September 2022 - council - lists.icann.org

GNSO liaison to the GAC - proposal for a term limit
by philippe.fouquart＠orange.com Sept. 17, 2022

Sept. 17, 2022

Dear Councilors, Thanks Paul, Manju, Desirée and Jeff for weighing in on the renewal of the GAC position. With those inputs, leadership would like to suggest we follow what we have for councilors and add a limit of 4 years with a review every year, possibly more thorough than what we have been doing so far. The attached call for candidates is intended to reflect this. An alternative would be to strictly follow a councilor's mandate and have a 2 year term without review. The former (4 year), however, has our preference. Thanks again to those who shared their views, and to others in advance whether there's any objection to this change. Best regards, Philippe _________________________________________________________________________________________________________________________ Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you.

5 5

Preparation Sunday - GNSO Working session MSM Engagement Session
by Nathalie Peregrine Sept. 16, 2022

Sept. 16, 2022

Dear all, The GNSO Working Session is taking place on Sunday 18 September 2022. The first item on the agenda is the Evolution of the multistakeholder model update. This will be an interactive session. In order to prepare adequately, please find the slide deck attached. For those of you unfamiliar with the Jamboard tool, slide #21 provides an overview. Here is the link<https://jamboard.google.com/d/1rz-04n_-1oyjQOUfVWL6q-plWYqHZqigvQciVMgCwrw/…> which will be used during the session– the practice Jamboard for those of you who are new to this is the first one – the following Jamboards are ones are for the various MSM engagement sessions. Please take a moment to review, the session is only 30 mins long, in order for it to run smoothly being prepared is key! Please ask if you have any questions, Kind regards, Nathalie

2 1

Guidelines for speakers ICANN75
by Nathalie Peregrine Sept. 14, 2022

Sept. 14, 2022

Dear all, ICANN75 will begin in a few days. For all those joining, be it on-site or remotely, please take a few moments to review the attached guidelines. Whether you are a scheduled speaker, or planning to attend sessions, these guidelines ensure your audio will be loud and clear, and that meetings can run smoothly. Thank you all! Kind regards, Nathalie

1 0

Information Sharing - Briefing & Public Comment Proceedings
by Steve Chan Sept. 12, 2022

Sept. 12, 2022

Dear Councilors, You may very likely have already seen some of these items listed in the ICANN Community Digest, but I thought it helpful to draw attention to a few items. It doesn’t diminish the importance of any of the other items in the digest of course! * Pre-ICANN75 Briefing for Policy Research and Stakeholder Programs<https://www.icann.org/en/system/files/files/prsp-pre-icann75-briefing-06sep…> – this is the very first iteration of the pre-ICANN briefing from the Policy Research and Stakeholder Programs (PRSP) team. The majority, if not all, of the content should be GNSO relevant. You may see similarities to the GNSO’s own GNSO Policy Briefing ICANN75 Edition<http://go.icann.org/gnsobriefing>. There is good reason for that as the GNSO briefing served as inspiration to the PRSP team. * Registration Data Consensus Policy for gTLDs Public Comment<https://www.icann.org/en/public-comment/proceeding/registration-data-consen…> – This public comment proceeding on the policy language stemming from the GNSO’s EPDP on the Temp Spec – Phase 1 represents an important milestone in the life cycle of the GNSO’s EPDP and the Council has indicated it wants to pay closer attention to efforts post Council approval. The deadline for submissions is 31 October 2022. * Pilot Holistic Review Draft Terms of Reference Public Comment<https://www.icann.org/en/public-comment/proceeding/pilot-holistic-review-dr…> – The GNSO Council and SG/Cs may all be impacted by the Third Accountability and Transparency Review Team’s (ATRT3) recommendation to initiate a new Specific Review, the Holistic Review. The Council may want to consider whether it specifically wants to submit public comment, or it could instead defer to the SG/Cs. The deadline for submissions is 20 October 2022. Best, Steve Steven Chan  Senior Director, Policy Development Support & GNSO Relations Internet Corporation for Assigned Names and Numbers (ICANN) 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536  Email: steve.chan(a)icann.org<mailto:steve.chan@icann.org> Skype: steve.chan55 Mobile: +1.310.339.4410 Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

