January 2009 - council - lists.icann.org

Call for nominations for GNSO Council Vice Chair
by Glen de Saint Géry 08 Jan '09

08 Jan '09

[To: council[at]gnso.icann.org] Dear Council Members, A. NOMINATIONS A formal nomination period, for the election of GNSO Council vice chair for the period running concurrently with GNSO Council chair, from 1 February 2009 until the newly structured GNSO Council is seated and a new chair is elected, is now open for two weeks from Friday, 9 January 2009 to Friday 23 January 2009 at 15:00 UTC. All nominations should be seconded within the nomination period. Only GNSO Council members are eligible to make nominations and second nominations. Please send all nominations and seconds to: gnso.secretariat[at]gnso.icann.org and/or the Council mailing list: <council[at]gnso.icann.org> Nominations and seconds will be acknowledged and posted to the council list. B. VOTING PROCEDURE The voting will be by a roll call vote at the GNSO Council meeting on 29 January 2009. The winning candidate must receive at least 14 affirmative votes. In case of a tie, there will be a second round of voting. C. GNSO COUNCIL MEMBERS ARE ELIGIBLE TO VOTE: All GNSO Council members are eligible to vote, that is, 3 representatives from each constituency, Registrars, gTLD registries, Commercial and Business Users (CBUC), Non Commercial Users (NCUC), Intellectual Property (IPC), and Internet Service Providers and Connectivity Providers (ISPCP) and the 3 Nominating Committee appointees. Liaisons from the ALAC, and the GAC and the ccNSO Observer do not vote. Please note the GNSO Council meeting on 29 January 2009 as an important date because there must be quorum for the vote. Thank you Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Initial Report on the Inter-Registrar Transfers Policy - Part A PDP posted
by Glen de Saint Géry 08 Jan '09

08 Jan '09

[To: council(a)gnso.icann.org; liaison6c(a)gnso.icann.org] [To: Gnso-irtp-pdp-jun08(a)icann.org] Dear All, The Initial Report on the Inter-Registrar Transfers Policy - Part A Policy Development Process http://gnso.icann.org/issues/transfers/irtp-a-initial-report-08jan09.pdf is posted on pages: http://gnso.icann.org/ http://gnso.icann.org/drafts/ http://gnso.icann.org/issues/ The report will be put out for public comments from 9 January to 30 January 2009. Watch for the notice and please and submit your comments. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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FW: Community Travel support Procedure for Mexico City
by Glen de Saint Géry 08 Jan '09

