February 2007 - council - lists.icann.org

Reminder Call for Nominations for ICANN Board seat 13 opens 19 February 2007
by GNSO.SECRETARIAT＠GNSO.ICANN.ORG 17 Feb '07

17 Feb '07

[To: council[at]gnso.icann.org] Dear Council Members, Please note that the call for nominations by members of the GNSO Council for candidates to stand for for ICANN Board Seat 13 formally opens on Monday 19 February 2007 at 00:00 UTC and will run until Monday 12 March 2007 at 17:00 UTC Please refer to http://gnso.icann.org/announcements/gnso-nom-template-20070226.shtml CALL FOR NOMINATIONS GNSO Council Election for ICANN Board seat 13 February - May 2007 Nomination Template At any given time, no two Directors selected by a Supporting Organization shall be citizens of the same country or of countries located in the same Geographic Region. [Note Rita Rodin from North America, elected by the GNSO, currently holds ICANN Board seat 14] All nominations must be seconded by another GNSO Council member before the close of nominations on Monday 12 March at 17:00 UTC. Each nomination must be accompanied by a brief description of how the candidate meets the following selection criteria http://www.icann.org/general/archive-bylaws/bylaws-28feb06.htm Only GNSO Council members may nominate, second and vote for candidates, although GNSO Council members should consult with their constituencies with regard to suitable candidates. The GNSO Secretariat will confirm the nomination, by sending an e-mail to the candidate requesting their acceptance. The GNSO Secretariat shall convey the nomination and the acceptance thereof to the GNSO Council list. PLEASE NOTE: If you send a Nomination or Second, and you have not sent email to ICANN recently, you will receive an email from ICANN asking you to confirm that you have sent an email to gnso-nominations(a)icann.org. For your Nomination or Second to be valid you MUST respond to the email requesting confirmation, or use the confirming URL that will be provided in the confirming email. Thank you. Kind regards, Glen -- Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org

1 0

GNSO new TLDs Committee Draft Final Report, Introduction of New Generic Top-Level Domains
by GNSO.SECRETARIAT＠GNSO.ICANN.ORG 17 Feb '07

17 Feb '07

[To: liaison6c[at]gnso.icann.org; council[at]gnso.icann.org] [To: gtld-council(a)gnso.icann.org] Please find the GNSO new TLDs Committee Draft Final Report Introduction of New Generic Top-Level Domains http://gnso.icann.org/drafts/GNSO-PDP-Dec05-FR13-FEB07.htm published on pages: http://gnso.icann.org/issues/new-gtlds/ and http://gnso.icann.org/drafts/ EXTRACTS: EXECUTIVE SUMMARY The Executive Summary sets out, in a high-level form, the principles, policies and implementation guidelines that the GNSO Council’s Committee on the introduction of new top level domains has developed through the policy development process. INTRODUCTION This is an updated draft Final Report from the GNSO Council’s Committee on the introduction of new top level domains. This version incorporates commentary from the GNSO’s public forum on new top level domains held at the ICANN Sao Paulo meeting[3]. The GNSO Council Chair’s presentation to the Forum can be found at http://www.gnso.icann.org/correspondence/tonkin-gtld-sp-04dec06.pdf The meeting included a further phase in the ongoing consultations with ICANN’s Governmental Advisory Committee on public policy principles for new top level domains[4]. The GAC’s new TLDs representative made a presentation on the GAC’s progress on developing public policy principles for new TLDs (http://gnso.icann.org/correspondence/gac-gnso-newtlds-07dec06.pdf) and a draft of the public policy principles document as discussed (http://forum.icann.org/lists/gtld-council/msg00307.html). Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org

1 0

Protecting Rights of Others Working Group: Meeting Call
by Liz Williams 15 Feb '07

15 Feb '07

Colleagues There has been something of a lag on getting the PRO-WG group off the ground. To address that in an efficient manner, I will be convening the first meeting of the group on Tuesday 20 Feb at 7:30 LA, 10:30 am EST, 15:30 UTC, 16:30 CET. Please review the latest draft of the Statement of Work found at http://gnso.icann.org/mailing-lists/archives/council/msg03194.html At the first meeting we will: 1. appoint a chair of the group 2. review the existing Statement of Work and agree its final form 3. agree the first tranche of activities to be completed between now and the ICANN Lisbon meeting The rules of the Working Group will be similar to those of the IDN-WG (found at http://gnso.icann.org/announcements/announcement-18nov06.htm) Can I urge you please to consult with your constituencies and propose participants for the group? It is MOST likely that there will be an aggressive schedule of activities to support the work as this work is being conducted in the context of the new TLDs Committee activities and is time critical. This will mean small working groups or individual efforts and, at a minimum, a weekly conference call. Please respond to the GNSO secretariat to indicate that you or your constituency representative wants to be included in a new public mailing list. Kind regards and, of course, any questions, please call or email. Liz ..................................................... Liz Williams Senior Policy Counselor ICANN - Brussels +32 2 234 7874 tel +32 2 234 7848 fax +32 497 07 4243 mob

3 4

WG to Protect Rights
by Gomes, Chuck 14 Feb '07

14 Feb '07

I have not seen any follow-up regarding the Working Group to Protect Rights. My understanding from our special meeting was that we approved the WG with the understanding that the draft SoW would be modified to address concerns communicated in the meeting. What is the status of that? Unfortunately, I think we failed to appoint an interim chair and to request names of volunteers. In that regard, I would like to get the ball rolling by communicating that the following have volunteered from the RyC: Jeff Neuman, David Maher and Edmon Chung. It seems to me that we need to urgently get this WG started; otherwise, there may be unnecessary delays in the Dec05 PDP work. Chuck Gomes "This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."