1 0

Candidate Statement 2022 GNSO Chair nomination
by Nathalie Peregrine Sept. 12, 2022

Sept. 12, 2022

Dear councilors, Please find attached Sebastien Ducos’ GNSO Chair Candidate Statement which will be published shortly on the GNSO website<https://gnso.icann.org/en/council/elections>. The GNSO Chair candidate Q&A session will take place during the GNSO Working Session part 1<https://community.icann.org/display/gnsocouncilmeetings/GNSO+Council+Workin…> on Sunday 18 September 2022. Thank you, Kind regards, Nathalie

1 0

FW: [Ext] Pre-Registration for ICANN75 Ends 14 September!
by Julie Bisland Sept. 12, 2022

Sept. 12, 2022

FYI From: ICANN Community Digest <david.olive(a)icann.org> Reply-To: "policyinfo(a)icann.org" <policyinfo(a)icann.org> Date: Monday, September 12, 2022 at 10:03 AM To: Julie Bisland <julie.bisland(a)icann.org> Subject: [Ext] Pre-Registration for ICANN75 Ends 14 September! [https://r20.rs6.net/on.jsp?ca=e921b602-4796-4a17-bf4c-a28e1f0214e1&a=112202…] Monday, 12 September 2022 ICANN Community Digest [https://files.constantcontact.com/304b3fd3501/31f30ab5-1445-45c3-aef7-c0ea4…] The ICANN org Policy Development Support function publishes this twice-weekly digest to help ICANN community leaders track requests and follow updates. The ICANN Community Digest will not be published during ICANN75 and will return on Monday, 26 September 2022. How Domain Name System Policy is Developed, and How You Can Get Involved [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> Table of Contents ICANN75 · Registration · Schedule · Zoom Backgrounds · Frequently Asked Questions · Participation Guide · Health and Safety · Policy Outlook Report · GNSO Policy Briefing · Policy Research and Stakeholder Programs Briefing · REMINDER: SubPro ODP Team Holding Session During ICANN75. Send Your Questions Now! · REMINDER: SubPro ODP Team Offering Update Session to Community Groups · REMINDER: Pilot Holistic Review Draft Terms of Reference Briefings Available During ICANN75 Information Sharing · NEW: Update on the Implementation of ICANN Specific Reviews · REMINDER: NextGen@ICANN Program Selection Committee Nominations · REMINDER: Calling for NextGen@ICANN Applications for ICANN76 Public Comment · NEW: Proposed Updates to the GNSO Operating Procedures · Universal Acceptance Roadmap for Domain Name Registry and Registrar Systems · Pilot Holistic Review Draft Terms of Reference · Proposed Amendments to the Base gTLD RA and RAA to Add RDAP Contract Obligations · Registration Data Consensus Policy for gTLDs ICANN75 Planning Registration [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> Schedule [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> Zoom Backgrounds [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> Frequently Asked Questions [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> Participation Guide [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> Health and Safety [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> Policy Outlook Report [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> GNSO Policy Briefing [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> Policy Research and Stakeholder Programs Briefing [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> REMINDER: SubPro ODP Team Holding Session During ICANN75. Send Your Questions Now! The ICANN org SubPro ODP team is setting aside part of its ICANN75 session for a question and answer period and would like to hear from you. Please send any questions you have for the SubPro ODP team to subpro-odp(a)icann.org<mailto:subpro-odp@icann.org> no later than Friday, 16 September 2022 so they can address your question during the session in Kuala Lumpur on Wednesday, 21 September 2022. REMINDER: SubPro ODP Team Offering Update Session to Community Groups In addition to the anticipated session on the New gTLD SubPro ODP, the ICANN org SubPro ODP team is welcoming meetings with interested community groups. If any Supporting Organizations, Advisory Committees, stakeholder, or constituency groups would like to hear from the SubPro ODP team, please email subpro-odp(a)icann.org<mailto:subpro-odp@icann.org> to schedule time with us. Please be sure to include any specific topic areas for discussion or if you prefer a general update. In addition, we ask that you share a few date and time options so that we can schedule and prepare accordingly. We look forward to meeting you. REMINDER: Pilot Holistic Review Draft Terms of Reference Briefings Available at ICANN75 The Public Comment proceeding on the Pilot Holistic Review Draft Terms of Reference opened on 30 August 2022 and will