08 Jan '09

Forwarded From: Kevin Wilson Sent: jeudi 8 janvier 2009 21:06 Subject: Community Travel support Procedure for Mexico City Dear Supporting Organisation participants: The following information is provided to help you take advantage of the travel funding made available for the ICANN Mexico City meeting through the new Community Travel Support Procedure<http://www.icann.org/en/topics/travel-support/revised-procedure-11aug08-en.…> (CTSP). Since travel arrangements for the Mexico City meeting need to be completed this month, your organisation may want to use a "temporary" process for providing a list of ICANN-funded travelers for this meeting. By 22 January 2009, staff needs a list of supported travelers - 13 names from the GNSO and 12 names from the ccNSO including the chair and NomCom appointees. (Please note the additional important deadlines for Mexico City travel are included below.) We look forward to receiving the final, proposed travel allocation procedure for your SO. Please email it to me and ICANN's travel coordinator at the following addresses: kevin.wilson(a)icann.org<mailto:kevin.wilson@icann.org> and travel-support(a)icann.org<mailto:travel-support@icann.org> 1) Deadlines for ICANN-funded travel to the Mexico City meeting. To ensure all available travel funds can be used for the ICANN Mexico City meeting, which starts 2 November, the following schedule will apply: * 22 January (14:00 PDT) - deadline for each Supporting Organisation Chair to provide ICANN Staff - travel-support(a)icann.org<mailto:travel-support@icann.org> - with the list of travelers who are to receive travel support under the CTSP. If your SO has named you as a recipient of support for Mexico City, you will be contacted by ICANN Travel Coordination Staff with complete information on how your arrangements will be made. * 28 January (14:00 PDT) - deadline for room bookings. All travelers' arrival and departure dates need to be finalized by this date because this is the date by which all hotel room reservations must be contracted for or released. After this date, any additional cost for changes to travelers' arrival and departure details will be paid by the traveler, unless otherwise agreed to in advance, in writing, by ICANN Travel Staff. * 28 January (14:00 PDT) - deadline for flight bookings. Any approved traveler who has not completed their flight on or before this time will no longer be eligible for sponsored air travel. 2) Important change * In response to community requests for this meeting air fare and hotel support can now be split between two designated travelers (1 person would receive only hotel support and another person would receive only air fare support, and this would be counted as 1 funded traveler for the purposes of an SO's allocation. 3) Requirements for ICANN-funded travelers for the Mexico City include the following: * The names of all ICANN-supported travelers will be publicly posted on the ICANN community travel webpage (http://www.icann.org/en/topics/travel-support/), along with the class of travel supported, and the amount of travel funding received. * For newly supported travelers (excluding Chair and NomCom-appointees) people who receive travel support will be asked to complete a meeting attendance form which will be publicly posted, and also will be required to attend all relevant, scheduled SO-related meetings in Mexico City (as identified by your SO). Each SO is encouraged to provide guidance on the general content requirements for travelers' reports. * Per diem payments to funded travelers will be issued after their reports are received and attendance records verified. This is in response to the community requests to ensure transparency, accountability and efficacy for ICANN travel funding, and also is consistent with the approach used for ICANN's fellowship program participants. 4) Individuals who are not members of an SO Council can be selected to receive travel support. As stated, the goal of the CTSP is "to lower the barrier to participation, broaden the group of participants and, advance the work" of I CANN. SO's are asked to provide a list of individuals to receive travel funding "based on best meeting the policy-making needs of the entity." Any SO member is eligible to receive travel funding. The GNSO has been asked to provide ICANN Staff with the names of 13 individuals (including chair and NomCom appointees) to receive travel funding, and the ccNSO has been asked to provide ICANN Staff with the names of 12 individuals (including chair and NomCom appointees) to receive travel funding. Although these numbers were based on the total number of Council members from each SO, travel funding is not restricted to Council members. 5) SO's should consider factoring "need" into selection of travelers. This is one element which SOs may wish to consider when determining who should receive travel support. This supports ICANN's goal of lowering the barrier to participation. 6) If an SO does not use all of its available travel slots for a given meeting, they can be 'rolled over' to a subsequent meeting. This applies until the end of each ICANN fiscal year, after which point the unused support is 'lost' and the new fiscal year - and a potentially revised CTSP applies. Please don't hesitate to contact me if you need further information. Kevin Wilson

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MOTION 1 ON gTLD IMPLEMENTATION
by Anthony Harris 08 Jan '09

08 Jan '09

I would like to second this motion as presented by Chuck Gomes. Tony Harris Motions on gTLD Implementation Motion 1 (tabled until 8 January meeting) Made by Chuck Gomes Seconded by: Whereas: Implementation Guideline E states, "The application submission date will be at least four months after the issue of the Request for Proposal and ICANN will promote the opening of the application round." (See Final Report, Part A, Introduction of New Generic Top-Level Domains, dated 8 August 2007 at http://gnso.icann.org/issues/new-gtlds/pdp-dec05-fr-parta-08aug07.htm#_Toc4… ) The intent of the GNSO with regard to Guideline E was to attempt to ensure that all potential applicants, including those that have not been active in recent ICANN activities regarding the introduction of new gTLDs, would be informed of the process and have reasonable time to prepare a proposal if they so desire. The minimum 4-month period for promoting the opening of the application round is commonly referred to as the 'Communications Period'. Considerable delays have been incurred in the implementation of new gTLDs and the GNSO wishes to minimize any further delays. It appears evident that a second Draft Applicant Guidebook (RFP) will be posted at some time after the end of the two 45-day public comment periods related to the initial version of the Guidebook (in English and other languages). Resolve: The GNSO Council changes Implementation Guideline E to the following: * Best efforts will be made to ensure that the second Draft Applicant Guidebook is posted for public comment at least 14 days before the first international meeting of 2009, to be held in Mexico from March 1 to March 6. * ICANN will initiate the Communications Period at the same time that the second Draft Applicant Guidebook is posted for public comment. * The opening of the initial application round will occur no earlier than four (4) months after the start of the Communications Period and no earlier than 30 days after the posting of the final Applicant Guidebook (RFP). * As applicable, promotions for the opening of the initial application round will include: * Announcement about the public comment period following the posting of the second Draft Applicant Guidebook (RFP) * Information about the steps that will follow the comment period including approval and posting of the final Applicant Guidebook (RFP) * Estimates of when the initial application round will begin.

