were essentially nuances to the initial version of the practices - in essence, it has the same effect. There may be one more change to the practice to bring it into RAA compliance. Steve Crocker advised that SSAC had spent a lot of time thinking about this and he made two observations. The AGP is the connective tissue between NSI's goals in the new service and their ability to offer the service, but it is not the right issue. Information supplied by the user when checking name availability disadvantages the user in an unexpected way and when exposed a registrant would not want the registrar to operate in this way. Raising the price on five-day registrations is a pragmatic approach but it does not get to the core value underlying this. We may feel good about the fee but it does not get to the core of what's going on. We should not casually drive by and address a serious underlying issue with the fee. Regarding other ways to eliminate tasting, removing the AGP as a registry contract requirement would not necessarily be effective because a registry might choose to offer some fee discount period for whatever reason that would effectively replicate the AGP. Therefore, although ICANN might remove the AGP as a requirement, it is not assured that this would remove this as an option. If the transaction fee is imposed on add-grace deletes ICANN could subsidize costs resulting from typos or fraud. Steve continued that the dialogue we're having has been about imposing a fee during the AGP, another option is we simply stop defining AGP: taking away any recognition of it as a separate type of transaction. Everything gets simpler if we remove the AGP as having any special meaning or purpose. The NSI situation is distinct from other uses of the AGP and depends on the AGP for efficiency but that is not the only example of a registrar or entity taking advantage of information supplied by customer. Steve's perspective on AGP is that we should stop subsidizing the practice and the other issues will be resolved. The Chair asked Steve his opinion of Susan's resolution. Steve Crocker responded that he is sympathetic to adopting the resolution, and also agreed with Bruce Tonkin that it would be very difficult to declare an emergency policy since AGP has been actively practiced for three years. He also pointed out that what NSI is doing is qualitatively different from what others have been doing. The Chair considered that it might be, that tasters are prepared to pay the transaction fee, and, if that is the case, we may consider a resolution that addresses the issue of front running. Harald Alvestrand noted that there are two different bad results that have been discussed here: front running or capturing names from registrants, and free registration using AGP. Action taken to fix one of them is a good thing, but we should not forget that both issues should be addressed. Roberto Gaetano reflected on Susan's motion and the 3 alternatives. He is not enthusiastic about ICANN imposing a fee on a registration of domain names even if deleted; however, it appears to be the best or only possible option. For the reasons stated earlier, Roberto would not support the other two options. ICANN may step outside its authority with requiring registries to impose fees and eliminating the AGP in the registry agreements may not be effective. Taking an ineffective action may be perceived badly. I believe we need to put in place some actions and messages to explain these actions to anticipate misperceptions. We need make it clear that we take this financial measure not in a relationship to a financial perspective of profit or loss but simply as the best way in order to cure problem for certain large parts of the Internet community. We need a strong statement of the negative aspects that the current practice entails and consequences of letting this continue without attempting to stop it. We will see more creative solutions than NSI's which may have effects worse than what we are trying to cure. I support the option that follows a proposal in the budget and in favor of Susan's motion but we need to enrich our action by communicating clearly to the community why we are doing this and to anticipate the negative and positive reactions. This communication should take place when we present the budget and make it obvious to the community that we are not imposing additional fees on registrants, that this would not result in an increase in revenue to ICANN. The Chair requested clean wording of a reworked resolution. Susan Crawford moved and Steve Goldstein seconded the adoption of the following resolution: Whereas, the current version of all gTLD registry contracts provides for a five-calendar-day Add Grace period (AGP) following the initial registration of a domain during which a domain may be deleted and the sponsoring Registrar will be credited for the amount of the registration fee (see, e.g., http://www.icann.org/tlds/agreements/verisign/appendix-07-01mar06.htm); Whereas, the AGP was originally created to allow domain names that had been accidentally registered to be cancelled; Whereas, the practice of "domain tasting," by which names are registered and then deleted during the AGP, has grown at a very great rate since 2005, with tens of millions of domains registered and deleted each month; Whereas, it is apparent that the AGP is being used for purposes for which it was not intended; Whereas, abuse of the AGP is, in the opinion of the majority of respondents whose statements were collected by the GNSO Ad Hoc Group on Domain Name Tasting (4 October 2007 report), producing disadvantages in the form of consumer confusion and potential fraud that outweigh the benefits of the AGP; Whereas, the GNSO Council on 31 October 2007 resolved to launch a PDP on Domain Tasting and to encourage staff to apply ICANN's fee collections to names registered and subsequently de-registered during the AGP; Whereas, it is the Board's view that abuses of the AGP should speedily be halted, while the positive benefits of the AGP to consumers should be retained; Whereas, the positive benefits of the AGP may include, among other things, avoiding fraud and monitoring, testing and development of registrars' provisioning, production and/or merchant gateway systems; Whereas, the Board believes that the withdrawal of ICANN's waiver of ICANN's non-refundable transaction fee to the deletion of names within the AGP will substantially end the practice of abusing the AGP; THEREFORE, the Board resolves (2008.01.04) to encourage ICANN's budgetary process to include fees for all domains added, including domains added during the AGP, and encourages community discussion involved in developing the ICANN budget, subject to both Board approval and registrar approval of this fee. A voice vote was taken of all Board