remain open until 20 October 2022. The ICANN org Reviews Support and Accountability team is available for meetings with interested community groups to provide a 15-minute briefing on the Pilot Holistic Review Draft Terms of Reference Public Comment proceeding. Please contact rsa-coordinators(a)icann.org<mailto:rsa-coordinators@icann.org> to schedule a briefing with your community group. Please include requested dates/times for your briefing. Information Sharing NEW: Update on the Implementation of ICANN Specific Reviews Reviews are required by the ICANN Bylaws and are critical to maintaining a healthy multistakeholder model. The ICANN organization (org) remains committed to implementing the set of Board approved non-policy recommendations emerging from the four Specific Reviews: · Competition, Consumer Trust and Consumer Choice Review · Second iteration of the Registration Directory Service Review · Third Accountability and Transparency Review · Second Security, Stability and Resiliency of the DNS Review ICANN org convened a dedicated cross-functional project team in June 2022 to address the outcome of the Pilot Prioritization exercise, which was concluded in May 2022. Read here [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…>for more information on the Planning Prioritization framework and the pilot conducted by the community group. Read more. [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> REMINDER: NextGen@ICANN Program Selection Committee Nominations The NextGen@ICANN Program is seeking nominations to fill three to five slots for selection committee members. Each Supporting Organization and Advisory Committee is asked to nominate candidates for these positions. Individual self-nominations will not be considered. Interested community groups should select their respective NextGen@ICANN volunteers by Friday, 16 September 2022 and notify Deborah Escalera, deborah.escalera(a)icann.org<mailto:deborah.escalera@icann.org>. Each selection committee member will serve for a period of two years beginning with ICANN76. For program details please visit our page [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…>. REMINDER: Calling for NextGen@ICANN Applications for ICANN76 ICANN is calling for applications for the NextGen@ICANN [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…>program. ICANN wants to hear from university students living and studying in the Latin America and Caribbean region who are interested in the future of the Internet and in participating in the ICANN76 Community Forum. ICANN76 is scheduled to be held in Cancún, Mexico from 11–16 March 2023. If ICANN76 is held virtually, the NextGen@ICANN program will also be held virtually. Apply [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> by 24 October 2022. Successful candidates will be announced on 29 November 2022. Read more. [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> Public Comment NEW: Proposed Updates to the GNSO Operating Procedures [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> Open for submissions date: 09 September 2022 Closed for submissions date: 27 October 2022 Universal Acceptance Roadmap for Domain Name Registry and Registrar Systems [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> Open for submissions date: 31 August 2022 Closed for submissions date: 17 October 2022 Pilot Holistic Review Draft Terms of Reference [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> Open for submissions date: 30 August 2022 Closed for submissions date: 20 October 2022 Proposed Amendments to the Base gTLD RA and RAA to Add RDAP Contract Obligations [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> Open for submissions date: 06 September 2022 Closed for submissions date: 24 October 2022 Registration Data Consensus Policy for gTLDs [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> Open for Submissions date: 24 August 2022 Closed for Submissions date: 31 October 2022 See upcoming proceedings [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…>. See other public consultations [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…>. Volume 4, Issue 68 | Archive [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…> | Next Issue: Monday, 26 September 2022 STAY INFORMED: Subscribe here [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001cmRC190fSXlx16_n…>

1 0

GNSO Council Meeting - Part 1
by ICANN Policy Calendar Sept. 12, 2022

Sept. 12, 2022

Meeting: GNSO Council Meeting – Part 1 Date/Time: Wednesday, 21 September 2022 at 05:15 UTC (13:15 MYT) for 2 hours Call details will be available 24 hours before the meeting begins.