3 2

Travel support for February GNSO meeting in Marina del Rey
by GNSO.SECRETARIAT＠GNSO.ICANN.ORG 09 Feb '07

09 Feb '07

Dear Council and Constituency members, In order to facilitate GNSO's policy development activities, ICANN will provide travel support for the Marina del Rey GNSO meeting/s (22-25 February 2007) for one representative of each GNSO constituency, the NomCom-appointed Council members, the GNSO Liaisons, and the Chair, as needed. The terms of this travel support, which are outlined below and will be coordinated by Glen, are the same as those used for the GNSO's Amsterdam intersessional meeting last year. Please contact Glen directly with any questions. Regards, Denise Denise Michel Vice President, Policy Development ICANN www.icann.org denise.michel(a)icann.org 1. Designated Council members need to contact Glen <gnso.secretariat(a)gnso.icann.org> directly to confirm travel support. Each traveler must complete a travel request form (attached) outlining: • Dates of departure and return • Destination • Purpose of trip • Estimated costs • Projected outcomes Email completed forms to <gnso.secretariat(a)gnso.icann.org> who will facilitate ICANN approval. 2. Once your travel is approved, please contact ICANN's travel agent directly to arrange for the booking and purchase of your airline ticket: Nadine Davidson TravelStore Platinum 11601 Wilshire Blvd. Ste. 325 Los Angeles, CA 90025 USA (310)575-5540 x 15419 (310)575-5541 fax Nadine.D(a)TravelStoreUSA.com If other travel arrangements are needed (train, etc.), please alert <gnso.secretariat(a)gnso.icann.org> The meeting will be held at the Courtyard by Marriott, Los Angeles Marina del Rey, 13480 Maxella Avenue, Marina del Rey, CA 90292. The rooms are 129 US$ per night, excluding tax, but including free Internet connectivity. Breakfast is not included but there will be a generous snack with the welcome coffee in the morning. Rooms have been reserved for the participants so as soon as you know your travel plans, please let <gnso.secretariat(a)gnso.icann.org> know so that the hotel bookings can be confirmed with your dates. 3. ICANN will pay for the following: • Economy-class travel booked by an ICANN travel agent or by the traveler at the lowest possible cost; • Accommodations at a hotel pre-selected by ICANN. All other costs will be borne by the traveler including meals, local travel and related incidentals. In the case of an upgrade, ICANN will pay up to the cost of an economy-class ticket as quoted from an ICANN travel agent. In the case where two consecutive trips are taken (one funded by ICANN and one non-related/personal) ICANN will pay the lower of the two airline segments to and from the meeting or the equivalent of a round-trip economy-class ticket from the point of origin to the meeting. 4. Upon completion of the trip, each traveler is asked to acknowledge full participation in the Council meeting by sending a brief email to Glen describing the value realized from the trip, and providing any suggestions they may have for improving such meetings. There will be remote participation and details will follow. Kindly inform <gnso.secretariat(a)gnso.icann.org> as soon as possible whether you will be participating remotely and the details will follow. The meeting agenda is being developed and will be posted as soon as it is available. Thank you, Kind regards, Glen -- Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org

2 1

RE: [council] Draft minutes of the GNSO Council teleconference on 1 February 2007
by Bruce Tonkin 05 Feb '07

05 Feb '07

Hello Chuck, > I would > suggest that the minutes be changed to say something like > this regarding the SoW: "The Council approved formation of > the Working Group with a Statement of Work that will be > revised to incorporate changes as indicated below. . . ." > That was my understanding of the decision. Regards, Bruce Tonkin

1 0

Draft minutes of the GNSO Council teleconference on 1 February 2007
by GNSO.SECRETARIAT＠GNSO.ICANN.ORG 05 Feb '07