Members present and the motion was approved by a vote of 13-0. Bruce Tonkin abstained from voting on this item. 7) Memoranda of Understanding with the Institute for Information Security Issues (IISI) at the Lomonosov Moscow State University and with Russian Association of Networks and Services (RANS) Theresa Swinehart advised that the proposed MOUs are part of ICANN's continuing effort to have non-binding partnering arrangements with private in intergovernmental parties to conduct outreach to governments and local Internet communities. Other similar MOUs signed to date include CITEL and UNESQA, and there are others being considered. Jean-Jacques Subrenat noted that it might be more appropriate to start chapter two of the RANS MOU with the word "mechanism" rather than "mechanics". Steve Goldstein moved and Jean-Jacques Subrenat seconded the adoption of the following resolution: Whereas, ICANN has developed a collaborative program with private and intergovernmental parties to conduct outreach to governments and local Internet communities. Whereas, ICANN staff has engaged with respective organizations both globally and regionally. Whereas, organizations have expressed an interest to enter into non-binding MoUs or cooperative agreements with ICANN to highlight cooperation. Resolved (2008.01.05), ICANN's CEO is authorized to enter into the MoUs with the Institute for Information Security Issues (IISI) to the Lomonosov Moscow State University and the Russian Association of Networks and Services, (RANS.) A voice vote was taken of all Board Members present and the motion was approved by a vote of 14-0. Steven Goldstein thanked Veni Markovski for his hard work on this and Janis Karklins advised that the GAC is expecting representation from the Russians at meetings on Saturday and Sunday relating to IDNs. 8) GNSO Recommendations on New gTLDs Kurt Pritz advised that the paper described the recent accomplishments by staff for the Board to review and there is a list of papers to facilitate the Board discussion. We're going to continue to provide the papers to the Board and reformulate those with a view to providing similar information to the community. There is also a technical paper to be released. Staff considers that the task is to clarify these issues for the Board and in the Executive Committee meeting staff developed a matrix to compartmentalize all of the issues. It will describe the implementability of each and accomplishments against the schedule. We think that compartmentalizing issues in that way will crystallize into four or five recommendations that require discussion and can be discussed in one or two meetings in digestible formats. Susan Crawford acknowledged the hard work done on implementation. With regard to the tricky moral, public policy and rights of individuals she voiced concern that these recommendations are unworkable. She advised that she will continue expressing those concerns and asked if the Board will be voting on the recommendations as a package or will the recommendations be considered one by one when it comes to voting. Rita Rodin advised that there had been a discussion about this by the Executive Committee, and the Board passed a resolution to develop papers on implementation. We now have papers prepared by Kurt and staff, but we're still not coming up with the complete picture on the workability of issues. What we heard at the Executive Committee level was a series of positions from the staff with Paul's input and the Board will discuss these together. The Chair raised two concerns: with regard to publicity, the Board needs to make clear where we are in terms of investigating implementation. The decision in Los Angeles was to investigate implementation before adopting the policy. We need to keep the GNSO and the rest of the community informed and that's where the matrix idea came from. Second thing is when do we get to grips, as a Board, on an issue-by-issue basis. Paul Twomey advised that a group of staff spent considerable time on this recently and there are a number of inter-related issues and if you take a position on one it potentially effects two or three other recommendations. Staff is working hard on what are the implementation issues and intend to bring them to the Board as a whole to get a sense of the effects. He is not against point-by-point consideration by the Board, but suggested it would be better to have the discussion as a piece of the whole. The Chair reflected that it would be difficult if we get a package and can't change it because if you do the ball will unravel. He asked if there is a point where we need to go back to the GNSO to change policy, or is that actually happening. Paul Twomey advised that he expected that the community could respond to proposed implementation, whether it goes back to the GNSO he is not sure. Understanding the point the Chair is making, he reflected that he's not saying to take it as a whole, but just wanted the Board to be aware that there are interdependencies. What is clear is that he feels it would be difficult for the Board to approve policy without seeing the difficulties of implementation; they need to be seen together. Rita Rodin agreed that it is a chicken and egg scenario and we need to understand on the whole what's implementable. It would be possible to consult with the GNSO if the staff suggests some aspects are weak. Bruce Tonkin suggested that the Board should try to allocate a chunk of time in New Delhi to discuss the contentious issues so the Board is aware of the considerations. He considered that if consistent with policy recommendations but staff proposed a specific implementation it is a public comment process rather than GNSO formal response; if we want to change a policy recommendation we would need to consult the GNSO more formally. The Chair noted what Paul and Kurt have said during the discussion but will not be able to take this issue further at this time. 9) UDRP Provider Application from Czech Arbitration Court John Jeffrey advised that staff is recommending that the Board approve the application from the Czech Arbitration Court (CAC) to be UDRP provider and reminded the Board regarding the recent discussions relating to CAC. The Chair noted that this has the support of the IP Constituency and changes proposed in the UDRP bylaws. Jean-Jacques Subrenat asked about the number of languages the service could be provided in and was advised that it is most European languages with the later addition of some Asian Rita Rodin moved and Steve Goldstein seconded the motion to adopt the following resolution: Whereas the Czech Arbitration Court (CAC) has made application to ICANN to be approved as an UDRP provider, the application was posted for initial public comment on the 25 May 2007, posts which CAC has taken into account comments received in various forums and the revised application was posted for comment on 2 November 2007. Whereas the staff have considered the further comments made in the comment period for the revised application, and has required revisions of the proposal from CAC. Whereas the revised CAC application contains features that are beneficial and innovative for the UDRP. It is hereby resolved (2008.01.06) that the Board approves the application of CAC to become a UDRP provider, and advises the General Counsel to enter into discussions with CAC regarding the process for CAC's provision of UDRP services. A voice vote was taken of all Board Members present and the motion was approved by a vote of 14-0. 