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RAA motions - resend
by Avri Doria 08 Jan '09

08 Jan '09

thee are supposed to be two motions. In my last ruhed email I repeated the one that is n the wiki. The two motions tabled last meeting until this one are: > > Whereas: > - ICANN has undertaken a lengthy consultative process related to > amending the Registrar Accreditation Agreement (RAA); > - The parties have arrived at a set of amendments that are generally > thought to be worthy of inclusion in the RAA; > > Resolve: > The GNSO Council supports the attached RAA amendments and recommends > to the Board that they be adopted. > > Second motion: > > Whereas: > - The GNSO Council has recommended that the RAA amendments developed > by the ICANN community be adopted; > - There is a belief that additional amendments to the RAA may be > required; > - The Registrar Constituency is open to continuing the dialogue > about future changes to the RAA; > > Resolve: > The GNSO Council calls on ICANN to establish a consultative process > by which to review the superset of community-suggested RAA issues > and amendments not addressed in the present set of amendments and to > work with Registrars to develop a procedure for proposing additional > amendments in the future.

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RAA motions
by Avri Doria 08 Jan '09

08 Jan '09

Hi, One of the motions that was table from last meeting to this meeting was inadvertently left off the wiki. Specifically: Second motion: Made by: Tim Ruiz Seconded: Chuck Gomes Whereas: - The GNSO Council has recommended that the RAA amendments developed by the ICANN community be adopted; - There is a belief that additional amendments to the RAA may be required; - The Registrar Constituency is open to continuing the dialogue about future changes to the RAA; Resolve: The GNSO Council calls on ICANN to establish a consultative process by which to review the superset of community-suggested RAA issues and amendments not addressed in the present set of amendments and to work with Registrars to develop a procedure for proposing additional amendments in the future.

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GNSO Council chair election results
by Glen de Saint Géry 07 Jan '09

07 Jan '09

Dear Councillors, The voting for the position of GNSO Council chair has closed. Avri Doria was the only candidate nominated for the position of GNSO Council chair for the period 1 February 2009 until the newly structured GNSO Council is seated and a new chair is elected. Please find the results of the election and please confirm that your ballot has been correctly recorded. 21 distinct ballots were sent out; we received 21 ballots in return, but one was a duplicate, so 20 votes were cast, and one person did not vote. The 20 votes were as follows: 1 - B05222756fD:20090105034840:[x] For Avri Doria 1 - B0f97b60dfD:20081222164957:[X] For Avri Doria 1 - B110723ce0D:20081222194011:[X] For Avri Doria 1 - B203b126a4D:20090107070139:[X] For Avri Doria 1 - B259564ad7D:20081222140755:[X] Against Avri Doria 2 - B33997fa5eD:20081222122558:[X] For Avri Doria 2 - B3f6d07e10D:20081222145633:[X] For Avri Doria 1 - B4f8b7ed6fD:20081222145428:[X] For Avri Doria 1 - B571ff7f2cD:20081229080127:[X] For Avri Doria 1 - B593c07dc6D:20081222155535:[X] For Avri Doria 2 - B696aa42ffD:20081222174932:[X] For Avri Doria 2 - B6af30560aD:20081222121425:[X] For Avri Doria 2 - B89728e61bD:20081225070812:[x] For Avri Doria 1 - B920089048D:20090105073459:[X] For Avri Doria 1 - Ba05a1b0c6D:20081222134813:[X] For Avri Doria 1 - Ba4a24a373D:20081223001100:[X] For Avri Doria 1 - Baf98a31faD:20090107002416:[x] For Avri Doria 1 - Bb8946dcfaD:20081222220411:[X] For Avri Doria 1 - Bee89e517aD:20081222122339:[X] For Avri Doria 1 - Bfc9f4d92fD:20081222173116:[X] For Avri Doria The numbers at the beginning of each line are the weights assigned to each ballot. With those weights, the totals are as follows: 24 For Avri Doria 1 Against Avri Doria Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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WHOIS teleconference MP3 recording Wednesday 7 January, 2009--18:00 UTC
by Glen de Saint Géry 07 Jan '09