05 Feb '07

[To: council[at]gnso.icann.org] Dear Council Members, Please find the draft minutes of the GNSO Council teleconference held on 1 February 2007. Please let me know if you would like any changes made. Thank you very much. Kind regards, Glen .................................................................................... 1 February 2007 Proposed agenda and relevant documents List of attendees: Philip Sheppard - Commercial & Business Users C. - absent - apologies Marilyn Cade - Commercial & Business Users C. Alistair Dixon - Commercial & Business Users C Greg Ruth - ISCPC Antonio Harris - ISCPC - absent - apologies Tony Holmes - ISCPC Thomas Keller- Registrars Ross Rader - Registrars Bruce Tonkin - Registrars Chuck Gomes - gTLD registries Edmon Chung - gTLD registries Cary Karp - gTLD registries Kristina Rosette - Intellectual Property Interests C Ute Decker - Intellectual Property Interests C - absent apologies Kiyoshi Tsuru - Intellectual Property Interests C - absent Robin Gross - NCUC. Norbert Klein - NCUC. - absent Mawaki Chango - NCUC - absent - apologies Sophia Bekele - Nominating Committee appointee Jon Bing - Nominating Committee appointee - absent - apologies Avri Doria - Nominating Committee appointee- absent - apologies 13 Council Members (19 Votes - quorum) ICANN Staff Dan Halloran - Deputy General Counsel Sue Jonklaas - Regional Business Advisor, Asia-Pacific, General Counsel Denise Michel - Vice President, Policy Development Kurt Pritz - Senior Vice President, Services Liz Williams - Senior Policy Counselor Maria Farrell - GNSO Policy Officer Craig Schwartz - Chief gTLD Registry Liaison Glen de Saint Géry - GNSO Secretariat Olof Nordling - Manager, Policy Development Coordination - absent - apologies Rita Rodin - ICANN Board member - absent - apologies GNSO Council Liaisons Suzanne Sene - GAC Liaison - absent - apologies Alan Greenberg - ALAC Liaison - absent Quorum present at 20:10 UTC. MP3 Recording Bruce Tonkin chaired this meeting Approval of the agenda Item 1: Update any Statements of Interest No updates Item 2: Approval of the GNSO Council minutes of 18 January 2007 Tom Keller moved the adoption of the GNSO Council minutes of 18 January 2007 An abstention was noted from a Council members who was not yet on the Council on 18 January 2007, Mike Rodenbaugh and Tony Holmes who was absent Motion approved. Approval of the GNSO Council minutes of 18 January 2007 Decision 1: The GNSO Council minutes of 18 January 2007 were adopted. Item 3: Proposed Working Group on "Protecting the rights of others" - Proposal to form a GNSO working group to consider possible policies and practices that minimize abusive registration activities and other activities that affect the legal rights of others. - Kristina Rosette and Ute Decker to draft terms of reference for Consideration Kristina Rosette presented the draft outline for work of the Working Group on Mechanisms to protect rights of others, including preventive Intellectual Property Protection Mechanisms http://gnso.icann.org/mailing-lists/archives/council/msg03173.html Proposed Purpose: New TLD registries will be responsible for policies and practices that minimize abusive registration activities that affect the legal rights of others. That includes measures to discourage the registration of domain names that infringe intellectual property rights and minimize abusive registrations. At present, a number of TLD registries, and notably sTLD registries, are required to implement safeguards against allowing unqualified registration and to ensure compliance with ICANN policies designed to protect rights of others. The working group should aim to identify the problems that a preventive rights protection mechanism is intended to solve. This includes infringement of trademarks and bad faith registrations. The working group should examine whether existing mechanisms, such as sunrise periods, have been successful in preventing and addressing abusive registration practices. The working group should also explore alternative ways of solving the identified problems as part of the implementation plan for new TLDs. As part of this work, the working group will analyze existing mechanisms, identify commonalities among such processes, discuss who would be eligible to rely on the preventive protection mechanism for new TLDs, assess the feasibility of drawing from existing mechanisms, and identify and evaluate alternatives to existing processes. Suggested Outline of Working Group Work Plan I. Analyze Existing Rights Protection Mechanisms A. Identify relevant existing TLDs (not limited to gTLDs) B. Identify both problems that existing preventive mechanisms are designed to solve and new problems that may have developed C. Describe existing rights protection mechanisms 1. Eligibility 2. Rights bases or requirements 3. Submission process and costs of submission 4. Review of applications 5. Challenge mechanism and cost of mechanism D. Issues arising out of or related to the existing rights protection mechanisms 1. Eligibility 2. Rights bases or requirements 3. Review of applications 4. Allocation E. Analyze Quantitative Success – relation between preventing the dispute and resolving the dispute 1. Define quantitative success in light of the problems identified in I.B. 2. Number of preventive registrations, number of preventive registrations vs. overall number of registrations; proportion of registrations that are purely defensive 3. Number of challenges overall and in relation to number of registrations; challenger success rate 4. Evaluate quantitative success in light of the problems identified in I.B. F. Analyze Qualitative Success 1. Define qualitative success in light of problems identified in I.B. 2. Nature of use of names registered during start up period 3. Whether rights protection mechanism process protects rights in a cost-effective manner in light of problems identified in I.B. 4. Evaluate qualitative success in light of problems identified in I.B. G. Impact on registries and registrars 1. Resource allocation a) Development of rights protection mechanism b) Implementation of rights protection mechanism 2. Other considerations H. Impact on other affect parties II. Identify Commonalities and Variances among existing rights protection mechanisms, including the evaluation by affected parties. A. Eligibility Commonalities and Variances B. Procedural Commonalities and Variances 1. Submission 2. Review 3. Challenge C. Level of Satisfaction 1. Prior Rights Owners 2. Registrars 3. Registries 4. Other Categories III. Scalability of rights protection mechanisms A. Feasibility Conclusions derived from I and II