10) Update on Status of Bylaws-Mandated Reviews Denise Michel gave a brief update on the status of the Bylaws-Mandated Reviews and the board agreed to take this up again at the next Board Meeting and offline. 11) Board Governance Committee Recommendations on Appointment of Chair and Members of ALAC Review Working Group Information from BGC Meeting 16 January to be provided during Board Meeting Roberto Gaetano advised that the proposed membership of the ALAC Review Working group is Harald Alvestrand, Karl Auerbach, Vittorio Bertola, Trisha Drakes, Thomas Narten, Nii Quaynor and Jean-Jacques Subrenat. Trisha Drakes is proposed as the Chair of the working group. The Chair proposed a motion that the Board appoints Trisha Drakes as the Chair of the ALAC Review Working Group, which also includes Harald Alvestrand, Karl Auerbach, Vittoria Bertola, Trisha Drakes, Thomas Narten, Nii Quaynor and Jean-Jacques Subrenat. This motion was moved by Steven Goldstein and seconded by Susan Crawford. A voice vote was taken of all Board Members present and the motion was approved by a vote of 14-0. 12) Board Governance Committee Recommendation on approval of Contractor for ALAC Review Working Group Roberto Gaetano advised that the consultant recommended by the BGC to undertake the ALAC review is Westlake Consulting and requested the Board approve this recommendation. Roberto Gaetano moved and Jean-Jacques Subrenat seconded this motion. It is hereby resolved (2008.01.07) that the CEO and President be authorized to negotiate contract with Westlake Consulting to conduct review of ALAC. A voice vote was taken of all Board Members present and the motion was approved by a vote of 14-0. 13) Board Governance Committee Recommendation on dissolution of Board Meetings Committee Roberto Gaetano recalled that the dissolution of the Board Meetings committee had been discussed some time ago and it was agreed that the committee be dissolved. The motion is to propose that the Board dissolve the Meetings Committee. The Chair reflected that there is a corollary to this in that anything arising about meetings will be dealt with by the Executive Committee Roberto Gaetano confirmed that this is what was agreed in Los Angeles. The Chair noted his opposition to that on the basis that the Executive Committee is doing far too much Roberto Gaetano advised that this is only a temporary measure pending the review of committees to be conducted by the BGC. Susan Crawford moved and Roberto Gaetano seconded the motion. that the Board Meetings Committee be dissolved. It is herby rosolved (2008.01.08) that the Board Meetings Committee by formally disolved. A voice vote was taken of all Board Members present and the motion was approved by a vote of 14-0. 14) Redelegation of .AE ( United Arab Emirates) Kim Davies advised that on 31 July 2007, IANA received a request for the redelegation of the .AE ( United Arab Emirates) top-level domain. The .AE domain is presently operated by Etisalat's UAEnic unit. Etisalat is a dominant telecommunications company in the country. It is proposed the domain be transferred to the Telecommunications Regulatory Authority, a government mandated entity responsible for "telecom assets". The TRA proposes to establish a specific entity known as the AE Domain Administration to promote and develop the .AE domain. It will rely on technical support for registry implementation from an established registry services vendor. Local Internet community support for this application has been provided from the Emirates Internet Group. Given the local cultural issues, it was not considered likely that substantial additional support would be forthcoming. The Chair noted that the original report said no local Internet community support was available, but that additional correspondence was received just prior to the meeting. Kim Davies advised that this is the case and noted that IANA had not had the opportunity to investigate the legitimacy and substance of the letter, but advised that the ICANN Regional Liaison, Baher Esmat, had confirmed it as legitimate. Paul Twomey indicated that this issue was summarized very well, and the background to the redelegation was common to other countries in the Gulf region - that the original operator has been local telecommunications provider but as competition has increased the telephone company was no longer considered appropriate. Similar steps had been taken in other nearby countries. There was confusion in the minds of the applicant, but recent communication has helped close some of those loops and it was expected that this is the most you could expect from community. Jean-Jacques Subrenat raised concerns about the trend towards moving domains to regulators without local consultation, and that it related to a central issue of governance. Noting that in this particular case, in the findings put forward by Staff, local consultation had not been found satisfactory, Jean-Jacques expressed the view that ICANN should ask for further information or action. He added that ICANN should state preferred policy orientations when it has the opportunity. Dennis Jennings indicated his support of Jean-Jacques Subrenat's views. He noted that territories will pass laws that appoint the regulator as the manager irrespective of the views of the local Internet community, and that ICANN will have to work out how to deal with that. Goldstein move to accept resolution in view of the stated local Internet community support. The Chair proposed a resolution that the Board approves the request for redelegation of .AE. Steve Goldstein moved and Rita Rodin seconded the following resolution: Whereas, the .AE top-level domain is the designated country-code for the United Arab Emirates. Whereas, ICANN has received a request for redelegation of .AE to the Telecommunications Regulatory Authority. Whereas, ICANN has reviewed the request, and has determined that the proposed redelegation would be in the best interest of the local and global Internet communities. It is hereby resolved (2008.01.09), that the proposed redelegation of the .AE domain to the Telecommunications Regulatory Authority is approved. A voice vote was taken of all Board Members present and the motion was approved by a vote of 13-0 with one abstention by Jean-Jacques Subrenat. Jean-Jacques Subrenat set our his reasons for abstaining in a written statement to the Secretary following the Board Meeting as follows: "IANA, in its findings, noted that the application for .AE did not meet the general criteria for local Internet community support". As noted above in the description of the meeting, during the Board discussion Jean-Jacques Subrenat had suggested that ICANN solicit further information on specific points of concern that need further elaboration. 