1 0

GNSO Council Portfolio Management Tool Suite - 21 September 2022 Meeting
by Berry Cobb Sept. 12, 2022

Sept. 12, 2022

Dear all, Please see links below to the latest version of the GNSO Council’s Portfolio Management Tool Suite for the meeting on 21 September 2022. Agenda: * https://community.icann.org/display/gnsocouncilmeetings/Final+Proposed+Agen… Links to the Program Suite: * Program/Project Management Framework (PPMF): https://community.icann.org/x/0YvzC * Portfolio Management Tool (PMT): https://community.icann.org/x/04vzC * **Action/Decision Radar (ADR): https://community.icann.org/x/14vzC * **Project List (PL): https://community.icann.org/x/1YvzC * Action Items (AIs): https://community.icann.org/x/RgZlAg * Council Small Teams (CSTs): https://community.icann.org/x/kwANCQ * ** denotes the required two work products for review by Councilors in preparation for monthly meetings Key Program Suite Structural Changes for this Period: * None for this period. Key Project Changes or Milestones for this Period: * RDA_ST – Assignments #1/#2 report and Project Change Request. * Project Packages: * RDA_ST: https://community.icann.org/x/PQ2HCg * EPDP_IDN: https://community.icann.org/x/cYbOCg * TPR_P1: https://community.icann.org/x/MQDQCQ Key Project Activities for October 2022: * EPDP_IDN – Project Change Request; Status downgraded to “Behind Schedule”. * RPM_P2 – Council to continue considering the Policy Staff Report of the UDRP. Please let staff know if you have any questions. Thank you. B Berry Cobb Policy Development – Senior Program Manager Internet Corporation for Assigned Names and Numbers (ICANN) berry.cobb(a)icann.org

1 0

Proposed Agenda | GNSO Council Meetings - Public & Admin - Wednesday 21 September 2022
by Nathalie Peregrine Sept. 11, 2022