above -- effectiveness; impact on registrars, registries, and other affected parties; concerns of IP owner and holders of other rights B. Implementation Considerations IV. Identify and Evaluate Alternative Mechanisms A. Alternatives B. Evaluation Suggested Working Group Membership The following list sets out initial ideas for experts that would provide useful contributions. The list is neither binding nor enumerative. • Owners of globally famous brands from different regions. • INTA Internet Committee member • Rights protection mechanism dispute panelist • Non-profit educational or charitable organization representative • Registrars with experience in preventive rights protection mechanisms • Registries with experience in preventive rights protection mechanisms • Representative from EURid or PWC, EURid validation agent • Commercial financial institution representative (because of concerns over consumer protection and concerns related to fishing and identity theft) • IPC designee • NCUC designee • ISP designee • BC designee • WIPO representative (given WIPO’s expertise in evaluating existing rights protection mechanisms) Timeline: The working group should conclude its work in time to provide a report for the GNSO Council meeting in April 2007 Material [will be provided by ICANN staff]: Chuck Gomes, on behalf of some registries expressed the concern that some of the wording assumed there was a policy in place and how would the policy be implemented, while in fact there was no policy. Tom Keller emphasised that there should be a balance in the views of the working group. There should be a distinction made between task force members and possible sources of information such as EURid, WIPO etc. Kristina Rosette expressed the concern that it was unrealistic to fully examine the issue of whether there should be a policy in the 2 month time frame. Bruce Tonkin clarified that there were 2 separate issues, a policy which required work to be undertaken in a policy development process and a working group looking at whether existing practices should be improved which would become gguidelines which the staff may wish to implement in the RFP and new registry operators may choose to implement those revised practices based on the advice of the working group. Bruce Tonkin, seconded by Ross Rader proposed: Approving the statement of work for the Working Group on Mechanisms to protect rights of others, including preventive Intellectual Property Protection Mechanisms with the following drafting changes to the text assisted by the ICANN staff to be consistent with the new TLD policy development work: a. Form the working group b. Document practices and policies, such as the UDRP, that are currently in existence. c. Identify the problems that the procedures are intended to solve d. Establish definitions of terms used in the working group to ensure all members have a common understanding e. Add text suggested by Chuck Gomes to bring the two working group in line with regard to the formation, voting and membership: Formation of the Working Group. The Working Group (WG) is chartered by the GNSO Council with an approved statement of work, as defined below. This Statement of Work is intended to guide the work of the group. 1. Voting: In general, the working group should operate using a rough consensus approach. Every effort should be made to arrive at positions that most or all of the group members are willing to support. “Straw poll voting” should be used to determine whether there is rough consensus on particular issues. In order to ensure that each constituency does not have to provide the same number of members, constituencies, regardless of number of representatives, can hold 3 votes, and each individual nominating committee councilor hold one vote. Liaisons are non voting. 2. Membership The Working Group is open for membership to Councilors and to GNSO Constituency members; advisory committees (e.g., ALAC, GAC) may appoint non-voting liaisons to the working group. Members may be added by the constituencies and the Advisory groups at any time during the work of the WG. The ccNSO could be invited to have representatives participate as observers because there may be implications for the treatment of the two letter country codes, which are presently reserved at all levels. The WG may invite external experts as speakers or advisors (in the role of observer) that may be able to constructively contribute to the effort. Every effort should be made to ensure that the working group include and consider the varying points of view on key issues. It is more important that all varying points of view are examined and reflected than for every constituency or group to have representation or equal numbers of members. If this goal is achieved and recommendations are developed that have rough consensus of the group, then the full Council, with balanced representation from all constituencies and NomCom appointees, will then have opportunity to act. Members should be selected who can commit sufficient time during the next three-four months to facilitate achievement of the targeted accomplishments describe in the next section (Working Timeline). The Council will appoint an initial or interim chair [or co-chairs] and the Working Group should, at its initial meeting, elect or confirm the chair and co-chair(s). 3. Working Timeline The Working Group is asked to convene at the earliest possible time and to achieve the following targets: 1. Progress report in the upcoming intercessional working sessions of Dec05 PDP committee and the Feb06 PDP task force, scheduled for February 22-25 2. Progress report at least one week prior to the start of the Lisbon ICANN meetings (16 March 2007). 3. Final report at least one week prior to the April 2007 GNSO Council meeting. The motion passed by a unanimous vote of acclamation. Decision 2: Council approved the statement of work for the Working Group on Mechanisms to protect rights of others, including preventive Intellectual Property Protection Mechanisms with the following drafting changes to the text assisted by the ICANN staff to be consistent with the new gTLD policy development work: a. Form the working group b. Document practices and policies, such as the UDRP, that are currently in existence. c. Identify the problems that the procedures are intended to solve d. Establish definitions of terms used in the working group to ensure all members have a common understanding e. Add text suggested by Chuck Gomes to bring the two working group in line with regard to the formation, voting and membership: Formation of the Working Group. The Working Group (WG) is chartered by the GNSO Council with an approved statement of work, as defined below. This Statement of Work is intended to guide the work of the group. 