15) Supplemental Resolution re: Brussels Branch Office John Jeffrey advised that this resolution relates to ICANN's business filings for its Belgian office, and will allow ICANN to maintain the business status in Brussels and file for appropriate business licenses and license changes. The Chair moved and Susan Crawford seconded the following resolution: Whereas, in 2005 the Board of Directors unanimously approved ICANN Resolutions 05.77-05.83 to establish a branch office of the Internet Corporation for Assigned Named and Numbers ("ICANN") in Brussels, Belgium; and Whereas, ICANN must update some of the information relating to the operations of the Brussels branch office. Resolved (08. ), that in accordance with the purpose clause of ICANN, the branch office in Belgium, located at 6 Rond Point Schuman, Bt. 5, B-1040 Brussels, Belgium, continues to support ICANN's headquarters in Marina del Rey, California, in performing ICANN's mission with respect to Internet activities in Belgium and in other countries, including but without limitation, policy support functions, facilitation of communications with constituents in time zones similar or close to that of Brussels, Belgium, and liaising with the regional internet registries and performing other regional consultations. There is no separate mission of the Belgian branch office separate and apart from supporting ICANN's aforesaid headquarters. Resolved (2008.01.10) that while the activities carried out by the Belgian branch office may change from time to time as needed to support ICANN's headquarters, ICANN does not now and does not intend in the future to receive or in any way generate revenues in Brussels. Resolved (2008.01.11) that Mr. Olof Nordling, a Swedish citizen, shall continue as the branch manager and legal representative in Brussels, as set forth in ICANN Resolution 05.79, until his appointment is withdrawn by resolution of this Board of Directors. Resolved (2008.01.12) to appoint Mr. Howard Liebman and Mrs. Danielle Machiroux at Jones Day, electing domicile at Boulevard Brand Whitlock 165, 1200 Brussels, Belgium, each acting alone, as proxyholder, with full powers to prepare, sign and file all documents and in general do all what is necessary to proceed with all required formalities with the Clerk of the Commercial Court, the Belgian State Gazette, the Crossroad Bank for Enterprises, the Corporate Counter and the V.A.T. administration. Mr. Howard Liebman and Mrs. Danielle Machiroux are each entitled to sub-delegate any and all of the above powers. A voice vote was taken of all Board Members present on all three resolutions and the motions were approved by a vote of 14-0. 16) UPU's .POST Agreement Update Briefly mentioned that the discussions are ongoing and that more information coming will be coming to the Board in New Delhi. 17) Update on Preparedness for India ICANN Meeting Paul Levins advised that the cost of the New Delhi meeting is projected to be double the original budget. This happened because ICANN has taken on more responsibility and there was little data available on actual costs prior to organizing this meeting, and we are outsourcing more. Another reality is that India is in demand as a city to meet in and we didn't anticipate that demand. We have reduced the amount of staff travel expenses for the meeting in New Delhi. Vendor costs have been reduced and additional sponsorship of $100,000.00 was received from the host. This has resulted in savings of the order of $625,000.00. As a result of this exercise we now have a better understanding of vendor costs and greater rigor in our organizing and budgeting processes. Paul thanked the hosts for their assistance in working through these issues, particularly Dr Govind, Ravi Shenkar, Ramaraj and Ram Mohan. 18) Discussion of President/CEO's Report for December 2007 Paul Twomey advised that the key issues in the December report are the discussions on the JPA in US that have been occurring over the past several weeks. He will be providing a further summation to the Board on this in the next 24 hours. Financially we are still in strong position, $2.8m over budget in change of net assets and thus we're in a reasonably strong position. We expect that the forecast for FYE08 will not have such a high amount over budget due to ramp up of costs and the fact that two out of three meetings will be held in the second half of the year. We will provide an updated report for you at the New Delhi meeting. Registrar data escrow and RAA-there has been a lot of work on registry failover and this a major security step forward. The single letter domain comment period has come to a close and at the moment an RFP has been issued to find someone with the skills to design an auction process. New TLDs is big piece of work and involves consultants. Contractual compliance, a major report has been prepared and drew attention to the work on not only WHOIS data but also WHOIS studies. There has been an intense amount of work on this. Ensuring compliance a regime of a scale process for penalties is being developed. IDN program continues, and the .TEST example project has added support for Ethiopian and has had a lot of attention on the wiki in the Chinese language. Main things to be aware of is we're working toward an operational plan and budgeting to bring to community in February and this has taken a fair amount of time in January. The Chair noted that the response to the 'dashboard' initiative has been very positive. 19) Other Business The Chair congratulated Avri Doria on her re-election as Chair of the GNSO, and Louis Lee on his appointment as the Chair of ASO AC, and acknowledged the work being done in both areas. The Chair encouraged Board members to undertake training on the new board portal software if they hadn't already done so. John Jeffrey advised that a reminder would be sent out to Board Members, and that the portal is currently populated with materials for the present meeting. Rajasekhar Ramaraj advised that recently a contribution of $100,000 in sponsorship for the New Delhi meeting had been made to support the Meeting. The meeting was adjourned at 6.23 a.m. PST.