Sept. 11, 2022

Dear all, Please find below the final proposed agenda for the GNSO Council Meeting on 21 September 2022. Draft GNSO Council Agenda 21 September 2022 - Part I Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/kIJJD. This agenda was established according to the GNSO Operating Procedures<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-proced…> v3.5, updated on 24 October 2019 For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. GNSO Council meeting held in Kuala Lumpur, Malaysia 13:15-15:15 MYT: https://tinyurl.com/bdpud5r3 Coordinated Universal Time: 05:15-07:15 UTC (Tuesday) 22:15 Los Angeles; (Wednesday) 01:15 Washington DC; 06:15 London; 07:15 Paris; 08:15 Moscow; 15:15 Melbourne GNSO Council Meeting Remote Participation: (TBD) Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call. ___________________________________ Item 1: Administrative Matters (10 minutes) 1.1 - Roll Call 1.2 - Updates to Statements of Interest 1.3 - Review / Amend Agenda 1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: Minutes<https://gnso.icann.org/sites/default/files/policy/2022/minutes/minutes-gnso…> of the GNSO Council meeting on 21 July 2022 were posted on 05 August 2022. Minutes<https://gnso.icann.org/sites/default/files/policy/2022/minutes/minutes-gnso…> of the GNSO Council meeting on 25 August 2022 were posted on 07 September 2022. Item 2: Opening Remarks / Review of Projects & Action List (5 minutes) 2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List <https://gnso.icann.org/en/council/project> and Action Item List. <https://community.icann.org/x/RgZlAg> Item 3: Consent Agenda (0 minutes) * None Item 4: COUNCIL UPDATE - Update From Public Technical Identifiers (PTI) IANA (10 minutes) As noted on the relevant webpage<https://pti.icann.org/>, “Public Technical Identifiers (PTI) is responsible for the operational aspects of coordinating the Internet’s unique identifiers and maintaining the trust of the community to provide these services in an unbiased, responsible and effective manner. Mainly, PTI is responsible for the operation of the IANA function,” as it relates to domain names, number resources, and protocol parameter assignments. As PTI performs the IANA functions on behalf of ICANN, it plays a critical role in the ICANN ecosystem. The PTI Board collaborated with IANA staff, ICANN org, and members of the community to develop an inaugural strategic plan for July 2020 to June 2024, which as Lise Fuhr, Chair of the PTI Board of Directors notes in her blog post<https://www.icann.org/en/blogs/details/a-roadmap-for-success-icann-affiliat…>, provides “IANA-related strategic objectives that will help PTI continue to provide secure and accountable management of the Internet's unique identifier systems.” Here, the Council will receive an update on PTI. 4.1 – Introduction of topic (Council leadership) 4.2 – Presentation (Lise Fuhr) 4.3 – Discussion 4.4 - Next steps Item 5: COUNCIL DISCUSSION - Registration Data Accuracy Scoping Team - Assignments #1 (Enforcement and Reporting) and #2 (Measurement of Accuracy) Write Up & Process for Finding a New Chair (20 minutes) The Registration Data Accuracy (RDA) Scoping Team was initiated by the GNSO Council in July 2021 per the formation instructions<https://gnso.icann.org/sites/default/files/file/field-file-attach/registrat…>. The Scoping Team was tasked with considering a number of accuracy-related factors such as the current enforcement, reporting, measurement, and overall effectiveness of accuracy-related efforts. These considerations are expected to help inform its deliberations and the development of recommendations to the GNSO Council on whether any changes are recommended to improve accuracy levels, and, if so, how and by whom these changes would need to be developed (for example, if changes to existing contractual requirements are recommended, a PDP or contractual negotiations may be necessary to effect a change). The RDA Scoping Team submitted a Project Change Request (PCR)<https://gnso.icann.org/sites/default/files/policy/2022/correspondence/palag…> to Council on 10 May 2022. The Scoping Team has since completed Assignment #1 (enforcement and reporting) and Assignment #2 (measurement of accuracy) and submitted its write up<https://mm.icann.org/pipermail/council/2022-September/025950.html> to the Council on 5 September 2022. In the write up, the group is suggesting moving forward with two proposals that would not require access to registration data, namely a registrar survey and a possible registrar audit that may help further inform the team’s work on assignment #3 (effectiveness) and #4 (impact & improvements), while it awaits the outcome of the outreach to the European Data Protection Board (EDPB) by ICANN org in relation to proposals that would require access to registration data. As has been communicated previously, Michael Palage will be confirming his resignation as Chair of this group to the Council. Here, the Council will discuss the write up and consider next steps, including the approach to identifying a new Chair. 