1. Voting: In general, the working group should operate using a rough consensus approach. Every effort should be made to arrive at positions that most or all of the group members are willing to support. “Straw poll voting” should be used to determine whether there is rough consensus on particular issues. In order to ensure that each constituency does not have to provide the same number of members, constituencies, regardless of number of representatives, can hold 3 votes, and each individual nominating committee councilor hold one vote. Liaisons are non voting. 2. Membership The Working Group is open for membership to Councilors and to GNSO Constituency members; advisory committees (e.g., ALAC, GAC) may appoint non-voting liaisons to the working group. Members may be added by the constituencies and the Advisory groups at any time during the work of the WG. The ccNSO could be invited to have representatives participate as observers because there may be implications for the treatment of the two letter country codes, which are presently reserved at all levels. The WG may invite external experts as speakers or advisors (in the role of observer) that may be able to constructively contribute to the effort. Every effort should be made to ensure that the working group include and consider the varying points of view on key issues. It is more important that all varying points of view are examined and reflected than for every constituency or group to have representation or equal numbers of members. If this goal is achieved and recommendations are developed that have rough consensus of the group, then the full Council, with balanced representation from all constituencies and NomCom appointees, will then have opportunity to act. Members should be selected who can commit sufficient time during the next three-four months to facilitate achievement of the targeted accomplishments describe in the next section (Working Timeline). The Council will appoint an initial or interim chair [or co-chairs] and the Working Group should, at its initial meeting, elect or confirm the chair and co-chair(s). 3. Working Timeline The Working Group is asked to convene at the earliest possible time and to achieve the following targets: 1. Progress report in the upcoming intercessional working sessions of Dec05 PDP committee and the Feb06 PDP task force, scheduled for February 22-25 2. Progress report at least one week prior to the start of the Lisbon ICANN meetings (16 March 2007). 3. Final report at least one week prior to the April 2007 GNSO Council meeting. Item 4: Process for electing a replacement for ICANN Board seat #13 Alejandro Pisanty's term on the ICANN Board concludes 6 months after the ICANN annual meeting in 2006 (ie 8 June 2007). As recorded in the minutes of 19 Feb 04 (http://www.gnso.icann.org/meetings/minutes-gnso-19feb04.shtml) Alejandro is not eligible for re-election as he has reached the term limit provisions in the ICANN bylaws ("no Director may serve more than three consecutive terms"). The GNSO must inform the Secretary of ICANN of its selection for Board Seat #13 before 8 May 2007. Note also at any given time, no two Directors selected by a Supporting Organization shall be citizens of the same country or of countries located in the same Geographic Region. Rita Rodin was recently selected by the GNSO to fill ICANN Board Seat #14, and is from North America. (From ICANN bylaws http://www.icann.org/general/bylaws.htm#VI , Article VI, section 8, clauses 1(e) and 3, and Section 2, clause 3) The GNSO Secretariat will propose a timeline/process for consideration. The Secretariat proposed the following timelines and summarised the election procedure: http://gnso.icann.org/mailing-lists/archives/council/msg03184.html Call for nominations by members of the GNSO Council: 3 weeks for Nominations: Opens on Monday 19 February 2007 closes on Monday 12 March 2007 Two weeks to verify and interview candidates Monday 12 March 2007 to Sunday 25 March 2007 Start voting - first round Monday 2 April 2007 - Monday 9 April 2007 Start voting - second round Monday 9 April 2007 - Monday 16 April Start voting - third round Monday 16 April 2007 - Monday 23 April The results will be announced on 24 April, or before if the voting is successfully completed. Proposed dates for GNSO Council meeting to confirm results: Thursday 26 April OR Thursday 3 May in time for the GNSO to give due notice of its selection no later than five months after the Annual Meeting 2006, which would be 8 May 2007. In accordance with the ICANN Bylaws From Article VI, http://www.icann.org/general/bylaws.htm#VI 3. In carrying out their responsibilities to fill Seats 9 through 14, the Supporting Organizations shall seek to ensure that the ICANN Board is composed of members that in the aggregate display diversity in geography, culture, skills, experience, and perspective, by applying the criteria set forth in Section 3 of this Article. At any given time, no two Directors selected by a Supporting Organization shall be citizens of the same country or of countries located in the same Geographic Region. The other ICANN Board seat holder elected by the GNSO is Rita Rodin from North America. Templates will be available for Nomination and Seconding of candidates All nominations must be seconded by another GNSO Council member. Each nomination must be accompanied by a brief description of how the candidate meets the following selection criteria. http://www.icann.org/general/archive-bylaws/bylaws-28feb06.htm In addition, the candidate should fulfill the additional qualifications in section 4, and international representation in section 5 of the ICANN bylaws should be respected. Only GNSO Council members may nominate, second and vote for candidates, although GNSO Council members should consult with their constituencies with regard to suitable candidates. All GNSO Council members are eligible to vote, that is, 3 representatives from each constituency, Registrars, gTLD registries, Commercial and Business Users (CBUC), Non Commercial Users (NCUC), Intellectual Property (IPC), and Internet Service Providers and Connectivity Providers (ISPCP) and the 3 Nominating Committee appointees. Liaisons from the ALAC and the GAC do not vote. As provided in the ICANN bylaws, each GNSO Council member representing either the registrars constituency or the gTLD registries constituency will be entitled to cast two votes in each round, and all other members (including those selected by the Nominating Committee) shall