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DNT session
by Avri Doria 29 Jan '08

29 Jan '08

Hi, I have received a request to move the DNT session to Sunday. Due t the number of people who are attending remotely due to their inability to be there in person, I had promised to not move sessions around so that people could plan. While we are in the scheduling process, i wanted to check and see if there was support/consternation for a change of DNT to Sunday. As it is currently scheduled for Saturday and there has been a request for putting it on first on Saturday, i think we need consensus on moving it. thanks a.

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RE: [council] DNT session
by Gomes, Chuck 29 Jan '08

29 Jan '08

I assume a Sunday topic would need to be moved to Saturday. If so, which one and will that create additional problems? It probably would be a good idea to consider all moves at once so that we don't have to revisit this again. For example, would the IDN ccTLD issue need to be switched to Saturday and if so should we also move the planning for the joint meeting with the ccNSO Council? I am flexible on all counts but believe that we need strong participation for both topics, IDN ccTLDs and DT. Chuck Sent from my GoodLink Wireless Handheld (www.good.com) -----Original Message----- From: Avri Doria [mailto:avri@psg.com] Sent: Tuesday, January 29, 2008 02:29 PM Eastern Standard Time To: Council GNSO Subject: [council] DNT session Hi, I have received a request to move the DNT session to Sunday. Due t the number of people who are attending remotely due to their inability to be there in person, I had promised to not move sessions around so that people could plan. While we are in the scheduling process, i wanted to check and see if there was support/consternation for a change of DNT to Sunday. As it is currently scheduled for Saturday and there has been a request for putting it on first on Saturday, i think we need consensus on moving it. thanks a.

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Draft schedule for GNSO related events in New Delhi
by GNSO.SECRETARIAT＠GNSO.ICANN.ORG 29 Jan '08

29 Jan '08

Dear All, Attached please find a draft schedule for the GNSO related events in New Delhi. The time slots for Saturday and Sunday still have to be decided. Thank you. Kind regards, Glen -- Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org

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Apologies
by Tim Ruiz 29 Jan '08

29 Jan '08

Due to last minute changes in travel plans, I will not be able to make this week's DNT and IRTP team calls. I will try to catch up on the lists. I do plan to be on the Council call on Thursday. Tim Ruiz Vice President Corp. Development & Policy The Go Daddy Group, Inc. Direct: 319-329-9804 Fax: 480-247-4516 tim(a)godaddy.com How am I doing? Please contact my direct supervisor at president(a)godaddy.com with any feedback. This email message and any attachments hereto is intended for use only by the addressee(s) named herein and may contain confidential information. If you have received this email in error, please immediately notify the sender and permanently delete the original and any copy of this message and its attachments.

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Preliminary Report for the Special Meeting of the ICANN Board of Directors 23 January 2008
by GNSO.SECRETARIAT＠GNSO.ICANN.ORG 29 Jan '08

29 Jan '08

[To: council[at]gnso.icann.org; liaison6c[at]gnso.icann.org] http://www.icann.org/minutes/prelim-report-23jan08.htm Please note the Preliminary Report for the Special Meeting of the ICANN Board of Directors [Formal Minutes are still to be approved by the ICANN Board] 23 January 2008 Of particular interest to the GNSO Council and constituencies are: Please read. 2) GNSO Recommendation on Contractual Conditions for Existing gTLDs (PDP-Feb06) 3) Discussion of Ongoing Community Dialogue about IDN ccTLDs and gTLDs extract: 5) Proposals to Address Domain Tasting , and 6) Compliance Report on Network Solutions' Domain Reservation Activities 8) GNSO Recommendations on New gTLDs -- Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org

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The Internet Is Your Business: ICANN Seeks Volunteers
by GNSO.SECRETARIAT＠GNSO.ICANN.ORG 28 Jan '08

28 Jan '08

[To: council[at]gnso.icann.org; liaison6c[at]gnso.icann.org] [To: ga[at]gnso.icann.org; announce[at]gnso.icann.org] [To: regional-liaisons[at]icann.org] http://www.icann.org/announcements/announcement-28jan08.htm The Internet Is Your Business: ICANN Seeks Volunteers ICANN’s Nominating Committee seeks applications for six leadership positions 28 January 2008 MARINA DEL REY, Calif.: The Nominating Committee for the Internet Corporation for Assigned Names and Numbers is looking for volunteers to help it with the global task of coordinating the Internet’s unique identifiers. "The Internet is the most powerful communications tool in human history — and the incredible story is how much of this has been accomplished by dedicated volunteers," said Hagen Hultzsch, Chair of the Nominating Committee (NomCom). "ICANN’s work coordinating the Internet’s addressing system is at the foundation of the Internet and its future — and we are always looking for people who want to make a contribution." "The issues are fascinating — for example how do you allow the potential seven billion Internet users to express themselves in their own language in a domain name? How do you expand the domain names available at the top level?" Hultzsch added. "These are just two issues ICANN grapples with." The Nominating Committee today launched an updated and easier to use website [http://nomcom.icann.org/] outlining how people can apply for positions currently open on ICANN’s Board and its Supporting Organizations and Advisory Committees. Those positions are: * 2 Board Directors * 1 GNSO Council member * 1 ccNSO Council member * 2 ALAC Committee members (Europe and North America) "The people who volunteer in the ICANN community have helped build the Internet and its connections over the years," Hultzsch added. "If individuals are interested in the future of the Internet and are excited by the prospect of working with the people who helped build the network, then the NomCom invites them to provide a Statement of Interest based on the form available at the web pages." The Nominating Committee is designed to function independently from the Board, the Supporting Organizations, and Advisory Committees. Information on applying is available at http://nomcom.icann.org/. -- Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org