5.1 – Introduction of topic (Michael Palage, Chair of the Registration Data Accuracy Scoping Team) 5.2 - Discussion 5.3 – Next steps Item 6. COUNCIL DISCUSSION - Proposed updates to the GNSO Operating Procedures - Working Group Self-Assessment & GNSO Statement of Interest Procedures (15 minutes) In order to perform work that is focused on structural, procedural, and process improvements, and specifically not policy development, the GNSO Council initiated the Council Committee for Overseeing and Implementing Continuous Improvement (CCOICI) pilot to focus on work that falls into these areas. The pilot specifically consists of two topics: a review of the Working Group Self-Assessment and a review of the GNSO Statements of Interest (SOI) requirements . The CCOICI has reviewed the GNSO Working Group Self-Assessment (WGSA) survey and has proposed several recommendations and updates to the documentation. The CCOICI tasked the GNSO Statement of Interest (SOI) Task Force (TF) to review the current Statement of Interest (SOI) requirements and as a result of its review it is recommending a different structure. The CCOICI’s and Task Force proposed recommendations require amendments to the GNSO Operating Procedures, which requires a public comment<https://www.icann.org/en/public-comment/proceeding/updates-to-the-gnso-stat…> proceeding. Here, the Council will receive a briefing on the recommended changes and potential changes to the GNSO Operating Procedures. 6.1 – Introduction of topic (Olga Cavalli, Chair of the CCOICI and CCOICI liaison to the GNSO SOI TF) 6.2 – Council discussion 6.3 – Next steps Item 7: COUNCIL DISCUSSION - PDP Improvements Tracker - Review of Format (10 minutes) During the ICANN73 wrap up, the Council discussed a number of parallel conversations that have emerged since implementing PDP 3.0, identifying other aspects of the PDP where improvements could be considered. In addition, there are a number of projects on the Council’s Action Decision Radar (ADR) related to PDP improvements which will need to be addressed at some point in the future. To provide the Council with a clear picture of these different parallel initiatives and projects, and to avoid overlap and ensure complementarity, the staff support team developed a discussion paper<https://gnso.icann.org/sites/default/files/policy/2022/draft/draft-gnso-pdp…>. In addition to an overview of the different initiatives and projects, the paper also suggests a possible approach for managing these different initiatives by focusing on 1) which elements could be implemented with relatively minimal effort, 2) which elements could be implemented with some effort, 3) which elements need careful planning and consideration before these can be implemented. After reviewing a draft of the PDP Improvements Tracker<https://gnso.icann.org/sites/default/files/policy/2022/draft/draft-pdp-impr…> during a series of Council meetings, no objections were received to track and manage the work in the suggested manner. As a first step towards the substantive review of the items in the tracker, Council leadership worked with the staff support team to develop a survey to obtain initial input from Council members as well as Stakeholder Group and Constituency leadership that will help inform the substantive review of the proposed improvements and next steps. A sample of the survey was circulated to the Council list in advance of the August meeting where the survey, approach, and next steps were discussed. Having heard no disagreement, the survey was launched shortly after the Council meeting. The results of the survey are expected to be considered during the GNSO working session at ICANN75. Here, the Council, having discussed the topic during the working session, will consider next steps. 7.1 – Introduction of topic (Council leadership) 7.2 – Council discussion 7.3 – Next steps Item 8: COUNCIL DISCUSSION - Whois Disclosure System (15 minutes) The proposed design of the Whois Disclosure System will have been published prior to ICANN75 and will be presented on Saturday of ICANN75, and the small team and Council will have had an initial discussion during the session immediately following the ICANN Org presentation in order to review the proposed design and consider next steps. The Council is scheduled to discuss the Whois Disclosure System with the Board during its joint session on Tuesday. Here, the Council will seek to distill and discuss the conversations with ICANN org, the small team, GAC, and the Board and determine next steps. 8.1 – Introduction of topic (Sebastien Ducos, Council vice-chair and lead of the EPDP Phase 2 small team) 8.2 – Council discussion 8.3 – Next steps Item 9: COUNCIL DISCUSSION - Update from the UASG (15 minutes) The mission of the Universal Acceptance Steering Group (UASG) is to promote and work towards a future where all domain names and all email addresses work in all software applications. With the GNSO’s work on enabling the application for new gTLDs and developing policy recommendations related to internationalized domain names, universal acceptance is an important factor for the work of the GNSO. The UASG is planning a Universal Acceptance (UA) day in February 2023 and is seeking the participation of the various community groups. The UASG is hopeful that the GNSO will be able to contribute to the effort and help promote UA adoption. Here, Dr. Ajay Data, Chair of the UASG, will provide an update on the progress of the UASG and discuss the ways in which the GNSO might be able to help support the planned UA day. 9.1 – Introduction of topic (Council leadership) 9.2 – Presentation (Dr. Ajay Data, Chair of the UASG) 9.3 – Council discussion 9.4 – Next steps Item 10: ANY OTHER BUSINESS (20 minutes) 10.1 – Confirmation of approach for term limits for the GNSO liaison to the GAC 10.2 – Update - Potential changes to the Standing Committee for ICANN Budget & Operations (SCBO) 10.3 – Farewell to outgoing Councilors (Flip Petillion, Juan Manuel Rojas, Maxim Alzoba, Olga Cavalli, Philippe Fouquart) 10.4 - Open microphone _______________________________ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i)) See https://www.icann.org/resources/pages/governance/bylaws-en/#article11. Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4) See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-proced… References for Coordinated Universal Time of 05:15 UTC Local time between March and November in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PDT) UTC-7 (Tuesday) 22:15 San José, Costa Rica (CST) UTC-6 (Tuesday) 23:15 New York/Washington DC, USA (EDT) UTC-4 01:15 Buenos Aires, Argentina (ART) UTC-3 02:15 Rio de Janeiro, Brazil (BRT) UTC-3 02:15 London, United Kingdom (BST) UTC+1 06:15 Kinshasa, Democratic Republic of Congo (WAT) UTC+1 06:15 Paris, France (CEST) UTC+2 07:15 Moscow, Russia (MSK) UTC+3 08:15 Singapore (SGT) UTC+8 13:15 Melbourne, Australia (AEST) UTC+10 15:15 ---------------------------------------------------------------------------- DST starts on Sunday 27 March 2022, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 13 March 2022 for the US. DST ends on Sunday 30 October 2022 for EU countries, and on Sunday 06 November 2022 for the US. ---------------------------------------------------------------------- For other places see http://www.timeanddate.com<http://www.timeanddate.com/> and https://tinyurl.com/bdpud5r3. Draft GNSO Council Agenda 21 September 2022 - Part II (Admin) Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/jYGkD. This agenda was established according to the GNSO Operating Procedures<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-proced…> v3.5, updated on 24 October 2019 For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. GNSO Council meeting held in Kuala Lumpur, Malaysia 15:30-16:00 MYT: https://tinyurl.com/yc2uwm9z Coordinated Universal Time: 07:30-08:00 UTC 00:30 Los Angeles; 03:30 Washington DC; 08:30 London; 09:30 Paris; 10:30 Moscow; 17:30 Melbourne GNSO Council Meeting Remote Participation: (TBD) Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call. ___________________________________ Item 1: Seating of the 2022-2023 Council (20 minutes) 1.1 - Roll Call 1.2 - Statements of Interest INCOMING COUNCILORS: Anne Aikman-Scalese: SOI<https://community.icann.org/x/W4MKAQ> Non-Voting NomCom Appointee Bruna Martins dos Santos: SOI<https://community.icann.org/x/iBvwAw> Non-Commercial Stakeholder Group (NCSG) Nacho Amadoz: SOI<https://community.icann.org/x/tYIlBw> Registries Stakeholder Group (RySG) Osvaldo Novoa: SOI<https://community.icann.org/x/HgbPAQ> Internet Service Providers and Connectivity Providers (ISPCP) Susan Payne: SOI<https://community.icann.org/x/sLbhAg> Intellectual Property Constituency (IPC) 1.3 - Review / Amend Agenda Item 2. Election of the Chair (20 minutes) One nomination was received for this position from Sebastien Ducos of the Contracted Party House. Sebastien circulated his candidate statement to the GNSO Council on [date]. Here the GNSO Council will proceed to hold the election for its Chair for 2022-2023, according to the GNSO Operating Procedures (note Section 2.2 of the GNSO Operating Procedures on Officer Elections: Chair and Vice-Chairs (see Appendix 1 below)). Item 3. Election of GNSO Council Vice Chair 2021-2022 (5 minutes) Non-Contracted Party House - TBD Contracted Party House - Greg DiBiase Item 4. ANY OTHER BUSINESS (10 minutes) 4.1 - TBD Appendix 1: Excerpt from GNSO Operating Procedures (Section 2.2) 2.2 https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf Officer Elections: Chair and Vice-Chairs The GNSO Council shall select the GNSO Chair and two Vice-Chairs as follows: 1. The GNSO Chair shall be elected by a 60 percent vote of each house. 2. Each house will be allowed to nominate one candidate for GNSO Council Chair. Each house is responsible for determining how to nominate its candidate. A candidate for GNSO Council Chair does not need to be a member of a house, but must be a current or incoming member of the GNSO Council. Should a Chair be elected from outside of the houses that Chair will be a non-voting Chair. a. All ballots will include the “none of the above” option. In the event that a 60 percent vote of each house selects the “none of the above” option, each house will commence a new nomination period of not longer than 15 days. An election for the new nominees will be scheduled for no sooner than 30 days after the unsuccessful vote. b. In the case of a tie for the most votes between the two candidates, or between a candidate and “none of above,” a second election will be held no sooner than 30 days. The candidates shall remain the same for this second election. In the case this second election also results in a tie, each house will commence a new nomination period of not longer than 15 days. An election for the new nominees will be rescheduled for no sooner than 30 days after the unsuccessful vote. c. The leading candidate will be