be entitled to cast one vote. GNSO Council members who are candidates, will be replaced temporarily on the Council by a member chosen by the constituency affected and that person will have the right to vote. The GNSO Secretariat will confirm the nomination, by sending an e-mail to the candidate requesting their acceptance and convey the nomination and the acceptance thereof to the GNSO Council list. The voting will be "convention style" voting which consists of sequential rounds of voting until a single candidate receives a majority of the votes on the GNSO Council. For this reason several rounds of voting have been foreseen. (see: Appendix A Convention Style Voting) There will be a total of 27 votes cast and a majority is 14 or more. Voting will take place by secret e-mail ballot which will be sent will be sent out individually to each GNSO Council members' e-mail address. At the scheduled times, the Secretariat will announce the results of each round of balloting mentioning the confidential code number of each ballot and the candidate for whom it was voted for Council members to check. In exceptional cases where a GNSO Council member has no Internet access during the voting period, a voice vote may be registered with the GNSO Secretariat personally during the voting period, before the vote is closed. The GNSO Council will confirm the results of the voting at a Council meeting. Bruce Tonkin, seconded by Alistair Dixon proposed that the Council endorses the election procedure and the timelines for the ICANN Board seat # 13 as presented to the Council. The motion was passed by an unanimous vote of acclamation Decision 4: Council endorses the proposed election procedure and timelines for the ICANN Board seat # 13. Call for nominations by members of the GNSO Council: 3 weeks for Nominations: Opens on Monday 19 February 2007 closes on Monday 12 March 2007 Two weeks to verify and interview candidates Monday 12 March 2007 to Sunday 25 March 2007 Start voting - first round Monday 2 April 2007 - Monday 9 April 2007 Start voting - second round Monday 9 April 2007 - Monday 16 April Start voting - third round Monday 16 April 2007 - Monday 23 April Announce results 24 April, or before if the voting is successfully completed. Proposed dates for GNSO Council meeting to confirm results: Thursday 26 April OR Thursday 3 May in time for the GNSO to give due notice of its selection no later than five months after the Annual Meeting 2006, which would be 8 May 2007. In accordance with the ICANN Bylaws From Article VI, http://www.icann.org/general/bylaws.htm#VI 3. In carrying out their responsibilities to fill Seats 9 through 14, the Supporting Organizations shall seek to ensure that the ICANN Board is composed of members that in the aggregate display diversity in geography, culture, skills, experience, and perspective, by applying the criteria set forth in Section 3 of this Article. At any given time, no two Directors selected by a Supporting Organization shall be citizens of the same country or of countries located in the same Geographic Region. [Note the other ICANN Board seat holder elected by the GNSO is Rita Rodin] Templates will be available for Nomination and Seconding of candidates All nominations must be seconded by another GNSO Council member. Each nomination must be accompanied by a brief description of how the candidate meets the following selection criteria http://www.icann.org/general/archive-bylaws/bylaws-28feb06.htm Section 3. CRITERIA FOR SELECTION OF DIRECTORS ICANN Directors shall be: Accomplished persons of integrity, objectivity, and intelligence, with reputations for sound judgment and open minds, and a demonstrated capacity for thoughtful group decision-making; Persons with an understanding of ICANN's mission and the potential impact of ICANN decisions on the global Internet community, and committed to the success of ICANN; Persons who will produce the broadest cultural and geographic diversity on the Board consistent with meeting the other criteria set forth in this Section; Persons who, in the aggregate, have personal familiarity with the operation of gTLD registries and registrars; with ccTLD registries; with IP address registries; with Internet technical standards and protocols; with policy-development procedures, legal traditions, and the public interest; and with the broad range of business, individual, academic, and non-commercial users of the Internet; Persons who are willing to serve as volunteers, without compensation other than the reimbursement of certain expenses; and Persons who are able to work and communicate in written and spoken English. Section 4. ADDITIONAL QUALIFICATIONS 1. Notwithstanding anything herein to the contrary, no official of a national government or a multinational entity established by treaty or other agreement between national governments may serve as a Director. As used herein, the term "official" means a person (i) who holds an elective governmental office or (ii) who is employed by such government or multinational entity and whose primary function with such government or entity is to develop or influence governmental or public policies. 2. No person who serves in any capacity (including as a liaison) on any Supporting Organization Council shall simultaneously serve as a Director or liaison to the Board. If such a person accepts a nomination to be considered for selection by the Supporting Organization Council to be a Director, the person shall not, following such nomination, participate in any discussion of, or vote by, the Supporting Organization Council relating to the selection of Directors by the Council, until the Council has selected the full complement of Directors it is responsible for selecting. In the event that a person serving in any capacity on a Supporting Organization Council accepts a nomination to be considered for selection as a Director, the constituency group or other group or entity that selected the person may select a replacement for purposes of the Council's selection process. 