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GNSO Council Draft Minutes 17 January 2008
by GNSO.SECRETARIAT＠GNSO.ICANN.ORG 28 Jan '08

28 Jan '08

[To: council[at]gnso.icann.org] Dear Council Members, Attached, please find the draft minutes of the GNSO Council teleconference held on 17 January 2008 Please let me know if you would like any changes made. Thank you very much. Kind regards, Glen --------------------------------------------------------------- 17 January 2008 Proposed agenda and documents List of attendees: Philip Sheppard - Commercial & Business Users C Mike Rodenbaugh - Commercial & Business Users C. Bilal Beiram - Commercial & Business Users C Greg Ruth - ISCPC Antonio Harris - ISCPC Tony Holmes - ISCPC Thomas Keller- Registrars Tim Ruiz - Registrars Adrian Kinderis - Registrars Chuck Gomes - gTLD registries Edmon Chung - gTLD registries Jordi Iparraguirre - gTLD registries Kristina Rosette - Intellectual Property Interests C Ute Decker - Intellectual Property Interests C - absent Cyril Chau - Intellectual Property Interests C Robin Gross - NCUC Norbert Klein - NCUC - absent, excused Carlos Souza - NCUC Olga Cavalli- Nominating Committee appointee Jon Bing - Nominating Committee appointee Avri Doria - Nominating Committee appointee 19 Council Members (25 Votes - quorum) ICANN Staff Denise Michel - Vice President, Policy Development Dan Halloran - Deputy General Counsel Olof Nordling - Manager, Policy Development Coordination Craig Schwartz - Chief gTLD Registry Liaison Patrick Jones - Registry Liaison Manager Karen Lentz - gTLD Registry Liaison Liz Gasster - Senior Policy Officer Glen de Saint Géry - GNSO Secretariat GNSO Council Liaisons Suzanne Sene - GAC Liaison - absent Alan Greenberg - ALAC Liaison Rita Rodin - ICANN Board member Bruce Tonkin - ICANN Board member - absent apologies MP3 Recording Avri Doria and Chuck Gomes chaired the meeting. Item 1: Update any Statements of Interest No updates to record. Item 2: Review/amend the agenda Avri Doria suggested: 2.1 - changing the order of the agenda Item 7: Status on Reserved Names – Single and two-character names at the 2nd level to before Item 11: Action Item Review (5) 2.2 - Item 4 would include any Board reaction to the GNSO message with regard to IDNs 2.3 - Proposed items under AOB - Saturday/Sunday schedule for the GNSO working sessions in New Delhi - Liaison with ccNSO Council - Joint ccNSO/GNSO Council meeting in New Delhi - Collaborative Council tools Item 3: Approve GNSO Council minutes of 20 December 2007. Chuck Gomes moved the adoption of the GNSO Council minutes of 20 December 2007. The Motion passed unanimously. Decision 1: The Council approved the GNSO Council minutes of 20 December 2007. Item 3: Ratify the result of the election for the GNSO Council chair http://gnso.icann.org/mailing-lists/archives/council/msg04408.html Avri Doria asked the vice chair, Chuck Gomes, to preside for the GNSO Chair election. The Secretariat noted that the chair must receive affirmative votes comprising a majority of the votes of all the members of the GNSO Council – i.e., at least 14 votes. Weighted voting results: 25 FOR Avri Doria 2 ABSTAIN 27 Total Without assigning ballot weights, there were 19 votes FOR, 2 votes ABSTAIN, 0 votes AGAINST. 21 Council members voted. There were 27 votes in total accounting for 21 Council members. http://gnso.icann.org/council/members.shtml Kristina Rosette, seconded by Robin Gross, proposed a procedural motion to ratify the results of the GNSO Council Chair election and congratulate Avri Doria as the GNSO Council chair. The motion passed by a voice vote. One abstention: Avri Doria Chuck Gomes passed the chair back to Avri Doria. Decision 2: Avri Doria was elected as GNSO Council Chair for the period, 1 February 2008 to 31 January 2009. Item 5: Update from Denise Michel on Board activities Denise Michel reported that the next Board meeting is scheduled for 23 January 2008. A number of issues are relevant to the GNSO including the result of PDP-Feb06 on contractual conditions, the GNSO's message to the Board on a new joint working group on IDN issues, Domain Name Tasting, and the GNSO recommendations on new gTLDs. Rita Rodin added, that with regard to new gTLDs, there would be an update on the implementation issues as there was not yet an official management position and the issue would only be substantively discussed at the next Board meeting. Staff has divided new gTLD issues into individual papers, 5 of which have been delivered to the Board and discussions are expected at the New Delhi meeting. Denise noted that as per email sent to the Council, the ccNSO Council met on 15 January 2008 and voted to send a letter to the Board regarding the GNSO's request for a joint working group to address additional IDN issues. The ccNSO does not support the formation of a joint working group as suggested by the GNSO in its letter to the Board, but would like to discuss the issue at a joint ccNSO and GNSO meeting in New Delhi. The Board Governance Committee (BGC) Working Group on the GNSO Review is in the process of finalising the GNSO Improvements Report and the staff is preparing implementation notes. The plan is to have the report submitted to the Board by New Delhi, however, considering the complexity of the issue, the Board would likely need more time for consideration. The New Delhi Workshop topics will include the operating plan and budget and ICANN travel expense support funding. Item 6: IDNC update - Edmon Chung Edmon Chung reported that there had been little discussion on the IDNC mailing list. A topic list was sent out for comments; about five comments were received including one from the EU and these were used to craft the draft Initial Report, which is very similar to the topic list, and is open for