07 Jan '09

Dear All, Please find the MP3 recording of WHOIS teleconference on Wednesday 7 January 2009 at 18:00 UTC At: http://audio.icann.org/gnso/gnso-whois-20090107.mp3 On page: http://gnso.icann.org/calendar/#jan Teleconference transcriptions, recordings and dates are also found on the calendar page. Participants present: Chuck Gomes - GNSO Council vice chair -gTLD Registry C - coordinator Avri Doria - GNSO Council chair - NCA Lee Eulgen - IPC Steve DelBianco - CBUC Tony Harris - ISPC Tony Holmes - ISPC Carlos Souza - NCUC Tim Ruiz - Registrar Apologies Steve Metalitz - IPC ICANN Staff: Liz Gasster - Senior Policy Counselor, ICANN Policy Support Stacy Burnette - Director, Contractual Compliance David Giza - Senior Director, Contractual Compliance Glen de Saint Géry - GNSO Secretariat Absent apologies Ken Stubbs - gTLD Registry C Olga Cavalli - NomCom appointee Pierre Bonis - ccNSO observer Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Avri Doria's updated statement of interest
by Glen de Saint Géry 07 Jan '09

07 Jan '09

Dear Councillors, Please note Avri Doria's updated statement of interest http://gnso.icann.org/council/soi/doria-soi-02jan09.shtml on page: http://gnso.icann.org/council/members.shtml Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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FW: GNSO Comments re. IDN ccTLD Fast Track Implementation Plan
by Gomes, Chuck 07 Jan '09

07 Jan '09

I am forwarding this for Edmon. Chuck ________________________________ From: Edmon Chung [mailto:edmon@registry.asia] Sent: Friday, January 02, 2009 6:23 PM To: Gomes, Chuck Cc: 'Avri Doria'; 'Glen de Saint Géry' Subject: RE: GNSO Comments re. IDN ccTLD Fast Track Implementation Plan Seems like the email I tried to send to the council list did not get sent... (see attached) wonder if you got it earlier... I will try to send again... in case it doesnt get through please help me post to the list. Edmon From: Edmon Chung [mailto:edmon@registry.asia] Sent: Friday, January 2, 2009 11:26 AM To: 'Gomes, Chuck'; 'Edmon Chung' Cc: 'Avri Doria'; 'Glen de Saint Géry' Subject: RE: GNSO Comments re. IDN ccTLD Fast Track Implementation Plan Sorry for the delays. Will have a draft out today. Edmon From: Gomes, Chuck [mailto:cgomes@verisign.com] Sent: Thursday, January 1, 2009 3:42 AM To: Edmon Chung Cc: Avri Doria; Glen de Saint Géry Subject: GNSO Comments re. IDN ccTLD Fast Track Implementation Plan Importance: High Edmon, We are just a little over a week before our 8 Jan Council meeting and I don't think we have seen anything from you regarding a possible GNSO statement regarding the IDN ccTLD Fast Track Implementation Plan. We really need that as soon as possible so that we can discuss on list prior to the meeting and act on it in the meeting. Also, the comment period ends on 9 Jan. Chuck

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