3. Persons serving in any capacity on the Nominating Committee shall be ineligible for selection to positions on the Board as provided by Article VII, Section 8. Section 5. INTERNATIONAL REPRESENTATION In order to ensure broad international representation on the Board, the selection of Directors by the Nominating Committee and each Supporting Organization shall comply with all applicable diversity provisions of these Bylaws or of any Memorandum of Understanding referred to in these Bylaws concerning the Supporting Organization. One intent of these diversity provisions is to ensure that at all times each Geographic Region shall have at least one Director, and at all times no region shall have more than five Directors on the Board (not including the President). As used in these Bylaws, each of the following is considered to be a "Geographic Region": Europe; Asia/Australia/Pacific; Latin America/Caribbean islands; Africa; and North America. The specific countries included in each Geographic Region shall be determined by the Board, and this Section shall be reviewed by the Board from time to time (but at least every three years) to determine whether any change is appropriate, taking account of the evolution of the Internet. Only GNSO Council members may nominate and vote for candidates, although GNSO Council members should consult with their constituencies with regard to suitable candidates Accepting Nominations: The GNSO Secretariat will confirm the nomination, by sending an e-mail to the candidate requesting their acceptance. The GNSO Secretariat shall convey the nomination and the acceptance thereof to the GNSO Council list. B. VOTING PROCEDURE The voting will be "convention style" voting. This consists of sequential rounds of voting until a single candidate receives a majority of the votes on the GNSO Council. (see: Appendix A Convention Style Voting http://gnso.icann.org/elections/election-procedures-01jun06.htm) (There will be a total of 27 votes cast and a majority is 14 or more.) C. PROPOSED SCHEDULE FOR THE ROUNDS OF CONVENTION STYLE VOTING Start voting - first round Monday 2 April 2007 - Monday 9 April 2007 Start voting - second round Monday 9 April 2007 - Monday 16 April Start voting - third round Monday 16 April 2007 - Monday 23 April D. GNSO COUNCIL MEMBERS ELIGIBLE TO VOTE: All GNSO Council members are eligible to vote, that is, 3 representatives from each constituency, Registrars, gTLD registries, Commercial and Business Users (CBUC), Non Commercial Users (NCUC), Intellectual Property (IPC), and Internet Service Providers and Connectivity Providers (ISPCP) and the 3 Nominating Committee appointees. Liaisons from the ALAC and the GAC do not vote. GNSO Council members who are candidates, will be replaced temporarily on the Council by a member chosen by the constituency affected and that person will have the right to vote. E. COUNTING OF VOTES: As provided in the ICANN bylaws, http://www.icann.org/general/archive-bylaws/bylaws-28feb06.htm, Article X, section 5.2. each GNSO Council member representing either the registrars constituency or the gTLD registries constituency will be entitled to cast two votes in each round, and all other members (including those selected by the Nominating Committee) shall be entitled to cast one vote. There will be a total of 27 votes cast and a majority is 14 or more. F. VOTING Voting will take place by secret e-mail ballot. 1. Ballots will be sent out individually to each GNSO Council members' e-mail address. 2. Ballots should be filled out and returned to the e-mail address stated in the ballot. They should not be copied to any e-mail list. 3. At the scheduled times, the Secretariat will announce the results of each round of balloting by sending a message to the <council@xxxxxxxxxxxxxx> mailing list. These announcements will include: a. The number of votes received by each candidate; b. The names of the GNSO Council members from whom ballots were received; and c. The confidential code number of each ballot and the candidate for whom it was voted. Item 3(c) will allow each GNSO Council member to double-check that his or her ballot was properly understood, but will not allow others to determine how the member voted. 4. In exceptional cases where a GNSO Council member has no Internet access during the voting period, a voice vote may be registered with the GNSO Secretariat personally during the voting period, before the vote is closed. G. DISCLOSURE OF THE VOTING The Secretariat will announce the outcome of the voting at the close of the voting period. The GNSO Council will confirm the results of the voting at a Council meeting. Once that occurs, the GNSO Secretariat will prepare and post a full record of all voting, including how each member voted in each round. H. DISCUSSION MAILING LIST DURING ELECTIONS 1. In accordance with a decision as noted in: http://www.dnso.org/dnso/notes/20030325.GNSOrio-captioning.html http://www.dnso.org/dnso/notes/20030325.GNSOrio-minutes.html Public archiving of the GNSO Council list will not be stopped. A separate archive and mailing list will be created for the purpose of managing elections going forward. This list will (a) exclude those Council members who are candidates; but include (b) any liaisons from the ALAC or GAC to the GNSO Council; and (c) the GNSO Secretariat. The list recipients and archiving will be concluded at the end of the process. This list name is elections-gnso@xxxxxxxxx and archives will be posted at http://forum.icann.org/lists/elections-gnso/ following the conclusion of the election. 2. Messages posted to the list should be treated as confidential until the end of the elections. The GNSO Secretariat may, however, disclose them to the General Counsel's office to the extent appropriate to obtain advice about how to handle procedural problems that arise during the voting process. The Council list should continue to be used for normal policy development work. Please note that the General Counsel and Deputy General Counsel will not be recipients of the special election mailing list during this period, so they should be copied on any particular message that you wish to bring to their attention. Item 5 AOB Bruce Tonkin, seconded by Cary Carp, proposed a vote of thanks to Marilyn Cade, from the Commercial and Business Users Constituency whose term expired, for her outstanding service on the Council. The motion passed with an unanimous vote of acclamation. Decision 5: Council thanked Marilyn Cade, from the Commercial and Business Users Constituency whose term expired, for her outstanding service on the Council. Bruce Tonkin formally closed the meeting and thanked everybody for participating. The meeting ended: 22:00 UTC Next GNSO Council teleconference will be on 1 March 2007 at 19:00 UTC. see: Calendar Summary of Work Items arising from the minutes: 1. Arising from Item 3. 1 a. Form working group on Mechanisms to protect rights of others, including preventive Intellectual Property Protection Mechanisms. 2 b. Refine the Statement of work with Chuck Gomes, Kristina Rosette, Ute Decker and the General Counsel's office to release a new draft. 2 Arising from Item 4. The call for nominations will open on 19 February 2007. -- Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org