comment on the ccNSO mailing list. The topics are divided in two, the selection of the IDN TLD stream and the delegation of the registry operator. In addition, discussion is underway on objection process criteria, technical requirements and policy enforcement requirements to ensure IDN TLD operators comply with standards and guidelines. Edmon raised the issue on the committee whether there should be an understanding between the registry operator and ICANN but the issue was punted. Council members expressed concern regarding the contractual issue with registrar and registry operators and, a fair competitive playing field. The IDN Rework Group is in the process of preparing the GNSO Response to ccNSO/GAC Issues Paper on IDN ccTLDs. Mike Rodenbaugh added that it was desirable to add a specific topic on the security and anti-phishing implications of IDNs, and whether IDN ccTLDs ought to adopt different practices, over and above the existing IANA protocol. The goal is to have the first draft of the Issues report, with public comments, ready for New Delhi. Edmon noted that the Issues Report referred to "a limited number of non-contentious IDN ccTLDs associated with the ISO-3166 two letter code", but that there had been no discussion around this point. Item 8: Proxy vote proposal update A small drafting group, led by Philip Sheppard, with Chuck Gomes, Robin Gross, and Liz Gasster as staff support, examined the issue of proxy voting and provided an alternative, the enfranchisement of the GNSO Council members voting rights through electronic voting. In summary, the purpose is, to enfranchise absent Councillors who are unable to vote at a meeting. Given the electronic nature of the Council's communications, a system of electronic voting is proposed. Philip Sheppard referred to the document sent to Council shortly before the meeting, "Enfranchisement of the GNSO's Council's Voting Responsibilities" http://gnso.icann.org/mailing-lists/archives/council/msg04461.html and proposed that any formal decision be deferred. The drafting group thought that both proxy and electronic voting together may be duplicative and potentially confusing. A balance could possibly be obtained by giving an absent councillor the possibility of voting within 48 hours of a meeting in the case of roll call votes where a vote might change from 'yes' to 'no' or vice versa and with regard to consensus policy, where a majority could change to supermajority. Forty eight hours was considered reasonable to accommodate the different time zones for sending out a standardised electronic vote form immediately after the meeting. Issues that called for further discussion were: Conflicts of interest. The electronic voting proposal contained a sufficient reference on conflicts. However, the group recommended that Council separately address the issue of conflicts as there were a number of aspects that could be usefully explored with respect to ordinary in-person voting and conflicts. Such a discussion need not delay a Council decision on electronic voting. The option for a Council member present at a meeting to cast a vote electronically after the meeting, was not included in the proposal and should be considered separately if Council so desires. An additional inclusion in the proposal is to have the electronic vote form affirm the voter's knowledge of the issue and awareness of the discussion at the meeting. 'Only Council Members may cast an E-Vote' raises the issue of authentication with an electronic vote, which does not exist on a voice call vote. Jon Bing asked in connection with triggering off the E-Vote, under bullet points 4 and 5, whether other alternatives had been considered when explicit decisions were made at the meeting to move towards an E-Vote, such as requests from those members not on the call. "4. Process An e-vote must take place, and may only take place, after an in-person role-call vote when the circumstances described in article 5 occur. 5. Circumstances. An e- vote must be used when the voting outcome of an in-person role-call vote might be affected by the use of absent votes either related to: - the success of a motion; or, - when the level of support might change from majority to supermajority and the attainment of supermajority is material to the subsequent impact of the vote under ICANN by-laws." Philip Sheppard responded that it was assumed absent voters would wish to participate in the vote as they had stood for to election to the Council. Avri Doria proposed: 1. Requesting Liz Gasster to discuss the report with the Deputy General Counsel and solicit feed back on the eventual bylaws changes that might be required. 2. Make a decision on the issue at the next Council meeting on 31 January 2008. Item 9: First discussion - Domain Tasting Initial Report The Initial report on Domain Tasting is posted for public comment until 28 January 2008. Staff noted that a previous request to pursue the possibility of trying to curb domain tasting through the application of a fee to names deleted during the add-grace period either through the budgeting process or other means was included in the next fiscal year budget and would be discussed in New Delhi. Kristina Rosette noted that feedback from the Trademark community indicated that many members had participated in the Request for Information (RFI) on Domain Tasting, thus there may not be the same volume of comments and this should not be viewed as a lack of interest in the topic. Avri Doria proposed forming a small drafting team as a starting point for the deliberations on the Domain Tasting PDP, which will commence in New Delhi at the GNSO working sessions on Saturday 9 February 2008. Volunteers to the group are: Kristina Rosette (IPC), Alan Greenberg (ALAC), Mike Rodenbaugh (CBUC), Tim Ruiz (Registrar