defined as the one with the highest score. The score is calculated by adding together the voting percentages attained from each house. The highest percentage attainable in each house is 100. Thus, the maximum score a candidate can achieve is 200 as a result of attaining 100 percent of the votes from the contracted party house and 100 percent from the non-contracted party house (100 percent + 100 percent = score of 200). In case neither candidate reaches the 60 percent of each house threshold, a second ballot will be held between the leading candidate and “none of the above.” d. In case neither candidate reaches the 60 percent of each house threshold and the candidates do not tie, a second runoff ballot will be held between the leading candidate and “none of the above.” e. If the single candidate does not reach the 60 percent of each house threshold in the runoff ballot, then each house will commence a new nomination period of not longer than 15 days. An election for the new nominees will be rescheduled for no sooner than 30 days after the unsuccessful runoff ballot. 1. Each house shall select a Council Vice-Chair from within its respective house. 2. A Chair may not be a member of the same Stakeholder Group of either of the Vice-Chairs. 3. The Chair and Vice-Chairs shall retain their votes (if any) in their respective houses (if any). 4. In the event that the GNSO Council has not elected a GNSO Council Chair by the end of the previous Chair’s term, the Vice-Chairs will serve as Interim GNSO Co- Chairs to jointly oversee the new Chair election and conduct Council business until a successful election can be held. In the event that one or both Vice-Chairs’ terms ends concurrently with the term of the previous Chair, the procedures described in Section 2.2.1 below shall apply. 5. The Council shall inform the Board and the Community appropriately and post the election results on the GNSO website within 2 business days following each election and runoff ballot, whether successful or unsuccessful. Appendix 2: GNSO Council Voting Thresholds (ICANN Bylaws,<https://www.icann.org/resources/pages/governance/bylaws-en/#article11> Article 11, Section 3) (i) Except as otherwise specified in these Bylaws, Annex A, Annex A-1 or Annex A-2 hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: (i) Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. (ii) Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. (iii) Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority (as defined in Section 11.3(i)(xix)). (iv) Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. (v) Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. (vi) Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under (iv) or (v) above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. (vii) Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. (viii) Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. (ix) Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, (x) Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. (xi) Modification of Approved PDP Recommendation: Prior to Final Approval by the Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. (xii) Initiation of an Expedited Policy Development Process ("EPDP"): requires an affirmative vote of a GNSO Supermajority. (xiii) Approve an EPDP Team Charter: requires an affirmative vote of a GNSO Supermajority. (xiv) Approval of EPDP Recommendations: requires an affirmative vote of a GNSO Supermajority. (xv) Approve an EPDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. (xvi) Initiation of a GNSO Guidance Process ("GGP"): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. (xvii) Rejection of Initiation of a GGP Requested by the Board: requires an affirmative vote of a GNSO Supermajority. (xviii) Approval of GGP Recommendations: requires an affirmative vote of a GNSO Supermajority. (xix) A "GNSO Supermajority" shall mean: (A) two-thirds (2/3) of the Council members of each House, or (B) three-fourths (3/4) of the Council members of one House and a majority of the Council members of the other House. https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf Appendix 1 GNSO Council Voting Results table Absentee Voting Procedures https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf 4.4 Absentee Voting 4.1.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. 1. Initiate a Policy Development Process (PDP); 2. Approve a PDP recommendation; 3. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; 4. Fill a Council position open for election. 4.1.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting’s adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.1.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.1.4 Absentee balloting does not affect quorum requirements.

1 0

Reminder: Document and Motion deadline |Sunday 11 September 2022 at 23:59 UTC for GNSO Council Meeting 21 September 2022 at 13:15 MYT UTC
by Nathalie Peregrine Sept. 10, 2022

Sept. 10, 2022

Dear all, Reports, motions and documents for consideration are due no later than (NLT) 10 days in advance (i.e. Sunday, 11 September 2022 at 23:59 UTC) of the GNSO Council Meeting on Wednesday, 21 September 2022 at 13:15 MYT. Motions should be sent to the Council mailing list by a councilor and will then be posted on the Wiki at: https://community.icann.org/x/koJJD Thank you. Nathalie

1 1