3 2

RE: [council] FW: Suggested edits for the SoW for the Working Group on "Protecting the rights of others"
by Ute Decker 01 Feb '07

01 Feb '07

Thank you, Chuck, for the clarification. I do not agree the working group should make recommendations on the fundamental underlying policy questions. I understood its purpose to be an analysis of established and alternative mechanisms. If your edits were not meant to indicate that protection mechanisms are to be optional, then we should make that clear, also in the interest of achieving a result within the very limited time available. One way forward for the beginning of the purpose section - drawing on the wording of the material Bruce circulated earlier - may be: "In a new round of proposals for new TLD registries, applicants will be asked to propose a number of procedures around the launch of that TLD. One issue to consider are practices that attempt to minimize abusive registration activities that affect the legal rights of others. Relevant practices include measures to discourage the registration of domain names that infringe intellectual property rights and minimize abusive registrations. At present, a number of TLD registries, and notably some sTLD registries, are required to implement safeguards against allowing unqualified registration and to ensure compliance with ICANN policies designed to protect rights of others. (...)" -----Original Message----- From: Gomes, Chuck [mailto:cgomes@verisign.com] Sent: 01 February 2007 17:56 To: Ute Decker; Council GNSO Subject: RE: [council] FW: Suggested edits for the SoW for the Working Group on "Protecting the rights of others" Ute, The point is that it should be up to the WG to make recommendations. The SoW should not make the recommendations for them. We are not at a point where we are approving anything yet so no objection is necessary. That is why we are forming the WG. Chuck ________________________________ From: owner-council(a)gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Ute Decker Sent: Thursday, February 01, 2007 11:57 AM To: Council GNSO Subject: RE: [council] FW: Suggested edits for the SoW for the Working Group on "Protecting the rights of others" In response to Chuck's edits: The additional section on the formation of the working group is very helpful as a basis for discussion on the call, thanks (the timelines are more than ambitious though). The edits to the 'Suggested Outline of Woking Group Work Plan' section all seem helpful. However, the suggested changes to the 'proposed purpose' section are problematic. E.g., Chuck's edits would include: "This could include recommendations for practices that attempt to minimize abusive registration activities that affect the legal rights o others. That could include measures to discourage the registration of domain names that infringe intellectual property rights and minimize abusive registrations." (1st para, sentences 2 &3). We understand these two sentences to mean that the adoption by new gTLD/sTLD registries of policies or mechanisms to prevent abusive registrations should be optional. If that is correct, we object. A requirement for mechanisms to protect the rights of others (including preventive mechanisms) against abusive registrations is essential. See, for example, Terms of Reference 2, Paragraph 13, GNSO Initial Report, Introduction of New Generic Top Level Domains, July 2006 calling for the introduction of policies to "address domain name registration violations", as well as the message circulated by Bruce just a few weeks ago (and attached again). If the edits serve another purpose (e.g. reflect the status of the PDP Dec05 work) this should be clarified in a way that carries forward and does not distract from the understanding that protection against abusive registrations will be a requirement for new TLDs. Apologies that I will not be able to join the call tonight. I take it that thankfully Kristina will be on for the IPC. Best wishes Ute -----Original Message----- From: owner-council(a)gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Gomes, Chuck Sent: 01 February 2007 14:06 To: Council GNSO Subject: [council] FW: Suggested edits for the SoW for the Working Group on "Protecting the rights of others" Importance: High Note that I mistakenly sent this to the RN-WG list instead of the Council. Please accept my apologies; I wanted to send it out sooner. I hope there is time to review it before today's meeting. Chuck ________________________________ From: Gomes, Chuck Sent: Wednesday, January 31, 2007 5:58 PM To: RN-WG Mailing List (gnso-rn-wg(a)icann.org) Subject: Suggested edits for the SoW for the Working Group on "Protecting the rights of others" Importance: High I would like to first of all thank Kristina and Ute for their efforts in revising the outline of the SoW for the proposed Working Group on "Protecting the rights of others". I appreciate the work they did to incorporate the edits that several of us suggested. The attached document contains some edits that some of us from the RyC recommend be made before the Council takes action on the SoW in our meeting tomorrow. Note that the edits are highlighted using the Word tracking function. I will be happy to answer questions about the suggested edits on this list prior to the meeting and in our meeting tomorrow. Please note that I added at the end of the document several paragraphs from the RN-WG approved SoW. My intent in doing this was to hopefully help us as the Council be able to approve a document tomorrow that will facilitate a quick startup of the WG. In particular, I added the paragraphs relating to the following: Formation of the Working Group; Voting; Membership; Working Timeline. Note that the Membership paragraphs include language about an interim chair and permanent chair. Except for the timeline, I simply cut and pasted the text from the RN-WG; for the timeline, I changed the language to correspond to what I think to be the targets that may be desired by the Council. Chuck

2 1

GNSO Council teleconference MP3 recording 1 February 2007
by GNSO.SECRETARIAT＠GNSO.ICANN.ORG 01 Feb '07

01 Feb '07

[To: ga[at]gnso.icann.org; announce[at]gnso.icann.org [To: liaison6c[at]gnso.icann.org; council[at]gnso.icann.org] Please find the MP3 recording of the GNSO Council teleconference, held on February 1, 2007 at: http://gnso-audio.icann.org/GNSO-Council-20070201.mp3 http://gnso.icann.org/calendar/#feb Happy listening! Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org

1 0

Would someone please send me the call in number?
by Rosette, Kristina 01 Feb '07

01 Feb '07

Thanks!

1 0