constituency) and Liz Gasster as staff support. Item 10: Inter-Registrar Transfers Working Group Recommendations Chuck Gomes noted that the Inter-Registrar Transfers Working Group, separate from the currently initiated Inter-Registrar Transfers policy development process (PDP), listed all the issues where improvements to the inter-registrar transfer policy could be made and prioritised a list of 19 items. The next step is to decide how to approach these remaining items, and whether or not more PDPs should be created. The GNSO Council proposed forming a small group to prioritise / group for action, the long list of issues under the Inter-Registrar Transfers Working Group Recommendations. (http://gnso.icann.org/drafts/irdx-policy-priorities-20dec07.pdf) Volunteers to the group are: Tom Keller, Tim Ruiz, (Registrar constituency) Chuck Gomes, (gTLD Registry constituency) Mike O'Connor, supported by Mike Rodenbaugh (CBUC) Olof Nordling as staff support. Item 7: Status on Reserved Names – Single and two-character names at the 2nd level Summary of Comments submitted during the comment period Patrick Jones reported that the public comment period on potential allocation methods for single-letter and single-digit domain names at the second level ran from 16 October to 15 December 2007. http://forum.icann.org/lists/allocation methods/. 36 comments were received representing a diverse range of views from individuals, companies, trade associations, organizations, registrars and the gTLD Registry Constituency. Comments were received from Canada, France, Germany, India, Japan, Russia, Sweden, Tunisia, and the United States. Comments covered technical issues, the process resulting in the RN-WG recommendation, auction models, allocation methods, use of proceeds from the allocation of single-letter names, resolution of legitimate rights, DNS and security issues. The majority of the comments supported the allocation of single-letter names, and suggested different allocation methods, from auctions to random lottery to first come, first served, to registry allocation through the existing Registry Services Evaluation Process. Of those that supported auction for single-letter domain names, the comments stressed that ICANN work with qualified and trusted third parties to manage the auction process to avoid gaming and manipulation. Auction types suggested included English style auction, sealed bids, Dutch auction, qualified auction, auction for slots to select names, and monthly auction of names. Comments also covered a range of uses of allocation proceeds, from funding for ICANN, standards development organizations, Internet community needs, reducing registration fees, improving Internet infrastructure, supporting ccTLDs, supporting capacity building and participation in ICANN and security and stability funding. Patrick mentioned that, as the next steps, ICANN staff was developing a position paper on single-letter and single-digit domain names at the second level in existing gTLDs that would be provided to the GNSO Council for consideration in advance of the New Delhi meeting. Patrick noted that there was no current update on IANA names which were lower in priority compared to some other items, but further information would be provided in New Delhi. Item 11: Action Item Review http://gnso.icann.org/meetings/pending-action-list.pdf 11.1 The Inter-registrar Transfer PDP The Initial report will be delayed, 4 constituency statements are still outstanding; expected by 31 January 2008. 11.2 Domain Name Tasting PDP The missing Registrar constituency statement is expected by the end of January, 2008. The Final report is expected by 7 or 8 February for discussion at the GNSO Council face to face meeting in New Delhi. 11.3 Whois The deadline for submission of proposals has been moved to 15 February with the collation of the proposed studies done by 25 February and a discussion starting at the first Council meeting after New Delhi. Item 12: AOB 12.1 New Delhi schedule, face to face meetings: The Saturday 9 February 2008 meeting will focus on the Domain Name Tasting PDP, Inter-Registrar Transfers and the GNSO Improvements report. The Sunday 10 February 2008 meeting will focus on IDN discussions and preparation for the joint ccNSO and GNSO Council meeting and IDN workshop on Monday. Alan Greenberg requested that domain tasting be discussed on Saturday if possible. Remote participation will be available 12.2 GNSO liaison to ccNSO Council The Council was in general agreement that a ccNSO liaison to the GNSO Council was desirable and the issue should be further discussed with the ccNSO council in New Delhi. 12.3 Robin Gross raised the issue of hotel accommodation and asked if there were any remaining funds from the budget for intercessional meetings that could be used to accommodate some of the New Delhi hotel expenses for councillors. Denise Michel responded that support for hotel accommodation in New Delhi would not be provided to constituency council members. The issue was not the available funds, but the precedence and policy that was affected by the actions. The public workshop on ICANN Travel Expense Support Funding in New Delhi would provide the opportunity for community discussion. 12.4 Tom Keller commented on the need for collaborative meeting tools such as a Wiki and Jabber room which were non-controversial recommendations in the GNSO Improvements Review. Staff would enquire about these and report back to the Council. Avri Doria adjourned the GNSO Council meeting and thanked everyone for their participation. The meeting ended at 17:05 UTC. Next GNSO Council teleconference will be on 31 January 2008 at 21:00 UTC. see: Calendar Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org

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